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Document 32011R0909

    Commission Implementing Regulation (EU) No 909/2011 of 8 September 2011 laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes

    OJ L 234, 10.9.2011, p. 2–37 (BG, ES, CS, DA, DE, ET, EL, EN, FR, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)

    Legal status of the document No longer in force, Date of end of validity: 15/10/2012; Repealed by 32012R0799

    ELI: http://data.europa.eu/eli/reg_impl/2011/909/oj

    10.9.2011   

    EN

    Official Journal of the European Union

    L 234/2

    COMMISSION IMPLEMENTING REGULATION (EU) No 909/2011

    of 8 September 2011

    laying down form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the EAGF and EAFRD as well as for monitoring and forecasting purposes

    THE EUROPEAN COMMISSION,

    Having regard to the Treaty on the Functioning of the European Union,

    Having regard to Council Regulation (EC) No 1290/2005 of 21 June 2005 on the financing of the common agricultural policy (1), and in particular Article 42 thereof,

    Whereas:

    (1)

    Article 8(1) of Commission Regulation (EC) No 885/2006 of 21 June 2006 laying down detailed rules for the application of Council Regulation (EC) No 1290/2005 as regards the accreditation of paying agencies and other bodies and the clearance of the accounts of the EAGF and of the EAFRD (2) provides that the form and content of the accounting information referred to in Article 7(1)(c) of that Regulation and the way it is to be forwarded to the Commission are to be established.

    (2)

    The form and content of the accounting information to be submitted to the Commission for the purpose of the clearance of the accounts of the European Agricultural Guarantee Fund (EAGF) and of the European Agricultural Fund for Rural Development (EAFRD) as well as for monitoring and forecasting purposes are presently laid down in Commission Regulation (EU) No 825/2010 (3).

    (3)

    The Annexes to Regulation (EU) No 825/2010 cannot be used for their intended purposes in the financial year 2012. Regulation (EU) No 825/2010 should therefore be repealed and replaced by a new regulation setting out the form and content of the accounting information for that financial year.

    (4)

    The measures provided for in this Regulation are in accordance with the opinion of the Agricultural Funds Committee,

    HAS ADOPTED THIS REGULATION:

    Article 1

    The form and content of the accounting information referred to in Article 7(1)(c) of Regulation (EC) No 885/2006 and the way it is to be forwarded to the Commission shall be as set out in Annexes I (X Table), II (Technical specifications for the transfer of computer files to the EAGF and EAFRD), III (Aide-mémoire) and IV (Structure of EAFRD budget codes (F109) to this Regulation.

    Article 2

    Regulation (EU) No 825/2010 is repealed with effect from 16 October 2011.

    Article 3

    This Regulation shall enter into force on the seventh day following its publication in the Official Journal of the European Union.

    It shall apply from 16 October 2011.

    This Regulation shall be binding in its entirety and directly applicable in all Member States.

    Done at Brussels, 8 September 2011.

    For the Commission

    The President

    José Manuel BARROSO

    (1)   OJ L 209, 11.8.2005, p. 1.

    (2)   OJ L 171, 23.6.2006, p. 90.

    (3)   OJ L 247, 21.9.2010, p. 1.

    ANNEX I

    X-TABLE

    FINANCIAL YEAR 2012

    2012

    2011

    A↓

    F100

    F101

    F103

    F105

    F105B

    F105C

    F106

    F106A

    F107

    F108

    F109

    F110

    F200

    F201

    F202A

    F202B

    F202C

    F205

    F207

    F220

    F221

    F222B

    F222C

    F300

    F300B

    F301

    F304

    F305

    F306

    F307

    F402

    F500

    F502

    F503

    F508A

    05020101

    05020101

    1000

    X

    X

    X

    X

     

    X

    X

     

    X

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    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020101

    05020101

    1001

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020101

    05020101

    1003

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020102

    05020102

    1011

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1012

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1013

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1014

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020103

    05020103

    1021

    X

    X

    X

     

     

     

    X

     

    X

    X

    X

    X

    X

    X

    X

    X

    X

     

    X

     

     

     

     

    X

     

     

    X

     

     

    X

     

     

    X

     

     

    05020103

    05020103

    1022

    X

    X

    X

     

     

     

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

    X

     

     

     

     

    X

     

     

    X

    X

    X

    X

    X

    X

    X

    X

     

    05020199

    05020199

    1090

    X

    X

     

     

     

     

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

    X

     

     

     

     

     

     

    X

    X

     

     

    05020201

    05020201

    1850

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

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    05020202

    05020202

    1851

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020202

    05020202

    1852

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020202

    05020202

    1853

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020202

    05020202

    1854

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020299

    05020299

    0000

    X

    X

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    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

    X

     

     

     

     

     

     

    X

     

     

     

    05020299

    05020299

    1890

    X

    X

     

     

     

     

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

    X

     

     

     

     

     

     

    X

     

     

     

    05020300

    05020300

    3010

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020300

    05020300

    3011

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020300

    05020300

    3012

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020300

    05020300

    3013

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020300

    05020300

    3014

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020300

    05020300

    3000

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020401

    05020401

    3100

    X

    X

    X

     

     

     

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

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    05020499

    05020499

    0000

    X

    X

     

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    X

    X

     

    X

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    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    X

    X

     

     

    05020499

    05020499

    3110

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020499

    05020499

    3112

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020499

    05020499

    3113

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

     

     

     

     

     

    X

     

     

     

    X

    X

     

     

    X

     

     

     

    05020499

    05020499

    3119

    X

    X

    X

    X

     

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

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    05020501

    05020501

    1100

    X

    X

    X

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    X

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    X

     

     

     

     

     

     

    X

     

     

     

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    2012

    2011

    A↓

    F508B

    F509A

    F510

    F511

    F531

    F532

    F533

    F600

    F601

    F602

    F603

    F700

    F702

    F703

    F703A

    F703B

    F703C

    F707

    F707A

    F707B

    F707C

    F800

    F800B

    F801

    F802

    F802B

    F804

    F805

    F808

    F809

    F812

    F814

    F816

    F816B

    05020101

    05020101

    1000

     

     

     

    X

     

     

     

    X

     

    X

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    X

    X

    X

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    X

    X

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    X

    X

    X

    X

    X

    X

    05020101

    05020101

    1001

     

     

     

    X

     

     

     

    X

     

    X

    X

     

     

     

     

     

     

     

     

     

     

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    05020101

    05020101

    1003

     

     

     

    X

     

     

     

    X

     

    X

    X

     

     

     

     

     

     

     

     

     

     

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    X

    05020102

    05020102

    1011

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1012

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1013

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020102

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    1014

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    05020103

    05020103

    1022

     

     

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    05020199

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    1090

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020201

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    1850

     

     

     

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    X

    X

    X

    X

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    X

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    X

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    X

    05020202

    05020202

    1851

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020202

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    1852

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020202

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    05020202

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    1854

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05020299

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    05020300

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    05020300

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    3011

     

     

     

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    05020300

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    3012

     

     

     

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    05020300

    05020300

    3013

     

     

     

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    3014

     

     

     

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    3110

     

     

     

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    3113

     

     

     

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    3119

     

     

     

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    1211

     

     

     

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    1240

     

     

     

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    1510

     

     

     

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    05021104

    05021104

    3200

     

     

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    05021104

    05021104

    3201

     

     

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    05021104

    05021104

    3210

     

     

    X

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    05021104

    05021104

    3211

     

     

    X

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    05021104

    05021104

    3220

     

     

    X

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    05021104

    05021104

    3221

     

     

    X

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    05021104

    05021104

    3230

     

     

    X

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    05021104

    05021104

    3231

     

     

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    F502

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    F508A

    05021105

    05021105

    1751

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    05021199

    05021199

    0000

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    X

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    05021199

    05021199

    1710

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    05021201

    05021201

    2000

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    05021201

    05021201

    2001

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    05021201

    05021201

    2002

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    05021201

    05021201

    2003

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    05021202

    05021202

    2011

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021202

    05021202

    2012

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021202

    05021202

    2013

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    05021202

    2014

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021203

    05021203

    2020

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    05021203

    05021203

    2024

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    05021204

    05021204

    2030

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    05021204

    2031

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021204

    05021204

    2032

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021204

    05021204

    2033

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    05021204

    2034

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021205

    05021205

    2040

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    05021206

    05021206

    2050

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    05021208

    05021208

    3120

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    05021299

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    05021299

    2099

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    05021301

    2100

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    05021302

    05021302

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    05021303

    05021303

    2126

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    05021304

    2101

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    05021399

    05021399

    2129

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    05021399

    05021399

    2190

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    05021401

    2210

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    05021105

    1751

     

     

     

     

     

     

     

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    05021199

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    05021199

    05021199

    1710

     

     

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    2003

     

     

     

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    2011

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    2013

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    05021203

    2020

     

     

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    2024

     

     

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    05021204

    05021204

    2030

     

     

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    05021204

    05021204

    2031

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    2032

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    05021204

    2033

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

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    2034

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05021205

    05021205

    2040

     

     

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    05021206

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    2050

     

     

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    3120

     

     

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    2124

     

     

     

     

     

     

     

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    2220

     

     

     

     

     

     

     

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    05030219

    1858

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    1710

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    1810

     

     

     

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    3211

     

     

     

     

     

     

     

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    X

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    05030250

    05030250

    3221

     

     

     

     

     

     

     

    X

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    05030251

    05030251

    0000

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    05030252

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    0000

     

     

     

     

     

     

     

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    X

    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05030252

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    3231

     

     

     

     

     

     

     

    X

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    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05030299

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    05030299

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    05030299

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    05030299

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    05030299

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    2125

     

     

     

     

     

     

     

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    05030299

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    2128

     

     

     

     

     

     

     

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    2012

    2011

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    F200

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    F205

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    F220

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    F222C

    F300

    F300B

    F301

    F304

    F305

    F306

    F307

    F402

    F500

    F502

    F503

    F508A

    05030299

    05030299

    2222

    X

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    X

    X

     

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    X

     

     

    X

    X

     

    05030299

    05030299

    3900

    X

    X

     

     

     

     

    X

     

    X

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    X

    X

    X

    X

    X

     

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    X

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    05030299

    05030299

    3910

    X

    X

    X

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    X

    X

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

    X

     

     

     

     

    X

    X

     

    X

     

     

    X

     

    X

     

     

     

    05030300

    05030300

    0000

    X

    X

    X

     

     

     

    X

     

    X

    X

    X

     

    X

    X

    X

    X

    X

     

    X

     

     

     

     

    X

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    05040114

    05040114

    0000

    X

    X

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    X

    X

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    05040400

    05040400

    0000

    D

    D

    D

    D

     

    D

    D

     

    D

    D

    D

    D

    D

    D

    D

    D

    D

     

    D

    D

    D

    D

    D

    D

    D

     

    D

     

     

    D

     

    D

     

     

    D

    05040501

    05040501

     

    X

    X

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    05070106

    05070106

    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05070106

    05070106

    3701

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05070107

    05070107

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05070200

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    67010000

    67010000

    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    67020000

    67020000

    0000

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    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    X

     

     

     

    67030000

    67030000

    2071

    X

    X

    X

     

     

     

    X

     

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    X

    X

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    68010000

    6801

     

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    68020000

    68020000

    0000

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    68030000

    6803

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    2012

    2011

    A↓

    F508B

    F509A

    F510

    F511

    F531

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    F533

    F600

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    F700

    F702

    F703

    F703A

    F703B

    F703C

    F707

    F707A

    F707B

    F707C

    F800

    F800B

    F801

    F802

    F802B

    F804

    F805

    F808

    F809

    F812

    F814

    F816

    F816B

    05030299

    05030299

    2222

     

     

     

     

     

     

     

    X

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    05030299

    05030299

    3900

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05030299

    05030299

    3910

    X

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    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05030300

    05030300

    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05040114

    05040114

    0000

     

     

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    05040400

    05040400

    0000

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    05040501

    05040501

     

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    05070106

    05070106

    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    05070106

    05070106

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    05070107

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    05070200

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    67010000

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    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    67020000

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    67030000

    67030000

    2071

     

     

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    X

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    68010000

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    68020000

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    68030000

    6803

    0000

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    ANNEX II

    Technical specifications for the transfer of computer files to the EAGF and EAFRD from 16 October 2011

    INTRODUCTION

    These technical specifications apply in respect of the financial year 2011, which commenced on 16 October 2010.

    1.   Transfer Medium

    The coordinating body of the Member State must transfer the computer files and the relating documentation to the Commission through STATEL/eDAMIS. The Commission will only support one installation of STATEL/eDAMIS per Member State. The latest eDAMIS client and more information on the use of STATEL/eDAMIS shall be downloaded from the CIRCA web-site of the agricultural funds.

    2.   Computer file structure

    2.1.

    		 The Member State must create a computer record for each individual component of the EAGF/EAFRD payments and receipts. These components are the individual items of which the payment (receipt) to (from) the beneficiary consists.

    2.2.

    		 The records must have a flat file structure. If fields have more than one value, separate records containing all data fields are required. Make sure that no double counting occurs (1).

    2.3.

    		 All information for the same category of payments or receipts must be contained in the same computer file. Separate files relating to the same payments (e.g. for traders or inspections, or for basic and measure data) are not allowed.

    2.4.

    		 The computer files must have the following characteristics:

    (1)

    the first record in the file (header row) contains the file description. The field names comprise an ‘F’ followed by the field number used in Annex I (the ‘X-table’). Only field names existing in this Annex are allowed;

    (2)

    the following records in the file are data (data rows), in the order indicated by the first record describing the file structure;

    (3)

    the fields are separated by a semicolon (‘;’). The header row and data rows shall all contain the same number of semicolons. In the data rows, empty fields appear as a double semicolon (‘;;’) within the record, or as a single semicolon (‘;’) at the end of the record;

    (4)

    records vary in length. Each record ends with a code ‘CR LF’ or ‘Carriage Return – Line Feed’ (in hexadecimal: ‘0D 0A’). The header row never ends on a ‘;’. Data rows only end on a ‘;’ if the last field is empty;

    (5)

    the file is in ASCII coding according to following table. Other codes (such as EBCDIC, TAR, ZIP, etc.) are not accepted:

    Code

    Member State

    ISO 8859-1

    BE, DK, DE, ES, FR, IE, IT, LU, NL, AT, PT, FI, SE and GB

    ISO 8859-2

    CZ, HU, PL, RO, SI and SK

    ISO 8859-3

    MT

    ISO 8859-5

    BG

    ISO 8859-7

    GR and CY

    ISO 8859-13

    EE, LV and LT

    (6)

    numeric fields:

    (a)

    decimal separator: ‘.’;

    (b)

    the symbol (‘+’ or ‘–’) appears on the far left, followed immediately by the figures. For positive numbers, the ‘+’ sign is optional;

    (c)

    fixed number of decimals (the details are set out in the Annex III hereto);

    (d)

    no spaces between digits. No spaces or other signs between thousands;

    (7)

    date field: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits);

    (8)

    budget code (field F109) required format without spaces: ‘999999999999999’ (where ‘9’ stands for any figure between 0 and 9);

    (9)

    quotation marks (‘’) are not allowed at the beginning or at the end of the records. The semicolon field separator ‘;’ must not be used in data in text format;

    (10)

    all fields: no spaces at the beginning or end of a field;

    (11)

    files satisfying these rules will look like the following (example for financial year 2004):

     

    F100;F101;F106;F107;F108;F109

     

    BE01;154678;+152.50;EUR;20030715;050201011000001

     

    BE01;024578;-1000.00;EUR;20030905;050208031502002

     

    BE01;154985;9999.20;EUR;20030101;050205011100001

     

    BE01;100078;+152.75;EUR;20030331;050208091515002

     

    BE01;215452;+0.50;EUR;20030615;050201011000002 (Please note +0.50 and not +.50)

     

    BE01;123456;21550.15;EUR;20030101;050805013810001

     

    etc.

     

    (other data rows with the fields in the same order).

    2.5.

    		 Data files with the characteristics as described under 2.4 shall be sent with consignment type ‘X-TABLE-DATA’ (see ‘eDAMIS client’).

    2.6.

    		 The computer program for checking the format of computer files before sending them to the Commission (WinCheckCsv) is included in the data transfer program (eDAMIS client). The paying agencies are invited to download the check program from CIRCA separately for offline validation purposes.

    3.   Annual declaration

    3.1.

    		 The coordinating body of the Member State must send either one annual declaration file for all paying agencies or separate annual declaration files for each paying agency. An annual declaration file should contain the total amounts by paying agency together with the budget and currency codes, for both EAGF and EAFRD measures (2).

    3.2.

    		 The files should have the characteristics as described under 2.4. Each line should contain the following fields (in this order):

    (a)

    F100

    :

    paying agency code

    (b)

    F109

    :

    budget code

    (c)

    F106

    :

    amount expressed in the currency code F107

    (d)

    F107

    :

    currency code.

    3.3.

    		 Files satisfying the rules will look like the following (example for financial year 2007):

     

    F100;F109;F106;F107

     

    BE01;050205011100014;218483644.90;EUR

     

    BE01;050212012003012;29721588.82;EUR

     

    BE01;050212012000022;26099931.75;EUR

     

    BE01;050208031502013;20778423.44;EUR

     

    BE01;050212052040001;16403776.45;EUR

     

    BE01;050405011132001;8123456.45;EUR

     

    etc (3).

    3.4.

    		 Annual declaration files shall be sent through STATEL/eDAMIS with consignment type ‘ANNUAL-DECLARATION’.

    4.   Explanation of differences

    4.1.

    		 In the case of differences between the annual declaration and monthly or quarterly declaration or X-table data the coordinating body of the Member State should send either one ‘difference-explanation’ file for all paying agencies or separate ‘difference-explanation’ files for each paying agency. Such file(s) should explain, through standard codes, the difference by budget code between the annual declaration and monthly declaration (T104) or between annual declaration and quarterly declaration (SFC2007) or between annual declaration and the sum of the records (Σ F106) of the X-table data.

    4.2.

    		 The files should have the characteristics as described under 2.4. Each line should contain the following fields (in this order):

    (a)

    F100

    :

    paying agency code

    (b)

    F109

    :

    budget code

    (c)

    Exco

    :

    explanation-reconciliation code

    (d)

    F106

    :

    amount of the explained difference in EURO.

    4.3.

    		 The explanation-reconciliation code must be expressed only once per budget code (F109) by a three-character code corresponding to the following code list:

    Code EAGF

    (A)

    		Type of difference [Annual Declaration to (=MINUS) Monthly Declaration (T104)]

    A01

    Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF via the annual declaration)

    A02

    Rounding error

    A03

    Misposting error (data input on wrong budget code)

    A04

    Cut-off error (amount in annual declaration but not reported in T104)

    A05

    Cut-off error (amount in T104 but not declared in annual declaration)

    A06

    Payment error (payment pending in the bank)

    A07

    Late payment correction

    A08

    Ceiling error (correction because expenditure passed ceiling)

    A09

    Off-set of irrecoverable amount

    A10

    Off-set of irrecoverable amount (50/50 rule)

    A11

    Correction due to recovery of outstanding debts

    A12

    Correction due to double entry of expenditure

    A13

    Reallocation of expenditure by Fund (national or community)

    A20

    Conformity corrections

    A21

    Adjustments on entitlements

    A22

    Modulation not declared

    A23

    Exchange rate corrections

    A90

    Public storage (eFAUDIT 13th period)

    A99

    Other error

    Code EAFRD

    (B)

    		Type of difference [Annual Declaration to (=MINUS) Quarterly Declaration (SFC2007)]

    B01

    Administrative error (outstanding amounts actually recovered but not yet deducted in the quarterly declarations during the reference period and credited to the EAFRD via the annual declaration)

    B02

    Rounding error

    B03

    Misposting error (data input on wrong budget code)

    B04

    Cut-off error (amount in annual declaration but not reported in quarterly declaration)

    B05

    Cut-off error (amount in quarterly declaration but not declared in annual declaration)

    B06

    Payment error (payment pending in the bank)

    B11

    Correction due to recovery of outstanding debts

    B12

    Correction due to double entry of expenditure

    B13

    Reallocation of expenditure by Fund (national or community)

    B14

    Co-financing rate error (amount with wrong co-financing rate in annual declaration)

    B15

    Co-financing rate error (amount with wrong co-financing rate in quarterly declaration)

    B16

    Difference due to co-financing rate in quarterly declaration

    B23

    Exchange rate corrections

    B99

    Other error

    Code X-table

    (C)

    		Type of difference [Annual Declaration to (=MINUS) X-table (EAGF and EAFRD)]

    C01

    Administrative error (outstanding amounts to be recovered at the end of the financial year and credited to the EAGF via the annual declaration)

    C02

    Rounding error

    C03

    Misposting error (data input on wrong budget code)

    C04

    Cut-off error (amount in annual declaration but not reported in X-table)

    C05

    Cut-off error (amount in X-table but not declared in annual declaration)

    C06

    Payment error (payment pending in the bank)

    C07

    Late payment correction in AD

    C08

    Ceiling error (correction in AD because expenditure passed ceiling)

    C09

    Off-set of irrecoverable amount

    C10

    Off-set of irrecoverable amount (50/50 rule)

    C11

    Correction due to recovery of outstanding debts

    C12

    Correction due to double entry of expenditure

    C13

    Reallocation of expenditure by Fund (national or community)

    C14

    EAFRD: Co-financing rate error (amount with wrong co-financing rate in annual declaration)

    C15

    EAFRD: Co-financing rate error (amount with wrong co-financing rate in X-table)

    C20

    Conformity corrections

    C21

    Adjustments on entitlements

    C22

    Modulation not declared

    C23

    Exchange rate corrections

    C24

    EAGF – 25 % retention on amounts resulting from cross-compliance (R1782/2003, Art. 9)

    C25

    EAGF – 20 % retention on amounts recovered following irregularities (R1290/2005, Art. 32)

    C98

    Not required X-table data

    C99

    Other error

    4.4.

    		 Files satisfying the rules will look like the following (example for financial year 2008):

     

    F100;F109;Exco;F106

     

    AT01;050207011401006;A03;+505.90

     

    The amount declared in the annual declaration is EUR 505,90 higher than the amount (wrongly) declared in the monthly declarations [Tables 104].

     

    AT01;050207011403006;A03;-505.90

     

    The amount declared in the annual declaration is EUR 505,90 smaller than the amount (wrongly) declared in the monthly declarations [Tables 104].

     

    AT01;050302180000004;A01;-125.80

     

    The amount declared in the annual declaration is EUR 125,80 lower than the amount declared in the monthly declarations [Tables 104] due to the correction on ‘administrative errors’.

     

    AT01;050302270000001;C04;+31.05

     

    The amount declared in the annual declaration is EUR 31,05 higher than the amount reported in the X-table due to a cut-off problem.

     

    AT01;050302270000001;C05;-81.00

     

    AT01;050405011321001;B02;+3.04

     

    AT01;050405013211001;C15;+3075.07

     

    AT01;050405013211001;B02;-0.80

     

    AT01;050405013211001;C14;-688.23

     

    etc.

    4.5.

    		 The ‘difference-explanation’ files shall be sent through STATEL/eDAMIS with consignment type ‘DIFFERENCE-EXPLANATION’.

    5.   Documentation (code list)

    5.1.

    		 In case where codes are used for fields, for which Annex III does not enforce standard codes, the coordinating body of the Member State must transfer a code list for each paying agency through STATEL/eDAMIS in order to explain all these used codes.

    5.2.

    		 This code list can have the look and feel of an ordinary letter. The identity of the paying agency and the name or administrative unit of the addressee shall be clearly marked.

    5.3.

    		 The eDAMIS client includes a specific consignment type for this kind of tabular transfer, i.e. ‘CODE-LIST’.

    6.   Data transfer

    The coordinating body must send the computer files completely and only once.

    If the coordinating body notices that false data were transmitted or a problem occurred with the data transfer, the Commission has to be informed immediately. All files, which contain incorrect information, are to be indicated. Therefore, the Commission is to be asked to delete these files. Thereafter, in order to avoid an overlapping of computer records or data files, the coordinating body must send the corrected computer files to replace entirely the previous incorrect information.

    (1)   Note: You should first read the preliminary remark concerning ‘quantities’ in Chapter 5 of Annex III.

    (2)  See Article 6(b) and (c) of Regulation (EC) No 885/2006.

    (3)  Budget codes, for which no expenditure is declared, should not be included in the annual declaration file.

    ANNEX III

    ‘AIDE-MÉMOIRE’

    FINANCIAL YEAR 2012

    TABLE OF CONTENTS

    Annex III ‘Aide-mémoire’ 23

    1.

    		 Data relating to payments: 25

    1.1.

    		 F100: name of paying agency 25

    1.2.

    		 F101: reference number of payment 25

    1.3.

    		 F103: type of payment 26

    1.4.

    		 F105: payment with sanction 26

    1.5.

    		 F105B: cross-compliance: reduction or exclusion from payments 26

    1.6.

    		 F105C: amount (EUR) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checks 26

    1.7.

    		 F106: amount in EURO 26

    1.8.

    		 F106A: public expenditure in EURO 27

    1.9.

    		 F107: currency unit 27

    1.10.

    		 F108: date of payment 27

    1.11.

    		 F109: budget code 27

    1.12.

    		 F110: marketing year or period 27

    2.

    		 Data relating to beneficiary (applicant): 27

    2.1.

    		 F200: identification code 27

    2.2.

    		 F201: name 27

    2.3.

    		 F202A: applicant’s address (street and number) 27

    2.4.

    		 F202B: applicant’s address (international post code) 27

    2.5.

    		 F202C: applicant’s address (municipality or city) 27

    2.6.

    		 F205: holding in less-favoured region 27

    2.7.

    		 F207: region and sub-region in the Member State 28

    2.8.

    		 F220: identification code of the intermediate organisation 28

    2.9.

    		 F221: name of the intermediate organisation 28

    2.10.

    		 F222B: organisation’s address (international post code) 28

    2.11.

    		 F222C: organisation’s address (municipality or city) 28

    3.

    		 Data relating to declaration/application: 28

    3.1.

    		 F300: number of declaration/application 28

    3.2.

    		 F300B: date of declaration/application 28

    3.3.

    		 F301: number of contract/project (where applicable) 28

    3.4.

    		 F304: authorising office 28

    3.5.

    		 F305: number of certificate/licence 28

    3.6.

    		 F306: date of issue of the certificate/licence 28

    3.7.

    		 F307: office holding supporting documents 29

    4.

    		 Data relating to security: 29

    4.1.

    		 F402: amount of processing security (others than tender securities) in EURO 29

    5.

    		 Data relating to products: 29

    5.1.

    		 F500: product code/rural development sub-measure code 29

    5.2.

    		 F502: quantity paid (number of animals, hectares, etc.) 29

    5.3.

    		 F503: quantity covered by payment application lodged (quantity claimed) 29

    5.4.

    		 F508A: area covered by payment application lodged 29

    5.5.

    		 F508B: area covered by payment made 29

    5.6.

    		 F509A: area wrongly declared 30

    5.7.

    		 F510: Community regulation and article number 30

    5.8.

    		 F511: EAGF rate of aid (EUR) per unit of measurement 30

    5.9.

    		 F531: total alcoholic strength by volume 30

    5.10.

    		 F532: natural alcoholic strength by volume 30

    5.11.

    		 F533: wine growing zone 30

    6.

    		 Data relating to inspections: 30

    6.1.

    		 F600: on-the-spot inspection 30

    6.2.

    		 F601: date of inspection 31

    6.3.

    		 F602: application reduced 31

    6.4.

    		 F603: reason for reduction 31

    7.

    		 Data relating to payment entitlements: 31

    7.1.

    		 F700: amount of payment entitlement in EURO 31

    7.2.

    		 F702: area covered by payment made 31

    7.3.

    		 (A) Payment entitlements based on areas (normal entitlements) 32

    7.4.

    		 F703: amount in EURO of payment entitlement 32

    7.5.

    		 F703A: area covered by payment application lodged 32

    7.6.

    		 F703B: area determined 32

    7.7.

    		 F703C: area not found 32

    7.8.

    		 (B) Payment entitlements subject to special conditions 32

    7.9.

    		 F707: amount in EURO of payment entitlement 32

    7.10.

    		 F707A: number of livestock units (LU) in the reference period 32

    7.11.

    		 F707B: number of livestock units (LU) declared 32

    7.12.

    		 F707C: number of livestock units (LU) determined 32

    8.

    		 Additional data relating to export refunds: 33

    8.1.

    		 F800: net weight/quantity 33

    8.2.

    		 F800B: unit of measurement for field F800 33

    8.3.

    		 F801: application number (export refunds: SAD) 33

    8.4.

    		 F802: customs office of placing under customs supervision 33

    8.5.

    		 F802B: customs office of exit 33

    8.6.

    		 F804: export refund code 33

    8.7.

    		 F805: code for destination 34

    8.8.

    		 F808: date of advance fixing 34

    8.9.

    		 F809: last day of validity (advance fixing) 34

    8.10.

    		 F812: reference of the invitation to tender if applicable (advance fixing) 34

    8.11.

    		 F814: day of acceptance of payment declaration (COM-7) 34

    8.12.

    		 F816: date of acceptance of export declaration 34

    8.13.

    		 F816B: date of export from the EU territory 34

    9.

    		 (not used) 34

    General remark: significance of the X, A and D codes used in Annex I:

    All the information marked ‘X’ or ‘A’ is obligatory.

    ‘X’

    =

    data element already included in the previous version of this Regulation.

    ‘A’

    =

    data element to be added compared to the previous version of this Regulation.

    ‘D’

    =

    data element to be deleted compared to the previous version of this Regulation.

    Where a data request makes no sense under particular circumstances or is not applicable for the Member States concerned, then put NULL value, which shall be represented by two consecutive semicolons (;;) in the CSV format data file or put a zero value (0.00).

    1.   Data relating to payments:

    Preliminary remark: In this section, the term ‘payment’ refers to both the EAGF and EAFRD payments and the receipts.

    1.1.   F100: name of paying agency

    Required format: to be expressed by a code (see the code list F100 kept up-to-date on CAP-ED):

    https://webgate.ec.europa.eu/agriportal/awaiportal/

    1.2.   F101: reference number of payment

    The reference number identifying the payment clearly in the paying agency’s accounts. Removals relating to food aid shall not be considered as sales of intervention products. In this particular case field F101 can be ignored.

    1.3.   F103: type of payment

    Required format: to be expressed by a one-character code corresponding to the following code list:

    Code

    Significance

    0

    Food Aid

    1

    Advance or partial payment

    2

    Final payment (first and single payment, or settlement of the balance after advance payment, or normal export refund payment)

    3

    Recovery/reimbursement (following a sanction)/correction

    4

    Receipt of amounts (not preceded by an advance or final payment)

    5

    Pre-financing payment export refund

    6

    No financial transaction

    1.4.   F105: payment with sanction

    Required format: yes = ‘Y’; no = ‘N’.

    1.5.   F105B: cross-compliance: reduction or exclusion from payments

    For EAGF, the field F105B must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 23 of Council Regulation (EC) No 73/2009 (1). This negative amount (in EURO) resulting from cross-compliance control system must only be shown once per beneficiary under direct aids. It concerns the 100 % reduction to the farmer, i.e. without the 25 % retention provided for in Article 25 of Council Regulation (EC) No 73/2009.

    For EAFRD, the field is related to the public expenditure. The field must be used to indicate the amount reduced or excluded (negative amount) on the basis of Article 51 of Council Regulation (EC) No 1698/2005 (2). This negative amount (in EURO) resulting from cross-compliance control system must only be shown once per beneficiary under the corresponding EAFRD budget codes.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.

    1.6.   F105C: amount (EUR) not paid: reduction or exclusion from payments as a result of administrative and/or on-the-spot checks

    The field must be used to indicate the amount reduced or excluded on the basis of administrative and/or on-the-spot checks pursuant to the sector relevant regulation. For EAFRD, the field is related to the public expenditure. This (negative) amount resulting from administrative and/or on-the-spot checks must be reported in field F105C for each budget post for which a reduction or exclusion has been made. This negative amount (in EURO) must only be shown once per beneficiary.

    The amount resulting from cross-compliance should be reported in field F105B and consequently, should not form part of the (negative) amount to be reported in field F105C.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for any number from 0 to 9 inclusive.

    1.7.   F106: amount in EURO

    Amount of each individual item of payment in EURO.

    The amounts in field F106 relate to the EAGF and EAFRD expenditure only. National expenditure shall not appear under this heading.

    For EAGF, the sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts declared in Table 104.

    For EAFRD, the sum of these amounts (F106) by budget code (F109) shall in principle correspond with the amounts calculated in the quarterly declarations of expenditure for the same period.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    1.8.   F106A: public expenditure in EURO

    Amount of any public contribution to the financing of operations whose origin is the budget of the State, of regional and local authorities, of the European Communities and any similar expenditure.

    The sum of these amounts (F106A) by budget code (F109) shall in principle correspond with the certified public expenditure declared in the EAFRD table.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    1.9.   F107: currency unit

    Required format: EUR.

    1.10.   F108: date of payment

    The date determining the month of declaration to the EAGF/EAFRD.

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    1.11.   F109: budget code

    For EAGF, the full code of the Activity Based Budgeting structure must be given, including the title, chapter, article, item and sub-item.

    For EAFRD budget line 05040501, the budget sub-items must be given according to Annex IV.

    Required ABB-format without spaces: ‘999999999999999’, where 9 stands for a digit from 0 to 9. Missing positions shall be filled with zeroes (e.g. 05020901160 becomes 050209011600000).

    1.12.   F110: marketing year or period

    For intervention products the Commission needs to know the marketing year to which the product corresponds or the quota period it is to be set off against.

    For EAFRD measures only, the programming period must be expressed as:

    ‘2007-2013’ or ‘2000-2006’.

    2.   Data relating to beneficiary (applicant):

    Preliminary remark: The fields F200, F201, F202A, F202B and F202C must always be used to identify the beneficiary of a payment, i.e. the final beneficiary. The fields F220, F221, F222B and F222C may only be used if a payment is made to the beneficiary through an intermediate organisation.

    The field F207 is only related to the field F200.

    2.1.   F200: identification code

    The individual unique identifier allocated to each applicant at Member State level.

    2.2.   F201: name

    The applicant’s last name and first name, or the business name.

    2.3.   F202A: applicant’s address (street and number)

    2.4.   F202B: applicant’s address (international post code)

    2.5.   F202C: applicant’s address (municipality or city)

    2.6.   F205: holding in less-favoured region

    In the case of support for a holding in a less-favoured area, this must be indicated here.

    Required format: yes = ‘Y’; no = ‘N’.

    2.7.   F207: region and sub-region in the Member State

    Region and sub-region code (NUTS 3) is defined by the main activities of the holding of the beneficiary to which the payment is assigned.

    The code ‘Extra Region’ (MSZZZ) should only be indicated in cases e.g. where no NUTS 3 code exists.

    Required format: NUTS 3 code as specified in the code list F207 on CAP-ED: https://webgate.ec.europa.eu/agriportal/awaiportal/

    2.8.   F220: identification code of the intermediate organisation

    The individual unique identifier allocated to intermediate organisations at Member State level.

    The payment is made to the beneficiary via the intermediate organisation, i.e. via each intermediate institution or directly to this organisation.

    2.9.   F221: name of the intermediate organisation

    The organisation’s name.

    2.10.   F222B: organisation’s address (international post code)

    2.11.   F222C: organisation’s address (municipality or city)

    3.   Data relating to declaration/application:

    3.1.   F300: number of declaration/application

    This must enable the declaration/application to be traced through the Member States’ files. It should be unique for interventions in agricultural markets, direct aids and rural development ensuring the clear identification of the number of the declaration/application in the accounting system.

    3.2.   F300B: date of declaration/application

    The date of receipt of the declaration/application by the paying agency or by one of its delegated bodies (including any divisional or regional offices thereof).

    In the case of payments under the national support programmes in the wine sector, the date of application shall be the one specified in Article 37(b) of Commission Regulation (EC) No 555/2008 (3).

    In the case of rural development support, for measures subject to Title 1 of Commission Regulation (EU) No 65/2011 (4) the date of declaration is related to the payment claim referred to in Article 8 of Regulation (EU) No 65/2011. In the case of rural development measures which are subject to Title 2 of that Regulation, the date of application is related to the payment claim referred to in Article 2(b) of Regulation (EU) No 65/2011).

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    3.3.   F301: number of contract/project (where applicable)

    For EAFRD measures and programmes, a unique identification number must be allocated to each project.

    3.4.   F304: authorising office

    This is the office responsible for administrative control and authorisation, e.g. the region. The more decentralised the management of the scheme is, the more important this information becomes.

    3.5.   F305: number of certificate/licence

    ‘N’= no, if not applicable.

    3.6.   F306: date of issue of the certificate/licence

    This field must be completed when a number of certificate/license is indicated in field F305.

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    3.7.   F307: office holding supporting documents

    Only where this is not the same as that specified in field F304.

    4.   Data relating to security:

    4.1.   F402: amount of processing security (others than tender securities) in EURO

    In the case of advance payments in the wine sector (budget post 05020908) the amount of the security lodged must be indicated.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    5.   Data relating to products:

    Preliminary remark concerning quantities: as a basic rule, quantities, areas and numbers of animals must only be shown once. In the case of an advance payment followed by a balance payment, the quantity must be shown in the record of the advance payment. This is also true for cases where the advance payment and balance payment are booked on different budget sub-posts (advances and balance). Adjustments to quantities, areas and numbers of animals must be shown in the records covering the balance or subsequent payments. In the case of sums recovered, if the amount applied for is reduced because of incorrect quantities, areas or numbers of animals, the adjustments to the quantities must be indicated by a minus sign.

    5.1.   F500: product code/rural development sub-measure code

    The Member States must draw up their own lists of codes, to be detailed in the explanatory note to the payment file(s).

    In the case of rural development measures under EAFRD budget post 05040501, indicate where applicable, a code per sub-measure implemented (e.g. type of agri-environmental measure).

    In the case of export refunds: F500 is only required if F804 contains ingredients for which export refund is fixed. Then in F500, the code of the goods (in principle the CN code declared in box 33 of the SAD; 8 digits) must be indicated for non-Annex 1 goods, or the product code for the final processed agricultural products.

    5.2.   F502: quantity paid (number of animals, hectares, etc.)

    See preliminary remarks in heading 5 (data relating to products).

    For the wine sector, the products obtained after distillation shall be expressed by alcoholic strength.

    For all other sectors, the quantity paid shall be expressed in the unit which is laid down in the Regulation as the basis for the premium payment.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant. (max 6).

    5.3.   F503: quantity covered by payment application lodged (quantity claimed)

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant (max 6).

    5.4.   F508A: area covered by payment application lodged

    The area covered by the application.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    5.5.   F508B: area covered by payment made

    See preliminary remark in heading 5 (data relating to products).

    The area on which the payment is made.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    5.6.   F509A: area wrongly declared

    The difference between the area declared and that found. Overstatement being the area declared exceeding the area found and reported with a positive figure. Understatement being the area found exceeding the area declared and reported with a negative figure.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    5.7.   F510: Community regulation and article number

    In the case of intervention goods, the ad hoc instrument published in the Official Journal of the European Union is required.

    5.8.   F511: EAGF rate of aid (EUR) per unit of measurement

    The field F511 must be used if data is reported in one of the required quantity fields F502, F508B and F800. The rate of aid must be expressed in the same unit of measurement as the reported quantity.

    Required format: 9 …… 9.999999, where 9 stands for a digit from 0 to 9.

    The use of six decimal places may seem odd but some regulations like Council Regulation (EC) No 660/1999 (5) fix the premium with up to five decimals even when using EUR. To cover all possibilities the number of decimals has been raised to six.

    5.9.   F531: total alcoholic strength by volume

    Expressed in %vol/hl.

    Required format: 99.99, where 9 stands for a digit from 0 to 9.

    5.10.   F532: natural alcoholic strength by volume

    Expressed in %vol/hl.

    Required format: 99.99, where 9 stands for a digit from 0 to 9.

    5.11.   F533: wine growing zone

    Wine growing zone as defined in the Appendix to Annex XIb of Council Regulation (EC) No 1234/2007 (6).

    Required format: to be expressed by one of the following codes: A, B, CI, CII, CIIIA, CIIIB.

    6.   Data relating to inspections:

    The Commission needs to know the number of inspections carried out and the number of cases where penalties have been applied as a result. Where the premium is withheld or recovered in full, zero payments must be indicated with the date of the decision in F108.

    6.1.   F600: on-the-spot inspection

    The ‘on-the-spot checks’ mentioned here are those referred to in the relevant regulations (7). They include the physical visits of the farm (code ‘F’ or code ‘C’) and/or checks by remote sensing (code ‘T’) and, the physical spot checks of goods (code ‘G’), the substitution checks (code ‘S’) and the specific substitution checks (code ‘U’) for export refunds.

    Field F601 needs to be completed only if an on-farm inspection or control on cross-compliance (‘F’ or ‘C’) is indicated in field F600.

    Field F602 needs to be completed where an on-the-spot check (‘F’, ‘C’, ‘T’, ‘G’, ‘S’ or ‘U’) is indicated in field F600.

    In the case of multiple visits concerning the same measure and the same producer only report once. Every record, be it the advance or balance payment or other, that can be related to a particular inspection, shall have the appropriate code (see below) in field F600.

    Administrative checks, within the meaning of the above-mentioned regulations (see footnote below), shall not be mentioned in F600. Nevertheless, sanctioned claims shall be identified in field F105 (code ‘Y’) and reduced or excluded amounts shall be reported in field F105C (negative amount), whether they originate from an administrative check or on-the-spot check.

    Required format: ‘N’ = no inspection, ‘F’ = on-farm inspection, ‘C’ = controls on cross-compliance, ‘T’ = inspection by remote sensing, ‘G’ = on-the-spot check of goods, ‘S’ = substitution check and ‘U’ = specific substitution check.

    In case of a combination of on-farm inspection and cross-compliance and/or inspection by remote sensing one of the corresponding codes ‘FT’, ‘CT’, ‘CF’ or ‘FTC’ must be shown.

    In the case of a combination of checks for export refunds one of the corresponding codes ‘GS’, ‘GSU’, ‘GU’ or ‘SU’ must be reported.

    6.2.   F601: date of inspection

    This field must be completed when an on-farm inspection or control on cross-compliance (‘F’ or ‘C’) is indicated in field F600. The date of inspection is not required for remote sensing checks.

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    6.3.   F602: application reduced

    If the application has been reduced as a result of an inspection, this must be indicated here. This field must be completed when an on-the-spot inspection is indicated in field F600.

    Required format: yes = ‘Y’; no = ‘N’.

    6.4.   F603: reason for reduction

    Where there is more than one reason indicate the one justifying the highest penalty. This field must be completed when the application has been reduced as a result of an on-the-spot inspection.

    Required format: to be expressed by a code; the codes must be explained in the accompanying letter.

    7.   Data relating to payment entitlements:

    Preliminary remark:

     

    The Commission needs to know the total amount for each kind of entitlement as defined in Title III of Regulation (EC) No 73/2009.

     

    Furthermore, the Commission needs to know financial information on the amounts not paid following administrative or on-the-spot checks (IACS controls).

    7.1.   F700: amount of payment entitlement in EURO

    Amount of payment entitlement in EURO, i.e. the total amount to be paid in respect of the payment entitlements as defined in Title III of Regulation (EC) No 73/2009 after performing the IACS controls.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.2.   F702: area covered by payment made

    For payment entitlements based on areas: The area on which the payment is made.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    If a payment is composed of normal entitlements and entitlements subject to special conditions, then the requested information under section (A) and (B) has to be filled in as appropriate. If a section is not applicable, then put NULL value in that section.

    Payment entitlements mentioned below are those referred to in Title III of Regulation (EC) No 73/2009:

    7.3.   (A) Payment entitlements based on areas (normal entitlements)

    7.4.   F703: amount in EURO of payment entitlement

    The total amount in EURO of the payment entitlement as lodged in the claim.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.5.   F703A: area covered by payment application lodged

    The ‘activated’ area covered by the aid application: For payment entitlements based on areas, this is the area ‘activated’, i.e. maximum area subject to payment (see also Article 57(2) of Commission Regulation (EC) No 1122/2009 (8)).

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.6.   F703B: area determined

    The area determined as a result of administrative or on-the-spot checks.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.7.   F703C: area not found

    The difference between the ‘activated’ area declared in the aid application and the one found as a result of administrative or on-the-spot checks.

    Overstatement being the area declared exceeding the area found and reported as a positive figure. Understatement being the area found exceeding the area declared and reported as a negative figure.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.8.   (B) Payment entitlements subject to special conditions

    7.9.   F707: amount in EURO of payment entitlement

    The total amount in EURO of the payment entitlement as lodged in the claim.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.10.   F707A: number of livestock units (LU) in the reference period

    This number represents the agricultural activity exercised in the reference period expressed in LU according to Article 44(2) of Regulation (EC) No 73/2009.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.11.   F707B: number of livestock units (LU) declared

    This field must indicate the exact number of LU declared for the calendar year concerned (Article 44(2) of Regulation (EC) No 73/2009).

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    7.12.   F707C: number of livestock units (LU) determined

    The number of LU determined as a result of administrative or on-the-spot checks, in order to check the compliance with Article 44(2) of Regulation (EC) No 73/2009.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9.

    8.   Additional data relating to export refunds:

    8.1.   F800: net weight/quantity

    See preliminary remark in heading 5 (data relating to products).

    The weight or the quantity shall be expressed in the unit of measurement.

    In the case of processed products (non-Annex I goods or processed agricultural products): the quantity of the ingredient eligible for funding. If the code of the goods (F500) contains more than one ingredient eligible for funding (F804), then multiple records with corresponding amounts (F106) and quantities (F800) must be created.

    Required format: + 99 …… 99.99 or – 99 … 99.99, where 9 stands for a digit from 0 to 9. With a possibility to increase the number of decimals if significant (max 6).

    8.2.   F800B: unit of measurement for field F800

    Required format: to be expressed by a one-character code corresponding to the following table:

    Code

    Meaning

    K

    Kilogram

    L

    Litre

    P

    Piece (item)

    8.3.   F801: application number (export refunds: SAD)

    The more detailed the application number is given, the more important this information becomes. For instance, an extension to the application number such as the indication of the ingredient number will allow more precise identification of export refund data.

    8.4.   F802: customs office of placing under customs supervision

    The Member States must use the Transit Customs Office List (COL (9). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of ‘transit operations’ some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.

    Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance ‘EE1000EE’.

    8.5.   F802B: customs office of exit

    Indicate the customs office, which certifies that products covered by refund applications have left the customs territory of the Community. The Member States must use the Transit Customs Office List (COL (9). This is the list of authorised customs offices for Community/common transit operations. It may be that due to its objective of ‘transit operations’ some of the customs offices might be missing although this will be the exception. In that case the Member State shall provide the name of the customs office in full.

    This information is vital for the auditors concerning substitution checks. The information is available in T5 or equivalent documents.

    Required format: The format of the COL code consists of two positions to denote the country (ISO code of a Member State) followed by a six-character code that define the customs office. For instance ‘GB000392’.

    8.6.   F804: export refund code

    In the case of non-processed agricultural products: The 12 digit product code, for which export refund is fixed.

    In cases of processed products (non-Annex I goods or processed agricultural products): the CN code(s) of the ingredient(s) for which export refund is fixed. In this case, F500 must be completed with the code of the final product. See also the explanatory note to F800 for the procedure to follow where more than one ingredient of a processed product is eligible for refund.

    8.7.   F805: code for destination

    Required format: ‘XX’, where X stands for a letter between A and Z (codes of the nomenclature of countries and territories for the external trade statistics of the Community. See Commission Regulation (EC) No 2020/2001 (10) and subsequent updates).

    In view of harmonisation, the Member States shall also use the miscellaneous category (codes Q*) of the nomenclature of countries and territories for the external trade statistics. It is known that that nomenclature does not cover all special export refund cases but the Commission does not require that kind of detail. Member States shall therefore convert their special national codes to the broader categories of the nomenclature of countries and territories for the external trade statistics before sending their data to the Commission.

    8.8.   F808: date of advance fixing

    If fixed in advance, the date on which the rate of refund was set.

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    8.9.   F809: last day of validity (advance fixing)

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    8.10.   F812: reference of the invitation to tender if applicable (advance fixing)

    The procedure stipulated in Article 5 of Commission Regulation (EU) No 234/2010 (11) or similar procedure for other sectors. The Commission needs the reference of the invitation to tender.

    8.11.   F814: day of acceptance of payment declaration (COM-7)

    For the beef sector: in the case of pre-financing, complete field F814 only (disregarding fields F816 and F816B); if pre-financing is not involved, complete fields F816 and F816B (disregarding field F814).

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    8.12.   F816: date of acceptance of export declaration

    Date within the meaning of Article 5(1) of Commission Regulation (EC) No 612/2009 (12).

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    8.13.   F816B: date of export from the EU territory

    Date of export as indicated on the export declaration or on the T5. See also Article 7(1) of Commission Regulation (EC) No 612/2009.

    Required format: ‘YYYYMMDD’ (year in four digits, month in two digits, day in two digits).

    9.   (Not used)

    (1)   OJ L 30, 31.1.2009, p. 16.

    (2)   OJ L 277, 21.10.2005, p. 1.

    (3)   OJ L 170, 30.6.2008, p. 1.

    (4)   OJ L 25, 28.1.2011, p. 1.

    (5)   OJ L 83, 27.3.1999, p. 10.

    (6)   OJ L 299, 16.11.2007, p.1.

    (7)  Commission Regulation (EU) No 65/2011 [rural development].

    Council Regulation (EC) No 73/2009 [direct support schemes].

    Commission Regulation (EC) No 1122/2009 [direct support schemes].

    Commission Regulation (EEC ) No 2159/89 [nuts].

    Commission Regulation (EC ) No 1621/1999 [dried grapes].

    Commission Regulation (EC) No 1276/2008 [export refunds].

    Commission Regulation (EC) No 968/2006 [sugar restructuring fund].

    (8)   OJ L 316, 2.12.2009, p. 65.

    (9)  http://ec.europa.eu/taxation_customs/dds2/col/col_home.jsp?Lang=en&redirectionDate=20110330

    (10)   OJ L 273, 16.10.2001, p. 6.

    (11)   OJ L 72, 20.3.2010, p. 3.

    (12)   OJ L 186, 17.7.2009, p. 1.

    ANNEX IV

    Structure of EAFRD budget codes (F109)

    INTRODUCTION

    For EAFRD, there is only one budget heading defined in the budget nomenclature: ‘05040501’.

    As the budget codes can be up to 15 figures long, the remaining 7 figures can be used for identifying the programs and measures. This will allow reconciliation of the data from the different sources on financial year, paying agency, measure and program level.

    1.   Budget code structure

    The budget codes must have the following structure:

    —

    the first 8 figures are constant: ‘05040501’,

    —

    the following 3 figures indicate the measure, according to the attached list,

    —

    the next 1 digit can have the following values (increasing with increasing co-financing rate:

    1

    non-convergence region

    2

    convergence region

    3

    outermost region

    4

    voluntary modulation

    5

    additional contribution for Portugal

    6

    additional funds from Article 69(5a) of Council Regulation (EC) No 1698/2005, non-convergence region

    7

    additional funds from Article 69(5a) of Council Regulation (EC) No 1698/2005, convergence region

    —

    the next digit indicates 0 = Operational Program or 1 = Network Program,

    —

    the last 2 figures indicate the program number: figures between ‘01’ and ‘99’ are allowed.

    2.   Example

    F109 = ‘050405011132001’ means: budget heading ‘05040501’ (EAFRD), measure ‘113’ (early retirement), convergence region (2), Operational program (0) and program number ‘01’.

    3.   List of the EAFRD measures

    AXIS 1:   IMPROVING THE COMPETITIVENESS OF THE AGRICULTURAL AND FORESTRY SECTOR

    Code

    Measure

    111

    Vocational training and information actions

    112

    Setting up of young farmers

    113

    Early retirement

    114

    Use of advisory services

    115

    Setting up of management, relief and advisory services

    121

    Modernisation of agricultural holdings

    122

    Improvement of the economic value of forests

    123

    Adding value to agricultural and forestry products

    124

    Cooperation for development of new products, processes and technologies in the agriculture and food sector and the forestry sector

    125

    Infrastructure related to the development and adaptation of agriculture and forestry

    126

    Restoring agricultural production potential damaged by natural disasters and introducing appropriate prevention actions

    131

    Meeting standards based on Community legislation

    132

    Participation of farmers in food quality schemes

    133

    Information and promotion activities

    141

    Semi-subsistence farming

    142

    Producer groups

    143

    Provision of farm advisory and extension services in Bulgaria and Romania

    144

    Holdings undergoing restructuring due to a reform of a common market organisation


    AXIS 2:   IMPROVING THE ENVIRONMENT AND THE COUNTRYSIDE THROUGH LAND MANAGEMENT

    Code

    Measure

    211

    Natural handicap payments to farmers in mountain areas

    212

    Payments to farmers in areas with handicaps, other than mountain areas

    213

    Natura 2000 payments and payments linked to Directive 2000/60/EC (WFD)

    214

    Agri-environment payments

    215

    Animal welfare payments

    216

    Non-productive investments

    221

    First afforestation of agricultural land

    222

    First establishment of agroforestry systems on agricultural land

    223

    First afforestation of non-agricultural land

    224

    Natura 2000 payments

    225

    Forest-environment payments

    226

    Restoring forestry potential and introducing prevention actions

    227

    Non-productive investments


    AXIS 3:   IMPROVING THE QUALITY OF LIFE IN RURAL AREAS AND ENCOURAGING DIVERSIFICATION OF ECONOMIC ACTIVITY

    Code

    Measure

    311

    Diversification into non-agricultural activities

    312

    Business creation and development

    313

    Encouragement of tourism activities

    321

    Basic services for the economy and rural population

    322

    Village renewal and development

    323

    Conservation and upgrading of the rural heritage

    331

    Training and information

    341

    Skills acquisition, animation and implementation of local development strategies


    AXIS 4:   LEADER

    Code

    Measure

    411

    Implementing local development strategies. Competitiveness

    412

    Implementing local development strategies. Environment/land management

    413

    Implementing local development strategies. Quality of life/diversification

    421

    Implementing cooperation projects

    431

    Running the local action group, acquiring skills and animating the territory as referred to in Article 59


    5:   TECHNICAL ASSISTANCE

    Code

    Measure

    511

    Technical assistance


    6:   COMPLEMENT TO DIRECT PAYMENT FOR BULGARIA AND ROMANIA

    Code

    Measure

    611

    Complement to direct payment
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