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Assisting the Secretary-General in the performance of his or her duties;

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Overseeing, coordinating and supervising the five units in the directorate in accordance with the relevant rules, and in a spirit of customer service, with a view to achieving the DG’s objectives.

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Overseeing programming: planning of the agendas for plenary and producing related documents (programming tables, memos, priority files, preparation and implementation of the Joint Declaration, analysis and monitoring of the Commission’s annual work programme);

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Overseeing coordination activities: monitoring the work of the plenary (including assisting the Vice-Presidents) and of the parliamentary committees; producing notes on these topics, contributing to the preparation of the plenary briefing for the President; participating in working and/or coordination groups, including steering groups;

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Administering and inputting debates, votes and all plenary procedures into the SCHED and ITER applications; ensuring that procedures are opened at the request of the parliamentary committees and political groups; inputting all Council decisions (Coreper I and II) into the ITER application; producing and providing statistical analysis on the functioning of the plenary;

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Organising seminars and workshops in collaboration with other DGs for national civil servants in preparation for future Council Presidencies; providing notes and organising meetings in preparation for future Council Presidencies and providing information on the priorities of future Council Presidencies;

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Producing tables and notes on ongoing legislative and non-legislative procedures.

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Managing all aspects of the recording, storage, access management, indexing and archiving of classified information with a view to its consultation; ensuring the implementation of the decision of the European Parliament’s Bureau of 15 April 2013 on the rules applicable to the treatment of confidential information by the European Parliament (‘the Bureau decision’) and of the interinstitutional agreements on the transmission of classified information;

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Managing secure installations, including drafting the necessary adaptations to operational security procedures;

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Presenting the mandatory security measures for classified information in collaboration with DG SAFE’s Risk Assessment Unit;

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Collecting data with a view to producing statistics and drawing up the draft annual report which Parliament’s Secretary-General submits to the Bureau on the implementation of the Bureau decision;

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Assisting the Secretary-General in implementing the Bureau decision and proposing any necessary adjustments to be forwarded to the Bureau for a decision;

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Providing any support requested when negotiating interinstitutional agreements and the rules on the transmission of classified information.

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Monitoring the activities of the other institutions: following-up and issuing regular notes on the activities of the European Council, the Council, the Commission, the Court of Auditors, the EESC, the CoR and the EEAS; managing the interinstitutional calendar on the EP intranet;

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Overseeing coordination and interinstitutional dialogue: developing the Improved reporting on European Commission follow-up to European Parliament resolutions project; participating in the negotiation of interinstitutional agreements, and in information seminars for Council Presidencies; monitoring general files of interinstitutional importance; creating and maintaining a database on interinstitutional agreements;

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Supporting the Deputy Secretary-General in the implementation of the Better Law-Making Agreement, in particular paragraph 10 (the Commission’s follow-up to Parliament’s non-legislative resolutions); Paragraph 50 monitoring (implementation by the other institutions; annual report and high-level meetings); contributing to the preparation and monitoring of the Joint Declaration on annual and multi-annual legislative programming; assisting with the negotiation of interinstitutional agreements in accordance with the Better Law-Making Agreement;

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Ensuring the organisation, preparation and follow-up of the Interinstitutional Coordination Group (ICG): supervising the ICG as a forum for interinstitutional dialogue, plenary coordination and monitoring of the implementation of the Better Law-Making Agreement;

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Managing work related to plenary: preparing briefings for the President during plenary; assisting with the planning of plenary agendas and regular dialogue with the other institutions on their tasks; monitoring the presence of the other institutions.

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Receiving and processing requests for public access to European Parliament documents within the statutory deadlines; assisting applicants in clarifying the content of the documents sought and negotiating with them when their applications concern very long and complex documents; coordinating responses with the services responsible in Parliament and consulting third parties when requests concern third-party documents;

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Continuing the implementation in Parliament of the new interinstitutional agreement between the European Parliament, the Council and the Commission on the Transparency Register and applying the decisions taken by the competent authority (Bureau, Vice-President, Secretary-General) in this area; providing internal communication and training on the Transparency Register;

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Dealing with interest representatives (IRs), carrying out eligibility and quality checks on the data provided by IRs wishing to register in the Transparency Register, handling complaints submitted to the secretariat and assisting with the preparation of the annual report on the operations of the register; organising training and devising communications activities to raise awareness of the register and promoting its use among Members and staff;

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Representing the European Parliament in the Joint Secretariat of the Transparency Register set up under the interinstitutional agreement between the European Parliament, the Council and the Commission on the Transparency Register; preparing the annual meeting of the Management Board of the Transparency Register and ensuring the implementation of the register’s annual priorities; assisting the European Court of Auditors with audits of the Transparency Register;

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Coordinating together with DG ITEC the development of the register’s IT tool;

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Preparing Parliament’s annual report on access to documents.

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Monitoring and reporting on the follow-up of the Conference on the Future of Europe (CoFE); supporting Parliament services in mainstreaming the CoFE conclusions and processes within Parliament’s work; reflecting on possible future interinstitutional developments; contributing to communication and outreach activities on the CoFE outcome;

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Drafting technical notes and briefings, analyses and statistics for Parliament services and bodies on the CoFE experience and implementing its outcome, both in Parliament and by the other institutions;

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Providing information and expertise on relevant developments, for possible deliberations on the implementation activities and supporting Parliament’s scrutiny role and commitments;

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Developing further Parliament’s internal legislative coordination, multiannual and annual legislative planning and programming tasks;

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Following up and reporting on discussions and developments relating to the CoFE, both within the current Treaty framework and on institutional changes;

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Liaising with the other institutions on the coordination of the CoFE implementation activities;

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Participating in relevant communication and outreach activities with stakeholders and citizens in and outside the institutions, and supporting Parliament’s preparation for the European elections;

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Liaising with the relevant Parliament services and political bodies, in particular with committee secretariats.