C2020/065A/09

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Document C2020/065A/09

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Recruitment Notice PE/241/S — Director (F/M) (Function group AD, grade 14) — Directorate-general for Finance — Directorate for Members’ Financial and Social Entitlements

OJ C 65A, 28.2.2020, pp. 50–56 (BG, ES, CS, DA, DE, ET, EL, EN, FR, GA, HR, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)

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Official Journal

28.2.2020

Official Journal of the European Union

CA 65/50

RECRUITMENT NOTICE PE/241/S

Director (F/M) (Function group AD, grade 14)

DIRECTORATE-GENERAL FOR FINANCE — DIRECTORATE FOR MEMBERS’ FINANCIAL AND SOCIAL ENTITLEMENTS

(2020/C 65 A/09)

1. Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Finance – Directorate for Members’ Financial and Social Entitlements in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be to grade AD14 (2). The basic salary is EUR 14 837,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.

2. Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3. Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4. Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):

—	ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,

—	managing, leading, motivating and coordinating teams of staff - optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;

—	planning the directorate’s work (deciding objectives and strategies) - taking the necessary decisions to achieve the set objectives; assessing the performance of the units making up the directorate in order to ensure their quality,

—	advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,

—	cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,

—	managing and seeing through specific projects likely to involve financial responsibilities,

—	acting as authorising officer by subdelegation.

5. Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:

(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—	be a national of one of the European Union’s Member States,

—	enjoy full rights as a citizen,

—	have fulfilled any obligations imposed on them by the laws on military service,

—	produce the appropriate character references as to their suitability for the performance of their duties.

(b)

Specific conditions

(i)

Qualifications and professional experience required

—	A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

—	At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.

(ii)

Knowledge required

—	Excellent general knowledge of European affairs,

—	excellent grasp of internal, national and international political issues,

—	very good understanding of the different cultures represented in the European institutions,

—	excellent knowledge of the Treaties,

—	excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,

—	excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,

—	excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,

—	excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,

—	very good administrative knowledge (human resources and/or management and/or budget and/or finance and/or IT and/or legal issues, etc.),

—	excellent knowledge of management techniques.

(iii)

Knowledge of languages

A thorough knowledge (at least level C1 (5)) of one of the European Union’s official languages (6) and very good knowledge (at least level B2 (5)) of at least one other is required.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

(iv)

Skills required

—	A flair for strategy,

—	leadership qualities,

—	forward-planning skills,

—	ability to react appropriately to events,

—	thoroughness,

—	communication skills.

6. Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.

7. Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 20 March 2020.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/241/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/241/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (9).

(1) See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2) On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3) For description of main tasks, see annex.

(4) This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5) See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(6) The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7) http://europass.cedefop.europa.eu/

(8) This does not apply to candidates working for the European Parliament on the closing date for applications.

(9) OJ L 295, 21.11.2018, p. 39.

ANNEX

DIRECTORATE-GENERAL FOR FINANCE - DIRECTORATE FOR MEMBERS’ FINANCIAL AND SOCIAL ENTITLEMENTS

MAIN TASKS

(Entity comprising 91 staff: 63 officials, 3 temporary staff members and 25 contract staff members)

—	Managing, coordinating and supervising the directorate’s four units;

—

Overseeing the directorate’s work and dealing with Members’ financial and social entitlements in accordance with the Statute for Members:

—	Administering Members' pay and social entitlements (pensions, insurance, end-of-service allowance, monthly pay and health insurance);

—	Administering Members' travel and subsistence expenses for part-sessions and committee and other meetings;

—	Administering parliamentary assistance expenses and general expenditure;

—	Ensuring incoming Members’ needs are met by the MEPs’ Portal;

—	Carrying out all necessary consultations, studies and inquiries to help develop Parliament’s rules;

—	Chairing the ‘IT steering committee’ working group.

MEMBERS’ SALARIES AND SOCIAL ENTITLEMENTS UNIT

—	Statutory Rights Service: managing and monitoring Members' entitlements under the Statute for Members (preparing, managing and monitoring all the unit's budget items and conducting ad hoc analyses and preparing ad hoc statistics);

—	Service for Pensions under PEAM Rules: managing and monitoring pensions pursuant to the applicable rules, conducting analyses and preparing statistics both periodically and on request (for the purposes of annual actuarial studies for instance);

—	Service for Bank Accounts, IT Issues, Forms and Certificates: managing and monitoring bank accounts, IT applications, official forms and annual and ad hoc certificates;

—	Overseeing the processing of requests, as well as support and training for the PORTAL team.

PARLIAMENTARY ASSISTANCE AND MEMBERS' GENERAL EXPENDITURE UNIT

—

Managing the parliamentary assistance allowance: informing and advising Members and their assistants; ensuring the compliance of documentation submitted concerning local assistants, service providers and trainees; checking invoices and other supporting documents relating to service providers; conducting in-depth analyses of sample transactions;

—	Adapting and testing IT applications, including developing paperless operation systems for Members and their assistants;

—	Answering Members' questions and providing them with support and advice on how to use Parliament's assistance services;

—	Managing Members' budget allocations;

—	Managing the general expenditure allowance;

—	Contributing to or conducting investigations and dispute procedures pertaining to the general expenditure allowance or the parliamentary assistance allowance;

—	Managing the archiving of documents.

MEMBERS' TRAVEL AND SUBSISTENCE EXPENSES UNIT

—

Receiving, recording, checking and paying Members' travel and subsistence expenses, and managing the necessary computer databases (entitlements, prices, itineraries, allowance rates, etc.); reconciling these with travel expenses paid by the groups, collaborating with the Commission on reimbursing the expenses of election observation delegations;

—	Informing and advising Members and their assistants and processing their requests at the right hierarchical level;

—	Managing, recording and paying invoices for airline tickets issued by Parliament's travel agency for travel by Members in performance of their duties; liaising with professionals in the passenger transport sector;

—	Maintaining the central attendance register; validating financial statements and coordinating with other Secretariat departments in respect of external meetings; managing and recording days of attendance by Members, which entitle them to reimbursement of travel and subsistence expenses;

—	Receiving, recording, checking and paying Members' professional training expenses;

—	Innovation management: running IT projects to automate administrative processes both for Members and for the unit itself;

—	Accounting management of the imprest account used for reimbursements in accordance with the Financial Regulation; monitoring, evaluating and reporting on ongoing developments in expenditure, budgets and risks, and collaborating with the various (internal and external) oversight agencies;

—	Receiving, recording, checking and paying expenses incurred by members of the Bureau in the performance of their duties;

—	Issuing certificates for Members.

MEPS’ PORTAL UNIT

—

Answering questions from Members and their assistants on Members' financial and social entitlements under the Statute for Members and its implementing measures, receiving forms, carrying out preliminary checks and forwarding the results to the operational units, recording all transactions in the MEPs' Portal tracking system, sending acknowledgements of receipt and rejections by email;

—	Monitoring the MEPs’ Portal functional mailbox and telephone hotline: answering emails and telephone calls to the MEPs' Portal, advising clients and redirecting requests to the relevant departments, recording all transactions in the MEPs' Portal tracking system;

—	Customised and one-on-one training for Members on their financial and social entitlements;

—	Raising awareness of Members to their financial and social entitlements while improving the visibility and reputation of DG FINS by means of communication campaigns and publications, including brochures and a financial calendar;

—	Promoting the e-Portal to increase use thereof by Members and their assistants;

—	Setting up a proxy rights system to allow APAs to access their Members’ confidential data, and promoting and managing this system.

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