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Document 52023PC0195
Proposal for a COUNCIL DECISION on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
Proposal for a COUNCIL DECISION on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
Proposal for a COUNCIL DECISION on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
COM/2023/195 final
EUROPEAN COMMISSION
Brussels, 17.4.2023
COM(2023) 195 final
2023/0094(NLE)
Proposal for a
COUNCIL DECISION
on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
EXPLANATORY MEMORANDUM
1.Context of the proposal
1.1.Reasons for and objectives of the proposal
In 22 June 2020, the European Union and Japan signed an agreement on civil aviation safety ('the Agreement'), in order to foster bilateral cooperation on civil aviation safety and facilitate trade and investment in aeronautical products between the Union and Japan. The Agreement entered into force on 1 June 2021.
In Article 11 (1) and (3) of the Agreement, it is stated that a Joint Committee of the Parties is established for the effective functioning of the Agreement and that the Joint Committee shall draw up and adopt its rules of procedure. This proposal is about the rules of procedure.
For the Union, to adopt the rules of procedure at the Joint Committee, a Council Decision is required to authorise the Commission (representing the Union at the Joint Committee meetings) to adopt the rules of procedure on behalf of the Union within the Joint Committee.
1.2.Consistency with existing policy provisions in the policy area
The cooperation between the EU and Japan on aviation safety is part of the Aviation Strategy for Europe. The proposed draft rules of procedure are similar to those adopted for Joint Committees of other bilateral aviation safety agreements between the EU and third countries.
1.3.Consistency with other Union policies
The Agreement serves a fundamental objective of the external aviation policy of the Union by enhancing civil aviation safety and facilitate trade and investment in aeronautical products.
2.Legal basis, Subsidiarity and proportionality
2.1.Legal basis
Treaty on the Functioning of the European Union, in particular Article 100(2) in conjunction with Article 218(9) thereof.
2.2.Subsidiarity (for non-exclusive competence)
Not applicable.
2.3.Proportionality
Not applicable.
2.4.Choice of instrument
Not applicable.
3.Results of ex-post evaluations, stakeholder consultations and impact assessments
3.1.Ex-post evaluations/fitness checks of existing legislation
Not applicable.
3.2.Stakeholder consultations
Not applicable.
3.3.Collection and use of expertise
Not applicable.
3.4.Impact assessment
Not applicable.
3.5.Regulatory fitness and simplification
Not applicable.
3.6.Fundamental rights
Not applicable.
4.BUDGETARY IMPLICATIONS
No impact on the EU budget.
5.OTHER ELEMENTS
5.1.Implementation plans and monitoring, evaluation and reporting arrangements
In the Joint Committee, established by Article 11 of the Agreement, the Union will be represented by the European Commission, assisted by the European Union Aviation Safety Agency (‘EASA’) and accompanied by the aviation authorities of the Member States.
5.2.Explanatory documents (for directives)
Not applicable.
5.3.Detailed explanation of the specific provisions of the proposal
The draft rules of procedure consist of ten items.
Item 1 provides for definitions of the term “Party”
Item 2 specifies that the Joint Committee shall be chaired jointly by a representative of the European Union and by a representative of Japan. This Item also defines that the European Union shall be represented in the Joint Committee by the European Commission, assisted by the European Union Aviation Safety Agency (EASA) and accompanied by the aviation authorities of the Member States of the European Union. Finally, Item 2 states that Japan is represented in the Joint Committee by the Ministry of Foreign Affairs and/or the Mission of Japan to the European Union and accompanied by the Ministry of Land, Infrastructure, Transport and Tourism.
Item 3 sets out that the Joint Committee shall meet at regular intervals and that the meeting locations will alternate, as much as possible, between Brussels and Tokyo. As an alternative, discussions via videoconference could be organised, whereby decisions and recommendations adopted during videoconferences will have the same value as those adopted in physical meetings. Further, except as otherwise agreed by the chairpersons, the meetings of the Joint Committee shall not be open to public participation. A press release may, by mutual consent of the chairpersons, be issued after the meetings. Meetings and documents will be in English. Costs of interpretation or translation into another language will be borne by the Party requesting it.
Item 4 specifies that prior to each meeting, the Parties will inform each other of the intended composition of their respective delegations, nominating their respective chairperson. The chairpersons may, on an ad-hoc basis, decide to invite external participants to attend the meetings to provide information on particular subjects or as observers.
Item 5, specifies that an official of the European Commission and an official of the Ministry of Foreign Affairs of Japan shall act jointly as secretaries of the Joint Committee.
Item 6 specifies that the chairpersons shall establish the provisional agenda of each meeting by mutual consent. This provisional agenda and any relevant meeting documents shall be transmitted by the secretaries to the participants at the latest fifteen working days before the date of the meeting. Further, the agenda shall be adopted by the Joint Committee at the beginning of each meeting, with items other than those appearing on the provisional agenda may be included in the agenda if the Parties so decide. The chairpersons may modify, by consent, the time limit for transmitting documents, referred to in paragraph 1, including the provisional agenda, in order to take into account the requirements of a Party’s internal procedures or the urgency of a particular matter.
Item 7 specifies that draft minutes of each Joint Committee meeting shall be drawn up after the meeting. They will indicate the decisions and recommendations adopted and the conclusions made. When approved, the minutes will be signed by the chairpersons, and one original or scanned copy will be filed by each Party. Electronic signature and archiving is possible.
Item 8 is about defining the written procedure, to allow, where necessary and justified that recommendations and decisions of the Joint Committee may be adopted through written procedure. To that end, the chairpersons will exchange the draft measures on which the opinion of the Joint Committee is sought, which may then be confirmed by exchange of correspondence. Any Party may, however, request that the Joint Committee be convened to discuss the matter.
Item 9 specifies the decision making process in the Joint Committee. The Joint Committee will adopt its decisions and recommendations by consensus between the Parties. The decisions and recommendations of the Joint Committee will be entitled respectively "Decision" and "Recommendation" and will be followed by a serial number, by the date of their adoption and by a description of their subject. The decisions and recommendations of the Joint Committee will be signed by the chairpersons. The decisions adopted by the Joint Committee will be implemented by the Parties in line with their own internal procedures. The decisions adopted by the Joint Committee may be published by the Parties in their respective official publications. Recommendations or any other act adopted by the Joint Committee may be published if the Parties so decide. One original or scanned copy of the decisions and recommendations will be retained by each Party.
Item 10 is about the expenses. The Parties will be in charge of paying their own expenses incurred by reason of their participation in the meetings of the Joint Committee and meetings in line with the decisions and recommendations of the Joint Committee, including staff, travelling and subsistence expenditures and postal and telecommunications costs. Expenditure relating to the material organisation of meetings will be borne by the Party hosting the meeting.
2023/0094 (NLE)
Proposal for a
COUNCIL DECISION
on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
THE COUNCIL OF THE EUROPEAN UNION,
Having regard to the Treaty on the Functioning of the European Union, and in particular Article 100(2) in conjunction with Article 218(9) thereof,
Having regard to the proposal from the European Commission,
Whereas:
(1)The Agreement on civil aviation safety between the European Union and Japan 1 ('the Agreement') was approved on behalf of the Union by COUNCIL DECISION (EU) 2021/112 of 25 January 2021 2 and entered into force on 1 June 2021. 3
(2)Article 11 (1) of the Agreement, provides for a Joint Committee of the Parties to be established for the effective functioning of the Agreement.
(3)Article 11 (3) of the Agreement further provides that the Joint Committee shall draw up and adopt its rules of procedure.
(4)The Commission and the Ministry of Foreign Affairs of Japan have cooperated in drawing up draft rules of procedure.
(5)It is appropriate to establish the position to be taken on behalf of the Union within the Joint Committee as regards the adoption of the rules of procedure of the Joint Committee, as they will be binding on the Union. The position of the Union within the Joint Committee should be based on the draft Joint Committee Decision,
HAS ADOPTED THIS DECISION:
Article 1
(1)The position to be taken on behalf of the Union at the first meeting of the Joint Committee established by the Agreement on civil aviation safety between the European Union and Japan as regards the adoption of the rules of procedure of the Joint Committee shall be based on the draft Decision of the Joint Committee 4 .
(2)The representative of the Union within the Joint Committee may agree to minor changes to the draft Decision of the Joint Committee without a further decision of the Council.
Article 2
This Decision shall enter into force on the date of its adoption.
Done at Brussels,
For the Council
The President
EUROPEAN COMMISSION
Brussels, 17.4.2023
COM(2023) 195 final
ANNEX
to the
Proposal for a Council Decision
on the position to be taken on behalf of the European Union in the Joint Committee under the Agreement on civil aviation safety between the European Union and Japan, with regard to the adoption of the rules of procedure of the Joint Committee
DECISION No 1/ … OF THE
EU‑JAPAN JOINT COMMITTEE
ESTABLISHED BY
THE AGREEMENT ON CIVIL AVIATION SAFETY BETWEEN
THE EUROPEAN UNION AND JAPAN
of …
adopting its rules of procedure
THE EU‑JAPAN JOINT COMMITTEE,
Having regard to the Agreement on Civil Aviation Safety between the European Union and Japan, and in particular Article 11(3) thereof,
HAS ADOPTED THIS DECISION:
Item 1
The rules of procedure of the Joint Committee attached to this Decision are hereby adopted.
Item 2
This Decision will become applicable on the day of its adoption.
Signed at …,
For the European Union For Japan
JOINT COMMITTEE OF THE PARTIES
TO THE AGREEMENT ON CIVIL AVIATION SAFETY BETWEEN
THE EUROPEAN UNION AND JAPAN
Rules of Procedure
Item 1
Definitions
For the purposes of these rules of procedure under Article 11(3) of the Agreement on Civil Aviation Safety between the European Union and Japan, the term:
-“Party” means the European Union or Japan;
-“both Parties” means the European Union and Japan.
Item 2
Chair and Composition
1.The Joint Committee will be chaired jointly by a representative of the European Union and by a representative of Japan.
2.The European Union is represented in the Joint Committee by the European Commission, assisted by the European Union Aviation Safety Agency and accompanied by the aviation authorities of the European Union Member States.
3.Japan is represented in the Joint Committee by the Ministry of Foreign Affairs and/or the Mission of Japan to the European Union and accompanied by the Ministry of Land, Infrastructure, Transport and Tourism.
Item 3
Meetings
1.The Joint Committee will meet at regular intervals on the request of either Party.
2.Meeting locations will alternate, as much as possible, between Brussels and Tokyo. As an alternative, discussions via videoconference could be organised. Decisions and recommendations adopted during videoconferences will have the same value as those adopted in physical meetings. Once the date and the place of a meeting have been decided between the Parties, the meeting will be convened by the European Commission for the European Union and by the Ministry of Foreign Affairs for Japan.
3.Except as otherwise decided by the chairpersons, the meetings of the Joint Committee will not be open to public participation. A press release may, by mutual consent of the chairpersons, be issued after the meetings.
4.Meetings and documents will be in English. Costs of interpretation or translation into another language will be borne by the Party requesting it.
Item 4
Delegations
1.Prior to each meeting, the Parties will inform each other of the intended composition of their respective delegations, nominating their respective chairperson.
2.The chairpersons may, on an ad-hoc basis, decide to invite external participants to attend meetings of the Joint Committee in order to provide information on particular subjects or as observers.
Item 5
Secretariat
An official of the European Commission and an official of the Ministry of Foreign Affairs will act jointly as secretaries of the Joint Committee.
Item 6
Agenda of the Meetings
1.The chairpersons will establish the provisional agenda of each meeting by mutual consent. This provisional agenda and any relevant meeting documents will be transmitted by the secretaries to the participants at the latest fifteen working days before the date of the meeting.
2.The agenda will be adopted by the Joint Committee at the beginning of each meeting. Items other than those appearing on the provisional agenda may be included in the agenda if the Parties so decide.
3.The chairpersons may modify, by consent, the time limit for transmitting documents, referred to in paragraph 1, including the provisional agenda, in order to take into account the requirements of a Party’s internal procedures or the urgency of a particular matter.
Item 7
Minutes
1.Draft minutes of each Joint Committee meeting will be drawn up after the meeting. They will indicate the decisions and recommendations adopted and the conclusions made.
2.When approved, the minutes will be signed by the chairpersons, and one original or scanned copy will be filed by each Party. Electronic signature and archiving is possible.
Item 8
Written Procedure
Where necessary and justified, recommendations and decisions of the Joint Committee may be adopted through written procedure. To that end, the chairpersons will exchange the draft measures on which the opinion of the Joint Committee is sought, which may then be confirmed by exchange of correspondence. Any Party may, however, request that the Joint Committee be convened to discuss the matter.
Item 9
Deliberations
1.The Joint Committee will adopt its decisions and recommendations by consensus between the Parties.
2.The decisions and recommendations of the Joint Committee will be entitled respectively "Decision" and "Recommendation" and will be followed by a serial number, by the date of their adoption and by a description of their subject.
3.The decisions and recommendations of the Joint Committee will be signed by the chairpersons.
4.The decisions adopted by the Joint Committee will be implemented by the Parties in line with their own internal procedures.
5.The decisions adopted by the Joint Committee may be published by the Parties in their respective official publications. Recommendations or any other act adopted by the Joint Committee may be published if the Parties so decide. One original or scanned copy of the decisions and recommendations will be retained by each Party.
Item 10
Expenses
The Parties will be in charge of paying their own expenses incurred by reason of their participation in the meetings of the Joint Committee and meetings in line with the decisions and recommendations of the Joint Committee, including staff, travelling and subsistence expenditures and postal and telecommunications costs.
Expenditure relating to the material organisation of meetings will be borne by the Party hosting the meeting.
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