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Document C2012/291A/01
Notice of open competition — EPSO/AST/121/12
Notice of open competition — EPSO/AST/121/12
Notice of open competition — EPSO/AST/121/12
OJ C 291A, 27.9.2012, p. 1–8
(BG, ES, CS, DA, DE, ET, EL, EN, FR, GA, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)
27.9.2012 |
EN |
Official Journal of the European Union |
CA 291/1 |
NOTICE OF OPEN COMPETITION
EPSO/AST/121/12
(2012/C 291 A/01)
The European Personnel Selection Office (EPSO) is organising an open competition, based on qualifications and tests, to constitute a reserve from which to recruit assistants (1).
EPSO/AST/121/12 — Conference technicians (AST 3)
The purpose of these competitions is to draw up a reserve list from which to fill vacant posts in the institutions of the European Union.
Before applying, you should carefully read the guide to open competitions published in Official Journal C 270 A of 7 September 2012 and on the EPSO website.
This guide is an integral part of the competition notice and will help you to understand the rules governing the procedure and how to apply.
CONTENTS
I. |
GENERAL BACKGROUND |
II. |
DUTIES |
III. |
ELIGIBILITY |
IV. |
ADMISSION TESTS |
V. |
ADMISSION TO THE COMPETITION AND SELECTION BASED ON QUALIFICATIONS |
VI. |
OPEN COMPETITION |
VII. |
RESERVE LIST |
VIII. |
HOW TO APPLY |
I. GENERAL BACKGROUND
Number of successful candidates: 23.
II. DUTIES
AST 3 assistants contribute to performing the functions of their institution or agency under the supervision of an administrator and are called upon to carry out executive, implementation, support and logistical tasks in various fields of activity.
Conference technicians are responsible, in particular, for the design, installation and management of technical processes for handling audio and video in multimedia/audiovisual or conference facilities. Duties will include:
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Designing conference and audiovisual equipment facilities |
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Drafting technical specifications for new conference and audiovisual facilities and for upgrading existing facilities, as well as supervising work carried out by contractors |
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Finding solutions in the event of breakdown of conference and audiovisual facilities |
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Supervising the maintenance of conference and audiovisual facilities |
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Assembling, placing and operating mobile audio and/or video equipment (e.g. cameras, screens, projectors, microphones, mixing desks, mobile racks, etc.) during events |
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Ensuring the smooth running of the management systems for audiovisual equipment in conference rooms |
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Performing analogue and digital measurements using precision instruments (oscilloscopes, signal generators, decibel meters, digital thermometers, etc.) in conference rooms |
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Setting up, installing and configuring AV and IT equipment for the transmission of images and sound via the IT and/or telecommunications network (video and audio streaming, videoconferences, etc.) |
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Audio and/or video control for conference rooms operating either locally or remotely (from a control room) during and outside normal working hours |
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Audio and/or video recording of participants' interventions (via microphone, camera and various audiovisual sources) |
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Programming, operating and resolving problems with conference and multilingual interpreting systems and/or programming, operating and resolving problems with systems for capturing, processing and broadcasting video stream |
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Recording debates on digital media (linear and non-linear) |
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Acquiring, routing and distributing audiovisual signals from a control room to distribution points within a building |
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Responsibility for the operation, configuration and good working order of a network of information screens and their operating software |
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Operating audio-video encoding and streaming systems |
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Helping to ensure compliance with international standards on conference and simultaneous interpreting installations |
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Selecting images from a multi-camera configuration at meetings and events, in particular for the purpose of streaming video and audio |
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Operating electronic voting systems |
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Responsibility for managing and keeping an inventory of equipment |
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Managing, configuring and troubleshooting a mini LAN network (TCP-IP) |
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Carrying out electronic repairs and modifications |
III. ELIGIBILITY
On the closing date for online applications, you must fulfil all of the following general and specific conditions:
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2.1. |
Qualifications |
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Either (a) |
You must have a level of education which corresponds to completed post-secondary studies attested by a diploma in a field related to the duties in question; |
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or (b) |
secondary education attested by a diploma giving access to higher education, followed by at least three years' professional experience relevant to the nature of the duties. NB: These three years' professional experience cannot be counted towards the professional experience required below. |
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2.2. |
Professional experience At least three years' professional experience relevant to the nature of the duties. This professional experience will only count if it was acquired after the diploma giving access to the competition was obtained. |
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2.3. |
Knowledge of languages The official languages of the European Union are: |
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BG (Bulgarian) CS (Czech) DA (Danish) DE (German) EL (Greek) EN (English) ES (Spanish) ET (Estonian) |
FI (Finnish) FR (French) GA (Irish) HU (Hungarian) IT (Italian) LT (Lithuanian) LV (Latvian) MT (Maltese) |
NL (Dutch) PL (Polish) PT (Portuguese) RO (Romanian) SK (Slovak) SL (Slovenian) SV (Swedish) |
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Main language:
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Second language (must be different from language 1):
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IV. ADMISSION TESTS
The admission tests are organised by EPSO and you will take them on a computer. The selection board decides on the difficulty of the tests and approves their subject matter on the basis of proposals made by EPSO.
Admission tests will be organised if the number of candidates applying exceeds 1 000. In this case you will be informed via your EPSO account.
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You will be invited to sit the tests if you have validated your application on time (see Section VIII). Important:
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A series of tests comprising multiple-choice questions to assess your general ability as regards: |
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Test (a) |
Verbal reasoning |
Marking: this test will be marked out of 20. Pass mark: 10 |
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Test (b) |
Numerical reasoning |
Marking: this test will be marked out of 10. |
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Test (c) |
Abstract reasoning |
Marking: this test will be marked out of 10. |
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The aggregate pass mark for tests (b) and (c) is 10. |
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Language 1: |
V. ADMISSION TO THE COMPETITION AND SELECTION BASED ON QUALIFICATIONS
1. Procedure
Initially, a check for compliance with the general and specific conditions, and the selection based on qualifications will be carried out on the basis of the information given in your online application.
(a) |
Your responses to the questions concerning the general and specific conditions will be processed to determine whether you can be included in the list of candidates who fulfil all the conditions for admission to the competition. If prior admission tests are organised, compliance with the general and specific conditions will be checked for the best-placed candidates on the basis of the marks obtained in those tests in descending order until a list has been compiled of 1 000 candidates who:
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(b) |
The selection board will then screen the candidates who fulfil the conditions for admission to the competition on the basis of their qualifications to identify those whose profile (particularly their diplomas and professional experience) best matches the duties and selection criteria set out in this competition notice. This selection is carried out solely on the basis of the information you provided in the ‘Talent Screener’ tab and takes place in two stages:
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The selection board will then draw up a list of candidates in the order of the overall scores awarded. The number of candidates invited to the assessment centre will not exceed three times the number of successful candidates indicated in the competition notice (2). This number will be published on EPSO's website (www.eu-careers.info).
2. Verification of information given by candidates
Following the assessment centre session, and in the light of the results, the information given by candidates in their online applications will be verified against the general conditions by EPSO and against the specific conditions by the selection board. In assessing qualifications, supporting documents will be taken into account only to confirm the information already given under the ‘Talent Screener’ tab. If verification shows that the information given (3) is not borne out by the appropriate supporting documents, candidates will be disqualified.
Applications will be verified for candidates with the highest aggregate marks, and at least pass marks, in tests (d), (e), (f) and (g) in the assessment centre session, in descending order. These candidates must also have obtained pass marks in the aptitude tests (a), (b), and (c). Verification will continue until the number of candidates who can be placed on the reserve list and who actually fulfil all the conditions for admission reaches the threshold. The files of candidates below the threshold will not be examined.
3. Selection criteria
For the selection based on qualifications, the following criteria will be taken into consideration by the selection board:
1) |
Professional experience of programming, operating and solving problems with conference and multi-lingual interpreting systems |
2) |
Professional experience of programming, operating and solving problems with systems for capturing, processing and broadcasting video stream |
3) |
Professional experience of assembling, placing and operating mobile audio and/or video equipment (e.g. cameras, screens, projectors, microphones, mobile racks, etc.) |
4) |
Professional experience of operating mobile conference and multilingual interpreting systems (using suitcase type systems and/or portable booths) |
5) |
Professional experience of drafting technical specifications for new conference and audiovisual facilities and for upgrading existing facilities |
6) |
Professional experience of supervising work carried out by contractors |
7) |
Professional experience of using networks based on the TCP/IP protocol |
8) |
Professional experience of performing analogue and digital measurements using precision instruments (oscilloscopes, signal generators, decibel meters, digital thermometers, etc.) in conference rooms |
9) |
Professional experience of acquiring, routing and distributing audiovisual signals from a control room to distribution points within a building |
10) |
Professional experience of operating systems for encoding and streaming audio-video via TCP-IP networks or ISDN or satellite |
11) |
Professional experience of electronics in general (analogue and digital) |
VI. OPEN COMPETITION
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If you are one of the candidates (4) who
you will be invited to attend an assessment centre session (5) which will normally take place in Brussels over the course of one or two days. |
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The assessment centre comprises three different types of evaluation:
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Case study |
Group exercise |
Structured interview |
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Analysis and problem-solving |
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Communicating |
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Delivering quality and results |
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Learning and development |
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Prioritising and organising |
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Resilience |
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Working with others |
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x |
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Language 1 for parts (a), (b) and (c) Language 2 for parts (d), (e), (f) and (g) |
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Reasoning skills
Tests (a), (b), and (c) are eliminatory, but the marks will not be added to the marks for the other assessment centre tests. Specific competencies (test (d)) marked out of 100 Pass mark: 50 Weighting: 55 % of the overall mark General competencies (tests (e), (f) and (g)) Each general competency will be marked out of 10. Pass mark:
Weighting: 45 % of the overall mark |
VII. RESERVE LIST
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The selection board will place your name on the reserve list
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The list will be drawn up in alphabetical order. |
VIII. HOW TO APPLY
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You must apply online by following the instructions on the EPSO website and particularly in the Online Application Manual. Deadline (including validation): 30 October 2012 at 12.00 (midday), Brussels time. |
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If you are one of the candidates invited to the assessment centre, you will have to bring with you (9) your full application file (signed online application form and supporting documents) when you come to the assessment centre. Details: see point 6.1 of the guide to open competitions. |
(1) Any reference in this notice to a person of the male sex must be deemed also to constitute a reference to a person of the female sex.
(2) Candidates who are not invited to the assessment centre will be given the results of their assessment and the weighting assigned to each question by the selection board.
(3) This information will be verified against the supporting documents before the reserve list is drawn up (see Sections VII.1 and VIII.2).
(4) Where a number of candidates tie for the last available place, they will all be invited to the assessment centre.
(5) Depending on logistical constraints, the reasoning tests and the case study (test (e)) may be organised in test centres in the Member States and/or in Brussels, separately from the other assessment centre tests.
(6) More information on these competencies can be found in point 1.2 of the guide to open competitions.
(7) The content of these tests is approved by the selection board.
(8) Where a number of candidates tie for the last available place, they will all be placed on the reserve list.
(9) You will be notified in good time, via your EPSO account, of the date when you have to attend the assessment centre.