This document is an excerpt from the EUR-Lex website
Document 02009D0496-20120712
Decision of the European Parliament, the European Council, the Council, the Commission, the Court of Justice of the European Union, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union (2009/496/EC, Euratom)
Consolidated text: Decision of the European Parliament, the European Council, the Council, the Commission, the Court of Justice of the European Union, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union (2009/496/EC, Euratom)
Decision of the European Parliament, the European Council, the Council, the Commission, the Court of Justice of the European Union, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union (2009/496/EC, Euratom)
02009D0496 — EN — 12.07.2012 — 001.001
This text is meant purely as a documentation tool and has no legal effect. The Union's institutions do not assume any liability for its contents. The authentic versions of the relevant acts, including their preambles, are those published in the Official Journal of the European Union and available in EUR-Lex. Those official texts are directly accessible through the links embedded in this document
►M1 DECISION OF THE EUROPEAN PARLIAMENT, THE EUROPEAN COUNCIL, THE COUNCIL, THE COMMISSION, THE COURT OF JUSTICE OF THE EUROPEAN UNION, THE COURT OF AUDITORS, THE EUROPEAN ECONOMIC AND SOCIAL COMMITTEE AND THE COMMITTEE OF THE REGIONS of 26 June 2009 on the organisation and operation of the Publications Office of the European Union ◄ (OJ L 168 30.6.2009, p. 41) |
Amended by:
|
|
Official Journal |
||
No |
page |
date |
||
L 179 |
15 |
11.7.2012 |
DECISION OF THE EUROPEAN PARLIAMENT, THE EUROPEAN COUNCIL, THE COUNCIL, THE COMMISSION, THE COURT OF JUSTICE OF THE EUROPEAN UNION, THE COURT OF AUDITORS, THE EUROPEAN ECONOMIC AND SOCIAL COMMITTEE AND THE COMMITTEE OF THE REGIONS
of 26 June 2009
on the organisation and operation of the Publications Office of the European Union
(2009/496/EC, Euratom)
Article 1
The Publications Office
To this end it shall, firstly, enable the institutions to fulfil their obligations to publish legislative texts and, secondly, contribute to the technical formulation and implementation of information and communication policies within its areas of competence.
Article 2
Definitions
For the purposes of this Decision, the following definitions shall apply:
‘publishing’ means any action necessary for the design, checking, allocation of international standard numbers and/or catalogue numbers, production, cataloguing, indexation, distribution, promotion, sale, storage and archiving of publications in any shape or form and by any means, present or future;
‘publications’ means all texts, published on whatever medium and in whatever format, bearing an international standard number and/or a catalogue number;
‘mandatory publications’ means publications published pursuant to the Treaties or other legislative texts;
‘non-mandatory publications’ means any publications edited under the prerogatives of any institution;
‘management of copyright’ means that the author services hold the copyright or the right to reuse and includes the management of those rights by the Office in respect of the publications entrusted to the Office for publishing;
‘net receipts from sales’ means the total sum of invoices, minus trade discounts granted and management, collection and banking costs;
‘institutions’ means the institutions, bodies, offices and agencies established by or under the Treaties.
Article 3
Scope of competence of the Office
The Office shall have competence for the following:
publishing the Official Journal of the European Union (hereinafter Official Journal) and guaranteeing that it is authentic;
publishing the other mandatory publications;
publishing or co-publishing non-mandatory publications entrusted to the Office under the prerogatives of each institution, in particular in the context of the institutions’ communication activities;
publishing or co-publishing publications on its own initiative, including publications intended to promote its own services; in this context, the Office may procure translations by means of a service contract;
developing, maintaining and updating electronic publishing services for the public;
making all legislation and other official texts available to the public;
preserving all publications of the institutions and making them available to the public in electronic form;
allocating international standard numbers and/or catalogue numbers to the institutions’ publications;
managing reproduction and translation rights in respect of the institutions’ publications;
promoting and selling the publications and services which it offers to the public.
The Office shall provide advice and assistance to the institutions for:
programming and planning their publications programmes;
implementing their publishing projects, whatever the publishing medium;
providing page make-up and design for their publishing projects;
providing information on trends in the publications market in the Member States and on the subjects likely to find the widest audience;
deciding print-runs and establishing distribution plans;
pricing and selling publications;
promoting, distributing and evaluating their publications, whether free of charge or offered for sale;
analysing, evaluating and setting up websites and Web services for the public;
drafting framework contracts for publishing activities;
providing technological supervision of publishing systems.
Article 4
Responsibilities of the institutions
Article 5
Tasks of the Office
Tasks performed by the Office shall include the following:
the collation of documents for publication;
the preparation, graphic design, correction, page make-up and verification of the texts and other components, in whatever format and on whatever medium, as instructed by the institutions and in compliance with the typographical and linguistic presentation requirements established in cooperation with the institutions;
the indexation and cataloguing of publications;
the documentary analysis of texts published in the Official Journal and other official texts;
the consolidation of legislative texts;
the management, development, updating and distribution of the Eurovoc multilingual thesaurus;
the organisation of printing by its service providers;
the monitoring of the performance of work;
quality control;
acceptance as regards quality and quantity;
the physical and electronic distribution of the Official Journal, official texts other than those published in the Official Journal and other non-mandatory publications;
storage;
physical and electronic archiving;
the reprinting of publications that are out of print and printing on request;
the creation of a consolidated catalogue of the institutions’ publications;
the sale, including the issue of invoices, collection and transfer of revenue, and management of claims;
promotion;
the creation, purchase, management, updating, monitoring and supervision of the mailing lists of the institutions and the creation of targeted mailing lists;
Within the framework of its own powers or on the basis of the delegation of authorising officer powers by the institutions, the Office shall be responsible for:
public procurement, including entering into legally binding commitments;
financial oversight of contracts with suppliers;
settlement of expenditure, including acceptance as regards quality and quantity, expressed by signing an authorisation for payment;
authorisation of expenditure;
revenue operations.
Article 6
Management Committee
Article 7
Tasks and responsibilities of the Management Committee
By way of derogation from Article 6, the Management Committee shall, by unanimous decision, in the common interest of the institutions and within the scope of competence of the Office, adopt the following decisions:
on the basis of a proposal from the Director, it shall adopt the strategic objectives of the Office and the rules governing its operation;
it shall set the guidelines for the general policies of the Office, particularly as regards sales, distribution and publishing, and shall ensure that the Office contributes to the formulation and implementation of information and communication policies within its areas of competence;
on the basis of a draft prepared by the Director of the Office, it shall adopt an annual management report to the institutions concerning the implementation of the strategy and services supplied by the Office; by 1 May of each year, it shall send its report on the financial year just ended to the institutions;
it shall approve the estimates of the Office’s revenue and expenditure under the budget procedure for the Office’s administrative budget;
it shall approve the criteria by which the Office conducts its cost accounting, which the Director of the Office shall adopt;
it shall submit to the institutions any suggestions it has for improving the smooth running of the Office.
Article 8
Director of the Office
The Director of the Office shall be responsible for the smooth running of the Office, acting under the authority of the Management Committee and within its scope of competence. For the application of administrative and financial procedures, he shall act under the authority of the Commission.
Article 9
Tasks and responsibilities of the Director of the Office
As regards the publishing of legislation and official documents relating to the legislative procedure, including the Official Journal, the Director of the Office shall:
ensure that the competent authorities in each institution take the basic decisions that are to be applied jointly;
submit proposals for improving the structure and presentation of the Official Journal and official legislative texts;
submit proposals to the institutions for harmonising the presentation of texts for publication;
examine any difficulties encountered in the course of day-to-day operations, draft, within the context of the Office, the necessary instructions and suggest to the institutions appropriate recommendations in order to overcome such difficulties.
Article 10
Staff
Article 11
Financial aspects
Article 12
Oversight
Article 13
Complaints and requests
Article 14
Public access to documents
Article 15
Repeal
Decision 2000/459/EC, ECSC, Euratom is repealed.
References to the repealed Decision shall be construed as references to this Decision.
Article 16
Effective date
This Decision shall take effect on the day following its publication in the Official Journal of the European Union.
( 1 ) OJ 152, 13.7.1967, p. 18.
( 2 ) OJ L 183, 22.7.2000, p. 12.
( 3 ) OJ L 248, 16.9.2002, p. 1.
( 4 ) OJ L 145, 31.5.2001, p. 43.