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Document 32019R1780

Commission Implementing Regulation (EU) 2019/1780 of 23 September 2019 establishing standard forms for the publication of notices in the field of public procurement and repealing Implementing Regulation (EU) 2015/1986 (eForms) (Text with EEA relevance)

C/2019/6868

OJ L 272, 25/10/2019, p. 7–73 (BG, ES, CS, DA, DE, ET, EL, EN, FR, HR, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)

Legal status of the document In force: This act has been changed. Current consolidated version: 01/06/2024

ELI: http://data.europa.eu/eli/reg_impl/2019/1780/oj

HTML

PDF

Official Journal

25.10.2019

Official Journal of the European Union

L 272/7

COMMISSION IMPLEMENTING REGULATION (EU) 2019/1780

of 23 September 2019

establishing standard forms for the publication of notices in the field of public procurement and repealing Implementing Regulation (EU) 2015/1986 (‘eForms’)

(Text with EEA relevance)

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Council Directive 89/665/EEC of 21 December 1989 on the coordination of the laws, regulations and administrative provisions relating to the application of review procedures to the award of public supply and public works contracts (1), and in particular Article 3a thereof,

Having regard to Council Directive 92/13/EEC of 25 February 1992 coordinating the laws, regulations and administrative provisions relating to the application of Community rules on the procurement procedures of entities operating in the water, energy, transport and telecommunications sectors (2), and in particular Article 3a thereof,

Having regard to Directive 2009/81/EC of the European Parliament and of the Council of 13 July 2009 on the coordination of procedures for the award of certain works contracts, supply contracts and service contracts by contracting authorities in the field of defence and security, and amending Directives 2004/17/EC and 2004/18/EC (3), and in particular Articles 32(1), 52(2) and 64 thereof,

Having regard to Directive 2014/23/EU of the European Parliament and of the Council of 26 February 2014 on the award of concession contracts (4), and in particular Article 33(1) thereof,

Having regard to Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement and repealing Directive 2004/18/EC (5), and in particular Articles 51(1), 75(3) and 79(3) thereof,

Having regard to Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors and repealing Directive 2004/17/EC (6), and in particular Articles 71(1), 92(3) and the first subparagraph of Article 96(2) thereof,

After consulting the Advisory Committee on Public Procurement,

Whereas:

(1)	Directives 89/665/EEC and 2014/24/EU require that certain public works contracts, public supply contracts and public service contracts be advertised in the Official Journal of the European Union. The notices for those publications should include the information set out in those Directives.

(2)

Directives 92/13/EEC and 2014/25/EU require that certain works contracts, supply contracts and service contracts in the water, energy, transport and postal services sectors be advertised in the Official Journal of the European Union. The notices for those publications should include the information set out in those Directives.

(3)	Directive 2009/81/EC requires that certain works contracts, supply contracts and service contracts in the field of defence and security be advertised in the Official Journal of the European Union. The notices for that publication should include the information set out in that Directive.

(4)	Directives 89/665/EEC, 92/13/EEC and 2014/23/EU require that certain works concessions and service concessions be advertised in the Official Journal of the European Union. The notices for those publications should include the information set out in those Directives.

(5)	Commission Implementing Regulation (EU) 2015/1986 (7) sets out the standard forms provided for by Directives 89/665/EEC, 92/13/EEC, 2009/81/EC, 2014/23/EU, 2014/24/EU and 2014/25/EU.

(6)

Public procurement is undergoing a digital transformation, as described in the Communication from the Commission on Upgrading the Single Market (8) as well as in the Communication from the Commission on Making Public Procurement work in and for Europe (9). The standard forms are instrumental in this transformation.

(7)	In order to ensure the standard forms’ effectiveness in a digital environment, it is necessary to adapt the standard forms set out in Implementing Regulation (EU) 2015/1986. Given the number and extent of the necessary adaptations, Implementing Regulation (EU) 2015/1986 should be replaced.

(8)

As established in Article 33(2) of Directives 2014/23/EU, Article 51(2) of Directive 2014/24/EU, Article 71(2) of Directive 2014/25/EU, notices are electronic files rather than paper documents. In order to comply with the ‘once only’ principle in e-government, and thus reduce administrative burden and increase data reliability, and to facilitate voluntary publication of notices whose value is below the EU threshold or which are based on framework agreements, such standard forms should be established that can be automatically filled-in with information from previous notices, technical specifications, tenders, contracts, national administrative registries and other sources of data. Ultimately, such forms should no longer need to be filled-in manually, but should be automatically generated by software systems.

(9)

To avoid implementation problems, standard forms should be established with consideration of the software systems in which they will be implemented. This includes data exchange systems, user interfaces that validate manual input, and publishing websites that present information in notices. Information should be presented in a way that attracts economic operators and other users.

(10)

To enable implementation tailored to national specificities, significant flexibility should be left to Member States and their authorities in setting up their software systems. In particular, it should be possible to display fields established in this Regulation in any order and under any labels, as long as the labels’ meanings correspond with the descriptions established by this Regulation. In order to meet different needs at national, regional or local level, fields that this Regulation establishes as optional at the EU level, do not need to be displayed to end-users at all (e.g. buyers do not need to see them nor fill them in) or, on the contrary, may be required mandatorily at national, regional or local level.

(11)	The date of application of this Regulation and the date of repeal of Implementing Regulation (EU) 2015/1986 should reflect the time required to prepare the electronic versions of the standard forms that are used for actual data exchange.

(12)

To reflect developments in Member States’ needs and technologies in the area of procurement data, while also ensuring compliance with Article 52(2) of Directive 2014/24/EU, Article 72(2) of Directive 2014/25/EU and Article 32(5) of Directive 2009/81/EC, optional fields should be regularly added to this Regulation. The Commission will closely follow these developments, as well as collect other feedback from users, and annually review the need for an update of this Regulation. Such updates should not, unless unavoidable, imply mandatory changes of software systems in the Member States,

HAS ADOPTED THIS REGULATION:

Article 1

Subject matter

1. This Regulation establishes the following standard forms:

(1)	‘Planning’

(2)	‘Competition’

(3)	‘Direct award prenotification’

(4)

‘Result’

(5)	‘Contract modification’

(6)

‘Change’

2. The standard forms referred to in paragraph 1 consist of the fields set out in the Annex.

Article 2

Usage

The standard forms referred to in Article 1 shall be used for the publication of the following notices in the Official Journal of the European Union:

(1)	‘Planning form’: for notices referred to in Articles 27(2), 28(3) and 48(1) of Directive 2014/24/EU; Articles 45(2), 67(1) of Directive 2014/25/EU and Articles 30(1) and 33(3) of Directive 2009/81/EC;

(2)

‘Competition form’: for notices referred to in Articles 48(2), 49, 75(1)(a), 75(1)(b) and 79(1) of Directive 2014/24/EU; Articles 67(2), 68, 69, 92(1)(a), 92(1)(b), 92(1)(c) and the first subparagraph of 96(1) of Directive 2014/25/EU; Article 31(1) and Article 31(3) of Directive 2014/23/EU and Articles 30(2) and 52(1) of Directive 2009/81/EC;

(3)	‘Direct award prenotification form’: for notices referred to in Articles 3a of Directive 89/665/EEC and 92/13/EEC;

(4)	‘Result form’: for notices referred to in Articles 50, 75(2) and 79(2) of Directive 2014/24/EU; Articles 70, 92(2) and the third subparagraph of 96(1) of Directive 2014/25/EU; Article 32 of Directive 2014/23/EU and Article 30(3) of Directive 2009/81/EC;

(5)	‘Contract Modification form’: for notices referred to in Article 72(1) of Directive 2014/24/EU; Article 89(1) of Directive 2014/25/EU and Article 43(1) of Directive 2014/23/EU.

(6)	‘Change form’: for changing or cancelling the notices listed above.

Article 3

Repeal

Implementing Regulation (EU) 2015/1986 is repealed with effect from 25 October 2023.

Article 4

Entry into force

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

It shall apply from 14 November 2022.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 23 September 2019.

For the Commission

The President

Jean-Claude JUNCKER

(1) OJ L 395, 30.12.1989, p. 33.

(2) OJ L 76, 23.3.1992, p. 14.

(3) OJ L 216, 20.8.2009, p. 76.

(4) OJ L 94, 28.3.2014, p. 1.

(5) OJ L 94, 28.3.2014, p. 65.

(6) OJ L 94, 28.3.2014, p. 243.

(7) Commission Implementing Regulation (EU) 2015/1986 of 11 November 2015 establishing standard forms for the publication of notices in the field of public procurement and repealing Implementing Regulation (EU) No 842/2011 (OJ L 296, 12.11.2015, p. 1).

(8) Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions (COM(2015) 550)

(9) Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions (COM(2017) 572)

ANNEX

Standard forms contain fields. A standard form with appropriate information in its fields is a notice.

Standard forms and notices use mandatory and optional fields.

(a)	Mandatory fields shall be included in standard forms and notices, where they shall contain information, unless certain conditions are met (see below).

(b)	Optional fields may be included in standard forms and notices, where they may contain information.

Formats and procedures for sending notices, as established under point three of Annex VIII to Directive 2014/24/EU, of Annex IX to Directive 2014/25/EU and of Annex VI to 2009/81/EC and point two of Annex IX to 2014/23/EU, shall include conditions under which mandatory fields are not applicable. These conditions shall exclusively take into account the context of a concrete notice or a procedure (for example, fields about framework agreements shall not be mandatory if a procedure does not include a framework agreement).

The formats and procedures for sending notices shall also set which fields are mandatory and optional for notices published in line with Article 51(6) of Directive 2014/24/EU, Article 71(6) of Directive 2014/25/EU and Article 31 of Directive 2009/81/EC.

Table 1 and Table 2, below, establish which fields are used in individual standard forms and notices.

INSTRUCTIONS FOR READING TABLE 1

The standard forms in column 1 use the fields referred to in column 2 (and listed in Table 2) when used for the publication of notices referred to in column 3. For better readability, column 4 contains descriptions of column 3. In addition, any standard form or notice may contain fields from the European Single Procurement Document established by the Commission Implementing Regulation (EU) 2016/7 (1).

Table 1

Forms, notices & fields

1	2	3	4
The standard form:	shall contain the fields listed in:	when used for the publication of notices referred to in:	(Notice description)
Planning	Table 2, column 1	Art. 48(1) of Directive 2014/24/EU	Notice of the publication of a prior information notice on a buyer profile — general directive
	Table 2, column 2	Art. 67(1) of Directive 2014/25/EU	Notice of the publication of a periodic indicative notice on a buyer profile — sectoral directive
	Table 2, column 3	Art. 30(1) third subparagraph of Directive 2009/81/EC	Notice of the publication of a prior information notice on a buyer profile — defence directive
	Table 2, column 4	Art. 48(1) of Directive 2014/24/EU	Prior information notice used only for information — general directive
	Table 2, column 5	Art. 67(1) of Directive 2014/25/EU	Periodic indicative notice used only for information — sectoral directive
	Table 2, column 6	Art. 30(1) of Directive 2009/81/EC	Prior information notice used only for information — defence directive
	Table 2, column 7	Art. 27(2) of Directive 2014/24/EU, Art. 28(3) of Directive 2014/24/EU	Prior information notice used to shorten time limits for receipt of tenders — general directive
	Table 2, column 8	Art. 45(2) of Directive 2014/25/EU	Periodic indicative notice used to shorten time limits for receipt of tenders — sectoral directive
	Table 2, column 9	Art. 33(3) of Directive 2009/81/EC	Prior information notice used to shorten time limits for receipt of tenders — defence directive
Competition	Table 2, column 10	Art. 48(2) of Directive 2014/24/EU	Prior information notice used as a call for competition — general directive, standard regime
	Table 2, column 11	Art. 67(2) of Directive 2014/25/EU	Periodic indicative notice used as a call for competition — sectoral directive, standard regime
	Table 2, column 12	Art. 75(1)(b) of Directive 2014/24/EU	Prior information notice used as a call for competition — general directive, light regime
	Table 2, column 13	Art. 92(1)(b) of Directive 2014/25/EU	Periodic indicative notice used as a call for competition — sectoral directive, light regime
	Table 2, column 14	Art. 31(3) of Directive 2014/23/EU	Prior information notice used as a call for competition — concessions directive, light regime
	Table 2, column 15	Art. 68 of Directive 2014/25/EU, Art. 92(1)(c) of Directive 2014/25/EU	Notice on the existence of a qualification system — sectoral directive
	Table 2, column 16	Art. 49 of Directive 2014/24/EU	Contract notice — general directive, standard regime
	Table 2, column 17	Art. 69 of Directive 2014/25/EU	Contract notice — sectoral directive, standard regime
	Table 2, column 18	Art. 30(2) of Directive 2009/81/EC	Contract notice — defence directive, standard regime
	Table 2, column 19	Art. 31(1) of Directive 2014/23/EU	Concession notice — concessions directive, standard regime
	Table 2, column 20	Art. 75(1)(a) of Directive 2014/24/EU	Contract notice — general directive, light regime
	Table 2, column 21	Art. 92(1)(a) of Directive 2014/25/EU	Contract notice — sectoral directive, light regime
	Table 2, column 22	Art. 52(1) of Directive 2009/81/EC	Subcontract notice — defence directive
	Table 2, column 23	Art. 79(1) of Directive 2014/24/EU	Design contest notice — general directive, design
	Table 2, column 24	Art. 96(1) first subparagraph of Directive 2014/25/EU	Design contest notice — sectoral directive, design
Direct award prenotification	Table 2, column 25	Art. 3a of Directive 89/665/EEC	Voluntary ex-ante transparency notice — general directive
	Table 2, column 26	Art. 3a of Directive 92/13/EEC	Voluntary ex-ante transparency notice — sectoral directive
	Table 2, column 27	Art. 64 of Directive 2009/81/EC	Voluntary ex-ante transparency notice — defence directive
	Table 2, column 28	Art. 3a of Directives 89/665/EEC and 92/13/EEC	Voluntary ex-ante transparency notice — concession directive
Result	Table 2, column 29	Art. 50 of Directive 2014/24/EU	Contract award notice — general directive, standard regime
	Table 2, column 30	Art. 70 of Directive 2014/25/EU	Contract award notice — sectoral directive, standard regime
	Table 2, column 31	Art. 30(3) of Directive 2009/81/EC	Contract award notice — defence directive, standard regime
	Table 2, column 32	Art. 32(2) (reference to Annex VII) of Directive 2014/23/EU	Concession award notice — concession directive, standard regime
	Table 2, column 33	Art. 75(2) of Directive 2014/24/EU	Contract award notice — general directive, light regime
	Table 2, column 34	Art. 92(2) of Directive 2014/25/EU	Contract award notice — sectoral directive, light regime
	Table 2, column 35	Art. 32(2) (reference to Annex VIII) of Directive 2014/23/EU	Concession award notice — concessions directive, light regime
	Table 2, column 36	Art. 79(2) of Directive 2014/24/EU	Design contest result notice — general directive, design
	Table 2, column 37	Art. 96(1) second subparagraph of Directive 2014/25/EU	Design contest result notice — sectoral directive, design
Contract modification	Table 2, column 38	Art. 72(1) of Directive 2014/24/EU	Contract modification notice — general directive
	Table 2, column 39	Art. 89(1) of Directive 2014/25/EU	Contract modification notice — sectoral directive
	Table 2, column 40	Art. 43(1) of Directive 2014/23/EU	Contract modification notice — concessions directive
Change	any other standard form and the Notice and Change sections from Table 2	changing any of the notices listed above	Change notice

INSTRUCTIONS FOR READING TABLE 2

—	The first column contains information about the nesting of the field or section. Each field or section with a level of ‘++’, ‘+++’ and ‘++++’ is nested within the nearest section placed above it that has a lower number of ‘+’.

—	The second and third columns contain the fields' (or sections') names and descriptions.

—

The fourth column contains one of the following data types:

—	‘Indicator’: This field shall contain either ‘Yes’ or ‘No’.

—	‘Code’: This field shall contain values from a predefined list.

—	‘Date’: This field shall contain a date and more detailed time-related information (such as time and time zone), as appropriate.

—	‘Duration’: This field shall contain a duration.

—	‘Identifier’: This field shall contain a set of information allowing unique identification.

—	‘Number’: This field shall contain a number.

—	‘Text’: This field shall contain a text.

—	‘URL’: This field shall contain an electronic address, typically a uniform resource locator (e.g. a web address).

—	‘Value’: This field shall contain a number denoting a monetary value (without value added tax) and a currency code from a list of currency codes.

—	‘-’: This row represents a section. Fields are grouped in sections.

Formats and procedures for sending notices, as mentioned above, shall also specify the applicable codelists and identifiers.

Certain data types (e.g. Date, Duration, Identifier, Text, Value) may consist of multiple sub-fields.

—	The remaining columns indicate which standard forms and notices use these fields as mandatory (‘M’) and optional (‘O’). The column headings 1-40 correspond to the numbers in the second column of Table 1 of this Annex.

TERMINOLOGY USED IN TABLE 2

—	‘Organisation’ refers to a legal or natural person or a public entity.

—

‘Buyer’ refers to a contracting authority, a contracting entity, a defence contractor, an international organisation, or an organisation awarding a contract subsidized by a contracting authority; unless the above mentioned are an association of organisations that is not an organisation in itself, in which case each individual organisation is considered a ‘buyer’.

—

‘Winner’ refers to a successful tenderer (incl. a successful tenderer party to a framework agreement) or (in case of design contests) a winner; unless the successful tenderer or winner are a group of organisations that is not an organisation in itself, in which case each individual organisation is considered a ‘winner’.

—	‘Procurement procedure’ refers to a procurement procedure or a design contest.

—	‘Tender’ refers to a tender or (in case of design contests) a project.

—	‘Request to participate’ refers to a request to participate or (in case of concessions) an application.

—	‘Prior information notice’ refers to a prior information notice or (in case of Directive 2014/25/EU) a periodic indicative notice.

—	‘TED’ (Tenders Electronic Daily) is the online version of the Supplement to the Official Journal of the European Union.

Note: This table is available on the Commission website with additional information in an easier-to-read spreadsheet format.

Table 2

Fields in standard forms and notices

Level

Name

Description

Data type

Planning

Competition

DAP

Result

Con. Mod.

BG-1

Notice

Basic information about the notice.

BT-04

Procedure Identifier

The European Public Procurement Procedure Identifier, a unique identifier of a procurement procedure. Including this identifier in all published versions of this notice (e.g. published on TED, national publication portals, regional publication portals) allows unique identification of procurement procedures around the EU.

Identifier

BT-701

Notice Identifier

The European Public Procurement Notice Identifier of this notice. Including this identifier in all published version of this notice (e.g. TED, national publication portals, regional publication portals) allows unique identification of procurement notices around the EU.

Identifier

BT-757

Notice Version

The version of the notice. This helps, for example, to avoid errors caused by multiple change notices sent at a similar time.

Identifier

BT-01

Procedure Legal Basis

The legal basis (e.g. a European Directive or Regulation, national law) under which the procurement procedure takes place.

Code

BT-03

Form Type

The type of form according to procurement legislation.

Code

BT-02

Notice Type

The type of notice according to procurement legislation.

Code

BT-05

Notice Dispatch Date

The date and time when the notice has been sent to TED.

Date

BT-738

Notice Publication Date Preferred

The preferred date of publication of the notice on TED (e.g. to avoid publication during a national holiday).

Date

BT-702

Notice Official Language

The language(s) in which this notice is officially available. These linguistic versions are equally legally valid.

Code

BG-125

Previous Planning

Information about a prior information notice or another similar notice related to this notice. This information may differ per lot. In case of a prior information notice used only for information, this information may differ per part of the notice that may later become a lot or a self-standing procedure.

BT-125

Previous Planning Identifier

The identifier of a prior information notice or another similar notice related to this notice.

Identifier

BT-1251

Previous Planning Part Identifier

The identifier of a part of a prior information notice or another similar notice related to this notice.

Identifier

BG-703

Organisation

Information about the organisation. This information may differ per lot, per contract, per tender, etc. In case of a prior information notice used only for information, this information may differ per part of the notice that may later become a lot or a self-standing procedure.

BT-13720

Organisation Notice Section Identifier

An identifier of one or more sections within this notice. The information in the organisation section refers to this section or these sections.

Identifier

BT-500

Organisation Name

The official name of the organisation.

Text

BT-501

Organisation Identifier

An identifier of the organisation. All of the organisation’s identifiers shall be given.

Identifier

BT-16

Organisation Part Name

The name of a part of an organisation (e.g. the relevant department of a large buyer).

Text

BT-510

Organisation Street

The name of the street, road, avenue, etc., of the organisation’s physical address and further identification (e.g. building number).

Text

BT-513

Organisation City

The name of the locality (city, town or village) of the organisation’s physical address.

Text

BT-512

Organisation Post Code

The post code of the organisation’s physical address.

Text

BT-507

Organisation Country Subdivision

The location according to the common classification of territorial units for statistics (NUTS) of the organisation’s physical address. The NUTS3 classification code must be used.

Code

BT-514

Organisation Country Code

The country of the organisation’s physical address.

Code

BT-502

Organisation Contact Point

The name of the department or other contact point for communicating with the organisation. To avoid unnecessary processing of personal data, the contact point may allow the identification of a physical person only when necessary (in the sense of Regulation (EU) 2016/679 and Regulation (EU) 2018/1725).

Text

BT-506

Organisation Contact Email Address

The email for contacting the organisation. To avoid unnecessary processing of personal data, the email may allow the identification of a physical person only when necessary (in the sense of the General Data Protection Regulation).

Text

BT-503

Organisation Contact Telephone Number

The telephone for contacting the organisation. To avoid unnecessary processing of personal data, the telephone may allow the identification of a physical person only when necessary (in the sense of the General Data Protection Regulation).

Text

BT-739

Organisation Contact Fax

The fax for contacting the organisation. To avoid unnecessary processing of personal data, the fax may allow the identification of a physical person only when necessary (in the sense of the General Data Protection Regulation).

Text

BT-505

Organisation internet Address

The website of the organisation.

URL

BT-509

Organisation eDelivery Gateway

The organisation’s uniform resource locator for exchange of data and documents.

URL

BT-633

Organisation Natural Person

The organisation is a natural person.

Indicator

BT-08

Organisation Role

The role of the organisation in the procurement procedure (e.g. buyer, winner). A notice must contain all organisations in the procedure that have the role of a buyer; a winner; a review body; a buyer acquiring supplies and/or services intended for other buyers; a buyer awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers.

Code

BT-770

Organisation Subrole

The sub-role of the organisation in the procurement procedure (e.g. group leader, organisation providing additional information about the procurement procedure).

Code

BG-3

Buyer

Additional information about the buyer.

+++

BT-508

Buyer Profile URL

The website where the buyer publishes information regarding procurement procedures (e.g. notices, procurement documents).

URL

+++

BT-11

Buyer Legal Type

The type of buyer according to procurement legislation (e.g. central government authority, body governed by public law, public undertaking).

Code

+++

BT-740

Buyer Contracting Entity

The buyer is a contracting entity.

Indicator

+++

BT-10

Activity Authority

The main activity of the contracting authority.

Code

+++

BT-610

Activity Entity

The main activity of the contracting entity.

Code

BG-4

Winner

Additional information about the winner, tenderer or subcontractor.

+++

BT-165

Winner Size

The size of the winner, tenderer or subcontractor (e.g. micro enterprise, small enterprise, medium enterprise).

Code

+++

BT-706

Winner Owner Nationality

The nationality (or nationalities) of the beneficiary owner(s) of the winner, tenderer, or subcontractor; as published in the register(s) established by anti-money laundering legislation. If such a register does not exist (e.g. in case of non-EU contractors) then equivalent information from other sources.

Code

+++

BT-746

Winner Listed

The nationality (or nationalities) of the beneficiary owner(s) of the winner, tenderer, or subcontractor is not published in the register(s) established by anti-money laundering legislation, because the winner is listed on a regulated market (e.g. a stock exchange) that ensures adequate transparency in line with anti-money laundering legislation.

Indicator

BG-2

Purpose

Information about the purpose. This information must be given for the whole procurement procedure and, if they exist, also per lot. In case of a prior information notice used only for information, this information may differ per part of the notice that may later become a lot or a self-standing procedure.

BT-22

Internal Identifier

The internal identifier used for files regarding the procurement procedure or lot before a procedure identifier is given (e.g. coming from the buyer’s document management system or procurement planning system).

Text

BT-23

Main Nature

The main nature (e.g. works) of what is being bought. In case of mixed procurement (e.g. a procedure for both works and services), the main nature may be, for example, the one with the highest estimated value. This information must be given for the whole procedure.

Code

BT-531

Additional Nature

The nature (e.g. services) of what is being bought, additional to Main Nature.

Code

BT-21

Title

The name of the procurement procedure or lot.

Text

BT-24

Description

The description of the nature and quantity of what is being bought or of the needs and requirements that should be met in this procedure or lot. In case of a modification notice, the description of the procurement before and after the modification.

Text

BT-27

Estimated Value

The estimated maximum value of the procurement procedure or lot. Estimated refers to estimation at the time of launching the call for competition. Maximum value means a value covering all contracts to be awarded within a framework agreement or a dynamic purchasing system, over their whole duration, including options and renewals.

Value

BG-557

Group Framework Estimated Maximum Value

Information about the estimated maximum value which can be spent in a framework agreement within a group of lots. This information can be provided when the estimated maximum value of a group of lots is lower than the sum of estimated values of individual lots in this group (e.g. when the same budget is shared for several lots).

+++

BT-557

Group Framework Estimated Maximum Value Lot Identifier

Identifiers of lots. These lots form a group whose estimated maximum value is lower than the sum of individual estimated maximum values of all the lots together (e.g. when the same budget is shared for several lots).

Identifier

+++

BT-157

Group Framework Estimated Maximum Value

The estimated maximum value which can be spent in a framework agreement within a group of lots. This information can be provided when the estimated maximum value of a group of lots is lower than the sum of estimated values of individual lots in this group (e.g. when the same budget is shared for several lots). Estimated refers to estimation at the time of launching the call for competition. Maximum value means a value covering all contracts to be awarded within a framework agreement over its whole duration, including options and renewals.

Value

BG-261

Classification

Information about the classification(s) describing the purchase. The common procurement vocabulary (CPV) classification type must be used. Additionally, other classifications (e.g. the World Health Organisation’s anatomical therapeutic chemical (ATC) classification for pharmaceuticals; the medical devices nomenclature under the Regulation (EU) 2017/745) may, if made available by the Publications Office of the EU, be used.)

+++

BT-26

Classification Type

The type of classification describing the purchase (e.g. the common procurement vocabulary).

Code

+++

BT-262

Main Classification Code

The code from the classification that best characterizes the purchase.

Code

+++

BT-263

Additional Classification Codes

An additional code from the classification that also characterize the purchase.

Code

BT-25

Quantity

The number of units required.

Number

BT-625

Unit

The unit which the good, service, or work comes in, for example hours or kilograms. Where CPV code is a supply which does not need a further unit (e.g. cars), then no unit needs to be given and quantity is taken to be a count, e.g. the ‘number of cars’.

Code

BT-53

Options

The buyer reserves the right (not an obligation) for additional purchases from the contractor (while the contract is valid).

Indicator

BT-54

Options Description

The description of the options.

Text

BT-94

Recurrence

Procurement whose purpose is likely to also be included in another procedure in the foreseeable future. (For example, a regularly re-tendered municipal service. This does not include awarding multiple contracts within a single qualification system, framework agreement, or a dynamic purchasing system.)

Indicator

BT-95

Recurrence Description

Any additional information about recurrence (e.g. estimated timing).

Text

BG-708

Place of Performance

Information about the main location of works in case of works; main place of delivery or performance in case of supplies and services. If the place of performance covers several NUTS 3 areas (e.g. a highway, a national network of job centres), then all relevant codes must be given. This information may differ per lot. In case of a prior information notice used only for information, this information may differ per part of the notice that may later become a lot or a self-standing procedure.

BT-5101

Place Performance Street

The name of the street, road, avenue, etc., of the place of performance and further identification (e.g. building number).

Text

BT-5131

Place Performance City

The name of the locality (city, town or village) of the place of performance.

Text

BT-5121

Place Performance Post Code

The postcode of the place of performance.

Text

BT-5071

Place Performance Country Subdivision

The location according to the common classification of territorial units for statistics (NUTS). The NUTS3 classification code must be used.

Code

BT-5141

Place Performance Country Code

The country of the place of performance.

Code

BT-727

Place Performance Services Other

There are other restrictions on the place of performance (e.g. ‘anywhere in the European Economic Area’, ‘anywhere in the given country’).

Code

BT-728

Place Performance Additional Information

Additional information about the place of performance.

Text

BG-36

Duration

Information about the duration of the contract, framework agreement, dynamic purchasing system or qualification system. This must include any options and renewals. This information may differ per lot. In case of a prior information notice used only for information, this information may differ per part of the notice that may later become a lot or a self-standing procedure.

BT-536

Duration Start Date

The (estimated) date when the contract, framework agreement, dynamic purchasing system or qualification system will start.

Date

BT-36

Duration Period

The (estimated) period from the start to the end of the contract, framework agreement, dynamic purchasing system or qualification system. This must include any options and renewals.

Duration

BT-537

Duration End Date

The (estimated) date when the contract, framework agreement, dynamic purchasing system or qualification system will finish.

Date

BT-538

Duration Other

The duration is unknown, unlimited, etc.

Code

BT-58

Renewal Maximum

The maximum number of times the contract can be renewed. By renewing, the buyer reserves the right (i.e. not an obligation) to renew the contract (i.e. extend its duration) without a new procurement procedure. For example, a contract may be valid for one year and the buyer may keep a possibility to renew it (e.g. once, twice) for another three months, if he is content with the services he received.

Number

BT-57

Renewal Description

Any other information about the renewal(s).

Text

BG-61

EU Funds

Information about European Union funds used to finance the procurement. This information may differ per lot.

BT-60

EU Funds

The procurement is at least partially financed by European Union funds such as the European Structural and Investment Funds or grants awarded by the European Union.

Indicator

BG-6

Procedure

Information about the procurement procedure.

BT-09

Cross Border Law

The applicable law when buyers from different countries procure together within one procurement procedure.

Text

BT-105

Procedure Type

The type of procurement procedure (e.g. according to the types given in the procurement Directives).

Code

BT-88

Procedure Features

The main features of the procedure (e.g. description of the individual stage(s)) and information about where the full rules for the procedure can be found. This information must be given when the procedure is not one of those mentioned in the procurement Directives. This can be the case for example for concessions, for social and other specific services, and in case of voluntary publication of procurement procedures below the EU procurement thresholds.

Text

BT-106

Procedure Accelerated

The time limit for receipt of requests to participate or tenders in this procedure can be reduced due to a state of urgency.

Indicator

BT-1351

Procedure Accelerated Justification

The justification for using an accelerated procedure.

Text

BT-136

Direct Award Justification Code

A justification for using a procedure which allows directly awarding contracts, i.e. a procedure that does not require publishing a call for competition in the Official Journal of the European Union.

Code

BT-1252

Direct Award Justification Previous Procedure Identifier

An identifier of a previous procedure that justifies the use of a procedure which allows directly awarding contracts, i.e. justifying a procedure that does not require publishing a call for competition in the Official Journal of the European Union.

Identifier

BT-135

Direct Award Justification Text

The justification for using a procedure which allows directly awarding contracts, i.e. a procedure that does not require publishing a call for competition in the Official Journal of the European Union.

Text

BT-31

Lots Max Allowed

The maximum number of lots for which one tenderer can submit tenders.

Number

BT-763

Lots All Required

The tenderer must submit tenders for all lots.

Indicator

BT-33

Lots Max Awarded

The maximum number of lots for which contract(s) can be awarded to one tenderer.

Number

BG-330

Group Lot Award

Tenderers may submit tenders not only for individual lots, but also for the groups of lots given here. The buyer may then compare the tenders submitted for groups of lots with those for individual lots and evaluate which option best fulfils the award criteria. Each group of lots must have clear award criteria.

+++

BT-330

Group Identifier

The identifier of a group of lots in the procedure.

Identifier

+++

BT-1375

Group Lot Identifier

An identifier of several lots within this procedure. These lots form a group of lots for which one tender can be submitted and evaluated.

Identifier

BG-709

Second Stage

Information about the second stage of a two-stage procedure. This information may differ per lot.

+++

BT-50

Minimum Candidates

The minimum number of candidates to be invited for the second stage of the procedure.

Number

+++

BT-661

Maximum Candidates Indicator

There is a maximum number of candidates to be invited for the second stage of the procedure.

Indicator

+++

BT-51

Maximum Candidates Number

The maximum number of candidates to be invited for the second stage of the procedure.

Number

+++

BT-52

Successive Reduction

The procedure will take place in successive stages. In each stage, some participants may be eliminated.

Indicator

+++

BT-120

No Negotiation Necessary

The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations.

Indicator

BG-704

Reward and Jury

Information about the rewards and the jury in a design contest. This information may differ per lot.

BG-44

Prize

Information about the value and rank of a prize for a winner in the design contest (e.g. ‘EUR 10 000 — 1st place’, ‘EUR 5 000 — 2nd place’).

+++

BT-644

Prize Value

The value of the prize, if any, for the winner of the design contest.

Value

+++

BT-44

Prize Rank

The place (e.g. first place, second place) in a design contest that receives the prize.

Number

BT-41

Following Contract

Any service contract following the contest will be awarded to one of the winners of the contest.

Indicator

BT-45

Rewards Other

Further information about follow-up contracts, prizes and payments (for example non-monetary prizes, payments given for participation).

Text

BT-42

Jury Decision Binding

The decision of the jury is binding on the buyer.

Indicator

BT-46

Jury Member Name

A name of the jury member.

Text

BT-47

Participant Name

A name of an already selected participant. A participant could have been selected already at the time of the publication of the design contest notice because, for example, the information about the participation of a world renowned architect is intended to promote the contest amongst other potential participants.

Text

BG-701

Exclusion Grounds

The brief description of criteria regarding the personal situation of tenderers that may lead to their exclusion. This must include a list of all such criteria and indicate required information (e.g. self-declaration, documentation). This can also include specific national exclusion grounds.

BT-67

Exclusion Grounds

Text

BG-702

Selection Criteria

Information about the selection criteria (or criterion). All criteria must be listed. This information may differ per lot.

BT-747

Selection Criteria Type

The criteria (or criterion) concern(s), for example, economic and financial standing or technical and professional ability.

Code

BT-748

Selection Criteria Used

The criteria (or criterion) of the given type are (is) used, unused, or (in case of prior information notice used as a call for competition or to reduce time limits) the use is not yet known.

Code

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