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Directing, coordinating and supervising the directorate’s units and ensuring the exchange of information between them;

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Acting as authorising officer by subdelegation;

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Helping to identify security and safety objectives and strategies and contributing to their implementation by the services concerned;

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Formulating and implementing a specific staff management policy tailored to the needs of the DG involving the optimisation of human resources by sector of activity, the provision of initial and ongoing in-service training, work scheduling for security staff and accreditation;

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Constantly providing appropriate responses to security-related requirements through the remote protection and surveillance of buildings and technical facilities;

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Budgetary and financial management of contacts, schedules and tender procedures for the DG;

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Installation, operation and maintenance of Parliament’s physical security systems on the three sites — establishing an updated conceptual and technological approach to security and safety in Parliament and ensuring that the systems are operational at all times (iPACS- ‘Integrated Parliament Access Control’);

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Implementing the Bureau’s decisions on improving the level of protection for all Parliament buildings at the three places of work and creating external security perimeters around them;

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Assessing, adjusting and harmonising security and safety measures at Parliament’s liaison offices in the Member States;

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Establishing the secretariat of the Security Management Steering Committee and managing the Network of Security Correspondents.

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Providing a 24/7 dispatching service, ensuring follow up and feedback on all matters relating to general security and fire safety, following the same procedures in all three of Parliament’s places of work;

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Assisting Members, staff, delegations and visitors, in cooperation with the security and safety units, during normal working hours;

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Providing general security and fire-safety services outside normal working hours (nights-weekends-public holidays) in Brussels and Strasbourg; managing insourcing for Luxembourg, while continuing to monitor the services provided by the outside security contractor;

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Guaranteeing excellent communication and proactive cooperation with Directorates A and B of DG SAFE and other Parliament services concerned (Protocol, Medical Service, Infrastructure, etc.);

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Responding to any crisis that jeopardises the smooth functioning of Parliament’s services, bringing security and safety arrangements into line with Parliament’s needs in real time and providing effective liaison between the departments involved and with national emergency and security services;

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Obtaining, processing and classifying information; devising and coordinating appropriate responses and following up on action taken; providing feedback for the departments concerned;

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Helping to resolve incidents and/or disputes occurring on Parliament’s premises via the command and control room.

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Annual planning for over 700 DG SAFE staff members; encouraging the pooling of efforts with operational services, including the Need-to-Know (NTK) cell, so as to cover all Parliament’s security and safety needs in line with its activity, as well as ensuring work-life balance for staff; developing IT planning tools tailored to Parliament’s needs in terms of capacity, flexibility and transparency;

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Formulating and implementing the new DG SAFE staff management policy; DG SAFE human resources management: career management for officials and other servants (competitions, recruitment, staff assessment, mobility, external activities, resignations, pensions, allowances, etc.), working conditions, establishment plan (upgrading of posts, Ringbook movements, etc.) and management of DG budget allocations (missions, contract staff, agency staff, training);

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Developing a security staff professional enhancement and talent management programme tailored to the needs of DG SAFE; introducing an integrated skills enhancement management tool; identifying the training requirements of the DG to ensure the acquisition of new skills and techniques in the field of security that are tailored to Parliament’s needs; drawing up a training plan for the DG and ensuring that it is properly implemented in order to meet training targets;

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Implementing policies to ensure well-being in DG SAFE, so as to ensure optimum working conditions in line with current provisions; finalisation of DG SAFE office occupation overview, property management and equipment and annual supply of uniforms and protective clothing for the 700 staff members and coordinators.

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Budgetary management, i.e. coordination, support, advice and assistance for departments involved in the preparation and implementation of the DG SAFE budget; budgetary monitoring of performance of contracts and/or order forms (preparation & monitoring of commitment and payment files and management of assigned revenues); accruals/deferrals of security and safety expenditure for the Houses of Europe; contacts and correspondence with contractors; issuing VAT recovery and exemption orders;

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Public procurement and contract management, i.e. coordination, support, advice and assistance for all DG SAFE operational departments to ensure proper annual planning and follow-up regarding invitations to tender issued by the DG; drawing up tender documents, initiating procedures (including eTendering), managing and monitoring public procurement up to the award of contracts; monitoring the contract performance and drafting amendments;

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Ex-ante control of procurement procedures and budgetary measures, sound financial inventory management (ELS system) and management of all budgetary records, supporting documents and documents relating to procurement procedures;

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Drawing up periodic and annual reports, replies to budgetary resolutions and Parliament questionnaires (BUDG and CONT Committees) and to monitoring bodies (Internal Auditor, Court of Auditors, etc.); monitoring the implementation of ‘Minimum Internal Control Standards’, including sensitive posts and Risk Register;

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Budget monitoring and validation of any costs generated by the Memorandum of Understanding (MoU) in all European Parliament contracts; representing DG SAFE in FMP working groups, the Finance and EMAS InterDG Steering Groups (including the GPP Working Group and Waste Committee), GIDOC, the GEDA Steering Committee and the FMS.

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Installation, operation and maintenance of the physical security systems on the three sites (Brussels, Strasbourg ans Luxembourg);

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Ensuring effective ICT operations, IT support and the development of information systems (IS);

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Procurement planning and implementation and budget implementation for technological installations and physical security systems;

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Monitoring physical security installations and systems in EP liaison offices in cooperation with the other relevant services;

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Formulation, management and monitoring of measures for the implementation of information security policy.