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Document 52012SC0720
COMMUNICATION TO THE COMMISSION Allocation of human resources and decentralised administrative appropriations for 2013
COMMUNICATION TO THE COMMISSION Allocation of human resources and decentralised administrative appropriations for 2013
COMMUNICATION TO THE COMMISSION Allocation of human resources and decentralised administrative appropriations for 2013
/* SEC/2012/0720 final */
COMMUNICATION TO THE COMMISSION Allocation of human resources and decentralised administrative appropriations for 2013 /* SEC/2012/0720 final */
COMMUNICATION TO THE COMMISSION of 19.12.2012 Allocation of human resources and
decentralised administrative appropriations for 2013 The present
communication sets out the allocation for 2013 for Commission departments
taking into account the agreed results of the budgetary procedure as regards
human resources and decentralised administrative appropriations. It does not
include additional staff that some services finance under possible incoming
earmarked revenue. TABLE OF CONTENTS 1........... Results of the
budgetary procedure & other developments since the 2013 Draft Budget 4 1.1........ 2013 Draft Budget 4 1.2........ Enlargement to Croatia. 5 2........... Resulting Available
resources and allocation for 2013 on the operating budget 6 2.1........ Establishment plan posts
(operating budget – Commission & offices) 6 2.1.1..... 2013 allocation. 6 2.1.2..... Further redeployment to be
made in 2013 and 1% reduction in 2013. 6 2.1.3..... Surcharge in 2013. 7 2.1.4..... Timing of the 2013
allocation. 7 2.2........ External personnel &
other decentralised administrative appropriations under heading 5 of the MFF – the
so-called "global envelope". 8 2.2.1..... External personnel of the
global envelope. 8 2.2.2..... Other decentralised
administrative appropriations of the global envelope. 8 2.2.3..... Management of global
envelope appropriations. 9 2.3........ Other external personnel
financed under Heading 5 of the MFF. 9 2.4........ Other external staff
financed under operational budget lines (former BA lines) 9 3........... Resulting Available
resources and allocation for 2013 on the Research budget 9 3.1........ Indirect Research. 10 3.1.1..... Posts (XX 01 05 01). 10 3.1.2..... External staff (XX 01 05 02) 10 3.2........ Direct Research (JRC) 10 3.2.1..... Posts (budget line 10 01 05
01) 10 3.2.2..... External personnel (budget
line 10 01 05 02) 10 4........... All human resources
available by service. 10 Technical annexes to the Communication to the Commission on the allocation
of human resources and decentralised administrative appropriations for 2013. 11 1. Results
of the budgetary procedure & other
developments since the 2013 Draft Budget In a context where rigorous cost savings and
maximum efficiency are demanded on all public administrations, the Commission's
statement of estimates for 2013 (referred to hereafter as '2013 Draft Budget'
or '2013 DB') translated the Commission proposal to reduce staff by 5 %
over five years[1]
into concrete budget terms, without prejudice to a limited request for
additional staff in order to cope with the expected accession of Croatia to the
EU as of 1st July 2013. Including this enlargement-related request,
the 2013 DB integrated a Commission net reduction of 279 full time equivalent
units (hereafter 'FTE') across all headings of the multiannual financial
framework, of which 121 posts and 158 estimated FTE of external personnel. The
2013 DB also included EUR 3.8 million savings on decentralised administrative
envelopes, representing an economy of 2.6% compared to 2012. The 2013 budget
voted on 12-12-2012 confirmed these savings. In the light of these restrictions, implementing
the Commission Work Programme and the other policy priorities more than ever
requires careful prioritisation and redeployment efforts. 1.1. 2013 Draft Budget On the basis of the 2013 DB presented by the
Commission in May 2012[2],
the two arms of the budget authority granted in their reading all the
establishment plan posts requested, including the first instalment of enlargement-related
posts, the adjustment of function groups (228 upgradings across all
establishment plans), the requested mix between temporary and permanent posts
as well as the requested posts/external personnel composition (conversions of
former D and administrative offices posts into appropriations for external
personnel and conversion of appropriations for external personnel into
establishment plan posts). All related appropriations, including the effect of
career policy measures, have been granted. The European Parliament had re-established in
its reading all the cuts originally proposed by the Council on some of the
requested appropriations allowing for the recruitment of external personnel on
the envelopes of operational programmes. Since no agreement was reached in the conciliation
procedure between the two arms of the budgetary authority, the Commission resubmitted
a second Draft Budget on 26 November 2012, based on the draft conclusions
reached in the November conciliation and broadly accepted by Council and
Parliament. The budget authority finally reached an agreement on this second DB,
which was approved on 12 December. The 1,7% salary adjustment for 2011 for the
Commission is not included in the adopted budget. The present communication reflects the human
resources (posts and estimates of external personnel financed under all
headings of the MFF) as well as decentralised administrative appropriations that
will ultimately be made available to the services. Following the extension of the mandate of Education, Audiovisual and Culture Executive Agency (EACEA)
as of 01/01/2013 (written procedures PE/2012/9273 and PE/2012/9274), the
Commission has to compensate the increased staff need of the Agency (15 FTE)
through an equivalent reduction of its own staffing. To this end, 2 AST posts
from DG EAC are provisionally put in reserve and blocked, whereas
appropriations corresponding to 2 and 11 contract agents are frozen in the
quotas of DG EAC and DG DEVCO respectively. These resources, separately signalled
in Tables 1, 5, 8, 9 and 10, will be deducted trom the Commission budget through
an amending budget in 2013. 1.2. Enlargement to Croatia Negotiations with Croatia were closed on
30/06/2011 and the date for accession is officially set on 01/07/2013. As for previous enlargements, a limited
reinforcement in human resources mainly for linguistic, legal and programme
management tasks is necessary. As announced in Amending Letter 2/2012 of 16
September 2011, the Commission expressed a total reinforcement need of 384 FTE
to be requested up to 2014[3]. A frontloading of 46 FTE (4 posts, 42 contract agents) was granted
as of 01/01/2012. The 2013 DB requested another 125 FTE (114 posts and 11
contract agents). The remaining 213 FTE will be asked for in the 2014 Draft Budget.
Furthermore, for 2013, the Commission requested the transformation into posts
of appropriations for 28 contract agents frontloaded in 2012. The reinforcement requested for 2013 as well as
the above-mentioned transformation were accepted by the two arms of the budget
authority and may be allocated to the services concerned for recruitment as of
1/7/2013. DG HR will establish and communicate
recruitment targets for Croatian staff[4]. 2. Resulting
Available resources and allocation for 2013 on
the operating budget 2.1. Establishment
plan posts (operating budget – Commission & offices) 2.1.1. 2013 allocation As a result of the budget procedure, the central pool of
redeployment will count 115 posts available for reallocation as of 01/01/2013[5], plus the additional 114 posts in
the context of Croatia accession, available as of 01/07/2013, subject to the
approval of the 2013 budget, as shown in Table 1. The paramount priority of the allocation of posts from the pool is to
reinforce services in the frontline of the response to the financial crisis and
enhance economic and fiscal governance, as well as to serve new and urgent
Commission's priorities that go beyond previously agreed policies and
activities. For this reason, 125 allocations originally granted on a temporary
basis to DG ECFIN are made permanent. Six posts are allocated for the external
projection of internal policies, along with the 7 posts allocated with the 2012
complementary allocation. Although these posts are administratively attached to
DG DEVCO, they are meant to be of a mixed nature in order to serve multiple internal
policy DGs. Their location will be decided by the President in agreement with
the member of the Commission in charge of the Budget and their use will be reflected
and monitored by the Commission’s internal coordination
committee for the management of Commission resources in Delegations (COMDEL)[6].
Details and purpose of all allocations can be found in the annexed Table 1-bis. The resulting allocation as of 01/01/2013 is
reflected in Table 1 reproduced in annex. For the sake of clarity, this table
recalls the starting situation of the 2012 basic job quotas including the
transfers between services which have occurred since the 2012 final allocation,
and details the net 2013 final allocation and resulting job quotas as of the
reference date of 01/01/2013. Table 2 reproduced in annex provides a detailed
list of posts to be returned by 1/1/2013 at the end of previous temporary
allocations and as a result of delegation of tasks to agencies. These returns
are already incorporated into Table 1. Table 3 lists the outstanding temporary
allocations due to return to the pool in future exercises. 2.1.2. Further redeployment to be
made in 2013 and 1% reduction in 2013 1% pool for redeployment In the current rapidly changing environment
the Commission must be able to adapt swiftly to new and evolving needs. Therefore,
posts will have to be redeployed between DGs in the course of 2013. To this
end, a linear 1% redeployment tax will be levied on the basic job quota of all
services with effect on 01/05/2013. Services wishing to return these posts
in advance of this date can do so as of 01/01/2013. Table 1 reproduced in annex spells out, in its
last column, the number of posts to be returned by each service as a result of
the 2013 redeployment tax. 1% reduction in the Commission
establishment plans Moreover, the first instalment of staff
reduction initiated by the Commission as part of the economies sought for the next
financial programming period has been reflected in the 2013 budget. Therefore, all
services are requested to return their share of the 1% net reduction in the
Commission establishment plans (including research) in 2013. The
corresponding (vacant) posts will have to be made available by 01/07/2013.
Services wishing to return these posts in advance of this date can do so as of
01/01/2013. Since AST 'ex-D' posts will continue to be
progressively transformed into appropriations as they become vacant, they
cannot be returned as contribution to the above taxes. 2.1.3. Surcharge in 2013 The structural 'surcharge' for the Commission
operating establishment plan (i.e. posts allocated to departments in excess of
the total number of authorised posts) currently remains at 467 posts as of
01/01/2013. The structural surcharge may increase by up to 50 posts during 2013
to mitigate the possible increase in the vacancy rate following the
introduction of the linear redeployment tax. The inter-departmental
standing group set up by Commission decision C(2003)5267 on the establishment
and management of job quotas will monitor closely and regularly the rate of
occupancy of the establishment plans and the availability of relevant
appropriations. Where parameters indicate a potential
financial shortfall, appropriate measures could be introduced in accordance
with the above Commission decision, ranging from selective recruitment targets
or specific timing to blocking recruitments. 2.1.4. Timing of the 2013 allocation Except for the 1% redeployment tax due by 01/05/2013,
the 1% staff cut due by 01/07/2013, the new enlargement-related posts on
01/07/2013, all movements summarised in Table 1 in annex shall take effect as of
01/01/2013. DGs/services expected to return posts following
either ending temporary allocations or delegation to agencies (see Table 2 in annex
for further reminder of the source of returning posts) and DGs which benefit
from upgradings should make the due number of AD and AST vacant posts available
by 01/01/2013. If DGs/services expected to return posts fail
to liberate them by these dates, DG HR will automatically seize the
corresponding vacant posts as soon as available. Similarly, upgradings will
only occur when the DGs concerned have returned the corresponding vacant AST
posts. 2.2. External
personnel & other decentralised administrative appropriations under heading
5 of the MFF – the so-called "global envelope" Expenditure for the global envelope is not
centralised in a single budget item by nature but is formally voted by policy
area, notwithstanding the horizontal reserve voted on appropriations for salaries
adjustment. 2.2.1. External
personnel of the global envelope · Allocation for external personnel 2013 The allocation per DG is summarised in Table 5
reproduced in annex, including appropriations granted for specific one-off
tasks (known as 'hors quota') listed in the footnotes of Table 5. · Specific supplementary allocation for the replacement of absent
staff 2013 Commission departments are entitled to
additional appropriations for external staff for the replacement of long-term
absence in accordance with the Communication on the replacement of absent
personnel[7].
As foreseen in the latter decision, 100 % of this amount is made available at
the beginning of the year. These appropriations allow for the distribution
of € 18.5 million to Commission departments in 2013, corresponding to an
estimate of 502 FTE (based on average standard cost). The allocation is
distributed to Commission departments on the basis of 2011 Sysper2/Time
management module statistics, weighted against past allocations. Table 6
details these specific allocations per DG. · Conversion of former D category posts into appropriations for
external personnel In accordance with the principles defined at
the time of the reform of Staff Regulations in 2004, vacant former Commission D
posts of the operating budget shall be converted into Function Group (hereafter
'FG') I contract agents. The corresponding posts are frozen and withdrawn from
the establishment plan in the earliest DB. Conversions taken into account in
the 2013 DB, i.e. conversions requested up to 15 January 2012, have been
granted by the budget authority and are included in Table 5 below. For posts frozen after 15/01/2012, DGs will
receive the corresponding appropriations in accordance with the joint
instructions of DG HR/BUDG to be sent to DGs. 2.2.2. Other
decentralised administrative appropriations of the global envelope The allocation of other decentralised
administrative appropriations of the global envelope is set out in Table 7
reproduced in annex. 2.2.3. Management
of global envelope appropriations According to the delegations granted by the
Internal Rules on the implementation of the budget on the XX 01 02 01 & 11
lines[8],
each authorising officer enjoys some flexibility in the management of these
appropriations. External personnel nevertheless remain
centrally managed by central authorising officers. They are made available in
'persons-months', estimated on the basis of a standard cost by category of
external staff. DG BUDG makes the corresponding transfers of appropriations in
ABAC in accordance with the annual guide on the management of the global
envelope. The 2013 guide for the management of the global envelope, to be
published by DG BUDG at the end of the year, will define the rules and
principles applicable in accordance with the Internal Rules on the
implementation of the 2013 budget. As regards hors quota allocations of external
personnel and other decentralised administrative appropriations of the global
envelope, which have proven a potential source of under-execution in the past
years, failure to make use of the appropriations by the clearing exercise in
the spring may lead to DGs losing these appropriations, should the transfer
amongst XX 01 02 01 and 11 lines so require to serve more urgent needs. 2.3. Other
external personnel financed under Heading 5 of the MFF All appropriations for external personnel under
Heading 5 may be confirmed for the 2013 budget. These appropriations account
for an estimate of some 2.094 FTE of external personnel in the representation
offices in the Member States, DGT, SCIC and the offices (see Table 4 on
appropriations of external personnel and Tables 9 & 10 on overall human
resources available by service, reproduced in annex). 2.4. Other
external staff financed under operational budget lines (former BA lines) Both at headquarters and in delegations, the
requested sub-ceilings for external personnel financed under the operational
lines of the structural funds and other sub-ceilings have been granted and may
thus be confirmed in the final allocation 2013, as detailed in Table 8
reproduced in Annex. 3. Resulting
Available resources and allocation for 2013 on
the Research budget The redeployment effort mentioned under
paragraph 2.1.2 also applies to posts financed from the research budgets. The following paragraphs reflect posts and administrative
appropriations that should ultimately be made available to the concerned services. 3.1 Indirect
Research 3.1.1. Posts
(XX 01 05 01). All posts requested (including an upgrading of 6
AST6 into AD5) and corresponding appropriations have
been authorised. 14 research posts will return for reallocation in 2013 as a
result of delegation of tasks to the Research Executive Agency (REA), composed
of 12 posts as initially provided for in the legislative financial statement accompanying
the setting up of the agency and 2 posts as a result of the decrease in the
number of Commission officials seconded to the agency[9]. One of these posts is
allocated to DG CNECT to offset 1 remaining temporary surcharge of a structural
nature, thus completing the offsetting exercise for this establishment plan
initiated with the 2012 complementary allocation. This results in an availability
of 1863 posts (including 6 posts of structural surcharge allocated to DG CNECT under
the present Research Framework Programme), of which 1850 allocated and 13 kept
in reserve as reflected in Table 1 in annex. 3.1.2. External
staff (XX 01 05 02) All appropriations requested under the Research budget have been granted. The estimate of 851 FTE may thus
be confirmed to the benefit of DGs EAC, ENER, ENTR, CNECT, MOVE and RTD (see
Tables 9 & 10 on overall human resources available by DG, reproduced in annex.).
Appropriations should be implemented accordingly, resorting as necessary to
flexibility rules as detailed in the Internal Rules on the implementation of
the 2013 Budget. 3.2. Direct
Research (JRC) 3.2.1. Posts
(budget line 10 01 05 01) All posts requested (including an upgrading of 8
AST6 into AD5) and corresponding appropriations have
been authorised and can be allocated to JRC. 3.2.2. External
personnel (budget line 10 01 05 02) All appropriations requested under the Research
budget have been granted. The estimate of 775 FTE may be confirmed to the
benefit of the JRC (see Tables 9 & 10 on overall human resources available
by service, reproduced in annex.). Appropriations should be implemented
accordingly, resorting as necessary to flexibility rules as detailed in the
Internal Rules on the implementation of the 2013 Budget. 4. All
human resources available by service Table 9 & Table 10 in annex summarise the
overall human resources (posts and estimates of external personnel financed
under all headings of the MFF) that should ultimately be made available to the
services in accordance with the present communication (with and without
structural surcharge).
Technical
annexes
to the Communication
to the Commission on the allocation of human resources and decentralised
administrative appropriations for 2013
Index Table 1 || 2013 Final Allocation of Establishment Plan Posts – Commission Table 1 bis || 2013 Final Allocation - Reinforcement in human resources by service Table 2 || 2013 Final Allocation - Returns by Commission services due by 1/1/2013 Table 3 || 2013 Final Allocation - Outstanding temporary allocations due to return in the years to come Table 4 || 2013 Final Allocation - Appropriations for external personnel under all headings of the MFF Table 5 || 2013 Final Allocation - Appropriations for external personnel of the ‘global envelope’ Table 6 || 2013 Final Allocation - Additional appropriations for the replacement of absent personnel Table 7 || 2013 Final Allocation - Other decentralised administrative appropriations of the ‘global envelope’ Table 8 || 2013 Final Allocation - Appropriations for external personnel authorised on former ‘BA lines’ Table 9 || 2013 Final Allocation - Overall human resources available to Commission services excluding structural surcharge Table 10 || 2013 Final Allocation - Overall human resources available to Commission services including structural surcharge [1] A budget for Europe 2020 (COM(2011)500 final
of 29/06/2011); Draft Interinstitutional Agreement between the European
Parliament, the Council and the Commission on cooperation in budgetary matters
and on sound financial management, Article 23 (COM(2011)403 final of
29/06/2011). [2] Draft general budget of the European Union for the
financial year 2013 presented by the Commission on 25 May 2012, COM(2012)300. [3] Amending letter 2/2012, COM(2011) 576 final of 16/09/2011. [4] On the basis of the methodology established in the
communication concerning the recruitment of Commission officials and temporary
agents from Croatia (SEC(2012) 436 final) of 12/07/2012. [5] 104 posts deriving from the 2012 redeployment tax and
not yet allocated, 10 returns of temporary allocations, 1 post freed at DG HOME
following the transfer of some activities to the IT large scale system agency. [6] Commission Decision on the Management of Commission
resources in Union Delegations, C(2012)7200 final of 10.10.2012. [7] "Guidelines for an additional procedure
concerning the replacement of absent personnel following the reform of the
Staff Regulations", C(2005) 4754 adopted on 9 December 2005. [8] Where 'XX' represents the different policy areas. [9] 7 AD and 6 AST posts from RTD, 1 AD post from ENTR as
specified in Table 2 reproduced in Annex.
Technical
annexes
to the Communication
to the Commission on the allocation of human resources and decentralised
administrative appropriations for 2013
Index Table 1 || 2013 Final Allocation of Establishment Plan Posts – Commission Table 1 bis || 2013 Final Allocation - Reinforcement in human resources by service Table 2 || 2013 Final Allocation - Returns by Commission services due by 1/1/2013 Table 3 || 2013 Final Allocation - Outstanding temporary allocations due to return in the years to come Table 4 || 2013 Final Allocation - Appropriations for external personnel under all headings of the MFF Table 5 || 2013 Final Allocation - Appropriations for external personnel of the ‘global envelope’ Table 6 || 2013 Final Allocation - Additional appropriations for the replacement of absent personnel Table 7 || 2013 Final Allocation - Other decentralised administrative appropriations of the ‘global envelope’ Table 8 || 2013 Final Allocation - Appropriations for external personnel authorised on former ‘BA lines’ Table 9 || 2013 Final Allocation - Overall human resources available to Commission services excluding structural surcharge Table 10 || 2013 Final Allocation - Overall human resources available to Commission services including structural surcharge