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Document 32025D2417
Council Decision (EU) 2025/2417 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers
Council Decision (EU) 2025/2417 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers
Council Decision (EU) 2025/2417 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers
ST/13197/2025/INIT
OJ L, 2025/2417, 1.12.2025, ELI: http://data.europa.eu/eli/dec/2025/2417/oj (BG, ES, CS, DA, DE, ET, EL, EN, FR, GA, HR, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)
In force
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Official Journal |
EN L series |
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2025/2417 |
1.12.2025 |
COUNCIL DECISION (EU) 2025/2417
of 27 October 2025
on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers
THE COUNCIL OF THE EUROPEAN UNION,
Having regard to the Treaty on the Functioning of the European Union, and in particular Article 91, in conjunction with Article 218(9) thereof,
Having regard to the proposal from the European Commission,
Whereas:
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(1) |
The Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (the ‘Trade and Cooperation Agreement’), was concluded by the Union by Council Decision (EU) 2021/689 (1) and entered into force on 1 May 2021. |
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(2) |
Pursuant to Article 13(2) and 14(5) of Section 1, Part A of Annex 31 of the Trade and Cooperation Agreement, the Specialised Committee on Road Transport, established under Article 8(1), point (o), of that Agreement (the ‘Specialised Committee on Road Transport’), is empowered to adopt decisions regarding the data to be contained in national electronic registers of road transport undertakings, as well as the modalities of the exchange of information contained in those registers. |
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(3) |
Article 6 of Section 1, Part A of Annex 31 to the Trade and Cooperation Agreement lays down detailed conditions relating to the requirement of good repute for a road haulage operator. In particular, paragraphs 2 and 3 of that Article lay down the conditions in which infringements listed in point (b) of paragraph 1 of that Article incurred by an operator may lead to an administrative procedure by the competent authorities in the Party of establishment, and may lead to the loss of good repute. Appendix 31-A-1-1 to Annex 31 further lays down a list of the seven most serious infringements. Where an operator has incurred a penalty for one of these infringements, the competent authority in the Party of establishment is to carry out and complete an administrative procedure. The Specialised Committee on Road Transport is to adopt a separate decision, attached to Council Decision (EU) 2025/2416 (2), on a list of categories, types and degrees of seriousness of serious infringements which may lead to the loss of good repute. |
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(4) |
Articles 13 and 14 of Section 1, Part A of Annex 31 to the Trade and Cooperation Agreement provide that each Party is to set up national electronic registers of road transport undertakings which have been authorised to engage in the occupation of road haulage operator, as well as carry out individual checks on undertakings and exchange information on serious infringements committed by operators in the other Party. The data to be contained in the national electronic register, as well as the modalities of the exchange of information, are to be laid down by a Decision of the Specialised Committee on Road Transport. |
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(5) |
The Union has set up the European Registers of Road Transport Undertakings (ERRU) to facilitate exchanges of information between the Member States of the Union in accordance with Commission Implementing Regulation (EU) 2016/480 (3). Given that the Union and the United Kingdom have agreed to the same basic principles of access to the occupation of road haulage operator as well as to a common list of serious infringements which may lead to the loss of good repute, it is appropriate and efficient in pursuit of the objectives of the Trade and Cooperation Agreement to provide for the technical connection of the United Kingdom to ERRU. |
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(6) |
It is appropriate to establish the position to be taken on the Union’s behalf within the Specialised Committee on Road Transport, as the envisaged act will be binding on the Union. |
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(7) |
A separate Decision of the Specialised Committee on Road Transport, attached to Council Decision (EU) 2025/2418 (4), will establish the financial modalities of the United Kingdom’s contribution to ERRU costs. |
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(8) |
In order to allow both Parties to develop their information and technology infrastructure allowing the implementation of the Decision of the Specialised Committee on Road Transport, it is appropriate to establish a date of application of that Decision. Hence, the Decision of that Committee should apply from 1 January 2026. |
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(9) |
The position of the Union within the Specialised Committee on Road Transport should therefore be based on the draft Decision of that Committee attached to this Decision, |
HAS ADOPTED THIS DECISION:
Article 1
The position to be taken on the Union’s behalf within the Specialised Committee on Road Transport, established by Article 8(1), point (o), of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (the ‘Specialised Committee on Road Transport’), on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers, is set out in the draft Decision of the Specialised Committee on Road Transport attached to this Decision.
Article 2
This Decision shall enter into force on the date of its adoption.
Done at Luxembourg, 27 October 2025.
For the Council
The President
J. JENSEN
(1) Council Decision (EU) 2021/689 of 29 April 2021 on the conclusion, on behalf of the Union, of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, and of the Agreement between the European Union and the United Kingdom of Great Britain and Northern Ireland concerning security procedures for exchanging and protecting classified information (OJ L 149, 30.4.2021, p. 2, ELI: http://data.europa.eu/eli/dec/2021/689/oj).
(2) Council Decision (EU) 2025/2416 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on a list of categories, types and degrees of seriousness of serious infringements which may lead to the loss of good repute for a road haulage operator (OJ L, 2025/2416, 1.12.2025, ELI: http://data.europa.eu/eli/dec/2025/2416/oj).
(3) Commission Implementing Regulation (EU) 2016/480 of 1 April 2016 establishing common rules concerning the interconnection of national electronic registers on road transport undertakings and repealing Regulation (EU) No 1213/2010 (OJ L 87, 2.4.2016, p. 4, ELI: http://data.europa.eu/eli/reg_impl/2016/480/oj).
(4) Council Decision (EU) 2025/2418 of 27 October 2025 on the position to be taken on behalf of the European Union within the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, on the amount and modalities of the United Kingdom’s financial contribution to certain road transport information systems managed by the Union and the amendment to Decision No 1/2022 of the Specialised Committee on Road Transport (OJ L, 2025/2418, 1.12.2025, ELI: http://data.europa.eu/eli/dec/2025/2418/oj).
DRAFT
DECISION No …/2025 OF THE SPECIALISED COMMITTEE ON ROAD TRANSPORT ESTABLISHED BY THE TRADE AND COOPERATION AGREEMENT BETWEEN THE EUROPEAN UNION AND THE EUROPEAN ATOMIC ENERGY COMMUNITY, OF THE ONE PART, AND THE UNITED KINGDOM OF GREAT BRITAIN AND NORTHERN IRELAND, OF THE OTHER PART
of …
on the national electronic registers of road transport undertakings and the modalities of the exchange of information contained in those registers
THE SPECIALISED COMMITTEE ON ROAD TRANSPORT,
Having regard to the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (1) (the ‘Trade and Cooperation Agreement’), and in particular Article 468(5) and Articles 13(2) and 14(5) of Section 1 of Part A of Annex 31 thereto,
Whereas:
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(1) |
Article 463(1) of the Trade and Cooperation Agreement provides that road haulage operators undertaking journeys referred to in Article 462 of that Agreement must hold a valid licence in accordance with Article 463(2) of that Agreement. Point (b) of Article 3 of Section 1 of Part A of Annex 31 to that Agreement provides that a road haulage operator must be of good repute, in accordance with Article 6 of Section 1 of Part A of Annex 31 to that Agreement. |
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(2) |
Article 6 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement lays down detailed conditions relating to the requirement of good repute for a road haulage operator. In particular, paragraphs 2 and 3 lay down the conditions under which infringements incurred by an operator may lead to an administrative procedure by the competent authorities in the Party of establishment, and may lead to the loss of good repute. Appendix 31-A-1-1 further lays down a list of the seven most serious infringements which must trigger an administrative procedure by the competent authority in the Party of establishment. Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement (2) completed the list of serious infringements which may lead to the loss of good repute. |
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(3) |
Articles 13 and 14 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement further provide that Parties are to set up national electronic registers of road transport undertakings which have been authorised to engage in the occupation of road haulage operator, as well as carry out individual checks on undertakings and exchange information on serious infringements committed by operators in the other Party. The data to be contained in the national electronic register, as well as the modalities of the exchange of information, are to be laid down by decision of the Specialised Committee on Road Transport. |
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(4) |
The Union has set up the European Registers of Road Transport Undertakings (ERRU) to facilitate exchanges of information between the Member States of the Union in accordance with Commission Implementing Regulation (EU) 2016/480 (3). Given that the Union and the United Kingdom have agreed to the same basic principles of access to the occupation of road haulage operator as well as to a common list of infringements, it is appropriate and efficient in pursuit of the objectives of the Trade and Cooperation Agreement to provide for the technical connection of the United Kingdom to ERRU. |
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(5) |
The United Kingdom contributed to the development costs of ERRU as a Member State of the Union. The United Kingdom should contribute annually to the operational and maintenance of costs of ERRU. |
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(6) |
In order to allow both Parties to develop their information and technology infrastructure allowing the implementation of this Decision, it is appropriate to establish a date of application of this Decision. Hence, this Decision should apply from 1 January 2026, |
HAS ADOPTED THIS DECISION:
Article 1
Objective
This Decision lays down the minimum data to be contained in the national electronic register of road transport undertakings and the conditions for exchange of information of this data between the Parties.
Article 2
Data contained in the national electronic registers of road transport undertakings and conditions of access to this data
1. The national electronic registers referred to in Article 13(1) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement shall contain at least the following data:
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(a) |
the name and legal form of the road transport undertaking; |
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(b) |
the address of its establishment; |
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(c) |
the names of the transport managers designated as meeting the requirements laid down in Article 3 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement relating to good repute and professional competence or, as appropriate, the name of a legal representative; |
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(d) |
the type of authorisation, the number of vehicles it covers and, where appropriate, the serial number of the licence referred to in Article 463(1) of the Trade and Cooperation Agreement and of the certified true copies; |
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(e) |
the number, category and type of serious infringements, as referred to in Article 6(2) of Section 1 of Part A of Annex 31 to the TCA, which have resulted in a conviction or penalty during the last 2 years; |
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(f) |
the name of any person declared to be unfit to manage the transport activities of an undertaking, as long as the good repute of that person has not been re-established pursuant to Article 6(4) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement, and the rehabilitation measures applicable; |
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(g) |
the registration numbers of the vehicles at the disposal of the undertakings pursuant to Article 5(f) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement; and |
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(h) |
the risk rating band of the undertaking pursuant to the law and/or procedures applicable in each Party. |
2. The data referred to in points (a) to (d) of paragraph 1 shall be publicly accessible, in accordance with the relevant provisions of the law on personal data protection applicable in each Party.
The competent authorities in each Party may choose to keep the data referred to in points (e) to (h) of paragraph 1 in separate registers. In such cases, the data referred to in points (e) and (f) of paragraph 1 shall be made available upon request or shall be directly accessible to all the competent authorities of the Party in question. The requested information shall be provided within five working days of receipt of the request.
The data referred to in points (g) and (h) of paragraph 1 shall be made available to the competent authorities during roadside checks.
The data referred to in points (e) to (h) of paragraph 1 shall only be accessible to authorities other than the competent authorities where those authorities are duly endowed with powers relating to supervision and the imposition of penalties in the road transport sector and their officials are sworn to secrecy or are otherwise under a formal obligation of secrecy.
3. Data concerning an undertaking whose authorisation has been suspended or withdrawn shall remain in the national electronic register for 2 years from the expiry of the suspension or the withdrawal of the licence and shall thereafter be immediately removed.
Data concerning any person declared to be unfit for the occupation of road haulage operator shall remain in the national electronic register as long as the good repute of that person has not been re-established pursuant to Article 6(4) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement. Where such a rehabilitation measure or any other measure having an equivalent effect is taken, the data shall be immediately removed.
The data referred to in the first and second subparagraphs shall specify the reasons for the suspension or withdrawal of the authorisation or the declaration of unfitness, as appropriate, and the corresponding duration.
4. The Parties shall take all necessary measures to ensure that all data contained in the national electronic register are kept up to date and are accurate.
Article 3
Minimum requirements for the data to be entered in the national electronic register of road transport undertakings
1. The minimum requirements for the data to be entered in the national electronic registers established by competent authorities in each Party in accordance with Article 13 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement shall be as set out in the Annex to the Commission Decision 2009/992/EU (4) and in Article 1 of Commission Implementing Decision (EU) 2024/2164 (5), as adapted by the following paragraphs.
2. For the purpose of this Decision, the following adaptations to the Annex to Decision 2009/992/EU apply:
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(a) |
The reference to ‘Member State’ is replaced by ‘Country’ (6). |
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(b) |
The references to ‘Community licence’, wherever they occur, are replaced by ‘licence referred to in Article 463(1) of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part’. |
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(c) |
In the case of the United Kingdom, the following fields are not required: ‘Number of people employed’, and ‘Risk rating’. |
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(d) |
For ‘Article 16(2), point (c), of Regulation (EC) No 1071/2009’ substitute ‘point (c) of Article 1(1) of Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (*).
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3. For the purpose of this Decision, the data item ‘Country of Registration of the Vehicle’ referred to in Article 1 of Commission Implementing Decision (EU) 2024/2164 shall, in the case of the United Kingdom, be set by default to ‘UK’.
Article 4
Modalities of the exchange of information referred to in Article 14(3) and (4) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement
1. The United Kingdom and the Member States of the Union shall use the European Registers of Road Transport Undertakings (ERRU), established by Regulation (EU) 2016/480, for the exchange of information referred to in paragraphs 3 and 4 of Article 14 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement.
2. The United Kingdom shall carry out the interconnection of its national electronic register to ERRU in accordance with the procedures and technical requirements laid down in Regulation (EU) 2016/480 as adapted by Article 5 of this Decision.
3. Each Party shall ensure that the processing of personal data in the context of this Decision is carried out solely for the purpose of verifying compliance with Title I of Heading Three of the Trade and Cooperation Agreement and with Annex 31 to the Trade and Cooperation Agreement.
4. The United Kingdom and each Member State of the Union shall designate an ERRU contact point responsible for the exchange of information of the other Party with regard to the application of this Decision.
Article 5
Adaptations to the technical specifications of ERRU
For the purpose of this Decision, the following adaptations to Regulation (EU) 2016/480 apply:
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1. |
References to ‘Member State’, wherever they occur, shall be understood as references to ‘Country’ (7) and references to ‘Member States’, wherever they occur, shall be understood as references to ‘Countries’ (8). |
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2. |
References to ‘this Regulation’, wherever they occur, ‘Annexes I to VII to this Regulation’ and ‘Annex VIII to this Regulation’ shall be understood as references to ‘Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (*).
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3. |
The references to ‘Community licence’, wherever they occur, shall be understood as references to ‘licence referred to in Article 463(1) of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part’. |
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4. |
In Articles 1 to 3 for ‘Article 16 of Regulation (EC) No 1071/2009’ and ‘Article 16(5) of Regulation (EC) No 1071/2009’, substitute ‘Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (*).
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5. |
In Article 2, for ‘Article 2 of Regulation (EC) No 1071/2009’ substitute ‘Article 2 of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part’. |
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6. |
In Article 2, point (e), for ‘Article 8(8) of Regulation (EC) No 1071/2009’ substitute ‘Article 465(1) of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part’. |
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7. |
Articles 6 and 7 shall not be applicable for the purpose of this Decision. |
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8. |
In point 1.3 of Annex II,
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9. |
In the Appendix to Annex III,
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10. |
In Section 1 of Annex VIII, for ‘Article 11(4) of Regulation (EC) No 1071/2009’, substitute ‘Article 12(2) of Section 1 of Part A of Annex 31 to the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part’. |
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11. |
In Section 2.1 of Annex VIII, for ‘Directive 2006/22/EC or in Regulation (EC) No 1071/2009’ substitute ‘Appendix 31-A-1-1 of the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part and the Annex to Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part (*).
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Article 6
Amount and modalities of the financial contribution of the United Kingdom
The United Kingdom shall contribute annually to the operational and maintenance costs of ERRU in the framework set out in Decision No …/2025 of the Specialised Committee on Road Transport (9).
Article 7
Suspension of the United Kingdom’s connection to ERRU
The Union may suspend the access of the United Kingdom to ERRU if the United Kingdom ceases to meet the conditions set out in Articles 4 to 6 of this Decision.
Article 8
Entry into force and application
This Decision shall enter into force on the day following its adoption.
It shall apply from 1 January 2026.
Done at …, …
For the Specialised Committee
on Road Transport
The Co-chairs
(1) OJ EU L 149, 30.04.2021, p. 10, ELI: http://data.europa.eu/eli/agree_internation/2021/689(1)/oj.
(2) Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, of … on a list of categories, types and degrees of seriousness of serious infringements which may lead to the loss of good repute for a road haulage operator (OJ EU L, …, ELI: …).
(3) Commission Implementing Regulation (EU) 2016/480 of 1 April 2016 establishing common rules concerning the interconnection of national electronic registers on road transport undertakings and repealing Regulation (EU) No 1213/2010 (OJ EU L 87, 2.4.2016, p. 4, ELI: http://data.europa.eu/eli/reg_impl/2016/480/oj).
(4) Commission Decision of 17 December 2009 on minimum requirements for the data to be entered in the national electronic register of road transport undertakings (notified under document C(2009) 9959) (OJ EU L 339, 22.12.2009, p. 36, ELI: http://data.europa.eu/eli/dec/2009/992/oj).
(5) Commission Implementing Decision (EU) 2024/2164 of 11 July 2024 on minimum requirements concerning the data of hired vehicles to be entered in national electronic registers of road transport undertakings (notified under document C(2024) 4665) (OJ EU L, 2024/2164, 20.8.2024, ELI: http://data.europa.eu/eli/dec_impl/2024/2164/oj).
(6) Country refers to a Member State of the European Union for the European Union, and the United Kingdom of Great Britain and Northern Ireland for the United Kingdom of Great Britain and Northern Ireland.
(7) Country refers to a Member State of the European Union or the United Kingdom of Great Britain and Northern Ireland.
(8) Countries refers to both the Member States of the European Union and the United Kingdom of Great Britain and Northern Ireland.
(9) Decision No …/2025 of the Specialised Committee on Road Transport established by the Trade and Cooperation Agreement between the European Union and the European Atomic Energy Community, of the one part, and the United Kingdom of Great Britain and Northern Ireland, of the other part, of … on the amount and modalities of the United Kingdom’s financial contribution to certain road transport information systems managed by the Union and the amendment to Decision No 1/2022 of the Specialised Committee on Road Transport (OJ EU L, …, ELI: …).
ELI: http://data.europa.eu/eli/dec/2025/2417/oj
ISSN 1977-0677 (electronic edition)