02000Q3614 — MT — 23.04.2020 — 013.001

Dan it-test hu maħsub purament bħala għodda ta’ dokumentazzjoni u m’għandu l-ebda effett legali. L-istituzzjonijiet tal-Unjoni m'għandhom l-ebda responsabbiltà għall-kontenut tiegħu. Il-verżjonijiet awtentiċi tal-atti rilevanti, inklużi l-preamboli tagħhom, huma dawk ippubblikati fil-Ġurnal Uffiċjali tal-Unjoni Ewropea u disponibbli f’EUR-Lex. Dawk it-testi uffiċjali huma aċċessibbli direttament permezz tal-links inkorporati f’dan id-dokument

Emendat bi:

Ikkoreġut bi:

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IR-REGOLI TA' PROĊEDURA TAL-KUMMISSJONI

(K(2000) 3614)

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KAPITOLU I

IL-KUMMISSJONI

Artikolu 1

Il-prinċipju tar-responsabbiltà kollettiva

Il-Kummissjoni taġixxi bħala kulleġġ skont id-dispożizzjonijiet ta' dan ir-Regolament Intern, u fir-rispett tal-prijoritajiet li din stabbiliet fil-qafas ta' orjentazzjonijiet politiċi definiti mill-President, skont l-Artikolu 17(6), TUE.

Artikolu 2

L-orjentazzjonijiet politiċi, il-prijoritajiet, il-programm ta' ħidma u l-baġit

Fir-rispett tal-orjentazzjonijiet politiċi definiti mill-President, il-Kummissjoni tistabbilixxi l-prijoritajiet tagħha u tittraduċihom fil-programm ta' ħidma u l-abbozz tal-baġit li tadotta annwalment.

Artikolu 3

Il-President

1.  Il-President jistabbilixxi l-linji gwida politiċi li fuqhom għandha taħdem il-Kummissjoni ( 1 ). Huwa jmexxi l-ħidmiet tal-Kummissjoni sabiex jiżgura t-twettiq tagħhom.

2.  Il-President jiddeċiedi dwar l-organizzazzjoni interna tal-Kummissjoni, sabiex jiżgura li taġixxi b'mod koerenti, effikaċji u b'mod kolleġġjali ( 2 ).

Mingħajr preġudizzju għall-Artikolu 18(4) TUE, il-President jagħti lill-Membri tal-Kummissjoni oqsma ta’ attivitajiet partikolari li għalihom ikunu speċifikament responsabbli għat-tħejjija tal-ħidmiet tal-Kummissjoni u t-twettiq tad-deċiżjonijiet tagħha ( 3 ).

Il-President jista' jitlob lill-Membri tal-Kummisjsoni li jwettqu azzjonijiet speċifiċi bil-għan li tiġi żgurata l-implimentazzjoni tal-orjentazzjonijiet politiċi li stabbilixxa u l-prijoritajiet stabbiliti mill-Kummissjoni.

F’kull ħin, huwa jista’ jimmodifika dawn il-kompiti ( 4 ).

Il-Membri tal-Kummissjoni għandhom jeżerċitaw il-funzjonijiet mogħtija lilhom mill-President taħt l-awtorità tiegħu ( 5 ).

3.  Il-President jaħtar il-Viċi Presidenti, minbarra r-Rappreżentant Għoli tal-Unjoni għall-Affarijiet Barranin u l-Politika ta' Sigurtà, fost il-Membri tal-Kummissjoni ( 6 ), u jfassal l-ordni ta' preċedenza fi ħdan il-Kummissjoni.

4.  Il-President jista' jwaqqaf gruppi fost il-Membri tal-Kummissjoni billi jaħtar il-President tagħhom, jistabbilixxi l-mandat u l-modalitajiet ta' funzjonament, u jiddeċiedi dwar il-kompożizzjoni u t-terminu tagħhom.

5.  Il-President għandu jirrappreżenta lill-Kummissjoni. Huwa għandu jaħtar lill-Membri tal-Kummissjoni sabiex jassistuh f'dan il-kompitu.

6.  Bla ħsara għall-Artikolu 18(1), TUE, Membru tal-Kummissjoni għandu jippreżenta r-riżenja tiegħu jekk il-President jitolbu jagħmel dan ( 7 ).

Artikolu 4

Il-proċess tat-teħid tad-deċiżjonijiet

Id-deċiżjonijiet tal-Kummissjoni jittieħdu:

SEZZJONI 1

Il-laqgħat tal-kummissjoni

Artikolu 5

Meta tissejjaħ laqgħa

1.  Il-laqgħat tal-Kummissjoni għandhom jissejħu mill-President.

2.  B’regola ġenerali, il-Kummissjoni tiltaqa’ mill-inqas darba fil-ġimgħa. Barra minn hekk, din tiltaqa’ kull meta jkun meħtieġ.

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F’ċirkostanzi eċċezzjonali, jekk parti jew il-Membri kollha tal-Kummissjoni ma jitħallewx jattendu laqgħa tal-Kummissjoni personalment, il-President jista’ jistieden lil dawn biex jipparteċipaw permezz ta’ sistemi ta’ telekomunikazzjoni li jippermettu l-identifikazzjoni u l-parteċipazzjoni effettiva tagħhom.

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3.  Il-Membri tal-Kummissjoni huma mitluba li jattendu għal-laqgħat kollha. F'każ li ma jkunux jistgħu, għandhom jinfurmaw, fi żmien xieraq, lill-President bir-raġunijiet tal-assenza tagħhom. Il-President għandu jiddeċiedi jekk Membri għandhomx jinħelsu minn dan l-obbligu f'ċerti ċirkostanzi.

Artikolu 6

L-aġenda tal-laqgħat tal-Kummissjoni

1.  Il-President jadotta l-aġenda ta’ kull laqgħa tal-Kummissjoni.

2.  Mingħajr preġudizzju għall-prerogattiva tal-President biex jadotta l-aġenda, kull proposta li tinvolvi spiża sinifikattiva trid tkun ippreżentata bi ftehim mal-Membru tal-Kummissjoni responsabbli mill-baġit.

3.  Jekk Membru tal-Kummissjoni jipproponi ż-żieda ta’ punt fl-aġenda, il-President għandu jiġi mgħarraf kif inhu stipulat mill-Kummissjoni b’konformità mar-regoli ta’ implimentazzjoni previsti fl-Artikolu 28 ta’ dan ir-Regolament Intern, minn hawn ‘il quddiem “ir-regoli ta’ implimentazzjoni”.

4.  L-aġenda u d-dokumenti meħtieġa għandhom jitwasslu lill-Membri tal-Kummissjoni kif inhu stipulat b’konformità mar-regoli ta’ implimentazzjoni.

5.  Il-Kummissjoni, fuq proposta tal-President, tista' tiddiskuti kwistjonijiet li mhumiex fuq l-aġenda jew li fir-rigward tagħhom tqassmu tard id-dokumenti.

Artikolu 7

Il-Kworum

In-numru ta' Membri preżenti meħtieġ sabiex ikun hemm kworum għandu jkun daqs il-maġġoranza tan-numru ta' Membri speċifikata fit-Trattat.

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Meta l-President jagħmel użu mit-tieni subparagrafu tal-Artikolu 5(2), il-Membri tal-Kummissjoni li jipparteċipaw fid-deliberazzjonijiet permezz tas-sistemi ta’ telekomunikazzjoni msemmija fih għandhom jitqiesu bħala preżenti għall-finijiet tal-kworum.

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Artikolu 8

It-teħid tad-deċiżjonijiet

1.  Il-Kummissjoni għandha tieħu deċiżjonijiet abbażi ta' proposti minn wieħed jew aktar mill-Membri tagħha.

2.  Għandha ssir votazzjoni jekk din tkun mitluba minn xi Membru. Dan il-vot jirrigwarda l-abbozz inizjali jew abbozz ta' emenda mill-Membru jew Membri responsabbli għall-inizjattiva in kwistjoni jew mill-President.

3.  Id-deċiżjonijiet tal-Kummissjoni għandhom ikunu adottati jekk maġġoranza tan-numru tal-Membri, kif speċifikata fit-Trattat, jivvutaw favur.

4.  Il-President għandu jeżamina r-riżultat tad-diskussjonijiet, li għandhom jiġu mtennija fil-minuti tal-laqgħa kif inhu pprovdut fl-Artikolu 11 ta’ dan ir-Regolament Intern.

Artikolu 9

Il-kunfidenzjalità

Il-laqgħat tal-Kummissjoni m'għandhomx ikunu pubbliċi. Id-dibattiti għandhom jibqgħu kunfidenzjali.

Artikolu 10

Il-preżenza tal-uffiċjali u ta’ persuni oħra

1.  Sakemm il-Kummissjoni ma tiddeċidix xort’oħra, is-Segretarju Ġenerali u l-Kap tal-Kabinett tal-President għandhom jassistu għal-laqgħat. Ir-regoli ta’ implimentazzjoni jiddeterminaw il-kundizzjonijiet li fihom persuni oħra huma awtorizzati li jassistu għal-laqgħat.

2.  Jekk Membru tal-Kummissjoni jkun assenti, il-Kap tal-Kabinett tiegħu jista' jattendi għal-laqgħa u, fuq stedina mill-President, jista' jesprimi l-opinjoni tal-Membru assenti.

3.  Il-Kummissjoni tista’ tiddeċiedi li tisma' kull persuna oħra.

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4.  Meta l-President jagħmel użu mit-tieni subparagrafu tal-Artikolu 5(2), il-persuni msemmija fil-paragrafi 1 sa 3 ta’ hawn fuq jistgħu jattendu l-laqgħat permezz tas-sistemi tat-telekomunikazzjoni msemmija fl-imsemmi subparagrafu.

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Artikolu 11

Il-minuti

1.  Il-minuti għandhom jittieħdu f’kull laqgħa tal-Kummissjoni.

2.  L-abbozz tal-minuti huwa suġġett għall-approvazzjoni tal-Kummissjoni f’laqgħa sussegwenti. Il-minuti approvati għandhom ikunu awtentikati permezz tal-firem tal-President u tas-Segretarju Ġenerali.

SEZZJONI 2

Il-proċeduri l-oħra għat-teħid tad-deċiżjonijiet

Artikolu 12

Id-deċiżjonijiet bi proċedura bil-miktub

1.  Il-ftehim tal-Membri tal-Kummissjoni dwar abbozz minn wieħed jew aktar minnhom jista’ jinkiseb permezz ta’ proċedura bil-miktub, sakemm ikunu rċevew minn qabel l-opinjoni favorevoli tas-Servizz Legali kif ukoll il-qbil minn qabel tad-dipartimenti li jkunu ġew ikkonsultati b’mod xieraq b’konformità mal-kundizzjonijiet stipulati fl-Artikolu 23 ta’ dan ir-Regolament Intern.

Din l-opinjoni favorevoli u/jew dan il-qbil jistgħu jiġu mibdula bi ftehim bejn il-Membri tal-Kummissjoni, meta t-tnedija ta' proċedura bil-miktub ta' finalizzazzjoni hekk kif definita skont il-modalitajiet ta' applikazzjoni tiġi deċiżi f'laqgħa tal-Kulleġġ, fuq proposta tal-President.

2.  Għal dan il-għan, it-test tal-abbozz għandu jitwassal bil-kitba lill-Membri tal-Kummissjoni kollha, taħt il-kundizzjonijiet stipulati minn din, b’konformità mar-regoli ta’ implimentazzjoni, f‘limitu ta’ żmien li fih il-Membri għandhom jgħarrfu r-riżervi tagħhom jew l-emendi li jistgħu jkunu jridu jagħmlu fir-rigward tal-abbozz.

3.  Fil-proċedura bil-kitba, kull Membru tal-Kummissjoni jista’ jitlob li l-abbozz iwassal għal dibattitu. Għal dan il-għan, huwa għandu jindirizza talba motivata lill-President.

4.  Test ta’ abbozz għandu jiġi adottat mill-Kummissjoni jekk l-ebda Membru ma jkun ressaq jew ikkonferma talba għas-sospensjoni fil-limitu ta’ żmien stabbilit għall-proċedura bil-miktub.

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5.  Kull membru tal-Kummissjoni li jkun jixtieq jissospendi proċedura bil-miktub fil-qasam tal-kordinazzjoni u s-sorveljanza tal-politiki ekonomiċi u tal-baġit tal-Istati Membri, b'mod partikolari fiż-żona tal-Euro, għandu jindirizza talba motivata f'dan is-sens lill-President, liema talba għandha tindika espliċitament l-elementi tal-abbozz ta' deċiżjoni li tkun tirrigwarda, fuq il-bażi ta' evalwazzjoni imparzjali u oġġettiva tal-mument, tal-istruttura, tar-raġunament jew tar-riżultat tad-deċiżjoni proposta.

Jekk il-President iqis li din il-motivazzjoni ma tkunx fondata u jekk it-talba għal sospensjoni tinżamm, huwa jista' jiċħad is-sospensjoni u jiddeċiedi li l-proċedura bil-miktub titkompla; f'dan il-każ, is-Segretarju Ġenerali għandu jistaqsi lill-membri l-oħra tal-Kummissjoni għall-pożizzjoni tagħhom biex jiżgura li l-kworum stabbilit fl-Artikolu 250 tat-Trattat dwar il-Funzjonament tal-Unjoni Ewropea huwa rrispettat. Il-President jista' wkoll jinkludi l-punt, għall-finijiet tal-adozzjoni tiegħu, fl-aġenda tal-laqgħa li jkun imiss tal-Kummissjoni.

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Artikolu 13

Id-deċiżjonijiet bi proċedura ta’ delega

1.  Sakemm ikun rispettat għal kollox il-prinċipju tar-responsabbiltà kollettiva, il-Kummissjoni tista’ tawtorizza wieħed jew iktar mill-Membri tagħha li jieħdu miżuri ta’ mmaniġġjar u ta’ amministrazzjoni f’isimha, fil-limiti u skont il-kundizzjonijiet li tistipula.

2.  Il-Kummissjoni tista' wkoll, bil-ftehim tal-President, tagħti struzzjonijiet lil wieħed jew aktar mill-Membri tagħha sabiex jadotta t-test definittiv ta' xi strument jew ta' xi proposta li għad iridu jkunu preżentati lill-istituzzjonijiet l-oħra u li l-partijiet essenzali tagħhom kienu diġà deċiżi f'diskussjoni.

3.  Jekk id-deċiżjoni li tagħti din l-awtorizzazzjoni ma tagħmilx projbizzjoni espressa, l-awtorità mogħtija b'dan il-mod tista' tkun sottodelegata lid-Diretturi-Ġenerali u lill-Kapijiet tas-Servizzi.

4.  Id-dispożizzjonijiet tal-ewwel, it-tieni u t-tielet paragrafi għandhom japplikaw mingħajr preġudizzju għar-regoli dwar id-delega fil-qasam finanzjarju u għas-setgħat mogħtija lill-awtorità li taħtar u lill-awtorità bis-setgħa li tikkonkludi l-kuntratti tal-impjieg.

Artikolu 14

Id-deċiżjonijiet bi proċedura ta’ delega

Sakemm ikun irrispettat għal kollox il-prinċipju tar-responsabbiltà kollettiva tagħha, il-Kummissjoni tista’ tiddelega f’isimha l-adozzjoni tal-miżuri tal-ġestjoni u tal-amministrazzjoni lid-Diretturi Ġenerali u lill-Kapijiet tad-Dipartimenti, fil-limiti u skont il-kundizzjonijiet li tistipula.

Artikolu 15

Is sottodelega għad-deċiżjonijiet individwali tal-għotjiet u għotja ta’ kuntratti

Id-Direttur Ġenerali jew il-Kap tas-servizz li jkun kiseb kompetenzi sottodelegati jew delegati, f’konformità mal-Artikoli 13 u 14 għall-adozzjoni tad-deċiżjonijiet ta’ ffinanzjar, jista’ jiddeċiedi li jissottodelega t-teħid ta' ċerti deċiżjonijiet individwali ta' għotjiet jew ta' għotja ta' kuntratti lid-Direttur kompetenti jew, bi ftehim mal-Membru tal-Kummissjoni responsabbli, lill-Kap tal-Unità kompetenti, fil-limiti u l-kundizzjonijiet stipulati bir-regoli ta’ implimentazzjoni.

Artikolu 16

L-informazzjoni dwar id-deċiżjonijiet meħuda

Id-deċiżjonijiet adottati bi proċedura bil-miktub, bi proċedura ta’ delega jew bi proċedura ta’ delega għandhom jiġu rreġistrati f’nota tal-ġurnata jew ta' kull ġimgħa li għandha tiġi rreġistrata fil-minuti tal-laqgħa tal-Kummissjoni li jkun imiss.

SEZZJONI 3

Dispożizzjonijiet komuni għall-proċeduri tat-teħid tad-deċiżjonijiet

Artikolu 17

L-awtentifikazzjoni tal-atti adottati mill-Kummissjoni

1.  L-atti adottati fil-laqgħa għandhom jiġu mehmuża, fil-lingwa jew fil-lingwi awtentiċi, b’mod li ma jkunux jistgħu jiġu sseparati, ma’ nota sommarja ppreparata matul il-laqgħa tal-Kummissjoni li fiha jkunu ġew adottati. Huma għandhom ikunu awtentikati bil-firem tal-President u tas-Segretarju Ġenerali fl-aħħar paġna tan-nota sommarja.

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Meta l-President jagħmel użu mit-tieni subparagrafu tal-Artikolu 5(2), u meta ċ-ċirkostanzi ma jippermettux li tiġi ffirmata n-nota, il-kunsens espliċitu bil-miktub tal-President u s-Segretarju Ġenerali tal-Kummissjoni jistgħu eċċezzjonalment jissostitwixxu l-firma rispettiva tagħhom u għandhom jiġu mehmuża man-nota.

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2.  L-atti mhux leġiżlattivi tal-Kummissjoni imsemmijin fl-Artikolu 297(2) TFUE u adottati permezz ta' proċedura bil-miktub jiġu awtentikati permezz tal-firem tal-President u s-Segretarju Ġenerali fl-aħħar paġna tan-nota sommarja msemmija fil-paragrafu preċedenti, sakemm ma jkunx meħtieġ li dawn l-atti jiġu ppubblikati u jidħlu fis-seħħ qabel ma ssir il-laqgħa li jmiss tal-Kummissjoni. Għall-iskop ta' din l-awtentikazzjoni, kopja tal-noti tal-ġurnata msemmijin fl-Artikolu 16 ta' dan ir-Regolament Intern hija mehmuża b'mod li ma jkunux jistgħu jiġu sseparati, man-nota sommarja msemmija fil-paragrafu preċedenti.

L-atti l-oħra adottati mill-proċedura bil-miktub u l-atti adottati mill-proċedura ta’ delega f’konformità mal-Artikolu 12 u l-Artikolu 13(1) u (2), ta’ dan ir-Regolament Intern huma mehmuża fil-lingwa jew fil-lingwi awtentiċi b’mod li ma jkunux jistgħu jiġu sseparati, man-nota tal-ġurnata msemmija fl-Artikolu 16 ta’ dan ir-Regolament Intern. Dawn l-istrumenti għandhom jiġu awtentikati bil-firma tas-Segretarju Ġenerali fuq l-aħħar paġna tan-nota tal-ġurnata.

3.  L-atti adottati mill-proċedura ta’ delega jew b’sottodelega huma mehmuża fil-lingwa jew fil-lingwi awtentiċi b’mod li ma jkunux jistgħu jiġu sseparati, permezz tal-applikazzjoni informatika prevista għal dan il-għan, man-nota tal-ġurnata msemmija fl-Artikolu 16 ta' dan ir-Regolament Intern. Dawn l-atti għandhom jiġu awtentikati b’dikjarazzjoni ta’ awtoċertifikazzjoni ffirmata mill-uffiċjal sottodelegat jew delegat f’konformità mal-Artikolu 13(3), l-Artikoli 14 u 15 ta’ dan ir-Regolament Intern.

4.  Fis-sens ta' dan ir-Regolament Intern, “atti” għandha t-tifsira tal-atti li għandhom l-għamla stabbilita fl-Artikolu 288 TFUE.

5.  Għall-finijiet ta’ dan ir-Regolament Intern, “lingwi awtentiċi” tfisser il-lingwi uffiċjali kollha tal-Unjoni Ewropea, mingħajr preġudizzju lejn l-applikazzjoni tar-Regolament tal-Kunsill (KE) Nru 920/2005 ( 8 ), fejn jidħlu atti ġenerali, u għal atti oħrajn, il-lingwa ta’ min ikun qed jiġi indirizzat.

SEZZJONI 4

Il-preparazzjoni u l-eżekuzzjoni tad-deċiżjonijiet tal-kummissjoni

Artikolu 18

Il-gruppi tal-Membri tal-Kummissjoni

Il-gruppi tal-Membri tal-Kummissjoni jikkontribwixxu għall-koordinazzjoni u għall-preparazzjoni tal-ħidmiet tal-Kummissjoni skont l-orjentazzjonijiet politiċi u l-mandat definiti mill-President.

Artikolu 19

Il-kabinetti u r-relazzjonijiet mas-servizzi

1.  Il-Membri tal-Kummissjoni għandu jkollhom kabinett inkarigat li jassisti fit-twettiq tal-ħidmiet tagħhom u fil-preparazzjoni tad-deċiżjonijiet tal-Kummissjoni. Ir-regoli dwar l-għamla u l-funzjonament tal-kabinetti jitwaqqfu mill-President.

2.  Fir-rispett tal-prinċipji mwaqqfa mill-President, il-Membru tal-Kummissjoni japprova r-regoli ta' ħidma mas-servizzi li jaqgħu taħt ir-responsabbiltà tiegħu. Dawn ir-regoli jispeċifikaw partikolarment il-mod ta’ kif il-Membri tal-Kummissjoni jagħtu l-istruzzjonijiet tagħhom lis-servizzi kkonċernati, li mingħandom jirċievu b'mod regolari kull informazzjoni meħtieġa dwar il-qasam ta’ attività tagħhom biex jeżerċitaw ir-responsabbiltà tagħhom.

Artikolu 20

Is-Segretarju Ġenerali

1.  Is-Segretarju Ġenerali jgħin lill-President sabiex, fil-qafas tal-orjentazzjonijiet politiċi li ddefinixxa, il-Kummissjoni twettaq il-prijoritajiet li tkun stabbiliet.

2.  Is-Segretarju Ġenerali jikkontribwixxi biex jiżgura l-koerenza politika billi jorganizza l-koordinazzjoni meħtieġa bejn is-servizzi sa mill-bidu ta' xogħol ta' tħejjija, fost oħrajn skont id-dispożizzjonijiet tal-Artikolu 23 ta' dan ir-Regolament Intern.

Huwa jiżgura li d-dokumenti ppreżentati lill-Kummissjoni huma ta' kwalità tajba u konformi mar-regoli fil-forma u jikkontribwixxi, f'dan il-kuntest, għall-prinċipji ta' sussidjarjetà u proporzjonalità, għall-obbligi esterni, għall-kunsiderazzjonijiet interistituzzjonali u għall-istrateġija ta' komunikazzjoni tal-Kummissjoni.

3.  Is-Segretarju Ġenerali jassisti lill-President fil-preparazzjoni tal-ħidmiet u fit-tmexxija tal-laqgħat tal-Kummissjoni.

Huwa jassisti wkoll lill-presidenti tal-gruppi tal-Membri maħluqa b’konformità mal-Artikolu 3, paragrafu 4, ta’ dawn ir-Regolament Intern fil-preparazzjoni u fit-tmexxija tal-laqgħat tagħhom. Huwa jipprovdi s-segretarjat ta' dawn il-gruppi.

4.  Is-segretarju ġenerali jiżgura l-implimentazzjoni tal-proċeduri tat-teħid tad-deċiżjonijiet u jara li d-deċiżjonijiet imsemmija fl-Artikolu 4 ta’ dan ir-Regolament Intern jiġu eżegwiti.

B'mod partikolari, ħlief f'każ speċifiku, huwa jieħu l-miżuri meħtieġa biex jara li jkun hemm in-notifika u l-pubblikazzjoni f'’ll-Ġurnal Uffiċjali tal-Unjoni Ewropea tal-atti tal-Kummissjoni, kif ukoll it-tixrid ta’ dokumenti tal-Kummissjoni u tad-dipartimenti tagħha f’istituzzjonijiet oħrajn tal-Unjoni Ewropea u l-parlamenti nazzjonali.

Huwa inkarigat mid-diffużjoni ta' informazzjoni bil-miktub li l-Membri tal-Kummissjoni jixtiequ jiċċirkolaw fosthom.

5.  Is-Segretarju Ġenerali jiżgura r-relazzjonijiet uffiċjali mal-istituzzjonijiet l-oħra tal-Unjoni Ewropea, suġġett għal deċiżjonijiet tal-Kummissjoni li teżerċita xi funzjoni hija stess jew li tassenja din il-funzjoni lill-Membri jew lis-servizzi tagħha.

F'dan il-kuntest, huwa jiżgura l-koerenza ġenerali permezz ta' koordinazzjoni bejn is-servizzi matul il-ħidmiet tal-istituzzjonijiet oħrajn.

6.  Is-Segretarju Ġenerali jiżgura informazzjoni xierqa tal-Kummissjoni dwar l-istat ta' progress tal-proċeduri interni u interistituzzjonali.

KAPITOLU II

ID-DIPARTIMENTI TAL-KUMMISSJONI

Artikolu 21

L-istruttura tad-dipartimenti

Il-Kummissjoni toħloq, biex tħejji u timplimenta l-azzjoni tagħha u b'dan il-mod twettaq il-prijoritajiet u l-orjentamenti politiċi definiti mill-President, ġabra ta' servizzi, strutturati f'Direttorati Ġenerali u servizzi assimilati.

B’mod ġenerali, id-Direttorati Ġenerali u s-servizzi relatati huma mqassma f’direttorati, u d-direttorati f’unitajiet.

Artikolu 22

Il-ħolqien ta’ funzjonijiet u ta’ strutturi speċifiċi

Biex jintlaħqu ċertu bżonnijiet partikolari, il-President jista’ joħloq funzjonijiet u strutturi speċifiċi inkarigati b'missjonijiet preċiżi. Hu jiddetermina wkoll ir-responsabbiltajiet u r-regoli tal-operat tagħhom.

Artikolu 23

Il-kooperazzjoni u l-koordinazzjoni bejn id-dipartimenti

1.  Biex tkun assigurata l-effikaċja tal-Kummissjoni, is-servizzi jaħdmu f’kooperazzjoni mill-qrib u b’mod koordinat sa mill-bidu tal-preparazzjoni u l-implimentazzjoni tad-deċiżjonijiet.

2.  Id-dipartiment responsabbli mill-preparazzjoni ta’ inizjattiva jara li, sa mill-bidu tal-ħidmiet preparatorji, ikun hemm koordinazzjoni effettiva bejn id-dipartiementi kollha li għandhom interess leġittimu għal din l-inizjattiva skont il-kompetenza u tar-responsabbiltajiet jew tan-natura tal-kwistjonijiet.

3.  Qabel ma dokument jiġi sottomess lill-Kummissjoni, id-dipartiment responsabbli jipproċedi fil-ħin li hemm bżonn għall-konsultazzjonijiet tad-dipartimenti li għandhom interess leġittimu għall-abbozz, b’konformità mar-regoli ta’ implimentazzjoni.

4.  Is-Servizz Legali għandu jkun ikkonsultat dwar l-abbozzi kollha ta' u l-proposti kollha għal strumenti legali u dwar id-dokumenti kollha li jista' jkollhom implikazzjonijiet legali.

Biex tinbeda proċedura tat-teħid tad-deċiżjonijiet previsti fl-Artikoli 12, 13 u 14 ta’ dan ir-Regolament Intern, il-konsultazzjoni tas-Servizz Legali hi dejjem meħtieġa ħlief għad-deċiżjonijiet dwar l-atti standard fejn il-ftehim ikun diġà sar minn qabel (atti repetittivi). Din mhix meħtieġa għall-atti msemmija fl-Artikolu 15 ta' dan ir-Regolament Intern.

5.  Il-konsultazzjoni tas-Segretarjat Ġenerali hija obbligatorja għall-inizjattivi kollha

kif ukoll għal kull teħid ta' kariga jew inizjattiva konġunta li tista' timpenja l-Kummissjoni quddiem istituzzjonijiet jew entitajiet oħra.

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5a.  Hija obbligatorja l-konsultazzjoni mad-Direttorat Ġenerali għall-affarijiet ekonomiċi u finanzjarji fil-każ tal-inizjattivi kollha li jirrigwardaw jew li jkollhom impatt potenzjali fuq it-tkabbir, il-kompetittività jew l-istabbiltà ekonomika fl-Unjoni Ewropea jew fiż-żona tal-Euro.

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6.  Ħlief għall-atti msemmijin fl-Artikolu 15 ta' dan ir-Regolament Intern, il-konsultazzjoni tad-direzzjoni ġenerali responsabbli għall-baġit u tad-direzzjoni ġenerali responsabbli għar-riżorsi umani u s-sigurtà hija obbligatorja fuq id-dokumenti kollha li għandhom impatt eventwali rispettivament fuq il-baġit, il-finanzi, il-persunal u l-amministrazzjoni. L-istess bżonn japplika għad-dipartiment inkarigat mill-ġlieda kontra l-frodi.

7.  Id-dipartiment responsabbli għandu jara kif jistabbilixxi proposta li tiġbor il-ftehim tad-dipartimenti kkonsultati. F’każ ta’ nuqqas ta’ ftehim, dan għandu jakkumpanja l-proposta bl-opinjonijiet differenti ta’ dawn id-dipartimenti, mingħajr preġudizzju lejn id-dispożizzjonijiet tal-Artikolu 12 ta’ dan ir-Regolament Intern.

KAPITOLU III

ID-DELEGI

Artikolu 24

Kontinwità ta' servizz

Il-Membri tal-Kummissjoni u s-servizzi jiżguraw li jieħdu kull dispożizzjoni utli biex jiżguraw il-kontinwità tas-servizz, fir-rispett tad-dispożizzjonijiet imwaqqfa għal dan il-għan mill-Kummissjoni jew il-President.

Artikolu 25

Id-delegi tal-President

F’każ li l-President ma jkunx jista’ jeżerċita l-karigi tiegħu, dawn għandhom jiġu eżerċitati minn viċi-President jew minn Membru fl-ordni stabbilita mill-President.

Artikolu 26

Id-delegi tas-Segretarju Ġenerali

Id-dmirjiet tas-Segretarju Ġenerali jitwettqu, f'każ li dan ikun indispost jew jekk il-post tiegħu jkun vakanti, mid-deputat Segretarju Ġenerali preżenti li jkollu l-grad l-iktar għoli u, f'każ tal-istess grad, l-iktar anzjanità fil-grad u, f'anzjanità indaqs, l-ikbar età, jew minn uffiċjal maħtur mill-Kummissjoni.

Fin-nuqqas ta’ Deputat Segretarju Ġenerali preżenti jew ta’ uffiċjal maħtur mill-Kummissjoni, id-delega għandha tiġi eżerċitata mis-subordinat preżenti li għandu l-grupp ta' funzjoni l-iktar għoli, li għandu l-grad l-iktar għoli u, f'każ li l-grad ikun indaqs, l-ikbar anzjanità fil-grad, u f'każ tal-istess anzjanità fil-grad, l-iktar anzjan fiż-żmien.

Artikolu 27

Id-delegati tas-superjuri ġerarkiċi

1.  Id-dmirjiet tad-Direttur Ġenerali jitwettqu, f'każ li dan ikun indispost jew jekk il-post tiegħu jkun vakanti, mid-deputat Direttur Ġenerali preżenti li jkollu l-grad l-iktar għoli u, f'każ tal-istess grad, l-iktar anzjanità fil-grad u, f'anzjanità indaqs, l-ikbar età, jew minn uffiċjal maħtur mill-Kummissjoni.

Fin-nuqqas ta’ Deputat Direttur Ġenerali preżenti jew ta’ uffiċjal maħtur mid-Direttur-Ġenerali, id-delega għandha tiġi eżerċitata mis-subordinat preżenti li għandu l-grupp ta' funzjoni l-iktar għoli, li għandu l-grad l-iktar għoli u, f'każ li l-grad ikun indaqs, l-ikbar anzjanità fil-grad, u f'każ tal-istess anzjanità fil-grad, l-iktar anzjan fiż-żmien.

2.  Kap tal-Unità li huwa indispost jew li l-kariga tiegħu hija vakanti għandu jiġi delegat mid-Deputat Kap tal-Unità jew minn uffiċjal maħtur mid-Direttur Ġenerali.

Fin-nuqqas ta’ Deputat Kap tal-Unità preżenti jew ta’ uffiċjal maħtur mill-Kummissjoni, id-delega għandha tiġi eżerċitata mis-subordinat preżenti li għandu l-grupp ta' funzjoni l-iktar għoli, li għandu l-grad l-iktar għoli u, f'każ li l-grad ikun indaqs, l-ikbar anzjanità fil-grad, u f'każ tal-istess anzjanità fil-grad, l-iktar anzjan fiż-żmien.

3.  Jekk xi superjur ġerarkiku ieħor ma jkunx jista' jeżerċita l-kompiti tiegħu jew li l-kariga tiegħu hija vakanti, id-Direttur Ġenerali għandu jaħtar uffiċjal bi ftehim mal-Membru tal-Kummissjoni responsabbli. Fin-nuqqas ta’ tali ħatra, id-delega għandha tiġi eżerċitata mis-subordinat preżenti li għandu l-grupp ta' funzjoni l-iktar għoli, li għandu l-grad l-iktar għoli u, f'każ li l-grad ikun indaqs, l-ikbar anzjanità fil-grad, u f'każ tal-istess anzjanità fil-grad, l-iktar anzjan fiż-żmien.

KAPITOLU IV

DISPOŻIZZJONIJIET FINALI

Artikolu 28

Sakemm hemm bżonn, il-Kummissjoni tiddeċiedi dwar ir-regoli ta’ implimentazzjoni ta’ dan ir-Regolament Intern.

Il-Kummissjoni tista' tadotta miżuri supplimentari dwar kif għandha taħdem il-Kummissjoni u s-servizzi tagħha, filwaqt li tikkunsidra l-iżviluppi teknoloġiċi u informatiċi.

Artikolu 29

Din id-Deċiżjoni għandha tidħol fis-seħħ l-għada tal-pubblikazzjoni tagħha f’Il-Ġurnal Uffiċjali tal-Unjoni Ewropea.

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ANNESS

KODIĊI DWAR IMĠIEBA AMMINISTRATTIVA TAJBA GĦALL-PERSUNAL TAL-KUMMISSJONI EWROPEA FIR-RELAZZJONIJIET TAGĦHOM MAL-PUBBLIKU

Servizz ta' kwalità

Il-Kummissjoni u l-persunal tagħha għandu jkollhom l-obbligu li jaqdu l-interess tal-Komunità, u fl-istess ħin, l-interess tal-pubbliku.

Il-pubbliku jistenna, b'mod leġittimu, servizz ta' kwalità u amministrazzjoni li hija trasparenti, aċċessabbli u mmexxija sewwa.

Servizz ta' kwalità jitlob illi l-Kummissjoni u l-persunal tagħha jimxu b'korteżija, b'mod oġġettiv u b'imparzjalità.

Għan

Sabiex il-Kummissjoni tkun tista' tissodisfa l-obbligu tagħha ta' imġieba amministrattiva tajba u b'mod partikolari, fir-relazzjonijiet tagħha mal-pubbliku, il-Kummissjoni tintrabat illi timxi ma' l-istandards ta' imġieba amministrattiva tajba stabbiliti f'dan il-Kodiċi u illi dawn l-istandards ħa jkunu l-gwida tagħha fil-ħidma ta' kuljum tagħha.

Kamp ta' Applikazzjoni

Dan il-Kodiċi jorbot lill-persunal kollu li jaqa' taħt ir-Regolamenti dwar il-Persunal li japplikaw għal Uffiċjali u l-Kondizzjonijiet ta' l-Impieg ta' Impjegati Oħra tal-Komunitajiet Ewropej (hawnhekk iżjed ‘il quddiem imsejjħa “Regolamenti dwar il-Persunal”) u taħt dispożizzjonijiet oħra dwar ir-relazzjonijiet bejn il-Kummissjoni u l-persunal tagħha li japplikaw għal uffiċjali u impjegati oħra tal-Komunitajiet Ewropej. Madankollu, persuni impjegati taħt kuntratt regolat mil-liġi privata, esperti issekondati mis-servizzi ċivili nazzjonali u persuni li għadhom fil-proċess ta' taħriġ, eċċ, li jaħdmu għall-Kummissjoni għandhom ikunu wkoll iggwidati minn dan il-Kodiċi fil-ħidma ta' kuljum tagħhom.

Ir-relazzjonijiet bejn il-Kummissjoni u l-persunal tagħha huma regolati esklussivament mir-Regolamenti dwar il-Persunal.

1.   PRINĊIPJI ĠENERALI

Il-Kummissjoni tirrispetta l-prinċipji ġenerali li ġejjin fir-relazzjonijiet tagħha mal-pubbliku:

2.   LINJI TA' GWIDA GĦAL IMĠIEBA AMMINISTRATTIVA TAJBA

Oġġettività u imparzjalità

Il-persunal għandu dejjem jaġixxi b'mod oġġettiv u imparzjali fl-interess tal-Komunità u tal-pubbliku. Huwa għandu jaġixxi b'mod indipendenti fi ħdan il-qafas politiku stabbilit mill-Kummissjoni u l-imġieba tiegħu ma għandha qatt tkun iggwidata minn interess personali jew nazzjonali jew minn pressjoni politika.

Informazzjoni dwar proċeduri amministrattivi

Meta membru tal-pubbliku jitlob informazzjoni dwar proċedura amministrattiva tal-Kummissjoni, il-persunal għandu jassigura illi din l-informazzjoni tingħata fiż-żmien stabbilit fir-rigward tal-proċedura rilevanti.

3.   INFORMAZZJONI DWAR ID-DRITTIJIET TA' PERSUNI INTERESSATI

Is-smigħ tal-persuni kollha li għandhom interess dirett

Fejn il-liġi Komunitarja tistabbilixxi illi persuni interessati għandhom jingħataw opportunità sabiex issemmgħu l-opinjonijiet tagħhom, il-persunal għandu jassigura li din l-opportunità tingħatalhom.

L-obbligu li d-deċiżjonijiet ikunu iġġustifikati

Deċiżjoni tal-Kummissjoni għandha tiddikjara b'mod ċar ir-raġunijiet għaliex ittieħdet din id-deċiżjoni u għandha tkun ikkomunikata lill-persuni u lill-partijiet konċernati.

Bħala regola ġenerali, għandha tingħata ġustifikazzjoni sħiħa għad-deċiżjonijiet. Madankollu, meta ma jkunx possibbli illi jkunu komunikati r-raġunijiet għaliex ittieħdet deċiżjoni individwali minħabba, per eżempju, in-numru kbir ta' persuni interessati f'deċiżjonijiet simili, jistgħu jingħataw tweġibiet standard. Dawn it-tweġibiet standard għandhom jinkludu r-raġunijiet prinċipali li jiġġustifikaw d-deċiżjoni meħuda. Barra minn hekk, persuna interessata li tagħmel talba espressa għal ġustifikazzjoni dettaljata għandha tingħata din il-ġustifikazzjoni dettaljata kif tkun talbet.

L-obbligu li jkunu dikjarati l-arranġamenti għall-appelli

Jekk il-liġi Komunitarja tipprovdi għad-dritt ta' appell, id-deċiżjonijiet notifikati għandhom jiddikjaraw b'mod ċar illi jista' jsir appell u għandhom jispjegaw kif jista' jsir l-appell, (l-isem u l-indirizz ta' l-uffiċċju tal-persuna jew tad-dipartiment li magħhom jrid isir l-appell u ż-żmien stabbilit sabiex ikun jista' jsir appell).

Fejn ikun approprjat, id-deċiżjonijiet għandhom jirreferu għall-possibbiltà li jinbdew proċeduri ġudizzjarji u/jew li jsir ilment lill-Ombudsman Ewropew skond l-Artikoli 230 jew 195 tat-Trattat li jistabbilixxi l-Komunità Ewropea.

4.   KIF IKUNU TRATTATI INKJESTI

Il-Kummissjoni tintrabat illi twieġeb għal inkjesti bl-aktar mod xieraq u kemm jista' jkun fil-pront.

Talbiet għal dokumenti

Jekk dokument ikun diġa pubblikat, il-persuna li tagħmel l-inkjesta għandha tkun riferuta għand l-aġenti responsabbli mill-bejgħ fl-Uffiċċju tal-Pubblikazzjonijiet Uffiċjali tal-Komunitajiet Ewropej jew għaċ-ċentri ta' dokumentazzjoni jew informazzjoni li jipprovdu aċċess b'xejn għal dokumenti, bħal per eżempju Info-Points, ċentri ta' dokumentazzjoni Ewropea, eċċ. Ħafna mid-dokumenti huma wkoll aċċessibbli faċilment permezz ta' mezzi elettroniċi.

Ir-regoli dwar l-aċċess għal dokumenti huma stabbiliti f'miżura speċifika.

Korrispondenza

Skond l-Artikolu 21 tat-Trattat li jistabbilixxi l-Komunità Ewropea, il-Kummissjoni għandha twieġeb għall-ittri fil-lingwa ta' l-ittra mibgħuta lilha, sakemm din l-ittra inkitbet f'waħda mil-lingwi uffiċjali tal-Komunità.

Risposta għal ittra indirizzata lill-Kummissjoni għandha tintbagħat fi żmien 15-il jum utli mid-data ta' meta d-dipartiment tal-Kummissjoni responsabbli jirċievi l-ittra. Ir-risposta għanda tidentifika l-persuna responsabbli mill-kwistjoni u għandha tispjega kif din il-persuna tista' tkun ikkuntattjata.

Jekk ma tkunx tista' tintbagħat risposta fi żmien 15-il jum utli, u fil-każijiet kollha fejn ir-risposta teħtieg ħidma addizzjonali, bħal konsultazzjoni bejn id-dipartimenti jew traduzzjoni, il-membru tal-persunal responsabbli għandu jibgħat risposta temporanja u fiha għandu jindika data sa' meta min bagħat l-ittra jista' jistenna li jirċievi risposta kompleta. Dan il-membru, meta jagħmel din l-indikazzjoni, għandu jqis il-ħidma addizzjonali meħtieġa u l-urġenza u l-kumplessità tal-kwistjoni.

Jekk ir-risposta ħa tkun ippreparata minn dipartiment li ma jkunx id-dipartiment li jkun irċieva l-korrispondenza inizzjali, il-persuna li tkun għamlet l-inkjesta għandha tkun mgħarrfa dwar l-isem u l-indirizz ta' l-uffiċċju tal-persuna lil min intbagħtet l-ittra.

Dawn ir-regoli ma japplikawx għal korrispondenza li b'mod raġonevoli tista' titqies bħala mhux xierqa, per eżempju minħabba li hija ripetittiva, abbużiva u/jew bla sens. F'dan il-każ il-Kummissjoni tirriserva d-dritt li ma tkomplix tikkorrispondi.

Komunikazzjoni bit-telefon

Meta jwieġeb it-telefon, il-persunal għandu jidentifika lilu nnifsu u d-dipartiment tiegħu. Huwa għandu jirritorna t-telefonati kemm jista' jkun fil-pront.

Il-persunal li jwieġeb għal inkjesti għandu jagħti informazzjoni dwar suġġetti li huma r-responsabbiltà diretta tiegħu. Fejn l-inkjesta tkun dwar suġġett li mhux ir-responsabbiltà diretta tiegħu, huwa għandu jindika lil min ċempel il-persuna xierqa li tista' twieġeb għall-inkjesta. Jekk ikun hemm bżonn, huwa għandu jgħaddi t-telefonati lis-superjur tiegħu jew jikkonsulta miegħu jew magħha qabel jagħti xi informazzjoni.

Meta l-inkjesti jkunu dwar suġġetti li għalihom il-persunal huwa direttament responsabbli, huwa għandu jistabbilixxi l-identità ta' min ikun ċempel u għandu, qabel ma jgħaddi din l-informazzjoni, jara jekk l-informazzjoni miltuba tqegħditx għad-dispożizzjoni tal-pubbliku. Jekk l-informazzjoni tkun għadha ma tqegħditx għad-dispożizzjoni tal-pubbliku, il-membru tal-persunal għandu jqis illi mhux fl-interess tal-Komunità li din l-informazzjoni tkun żvelata. F'dan il-każ, il-membru tal-persunal għandu jispjega, jew għandha tispjega, għaliex ma jistgħux jiżvelaw din l-informazzjoni. F'każijiet xierqa huwa għandu jirreferi għall-obbligu li juża diskrezzjoni kif stabbilit fl-Artikolu 17 tar-Regolamenti dwar il-Persunal.

Jekk ikun xieraq, l-persunal għandu jitlob konferma bil-miktub ta' l-inkjesta magħmula minn fuq it-telefon.

Posta elettronika

Il-persunal għandu jwieġeb għal messaġġi mibgħuta permezz tal-posta elettronika fil-pront u għandu jimxi skond il-linji ta' gwida deskritti fis-sezzjoni dwar il-komunikazzjoni bit-telefon.

Madankollu, meta l-messaġġ mibgħut permezz tal-posta elettronika huwa, min-natura tiegħu, ekwivalenti għal ittra, dan il-messaġġ għandu jkun itrattat skond il-linji ta' gwida deskritti fil-każ ta' korrispondenza normali u għandu jkun suġġett għall-istess termini perentorji.

Talbiet mill-mezzi ta' komunikazzjoni

Is-Servizz ta' l-Istampa u tal-Komunikazzjoni huwa responsabbli mill-kuntatti mal-mezzi ta' komunikazzjoni. Madankollu, meta t-talbiet għal informazzjoni mill-mezzi ta' komunikazzjoni jkunu dwar suġġetti tekniċi li jaqgħu taħt ir-responsabbiltajiet speċifiċi ttiegħu, il-persunal jista' jwieġeb għal dawn it-talbiet.

5.   PROTEZZJONI TA' DATA PERSONALI U INFORMAZZJONI KONFIDENZALI

Il-Kummissjoni u l-persunal tagħha għandhom jirrispettaw, b'mod partikolari:

6.   ILMENTI

Il-Kummissjoni Ewropea

Jistgħu jsiru lmenti dwar il-possibiltà li l-prinċipji stabbiliti f'dan il-Kodiċi ma kienux rispettati. Dawn l-ilmenti jistgħu isiru direttament lis-Segretarjat Ġenerali ( 9 ) tal-Kummissjoni Ewropea. Is-Segretarjat Ġenerali għandu jibgħat l-ilment lid-dipartiment rilevanti.

Id-Direttur Ġenerali jew il-kap tad-Dipartiment għandu jwieġeb għall-ilment bil-miktub fi żmien xahrejn. Min ikun għamel l-ilment għandu xahar sabiex jibgħat applikazzjoni lis-Segretarju Ġenerali tal-Kummissjoni Ewropea li fiha jitlob illi r-riżultat ta' l-ilment ikun eżaminat mill-ġdid. Is-Segretarju Ġenerali għandu jwieġeb għal din it-talba fi żmien xahar.

L-Ombudsman Ewropew

Ilmenti jistgħu jsiru wkoll lill-Ombudsman Ewropew skond l-Artikolu 195 tat-Trattat li jistabbilixxi l-Komunità Ewropea u skond l-Istatut ta' l-Ombudsman Ewropew.

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COMMISSION PROVISIONS ON SECURITY

Whereas:

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Article 1

The Commission's rules on security are set out in the Annex.

Article 2

1.  The Member of the Commission responsible for security matters shall take appropriate measures to ensure that, when handling EU classified information, the rules referred to in Article 1 are respected within the Commission by Commission officials and other servants, by personnel seconded to the Commission, as well as within all Commission premises, including its Representations and Offices in the Union and its Delegations in third countries and by contractors external to the Commission.

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Meta kuntratt jew ftehim ta' għotja bejn il-Kummissjoni u kuntrattur estern jew benefiċjarju jinvolvi l-ipproċessar ta' informazzjoni kklassifikata ta' l-UE fil-bini tal-kuntrattur jew tal-benefiċjarju, il-miżuri xierqa li għandhom jittieħdu mill-imsemmi kuntrattur estern jew benefiċjarju biex jassigura li r-regoli li hemm referenza għalihom fl-Artikolu 1 huma rrispettati, meta tiġi użata informazzjoni kklassifikata ta' l-UE, għandhom ikunu parti integrali mill-kuntratt jew ftehim ta' għotja.

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2.  Member States, other institutions, bodies, offices and agencies established by virtue or on the basis of the Treaties shall be allowed to receive EU classified information on the condition that they ensure that, when EU classified information is handled, rules strictly equivalent to those referred to in Article 1 are respected within their services and premises, in particular by:

Article 3

Third states, international organisations and other bodies shall be allowed to receive EU classified information on the condition that they ensure that, when such information is handled, rules strictly equivalent to those referred to in Article 1 are respected.

Article 4

In keeping with the basic principles and minimum standards of security contained in Part I of the Annex, the Member of the Commission responsible for security matters may take measures in accordance with Part II of the Annex.

Article 5

As from the date of their application, these provisions shall replace:

Article 6

As from the date of application of these provisions, all classified information held by the Commission until that date, with the exception of Euratom classified information, shall:

ANNEX

RULES ON SECURITY

PART I:   BASIC PRINCIPLES AND MINIMUM STANDARDS OF SECURITY

1.   INTRODUCTION

These provisions lay down the basic principles and minimum standards of security to be respected in an appropriate manner by the Commission in all its places of employment, as well as by all recipients of EUCI, so that security is safeguarded and each may be assured that a common standard of protection is established.

2.   GENERAL PRINCIPLES

The Commission's security policy forms an integral part of its general internal management policy and is thus based on the principles governing its general policy.

These principles include legality, transparency, accountability and subsidiarity (proportionality).

Legality indicates the need to stay strictly within the legal framework in executing security functions and the need to conform to the legal requirements. It also means that responsibilities in the domain of security have to be based on proper legal provisions. The provisions in the Staff Regulations fully apply, notably its Article 17 on the obligation of staff to exercise discretion with regard to Commission information and its Title VI on disciplinary measures. Finally it means that breaches of security within the responsibility of the Commission have to be dealt with in a manner consistent with Commission policy on disciplinary actions and with its policy on cooperation with Member States in the area of criminal justice.

Transparency indicates the need for clarity regarding all security rules and provisions, for balance between the different services and the different domains (physical security versus information protection etc.) and the need for a consistent and structured security awareness policy. It also defines a need for clear written guidelines for implementing security measures.

Accountability means that responsibilities in the domain of security will be clearly defined. Moreover it indicates the need to test regularly whether these responsibilities have been correctly executed.

Subsidiarity, or proportionality, means that security shall be organised on the lowest possible level and as close as possible to the Directorates General and services of the Commission. It also indicates that security activities shall be limited to only those elements that really need it. And finally it means that security measures shall be proportional to the interests to be protected and to the actual or potential threat to these interests, allowing for a defence which causes the least possible disruption.

3.   FOUNDATIONS OF SECURITY

The foundations of sound security are:

4.   PRINCIPLES OF INFORMATION SECURITY

4.1.   Objectives

Information security has the following principal objectives:

4.2.   Definitions

Throughout these rules:

4.3.   Classification

4.4.   Aims of security measures

The security measures shall:

5.   ORGANISATION OF SECURITY

5.1.   Common minimum standards

The Commission shall ensure that common minimum standards of security are observed by all recipients of EUCI, inside the institution and under its competence, e.g. by all departments and contractors, so that EU classified information can be passed in the confidence that it will be handled with equal care. Such minimum standards shall include criteria for the clearance of personnel, and procedures for the protection of EU classified information.

The Commission shall only allow access of EUCI to outside bodies under the condition that they ensure that, when EUCI is handled, provisions at least strictly equivalent to these minimum standards are respected.

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Standards minimi bħal dawn għandhom jiġu wkoll applikati meta l-Kummissjoni tagħti kuntratt jew ftehim ta' għotja, xogħol li jinvolvi, jinkludi u/jew fih informazzjoni kklassifikata ta' l-UE dwar entitajiet industrijali jew oħrajn: dawn l-istandards minimi komuni jinsabu fit-Taqsima 27 tal-Parti II.

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5.2.   Organisation

Within the Commission security is organised on two levels:

6.   SECURITY OF PERSONNEL

6.1.   Clearance of personnel

All persons who require access to information classified ►C1  CONFIDENTIEL UE ◄ or above shall be appropriately cleared before such access is authorised. Similar clearance shall be required in the case of persons whose duties involve the technical operation or maintenance of communication and information systems containing classified information. This clearance shall be designed to determine whether such individuals:

Particularly close scrutiny in the clearance procedures shall be given to persons:

In the circumstances outlined in subparagraphs (d), (e) and (f), the fullest practicable use shall be made of the technique of background investigation.

When persons not having an established “need to know” are to be employed in circumstances in which they may have access to EU classified information (e.g. messengers, security agents, maintenance personnel and cleaners, etc.), they shall first be appropriately security-cleared.

6.2.   Records of personnel clearances

All Commission departments handling EU classified information or housing secure communication or information systems shall maintain a record of the clearances granted to the personnel assigned thereto. Each clearance shall be verified as the occasion demands to ensure that it is adequate for that person's current assignment; it shall be re-examined as a matter of priority whenever new information is received indicating that continued assignment on classified work is no longer consistent with the interests of security. The Local Security Officer of the Commission department shall hold record of the clearances within his or her domain.

6.3.   Security instruction of personnel

All personnel employed in positions where they could have access to classified information shall be thoroughly instructed on taking up assignment and at regular intervals in the need for security and the procedures for accomplishing it. Such personnel are required to certify in writing that they have read and fully understand the present security provisions.

6.4.   Management responsibilities

Managers shall have the duty of knowing those of their staff who are engaged in classified work or who have access to secure communication or information systems and of recording and reporting any incidents or apparent vulnerabilities, likely to have a bearing on security.

6.5.   Security status of personnel

Procedures shall be established to ensure that, when adverse information becomes known concerning an individual, it is determined whether the individual is employed on classified work or has access to secure communication or information systems, and the ►M3  Commission Security Directorate ◄ is informed. If it is established that such an individual constitutes a security risk, he or she shall be barred or removed from assignments where he or she might endanger security.

7.   PHYSICAL SECURITY

7.1.   Need for protection

The degree of physical security measures to be applied to ensure the protection of EU classified information shall be proportional to the classification, volume of and threat to the information and material held. All holders of EU classified information shall follow uniform practices regarding classification of that information and meet common standards of protection regarding custody, transmission and disposal of information and material requiring protection.

7.2.   Checking

Before leaving areas containing EU classified information unattended, persons having custody thereof shall ensure that it is securely stored and that all security devices have been activated (locks, alarms, etc.). Further independent checks shall be carried out after working hours.

7.3.   Security of buildings

Buildings housing EU classified information or secure communication and information systems shall be protected against unauthorised access. The nature of the protection afforded to EU classified information, e.g. barring of windows, locks for doors, guards at entrances, automated access control systems, security checks and patrols, alarm systems, intrusion detection systems and guard dogs, shall depend on:

The nature of the protection afforded to communication and information systems shall similarly depend upon an assessment of the value of the assets at stake and of the potential damage if security were compromised, upon the physical nature and location of the building in which the system is housed, and upon the location of the system within the building.

7.4.   Contingency plans

Detailed plans shall be prepared in advance for the protection of classified information during a local or national emergency.

8.   SECURITY OF INFORMATION

Information security (INFOSEC) relates to the identification and application of security measures to protect EU classified information processed, stored or transmitted in communication, information and other electronic systems against loss of confidentiality, integrity or availability, whether accidental or intentional. Adequate countermeasures shall be taken in order to prevent access to EU classified information by unauthorised users, to prevent the denial of access to EU classified information to authorised users, and to prevent corruption or unauthorised modification or deletion of EU classified information.

9.   COUNTER-SABOTAGE AND CONTROL OF OTHER FORMS OF MALICIOUS WILFUL DAMAGE

Physical precautions for the protection of important installations housing classified information are the best protective security safeguards against sabotage and malicious wilful damage, and clearance of personnel alone is not an effective substitute. The competent national body shall be asked to provide intelligence regarding espionage, sabotage, terrorism and other subversive activities.

10.   RELEASE OF CLASSIFIED INFORMATION TO THIRD STATES OR INTERNATIONAL ORGANISATIONS

The decision to release EU classified information originating in the Commission to a third State or international organisation shall be taken by the Commission as a college. If the originator of the information for which release is desired is not the Commission, the Commission shall first seek the originator's consent to release. If the originator cannot be established, the Commission will assume the former's responsibility.

If the Commission receives classified information from third States, from international organisations or from other third parties, that information shall be given protection appropriate to its classification and equivalent to the standards established in these provisions for EU classified information, or such higher standards as may be required by the third party releasing the information. Mutual checks may be arranged.

The above principles shall be implemented in accordance with the detailed provisions set out in Part II, Section 26, and Appendixes 3, 4 and 5.

PART II:   THE ORGANISATION OF SECURITY IN THE COMMISSION

11.   THE MEMBER OF THE COMMISSION RESPONSIBLE FOR SECURITY MATTERS

The Member of the Commission responsible for security matters shall:

In particular, the Member of the Commission responsible for security matters shall be responsible for:

12.   THE COMMISSION SECURITY POLICY ADVISORY GROUP

A Commission Security Policy Advisory Group shall be set up. It shall consist of the Member of the Commission responsible for security matters or his/her delegate, who shall have the chair, and of representatives of the NSA of each Member State. Representatives of other European institutions may also be invited. Representatives of relevant EC and EU decentralised agencies may also be invited to attend when questions concerning them are discussed.

The Commission Security Policy Advisory Group shall meet at the request of its chair or any of its members. The Group shall have the task to examine and assess all relevant security issues, and to present recommendations to the Commission as appropriate.

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13.   THE COMMISSION SECURITY BOARD

A Commission Security Board shall be set up. It shall consist of the Director-General for Administration and Personnel, who shall have the chair, a Member of the Cabinet of the Commissioner responsible for security matters, a Member of the Cabinet of the President, the Deputy Secretary-General who chairs the Commission crisis management group, the Directors-General of the Legal Service, External Relations, Justice, Freedom and Security, the Joint Research Centre, Informatics and the Internal Audit Service and the Director of the Commission Security Directorate, or their representatives. Other Commission officials may be invited. Its remit is to assess security measures within the Commission and to make recommendations in this domain to the Member of the Commission responsible for security matters.

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14.   THE ►M3  COMMISSION SECURITY DIRECTORATE ◄

In order to fulfil the responsibilities mentioned in Section 11 the Member of the Commission responsible for security matters shall have the ►M3  Commission Security Directorate ◄ at his or her disposal for co-ordinating, supervising and implementing security measures.

The ►M3  Director of the Commission Security Directorate ◄ shall be the principal adviser to the Member of the Commission responsible for security matters on security matters and shall act as secretary to the Security Policy Advisory Group. In this regard he or she shall direct the updating of the security regulations and co-ordinate security measures with the competent authorities of the Member States and, as appropriate, with international organisations linked to the Commission by security agreements. To that effect, he/she shall act as a liaison officer.

The ►M3  Director of the Commission Security Directorate ◄ shall be responsible for the accreditation of IT systems and networks within the Commission. The ►M3  Director of the Commission Security Directorate ◄ shall decide, in agreement with the relevant NSA, on the accreditation of IT systems and networks involving the Commission on the one hand, and on the other hand any other recipient of EU classified information.

15.   SECURITY INSPECTIONS

Periodic inspections of the security arrangements for the protection of EU classified information shall be carried out by the ►M3  Commission Security Directorate ◄ .

The ►M3  Commission Security Directorate ◄ may be assisted in this task by the security services of other EU institutions holding EUCI or by Member State National Security Authorities ( 14 ).

At the request of a Member State an inspection of EUCI can be conducted by its NSA within the Commission, jointly with the ►M3  Commission Security Directorate ◄ and in mutual agreement.

16.   CLASSIFICATIONS, SECURITY DESIGNATORS AND MARKINGS

16.1.   Levels of classification ( 15 )

Information is classified at the following levels (see also, Appendix 2):

No other classifications are permitted.

16.2.   Security designators

To set limits to the validity of a classification (for classified information signifying automatic downgrading or declassification) an agreed security designator may be used. This designator shall either be “UNTIL …(time/date)” or “UNTIL …(event)”.

Additional security designators such as CRYPTO or any other EU-recognised security designator, shall apply where there is a need for limited distribution and special handling in addition to that designated by the security classification.

Security designators shall only be used in combination with a classification.

16.3.   Markings

A marking may be used for specifying the field covered by the document or a particular distribution on a need-to-know basis, or (for non-classified information) to signify the end of an embargo.

A marking is not a classification and must not be used in lieu of one.

The ESDP marking shall be applied to documents and copies thereof concerning the security and defence of the Union or of one or more of its Member States, or concerning military or non-military crisis management.

16.4.   Affixing of classification

Classification shall be affixed as follows:

16.5.   Affixing of security designators

Security designators shall be affixed directly under the classification, by the same means as those for affixing classifications.

17.   CLASSIFICATION MANAGEMENT

17.1.   General

Information shall be classified only when necessary. The classification shall be clearly and correctly indicated, and shall be maintained only as long as the information requires protection.

The responsibility for classifying information and for any subsequent downgrading or declassification rests solely with the originator.

Officials and other employees of the Commission shall classify, downgrade or declassify information on instruction from or with the agreement of their Head of department.

The detailed procedures for the treatment of classified documents have been so framed as to ensure that they are subject to protection appropriate to the information they contain.

The number of persons authorised to originate ►C1  TRES SECRET UE/EU TOP SECRET ◄ documents shall be kept to a minimum, and their names kept on a list drawn up by the ►M3  Commission Security Directorate ◄ .

17.2.   Application of classifications

The classification of a document shall be determined by the level of sensitivity of its contents in accordance with the definition at Section 16. It is important that classification is correctly and sparingly used. This applies especially to ►C1  TRES SECRET UE/EU TOP SECRET ◄ classification.

The originator of a document that is to be given a classification shall bear in mind the rules set out above and curb any tendency to over- or under-classify.

A practical guide for the classification is contained in Appendix 2.

Individual pages, paragraphs, sections, annexes, appendices, attachments and enclosures of a given document may require different classifications and shall be classified accordingly. The classification of the document as a whole shall be that of its most highly classified part.

The classification of a letter or note covering enclosures shall be as high as the highest classification of its enclosures. The originator should indicate clearly at which level it should be classified when detached from its enclosures.

Public access shall remain governed by Regulation (EC) No 1049/2001.

17.3.   Downgrading and declassification

EU classified documents may be downgraded or declassified only with the permission of the originator, and, if necessary, after discussion with other interested parties. Downgrading or declassification shall be confirmed in writing. The originator shall be responsible for informing its addressees of the change, and they in turn shall be responsible for informing any subsequent addressees, to whom they have sent or copied the document, of the change.

If possible, originators shall specify on classified documents a date, period or event when the contents may be downgraded or declassified. Otherwise, they shall keep the documents under review every five years, at the latest, in order to ensure that the original classification is necessary.

18.   PHYSICAL SECURITY

18.1.   General

The main objectives of physical security measures are to prevent an unauthorised person from gaining access to EU classified information and/or material, to prevent theft and degradation of equipment and other property and to prevent harassment or any other type of aggression of staff, other employees and visitors.

18.2.   Security requirements

All premises, areas, buildings, rooms, communication and information systems, etc. in which EU classified information and material is stored and/or handled shall be protected by appropriate physical security measures.

In deciding what degree of physical security protection is necessary, account shall be taken of all relevant factors such as:

The physical security measures applied shall be designed to:

18.3.   Physical security measures

18.3.1.   Security areas

Areas where information classified ►C1  CONFIDENTIEL UE ◄ or higher is handled and stored shall be so organised and structured as to correspond to one of the following:

18.3.2.   Administrative area

Around or leading up to Class I or Class II security areas, an administrative area of lesser security may be established. Such an area requires a visibly defined perimeter allowing personnel and vehicles to be checked. Only ►C1  RESTREINT UE ◄ and non-classified information shall be handled and stored in such areas.

18.3.3.   Entry and exit controls

Entry and exit into and from Class I and Class II security areas shall be controlled by a pass or personal recognition system applicable to all staff normally working in these areas. A system of visitor checks designed to deny unauthorised access to EU classified information shall also be established. Pass systems may be supported by automated identification, which shall be regarded as a supplement to, but not a total replacement for, guards. A change in the threat assessment may entail a strengthening of the entry and exit control measures, for example during the visit of prominent persons.

18.3.4.   Guard patrols

Patrols of Class I and Class II security areas are to take place outside normal working hours to protect EU assets against compromise, damage or loss. The frequency of patrols will be determined by local circumstances but, as a guide, are to be conducted once every 2 hours.

18.3.5.   Security containers and strong rooms

Three classes of containers shall be used for the storage of EU classified information:

For strong rooms constructed within a Class I or a Class II security area, and for all Class I security areas where information classified ►C1  CONFIDENTIEL UE ◄ and higher is stored on open shelves or displayed on charts, maps, etc., the walls, floors and ceilings, door(s) with lock(s) need to be certified by the SAA as offering equivalent protection to the class of security container approved for the storage of information of the same classification.

18.3.6.   Locks

Locks used with security containers and strong rooms in which EU classified information is stored shall meet the following standards:

18.3.7.   Control of keys and combinations

Keys of security containers shall not be taken out of the Commission buildings. Combination settings of security containers shall be committed to memory by persons needing to know them. For use in an emergency, the Local Security Officer of the Commission department concerned shall be responsible for holding spare keys and a written record of each combination setting; the latter shall be held in separate sealed opaque envelopes. Working keys, spare security keys and combination settings shall be kept in separate security containers. These keys and combination settings should be given security protection no less stringent than the material to which they give access.

Knowledge of the combination settings of security containers shall be restricted to as few people as practicable. Combinations shall be reset:

18.3.8.   Intrusion detection devices

When alarm systems, closed circuit television and other electrical devices are used to protect EU classified information, an emergency electrical supply shall be available to ensure the continuous operation of the system if the main power supply is interrupted. Another basic requirement is that a malfunction in or tampering with such systems shall result in an alarm or other reliable warning to the surveillance personnel.

18.3.9.   Approved equipment

The ►M3  Commission Security Directorate ◄ shall maintain up-to-date lists by type and model of the security equipment that they have approved for the protection of classified information under various specified circumstances and conditions. The ►M3  Commission Security Directorate ◄ shall base these lists, inter alia, on information from NSAs.

18.3.10.   Physical protection of copying and telefax machines

Copying and telefax machines shall be physically protected to the extent necessary to ensure that only authorised persons can use them for processing classified information and that all classified products are subject to proper controls.

18.4.   Protection against overlooking and eavesdropping

18.4.1.   Overlooking

All appropriate measures shall be taken by day and by night to ensure that EU classified information is not seen, even accidentally, by any unauthorised person.

18.4.2.   Eavesdropping

Services or areas in which information classified ►C1  SECRET UE ◄ and above is regularly discussed shall be protected against passive and active eavesdropping attacks where the risk demands it. The assessment of the risk of such attacks shall be the responsibility of the ►M3  Commission Security Directorate ◄ after consultation, as necessary, with NSAs.

18.4.3.   Introduction of electronic and recording equipment

It is not permitted to introduce mobile phones, private computers, recording devices, cameras and other electronic or recording devices into security areas or technically secure areas without prior authorisation from the ►M3  Director of the Commission Security Directorate ◄ .

To determine the protective measures to be taken in premises sensitive to passive eavesdropping (e.g. insulation of walls, doors, floors and ceilings, measurement of compromising emanations) and to active eavesdropping (e.g. search for microphones), the ►M3  Commission Security Directorate ◄ may request assistance from experts from NSAs.

Likewise, when circumstances require, the telecommunications equipment and the electrical or electronic office equipment of any kind used during meetings at ►C1  SECRET UE ◄ level and above may be checked by technical security specialists of NSAs at the request of the ►M3  Director of the Commission Security Directorate ◄ .

18.5.   Technically secure areas

Certain areas may be designated as technically secure areas. A special entry check shall be carried out. Such areas shall be kept locked by an approved method when not occupied and all keys treated as security keys. Such areas shall be subject to regular physical inspections, which will also be undertaken following any unauthorised entry or suspicion of such an entry.

A detailed inventory of equipment and furniture shall be kept in order to monitor their movements. No item of furniture or equipment shall be brought into such an area until it has undergone a careful inspection by specially trained security personnel, designed to detect any listening devices. As a general rule, the installation of communication lines in technically secure areas is not permitted without prior authorisation from the appropriate authority.

19.   GENERAL RULES ON THE NEED TO KNOW PRINCIPLE AND EU PERSONAL SECURITY CLEARANCES

19.1.   General

Access to EU classified information shall be authorised only for persons having a “need-to-know” for carrying out their duties or missions. Access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ , ►C1  SECRET UE ◄ and ►C1  CONFIDENTIEL UE ◄ information shall be authorised only for persons in possession of the appropriate security clearance.

The responsibility for determining “need-to-know” shall rest with the department in which the person concerned is to be employed.

Requesting the clearance of personnel shall be the responsibility of each department.

This will result in the issue of a “EU personal security certificate” showing the level of classified information to which the cleared person may have access and the date of expiry.

An EU personal security certificate for a given classification may give the holder access to information with a lower classification.

Persons other than officials or other employees, such as external contractors, experts or consultants, with whom it may be necessary to discuss, or to whom it may be necessary to show, EU classified information, must have a EU personal security clearance as regards EU classified information and be briefed as to their responsibility for security.

Public access shall remain governed by Regulation (EC) No 1049/2001.

19.2.   Specific rules on access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information

All persons who are to have access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information shall first be screened for access to such information.

All persons who are required to have access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information shall be designated by the Member of the Commission responsible for security matters and their names kept in the appropriate ►C1  TRES SECRET UE/EU TOP SECRET ◄ registry. The ►M3  Commission Security Directorate ◄ will create and maintain this registry.

Before having access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information, all persons shall sign a certificate to the effect that they have been briefed on Commission security procedures and that they fully understand their special responsibility for safeguarding ►C1  TRES SECRET UE/EU TOP SECRET ◄ information, and the consequences which the EU rules and national law or administrative rules provide when classified information passes into unauthorised hands, either by intent or through negligence.

In the case of persons having access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information at meetings, etc., the competent Control Officer of the service or body in which that person is employed shall notify the body organising the meeting that the persons concerned have such authorisation.

The names of all persons ceasing to be employed on duties requiring access to ►C1  TRES SECRET UE/EU TOP SECRET ◄ information shall be removed from the ►C1  TRES SECRET UE/EU TOP SECRET ◄ list. In addition, the attention of all such persons shall be drawn again to their special responsibility for the safeguarding of ►C1  TRES SECRET UE/EU TOP SECRET ◄ information. They shall also sign a declaration stating that they will neither use nor pass on ►C1  TRES SECRET UE/EU TOP SECRET ◄ information in their possession.

19.3.   Specific rules on access to ►C1  SECRET UE ◄ and ►C1  CONFIDENTIEL UE ◄ information

All persons who are to have access to ►C1  SECRET UE ◄ or ►C1  CONFIDENTIEL UE ◄ information shall first be screened to the appropriate grading.

All persons who are to have access to ►C1  SECRET UE ◄ or ►C1  CONFIDENTIEL UE ◄ information shall be acquainted with the appropriate security provisions and shall be aware of the consequences of negligence.

In the case of persons having access to ►C1  SECRET UE ◄ or ►C1  CONFIDENTIEL UE ◄ information at meetings, etc., the Security Officer of the body in which that person is employed shall notify the body organising the meeting that the persons concerned have such authorisation.

19.4.   Specific rules on access to ►C1  RESTREINT UE ◄ information

Persons with access to ►C1  RESTREINT UE ◄ information will be made aware of these security rules and of the consequences of negligence.

19.5.   Transfers

When a member of staff is transferred from a post which involves the handling of EU classified material, the Registry will oversee the proper transfer of that material from the outgoing to the incoming official.

When a member of staff is transferred to another post involving the handling of EU classified material the Local Security Officer will brief him accordingly.

19.6.   Special instructions

Persons who are required to handle EU classified information should, on first taking up their duties and periodically thereafter, be made aware of:

All persons normally exposed to frequent contact with representatives of countries whose intelligence services target the EU and Member States as regards EU classified information and activities shall be given a briefing on the techniques known to be employed by various intelligence services.

There are no Commission security provisions concerning private travel to any destination by personnel cleared for access to EU classified information. The ►M3  Commission Security Directorate ◄ shall, however, acquaint the officials and other servants falling within their responsibility with travel regulations to which they may be subjected.

20.   SECURITY CLEARANCE PROCEDURE FOR COMMISSION OFFICIALS AND OTHER EMPLOYEES

21.   PREPARATION, DISTRIBUTION, TRANSMISSION, COURRIER PERSONAL SECURITY AND EXTRA COPIES OF TRANSLATIONS AND EXTRACTS OF EU CLASSIFIED DOCUMENTS

21.1.   Preparation

21.2.   Distribution

21.3.   Transmission of EU classified documents

21.3.1.   Packaging, receipts

21.3.2.   Transmission within a building or group of buildings

Within a given building or group of buildings, classified documents may be carried in a sealed envelope bearing only the addressee's name, on condition that it is carried by a person cleared to the level of classification of the documents.

21.3.3.   Transmission within a country

21.3.4.   Transmission from one State to another

21.3.5.   Transmission of ►C1  RESTREINT UE ◄ documents

No special provisions are laid down for the conveyance of ►C1  RESTREINT UE ◄ documents, except that they should be such as to ensure that they can not fall into any unauthorised person's hands.

21.4.   Courier personnel security

All couriers and messengers employed to carry ►C1  SECRET UE ◄ and ►C1  CONFIDENTIEL UE ◄ documents shall be appropriately security cleared.

21.5.   Electronic and other means of technical transmission

21.6.   Extra copies and translations of and extracts from EU classified documents

22.   EUCI REGISTRIES, MUSTERS, CHECKS, ARCHIVE STORAGE AND DESTRUCTION OF EUCI

22.1.   Local EUCI Registries

22.2.   The ►C1  TRES SECRET UE/EU TOP SECRET ◄ Registry

22.2.1.   General

22.2.2.   The Central ►C1  TRES SECRET UE/EU TOP SECRET ◄ Registry

As the Control Officer, the head of the Central ►C1  TRES SECRET UE/EU TOP SECRET ◄ Registry shall be responsible for:

22.2.3.    ►C1  TRES SECRET UE/EU TOP SECRET ◄ sub-registries

As the Control Officer, the head of an ►C1  TRES SECRET UE/EU TOP SECRET ◄ sub-registry shall be responsible for:

22.3.   Inventories, musters and checks of EU classified documents

22.4.   Archive storage of EU classified information

22.5.   Destruction of EU classified documents

22.6.   Destruction in emergencies

23.   SECURITY MEASURES FOR SPECIFIC MEETINGS HELD OUTSIDE THE COMMISSION PREMISES AND INVOLVING EU CLASSIFIED INFORMATION

23.1.   General

When Commission or other important meetings are held outside the Commission premises and where justified by the particular security requirements relating to the high sensitivity of the issues or information dealt with, the security measures described below shall be taken. These measures concern only the protection of EU classified information; other security measures may have to be planned.

23.2.   Responsibilities

23.2.1.   The ►M3  Commission Security Directorate ◄

The ►M3  Commission Security Directorate ◄ shall cooperate with the competent authorities of the Member State on whose territory the meeting is being held (the host Member State), in order to ensure the security of the Commission's or other important meetings and for the security of the delegates and their staff. As regards the protection of security, it should specifically ensure that:

The ►M3  Commission Security Directorate ◄ shall act as an adviser on security for the preparation of the meeting; it should be represented there to help and advise the Meeting Security Officer (MSO) and delegations as necessary.

Each delegation to a meeting shall be asked to designate a Security Officer, who will be responsible for dealing with security matters within his/her delegation and for maintaining liaison with the Meeting Security Officer, as well as with the ►M3  Commission Security Directorate ◄ representative as required.

23.2.2.   Meeting Security Officer (MSO)

A Meeting Security Officer shall be appointed and be responsible for the general preparation and control of general internal security measures and for coordination with the other security authorities concerned. The measures taken by the MSO shall in general relate to:

23.3.   Security measures

23.3.1.   Security areas

The following security areas shall be established:

23.3.2.   Passes

The MSO shall issue appropriate badges as requested by the delegations, according to their needs. Where required, a distinction may be made as regards access to different security areas.

The security instructions for the meeting shall require all persons concerned to wear and display their badges prominently at all times within the place of the meeting, so that they can be checked as needed by security personnel.

Apart from badge-holding participants, as few people as possible shall be admitted to the meeting place. The MSO shall only allow national delegations to receive visitors during the meeting upon their request. Visitors should be given a visitor's badge. A visitor's pass form bearing his/her name and the name of the person being visited shall be filled in. Visitors shall be accompanied at all times by a security guard or by the person being visited. The visitor's pass form shall be carried by the accompanying person, who shall return it, together with the visitor's badge, to the security personnel when the visitor leaves the meeting place.

23.3.3.   Control of photographic and audio equipment

No camera or recording equipment may be brought into a Class I security area, with the exception of equipment brought by photographers and by sound engineers duly authorised by the MSO.

23.3.4.   Checking of briefcases, portable computers and packages

Pass-holders allowed access to a security area may normally bring in their briefcases and portable computers (with own power supply only) without a check being made. In the case of packages for delegations, delegations may take delivery of the packages, which will either be inspected by the delegation Security Officer, screened by special equipment or opened by security personnel for inspection. If the MSO considers it necessary, more stringent measures for the inspection of briefcases and packages may be laid down.

23.3.5.   Technical security

The meeting room may be made technically secure by a technical security team, which may also conduct electronic surveillance during the meeting.

23.3.6.   Delegations' documents

Delegations shall be made responsible for taking EU classified documents to and from meetings. They shall also be responsible for the verification and security of those documents during their use in the premises assigned to them. The host Member States' help may be requested for the transportation of classified documents to and from the place of the meeting.

23.3.7.   Safe custody of documents

If the Commission or delegations are unable to store their classified documents in accordance with approved standards, they may lodge those documents in a sealed envelope with the Meeting Security Officer, against receipt, so that the latter can store the documents in accordance with approved standards.

23.3.8.   Inspection of offices

The Meeting Security Officer shall arrange for the Commission and delegations' offices to be inspected at the end of each working day to ensure that all EU classified documents are being kept in a safe place. If not, he/she shall take the appropriate measures.

23.3.9.   Disposal of EU classified waste

All waste shall be treated as EU classified, and waste-paper baskets or bags should be given to the Commission and delegations for its disposal. Before leaving the premises they have been assigned, the Commission and delegations shall take their waste to the Meeting Security Officer, who shall arrange for its destruction according to the rules.

At the end of the meeting, all documents held but no longer wanted by the Commission or delegations shall be treated as waste. A thorough search of Commission and delegations' premises shall be made before the security measures adopted for the meeting are lifted. Documents for which a receipt was signed shall, as far as applicable, be destroyed as prescribed in Section 22.5.

24.   BREACHES OF SECURITY AND COMPROMISE OF EU CLASSIFIED INFORMATION

24.1.   Definitions

A breach of security occurs as the result of an act or omission contrary to a Commission security provision that might endanger or compromise EU classified information.

Compromise of EU classified information occurs when it has wholly or in part fallen into the hands of unauthorised persons, i.e. who do not have either the appropriate security clearance or the necessary need-to-know or if there is the likelihood of such an event having occurred.

EU classified information may be compromised as a result of carelessness, negligence or indiscretion as well as by the activities of services which target the EU or its Member States, as regards EU classified information and activities, or by subversive organisations.

24.2.   Reporting breaches of security

All persons who are required to handle EU classified information shall be thoroughly briefed on their responsibilities in this domain. They shall report at once any breach of security that may come to their notice.

When a Local Security Officer or Meeting Security Officer discovers or is informed of a breach of security relating to EU classified information or of the loss or disappearance of EU classified material, he or she shall take timely action in order to:

It shall be the duty of each security authority, as soon as it is notified that such a breach of security may have occurred, to report the fact immediately to the ►M3  Commission Security Directorate ◄ .

Cases involving ►C1  RESTREINT UE ◄ information need to be reported only when they present unusual features.

On being informed that a breach of security has occurred, the Member of the Commission responsible for security matters shall:

The originating authority shall inform the addressees and shall give appropriate instructions.

24.3.   Legal action

Any individual who is responsible for compromising EU classified information shall be liable to disciplinary action according to the relevant rules and regulations, particularly title VI of the Staff Regulations. Such action shall be without prejudice to any further legal action.

In appropriate cases, on the basis of the report mentioned in Section 24.2, the Member of the Commission responsible for security matters shall take all necessary steps in order to allow the competent national authorities to start criminal law procedures.

25.   PROTECTION OF EU CLASSIFIED INFORMATION HANDLED IN INFORMATION TECHNOLOGY AND COMMUNICATIONS SYSTEMS

25.1.   Introduction

25.1.1.   General

The security policy and requirements shall apply to all communications and information systems and networks (hereinafter systems) handling information classified ►C1  CONFIDENTIEL UE ◄ and above. They shall be applied as a supplement to Commission Decision C (95) 1510 final of 23 November 1995 on the protection of informatics systems.

Systems handling ►C1  RESTREINT UE ◄ information also require security measures to protect the confidentiality of that information. All systems require security measures to protect the integrity and availability of those systems and of the information they contain.

The IT security policy applied by the Commission has the following elements:

25.1.2.   Threats to, and vulnerabilities of systems

A threat can be defined as a potential for the accidental or deliberate compromise of security. In the case of systems, such a compromise involves loss of one or more of the properties of confidentiality, of integrity and of availability. A vulnerability can be defined as a weakness or lack of controls that would facilitate or allow a threat actuation against a specific asset or target.

EU classified and unclassified information handled in systems in a concentrated form designed for rapid retrieval, communication and use is vulnerable to many threats. These include access to the information by unauthorised users or, conversely, denial of access to authorised users. There are also the risks of the unauthorised disclosure, corruption, modification or deletion of the information. Furthermore, the complex and sometimes fragile equipment is expensive and often difficult to repair or replace rapidly.

25.1.3.   Main purpose of security measures

The main purpose of the security measures stated in this section is to provide protection against unauthorised disclosure of EU classified information (the loss of confidentiality) and against the loss of integrity and availability of information. To achieve adequate security protection of a system handling EU classified information, the appropriate standards of conventional security shall be specified by the ►M3  Commission Security Directorate ◄ , along with appropriate special security procedures and techniques particularly designed for each system.

25.1.4.   System-specific security requirement statement (SSRS)

For all systems handling information classified ►C1  CONFIDENTIEL UE ◄ and above, a System-specific security requirement statement (SSRS) shall be required to be produced by its Technical System Owner (TSO, see Section 25.3.4) and the Information Owner (see Section 25.3.5) in cooperation with input and assistance as required from the project staff and from the ►M3  Commission Security Directorate ◄ (as INFOSEC Authority -IA, see Section 25.3.3) and approved by the Security Accreditation Authority (SAA, see Section 25.3.2).

An SSRS shall also be required where the availability and integrity of the ►C1  RESTREINT UE ◄ or unclassified information is deemed critical by the Security Accreditation Authority (SAA).

The SSRS shall be formulated at the earliest stage of a project's inception and shall be developed and enhanced as the project develops, fulfilling different roles at different stages in the project and system's life cycle.

25.1.5.   Security modes of operation

All systems handling information classified ►C1  CONFIDENTIEL UE ◄ and above shall be accredited to operate in one, or where warranted by requirements during different time periods, more than one, of the following security modes of operation, or their national equivalent:

25.2.   Definitions

“Accreditation” shall mean: the authorisation and approval granted to a system to process EU classified information in its operational environment.

Note:

Such accreditation should be made after all appropriate security procedures have been implemented and a sufficient level of protection of the system resources has been achieved. Accreditation should normally be made on the basis of the SSRS, including the following:

“Central Information Security Officer” (CISO) shall mean the official in a central IT service who coordinates and supervises security measures for centrally organised systems.

“Certification” shall mean: the issue of a formal statement, supported by an independent review of the conduct and results of an evaluation, of the extent to which a system meets the security requirement, or a computer security product meets pre-defined security claims.

“Communications Security” (COMSEC) shall mean: The application of security measures to telecommunications in order to deny unauthorised persons information of value which might be derived from the possession and study of such telecommunications or to ensure the authenticity of such telecommunications.

Note:

Such measures include cryptographic, transmission and emission security; and also include procedural, physical, personnel, document and computer security.

“Computer Security” (COMPUSEC) shall mean: The application of hardware, firmware and software security features to a computer system in order to protect against, or prevent, the unauthorised disclosure, manipulation, modification/deletion of information or denial of service.

“Computer Security Product” shall mean: A generic computer security item which is intended for incorporation into an IT system for use in enhancing, or providing for, confidentiality, integrity or availability of information handled.

“Dedicated Security Mode of Operation” shall mean: A mode of operation in which ALL individuals with access to the system are cleared to the highest classification level of information handled within the system, and with a common need-to-know for ALL of the information handled within the system.

Notes:

“Evaluation” shall mean: the detailed technical examination, by an appropriate authority, of the security aspects of a system or of a cryptographic or a computer security product.

Notes:

“Information Owner” (IO) shall mean the authority (Head of department) that has the responsibility for creating, processing and the use of information, including for deciding who shall be allowed to access this information.

“Information Security” (INFOSEC) shall mean: The application of security measures to protect information processed, stored or transmitted in communication, information and other electronic systems against loss of confidentiality, integrity or availability, whether accidental or intentional, and to prevent loss of integrity and availability of the systems themselves.

“INFOSEC Measures” include those of computer, transmission, emission and cryptographic security, and the detection, documentation and countering of threats to information and to the systems.

“IT Area” shall mean: an area that contains one or more computers, their local peripheral and storage units, control units and dedicated network and communications equipment.

Note:

This does not include a separate area in which remote peripheral devices or terminals/workstations are located even though those devices are connected to equipment in the IT area.

“IT Network” shall mean: organisation, geographically disseminated, of IT systems interconnected to exchange data, and comprising the components of the interconnected IT systems and their interface with the supporting data or communications networks.

Notes:

“IT Network Security Features” include the IT system security features of individual IT systems comprising the network together with those additional components and features associated with the network as such (for example, network communications, security identification and labelling mechanisms and procedures, access controls, programs and audit trails) needed to provide an acceptable level of protection for classified information.

“IT System” shall mean: Assembly of equipment, methods and procedures, and if necessary, personnel, organised to accomplish information processing functions.

Notes:

“IT System Security Features” comprise all hardware/firmware/software functions, characteristics, and features; operating procedures, accountability procedures, and access controls, the IT area, remote terminal/workstation area, and the management constraints, physical structure and devices, personnel and communications controls needed to provide an acceptable level of protection for classified information to be handled in an IT system.

“Local Informatics Security Officer” (LISO) shall mean the official in a Commission department who is responsible for coordinating and supervising security measures within his domain.

“Multi-level Security Mode of Operation” shall mean: A mode of operation in which NOT ALL individuals with access to the system are cleared to the highest classification level of information handled within the system, and NOT ALL individuals with access to the system have a common need-to-know for the information handled within the system.

Notes:

“Remote Terminal/workstation Area” shall mean: an area containing some computer equipment, its local peripheral devices or terminals/workstations and any associated communications equipment, separate from an IT area.

“Security Operating Procedures” shall mean the procedures produced by the Technical Systems Owner defining the principles to be adopted on security matters, the operating procedures to be followed and personnel responsibilities.

“SYSTEM-HIGH Security Mode of Operation” shall mean: A mode of operation in which ALL individuals with access to the system are cleared to the highest classification level of information handled within the system, but NOT ALL individuals with access to the system have a common need-to-know for the information handled within the system.

Notes:

“A System Specific Security Requirement Statement” (SSRS) is a complete and explicit statement of the security principles to be observed and of the detailed security requirements to be met. It is based on Commission security policy and risk assessment, or imposed by parameters covering the operational environment, the lowest level of personnel security clearance, the highest classification of information handled, the security mode of operation or user requirements. The SSRS is an integral part of project documentation submitted to the appropriate authorities for technical, budgetary and security approval purposes. In its final form, the SSRS constitutes a complete statement of what it means for the system to be secure.

“Technical Systems Owner” (TSO) shall mean the authority responsible for the creation, maintenance, operation and closing down of a system.

“Tempest” countermeasures: security measures intended to protect equipment and communication infrastructures against the compromise of classified information through unintentional electromagnetic emissions and through conductivity.

25.3.   Security responsibilities

25.3.1.   General

The advisory responsibilities of the Commission Security Policy Advisory Group, defined in Section 12, include INFOSEC issues. This Group shall organise its activities in such a way that it can provide expert advice on the above issues.

The ►M3  Commission Security Directorate ◄ shall be responsible for issuing detailed INFOSEC provisions, based on the provisions in this chapter.

In case of problems regarding security (incidents, breaches, etc.), immediate action shall be taken by the ►M3  Commission Security Directorate ◄ .

The ►M3  Commission Security Directorate ◄ shall have an INFOSEC Unit.

25.3.2.   The Security accreditation authority (SAA)

The ►M3  Director of the Commission Security Directorate ◄ shall be the Security Accreditation Authority (SAA) for the Commission. The SAA is responsible in the general area of security and in the specialised areas of INFOSEC, Communication security, Crypto security and Tempest security.

The SAA shall be responsible for ensuring the compliance of systems with the Commission's security policy. One of its tasks shall be to grant the approval of a system to handle EU classified information to a defined level of classification in its operational environment.

The jurisdiction of the Commission SAA shall cover all systems in operation within the premises of the Commission. When different components of a system come under the jurisdiction of the Commission SAA and other SAAs, all parties concerned may appoint a joint accreditation board under the coordination of the Commission SAA.

25.3.3.   The INFOSEC Authority (IA)

The ►M3  Director of the Commission Security Directorate ◄ INFOSEC Unit is the INFOSEC Authority for the Commission. The INFOSEC Authority is responsible for:

25.3.4.   The Technical Systems Owner (TSO)

The responsibility for the implementation and operation of controls and special security features of a system lies with the owner of that system, the Technical Systems Owner (TSO). For centrally owned systems a Central Informatics Security Officer (CISO) shall be nominated. Each department shall, as appropriate, nominate a Local Informatics Security Officer (LISO). The responsibility of a TSO includes the creation of the Security Operating Procedures (SecOPs) and extends throughout the life cycle of a system from the project concept stage to final disposal.

The TSO shall specify the security standards and practices to be met by the supplier of the system.

The TSO may delegate a part of its responsibilities where appropriate to a Local Informatics Security Officer. A single person may perform the various INFOSEC functions.

25.3.5.   The Information Owner (IO)

The Information Owner (IO) shall be responsible for EUCI (and other information) that is to be introduced, processed and produced in technical systems. He shall define the requirements for access to this information in systems. He may delegate this responsibility to an Information Manager or to a Database Manager within his domain.

25.3.6.   Users

All users shall be responsible for ensuring that their actions do not adversely affect the security of the system that they are using.

25.3.7.   INFOSEC training

INFOSEC education and training shall be available to all staff needing it.

25.4.   Non technical security measures

25.4.1.   Personnel security

Users of the system shall be cleared and have a need-to-know, as appropriate for the classification and content of the information handled within their particular system. Access to certain equipment or information specific to security of systems will call for special clearance issued according to Commission procedures.

The SAA shall designate all sensitive positions and specify the level of clearance and supervision required by all personnel occupying them.

Systems shall be specified and designed in a way that facilitates the allocation of duties and responsibilities to personnel so as to prevent one person having complete knowledge or control of the system security keys points.

IT and remote terminal/workstation areas in which the security of the system can be modified shall not be occupied by only one authorised official or other employee.

The security settings of a system shall only be changed by at least two authorised personnel working in conjunction.

25.4.2.   Physical security

IT and remote terminal/workstation areas (as defined in Section 25.2) in which information classified ►C1  CONFIDENTIEL UE ◄ and above is handled by IT means, or where potential access to such information is possible, shall be established as EU Class I or Class II security areas, as appropriate.

25.4.3.   Control of access to a system

All information and material which allow access control to a system shall be protected under arrangements commensurate with the highest classification and the category designation of the information to which it may give access.

When no longer used for this purpose, the access control information and material shall be destroyed pursuant to the provisions in Section 25.5.4.

25.5.   Technical security measures

25.5.1.   Security of information

It shall be incumbent upon the originator of the information to identify and classify all information-bearing documents, whether they are in the form of hard-copy output or computer storage media. Each page of hard-copy output shall be marked, at the top and bottom, with the classification. Output, whether it is the form of hard-copy or computer storage media shall have the same classification as the highest classification of the information used for its production. The way in which a system is operated may also impact on the classification of outputs of that system.

It shall be incumbent upon the Commission departments and their information holders to consider the problems of aggregation of individual elements of information, and the inferences that can be gained from the related elements, and determine whether or not a higher classification is appropriate to the totality of the information.

The fact that the information may be a brevity code, transmission code or in any form of binary representation does not provide any security protection and should not, therefore, influence the classification of the information.

When information is transferred from one system to another the information shall be protected during transfer and in the receiving system in the manner commensurate with the original classification and category of the information.

All computer storage media shall be handled in a manner commensurate with the highest classification of the stored information or the media label, and at all times shall be appropriately protected.

Re-usable computer storage media used for recording EU classified information shall retain the highest classification for which they have ever been used until that information has been properly downgraded or declassified and the media reclassified accordingly, or the media declassified or destroyed in accordance with a procedure approved by the SAA (see 25.5.4).

25.5.2.   Control and accountability of information

Automatic (audit trails) or manual logs shall be kept as a record of access to information classified ►C1  SECRET UE ◄ and above. These records shall be retained in accordance with these security rules.

EU classified outputs held within the IT area may be handled as one classified item and need not be registered, provided the material is identified, marked with its classification and controlled in an appropriate manner.

Where output is generated from a system handling EU classified information, and transmitted to a remote terminal/workstation area from an IT area, procedures, agreed by the SAA shall be established for controlling and logging the output. For ►C1  SECRET UE ◄ and above, such procedures shall include specific instructions for accountability of the information.

25.5.3.   Handling and control of removable computer storage media

All removable computer storage media classified ►C1  CONFIDENTIEL UE ◄ and above shall be handled as material and general rules will apply. Appropriate identification and classification markings need to be adapted to the specific physical appearances of the media, to enable it to be clearly recognised.

Users shall take the responsibility for ensuring that EU classified information is stored on media with the appropriate classification marking and protection. Procedures shall be established to ensure that, for all levels of EU information, the storage of information on computer storage media is being carried out in accordance with these security rules.

25.5.4.   Declassification and destruction of computer storage media

Computer storage media used for recording EU classified information may be downgraded or declassified in accordance with a procedure to be approved by the SAA.

Computer storage media that have held ►C1  TRES SECRET UE/EU TOP SECRET ◄ or special category information shall not be declassified and reused.

If computer storage media cannot be declassified or is not reusable, it shall be destroyed in accordance with the above mentioned procedure.

25.5.5.   Communications security

The ►M3  Director of the Commission Security Directorate ◄ is the Crypto Authority.

When EU classified information is transmitted electro-magnetically, special measures shall be implemented to protect the confidentiality, integrity and availability of such transmissions. The SAA shall determine the requirements for protecting transmissions from detection and interception. The information being transmitted in a communication system shall be protected based upon the requirements for confidentiality, integrity and availability.

When cryptographic methods are required to provide confidentiality, integrity and availability such methods and its associated products shall be specifically approved for the purpose by the SAA as Crypto Authority.

During transmission, the confidentiality of information classified ►C1  SECRET UE ◄ and above shall be protected by cryptographic methods or products approved by the Member of the Commission responsible for security matters after having consulted the Commission Security Policy Advisory Group. During transmission, the confidentiality of information classified ►C1  CONFIDENTIEL UE ◄ or ►C1  RESTREINT UE ◄ shall be protected by cryptographic methods or products approved by the Commission Crypto Authority after having consulted the Commission Security Policy Advisory Group.

Detailed rules applicable to the transmission of EU classified information shall be set out in specific security instructions approved by the ►M3  Commission Security Directorate ◄ after having consulted the Commission Security Policy Advisory Group.

Under exceptional operational circumstances, information classified ►C1  RESTREINT UE ◄ , ►C1  CONFIDENTIEL UE ◄ and ►C1  SECRET UE ◄ may be transmitted in clear text provided each occasion is explicitly authorised and duly registered by the Information Owner. Such exceptional circumstances are as follows:

A system shall have the capability of positively denying access to EU classified information at any or all of its remote workstations or terminals, when required either by physical disconnection or by special software features approved by the SAA.

25.5.6.   Installation and radiation security

Initial installation of systems and any major change thereto shall be so specified that installation is carried out by security cleared installers under constant supervision by technically qualified personnel who are cleared for access to EU classified information to the level equivalent to the highest classification which the system is expected to store and handle.

Systems handling information classified ►C1  CONFIDENTIEL UE ◄ and above shall be protected in such a way that their security cannot be threatened by compromising emanations and or conductivity, the study and control of which is referred to as “Tempest”.

Tempest countermeasures shall be reviewed and approved by the Tempest authority (see 25.3.2).

25.6.   Security during handling

25.6.1.   Security operating procedures (SecOPs)

Security Operating Procedures (SecOPs) define the principles to be adopted on security matters, the operating procedures to be followed, and personnel responsibilities. The SecOPs shall be prepared under the responsibility of the Technical Systems Owner (TSO).

25.6.2.   Software protection/configuration management

Security protection of applications programs shall be determined on the basis of an assessment of the security classification of the program itself rather than of the classification of the information it is to process. The software versions in use shall be verified at regular intervals to ensure their integrity and correct functioning.

New or modified versions of software shall not be used for the handling of EU classified information until verified by the TSO.

25.6.3.   Checking for the presence of malicious software/computer viruses

Checking for the presence of malicious software/computer viruses shall be periodically carried out in accordance with the requirements of the SAA.

All computer storage media arriving in the Commission shall be checked for the presence of any malicious software or computer viruses, before being introduced into any system.

25.6.4.   Maintenance

Contracts and procedures for scheduled and on-call maintenance of systems for which a SSRS has been produced shall specify requirements and arrangements for maintenance personnel and their associated equipment entering an IT area.

The requirements shall be clearly stated in the SSRS and the procedures shall be clearly stated in the SecOPs. Contractor maintenance requiring remote access diagnostic procedures shall be permitted only in exceptional circumstances, under stringent security control, and only with the approval of the SAA.

25.7.   Procurement

25.7.1.   General

Any security product to be used with the system to be procured shall either have been evaluated and certified, or currently be under evaluation and certification by an appropriate Evaluation or Certification body of one of the EU Member States against internationally acknowledged criteria (such as the Common Criteria for Information Technology Security Evaluation, re ISO 15408). Specific procedures are required to obtain ACPC approval.

In deciding whether equipment, particularly computer storage media, should be leased rather than purchased, it shall be borne in mind that such equipment, once used for handling EU classified information, cannot be released outside an appropriately secure environment without first being declassified to the approval of the SAA and that such approval may not always be possible.

25.7.2.   Accreditation

All systems for which a SSRS has to be produced, prior to handling EU classified information, shall be accredited by the SAA, based upon information provided in the SSRS, SecOPs and any other relevant documentation. Sub-systems and remote terminals/workstations shall be accredited as part of all the systems to which they are connected. Where a system supports both Commission and other organisations, the Commission and relevant Security Authorities shall mutually agree on the accreditation.

The accreditation process may be carried out in accordance with an accreditation strategy appropriate to the particular system and defined by the SAA.

25.7.3.   Evaluation and certification

Prior to accreditation, in certain instances, the hardware, firmware and software security features of a system shall be evaluated and certified as being capable of safeguarding information at the intended level of classification.

The requirements for evaluation and certification shall be included in system planning, and clearly stated in the SSRS.

The evaluation and certification processes shall be carried out in accordance with approved guidelines and by technically qualified and appropriately cleared personnel acting on behalf of the TSO.

The teams may be provided from a nominated Member State's evaluation or certification authority or its nominated representatives, for example a competent and cleared contractor.

The degree of evaluation and certification processes involved may be lessened (for example, only involving integration aspects) where systems are based on existing nationally evaluated and certified computer security products.

25.7.4.   Routine checking of security features for continued accreditation

The TSO shall establish routine control procedures that shall ensure that all security features of the system are still valid.

The types of change that would give rise to re-accreditation, or requiring the prior approval of the SAA, shall be clearly identified and stated in the SSRS. After any modification, repair or failure that could have affected the security features of the system, the TSO shall ensure that a check is made to ensure the correct operation of the security features. Continued accreditation of the system shall normally depend on the satisfactory completion of the checks.

All systems where security features have been implemented shall be inspected or reviewed on a periodic basis by the SAA. In respect of systems handling ►C1  TRES SECRET UE/EU TOP SECRET ◄ the inspections shall be carried out not less than once annually.

25.8.   Temporary or occasional use

25.8.1.   Security of microcomputers/personal computers

Microcomputers/Personal Computers (PCs) with fixed disks (or other non-volatile storage media), operating either in stand-alone mode or as networked configurations, and portable computing devices (for example, portable PCs and electronic “notebooks”) with fixed hard disks, shall be considered as information storage media in the same sense as floppy diskettes or other removable computer storage media.

This equipment shall be afforded the level of protection, in terms of access, handling, storage and transportation, commensurate with the highest classification level of information ever stored or processed (until downgraded or declassified in accordance with approved procedures).

25.8.2.   Use of privately-owned IT equipment for official Commission work

The use of privately-owned removable computer storage media, software and IT hardware (for example, PCs and portable computing devices) with storage capability shall be prohibited for handling EU classified information.

Privately owned hardware, software and media shall not be brought into any Class I or Class II area where EU classified information is handled without the written authorisation of the ►M3  Director of the Commission Security Directorate ◄ . This authorisation can only be provided for technical reasons in exceptional cases.

25.8.3.   Use of contractor-owned or nationally-supplied IT equipment for official Commission work

The use of contractor-owned IT equipment and software in organisations in support of official Commission work may be permitted by the ►M3  Director of the Commission Security Directorate ◄ . The use of nationally-provided IT equipment and software may also be permitted; in this case, the IT equipment shall be brought under the control of the appropriate Commission inventory. In either case, if the IT equipment is to be used for handling EU classified information, then the SAA shall be consulted in order that the elements of INFOSEC that are applicable to the use of that equipment are properly considered and implemented.

26.   RELEASE OF EU CLASSIFIED INFORMATION TO THIRD STATES OR INTERNATIONAL ORGANISATIONS

26.1.1.   Principles regulating the release of EU classified information

The Commission as a college shall decide on release of EU classified information to third States or international organisations on the basis of:

The originator of the EU classified information to be released will be asked for its agreement.

These decisions will be taken on a case-by-case basis, depending on:

The acceptance of EU classified information by third States or international organisations will imply an assurance that the information will be used for no purposes other than those motivating the release or exchange of information, and that they will provide the protection required by the Commission.

26.1.2.   Levels

Once the Commission has decided that classified information may be released to or exchanged with a given State or international organisation, it will decide on the level of cooperation that is possible. This will depend in particular on the security policy and regulations applied by that State or organisation.

There are three levels of cooperation:

26.1.3.   Security agreements

Once the Commission has decided that there is a permanent or long-term need for the exchange of classified information between the Commission and third States or other international organisations, it will draw up “agreements on security procedures for the exchange of classified information” with them, defining the purpose of cooperation and the reciprocal rules on the protection of the information exchanged.

In the case of level 3 occasional cooperation, which by definition is limited in time and purpose, a simple memorandum of understanding defining the nature of the classified information to be exchanged and the reciprocal obligations regarding that information may take the place of the “agreement on procedures for the exchange of classified information” on condition that it is classified no higher than ►C1  RESTREINT UE ◄ .

Draft agreements on security procedures or memoranda of understanding, shall be discussed by the Commission Security Policy Advisory Group before they are presented to the Commission for a decision.

The Member of the Commission responsible for security matters shall request all necessary assistance from Member State NSA's to ensure that the information to be released is used and protected in accordance with the provisions of the agreements on security procedures or memoranda of understanding.

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27.   STANDARDS MINIMI KOMUNI DWAR IS-SIGURTÀ INDUSTRIJALI

(a)   Introduzzjoni

Din it-Taqsima għandha x'taqsam ma' aspetti ta' sigurtà ta' attivitajiet industrijali li huma uniċi fin-negozjar u l-għoti ta' kuntratti jew ftehimiet ta' għotja li jassenjaw xogħlijiet li jinvolvu, jinkludu u/jew fihom informazzjoni klassifikata ta' l-UE u fil-prestazzjoni tagħhom minn entitajiet industrijali u oħrajn, inkluż ir-rilaxx ta', jew aċċess għal, informazzjoni kklassifikata ta' l-UE waqt il-proċeduri ta' kuntratt jew sejħa għall-proposti (perjodu ta' offerti u negozjati qabel il-kuntratt).

(b)   Definizzjonijiet

Għall-għan ta' dawn l-istandards minimi komuni, għandhom japplikaw id-definizzjonijiet li ġejjin:

(ċ)   Organizzazzjoni

(d)   Kuntratti kklassifikati u deċiżjonijiet ta' għotjiet

(e)   Żjarat

Għandhom jiġu organizzati, ma' l-NSA/DSA relevanti, żjarat minn staff tal-Kummissjoni fil-kuntest ta' kuntratti kklassifikati lill-entitajiet industrijali jew oħrajn fl-Istati Membri li jwettqu l-kuntratti kklassifikati ta' l-UE. Għandhom jiġu organizzati, bejn l-NSAs/DSAs ikkonċernati, żjarat minn impjegati ta' entitajiet industrijali jew oħrajn fi ħdan il-qafas ta' kuntratt ikklassifikat ta' l-UE. Madankollu, l-NSAs/DSAs involuti f'kuntratt ikklassifikat ta' l-UE jistgħu jiftehmu fuq proċedura li permezz tagħha żjarat minn impjegati f'entitajiet industrijali jew oħrajn jistgħu jiġu miftehma direttament.

(f)   Trażmissjoni u trasport ta' informazzjoni kklassfikata ta' l-UE

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Appendiċi 1

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Appendix 2

PRACTICAL CLASSIFICATION GUIDE

This guide is indicative and may not be construed as modifying the substantial provisions laid down in Sections 16, 17, 20 and 21.

Appendix 3

Guidelines for the release of EU classified information to third States or international organisations: Level 1 cooperation

PROCEDURES

SECURITY PROVISIONS TO BE APPLIED BY BENEFICIARIES

7.   Personnel

8.   Transmission of documents

9.   Registration

As soon as a registry receives a EU document classified ►C1  CONFIDENTIEL UE ◄ or above, it shall list the document in a special register held by the organisation, with columns for the date received, particulars of the document (date, reference and copy number), its classification, title, the recipient's name or title, the date of return of the receipt and the date the document is returned to the EU originator or is destroyed.

10.   Destruction

11.   Protection of documents

Every step shall be taken to prevent unauthorised persons from having access to EU classified information.

12.   Copies, translations and extracts

No photocopies or translation shall be made of a document classified ►C1  CONFIDENTIEL UE ◄ or ►C1  SECRET UE ◄ , or extracts taken, without the authorisation of the head of the security organisation concerned, who shall register and check those copies, translations or extracts and stamp them as necessary.

The reproduction or translation of a ►C1  TRES SECRET UE/EU TOP SECRET ◄ document shall be authorised only by the originating authority, which shall specify the number of copies authorised; if the originating authority cannot be determined, the request shall be referred to the ►M3  Commission Security Directorate ◄ .

13.   Breaches of security

When a breach of security involving a EU classified document has taken place or is suspected, the following action shall be taken immediately, subject to the conclusion of a security agreement:

14.   Inspections

The ►M3  Commission Security Directorate ◄ shall be permitted, by agreement with the States or international organisations concerned, to carry out an assessment of the effectiveness of measures for the protection of the EU classified information released.

15.   Reporting

Subject to the conclusion of a security agreement, as long as the State or international organisation holds EU classified information, it shall submit a yearly report, by a date specified when the authorisation to release the information is given, confirming that these security provisions have been complied with.

Appendix 4

Guidelines for the release of EU classified information to third States or international organisations: Level 2 cooperation

PROCEDURES

SECURITY RULES TO BE APPLIED BY BENEFICIARIES

10.   Personnel

11.   Transmission of documents

The practical procedures for the transmission of documents shall be decided by agreement. Pending the conclusion of such an agreement the provisions of Section 21 shall apply. The agreement shall in particular specify the registries to which EU classified information is to be forwarded and the precise addresses to which the documents shall be forwarded as well as the courier or mail services used for the transmission of the EU classified information.

12.   Registration on arrival

The addressee State's NSA or its equivalent in the State receiving on behalf of its government the classified information forwarded by the Commission, or the security bureau of the recipient international organisation, shall open a special register to record EU classified information on its receipt. The Register shall contain columns indicating the date received, particulars of the document (date, reference and copy number), its classification, title, the addressee's name or title, the date of return of the receipt and the date of return of the document to EU or its destruction.

13.   Return of documents

When the recipient returns a classified document to the Commission, it shall proceed as indicated in the paragraph “Transmission of documents” above.

14.   Protection

15.   Physical security

16.   Breaches of security

When a breach of security involving a EU classified document has taken place or is suspected, the following action shall be taken immediately:

17.   Inspections

The ►M3  Commission Security Directorate ◄ shall be permitted, by agreement with the States or international organisations concerned, to carry out an assessment of the effectiveness of measures for the protection of the EU classified information released.

18.   Reporting

Subject to the conclusion of a security agreement, as long as the State or international organisation holds EU classified information, it shall submit a yearly report, by a date specified when the authorisation to release the information is given, confirming that these security provisions have been complied with.

Appendix 5

Guidelines for the release of EU classified information to third States or international organisations: Level 3 cooperation

PROCEDURES

In principle, it is restricted to information classified up to and including ►C1  SECRET UE ◄ ; it excludes classified information protected by special security designators or markings.

Whenever the conditions of cooperation change, the Commission shall reconsider the issue.

SECURITY PROVISIONS TO BE APPLIED BY BENEFICIARIES

13.   Transmission of documents

14.   Registration on arrival

The addressee State's NSA or its equivalent in the State receiving the classified information forwarded by the Commission on behalf of its government, or the security bureau of the recipient international organisation, shall open a special register to record EU classified information on its receipt. The Register shall contain columns indicating the date received, particulars of the document (date, reference and copy number), its classification, title, the addressee's name or title, the date of return of the receipt and the date of return of the receipt to EU and the date of destruction of the document.

15.   Use and protection of the classified information exchanged

16.   Destruction

Documents no longer needed shall be destroyed. In the case of ►C1  RESTREINT UE ◄ and ►C1  CONFIDENTIEL UE ◄ documents, an appropriate note shall be entered in the special registers. In the case of ►C1  SECRET UE ◄ documents, destruction certificates shall be issued and signed by two persons witnessing their destruction.

17.   Breaches of security

If ►C1  CONFIDENTIEL UE ◄ or ►C1  SECRET UE ◄ information is compromised or there is a suspicion of compromise, the NSA of the State or the head of security in the organisation shall conduct an enquiry into the circumstances of the compromise. The ►M3  Commission Security Directorate ◄ shall be notified of its results. The necessary steps shall be taken to remedy inadequate procedures or storage methods if they have given rise to the compromise.

Appendix 6

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Regoli dettaljati għall-applikazzjoni tar-Regolament (KE) Nru 1049/2001 tal-Parlament Ewropew u tal-Kunsill li jirrigwardaw l-aċċess pubbliku għad-dokumenti tal-Parlament Ewropew, tal-Kunsill u tal-Kummissjoni

Billi:

Artikolu 1

Benefiċjarji

Iċ-ċittadin ta' l-Unjoni u persuni naturali jew ġuridiċi li joqgħodu jew li għandhom l-uffiċċju reġistrat tagħhom fi Stat Membru għandhom jeżerċitaw id-dritt tagħhom ta' aċċess għad-dokumenti tal-Kummissjoni taħt l-Artikolu 255(1) tat-Trattat u l-Artikolu 2(1) tar-Regolament (KE) Nru 1049/2001 skond dawn ir-regoli dettaljati. Dan id-dritt ta' aċċess jikkonċerna dokumenti miżmuma mill-Kummissjoni, jiġifieri, dokumenti mħejjija jew riċevuti minnha u fil-pussess tagħha.

Skond l-Artikolu 2(2) tar-Regolament (KE) Nru 1049/2001, iċ-ċittadini ta' pajjiżi terzi li ma joqgħodux fi Stat Membru u persuni legali li m'humiex reġistrati f'xi wieħed mill-Istati Membri għandhom igawdu d-dritt ta' l-aċċess għad-dokumenti tal-Kummissjoni fuq l-istess termini bħall-benefiċjarji msemmija fl-Artikolu 255(1) tat-Trattat.

Madankollu, skond l-Artikolu 195(1) tat-Trattat, m'għandux ikollhom l-għażla li jagħmlu lment quddiem l-Ombudsman Ewropew. Iżda jekk il-Kummissjoni tirrifjutalhom għal kollox jew f'parti aċċess għal dokument wara applikazzjoni konfermatorja, huma jisgħtu jġibu azzjoni quddiem il-Qorti tal-Prim Istanza tal-Komunitajiet Ewropej skond ir-raba' paragrafu ta' l-Artikolu 230 tat-Trattat.

Artikolu 2

Applikazzjonijiet għall-aċċess

L-applikazzjonijiet kollha għal aċċess għal dokument għandhom jintbagħtu bil-posta, fax jew posta elettronika lis-Segretarjat Ġenerali tal-Kummissjoni jew lid-Direttorat Ġenerali jew dipartiment. L-indirizzi li fihom għandhom jintbagħtu l-applikazzjonijiet għandhom jiġu ppublikati fil-gwida prattika msemmija fl-Artikolu 8 ta' dawn ir-Regoli.

Il-Kummissjoni għandha twieġeb applikazzjonijiet iniżjali u konfermatorji għall-aċċess fi żmien ħmistax-il jum tax-xogħol mid-data tar-reġistrazzjoni ta' l-applikazzjoni. Fil-każ ta' applikazzjonijiet komplessi jew goffi, il-limitu ta' żmien jista' jiġi mtwawwal bi ħmistax-il jum tax-xogħol. Għandhom jingħataw raġunijiet għal kull estensjoni tal-limitu ta' żmien u dan għandu jiġi notifikat minn qabel lill-applikant.

Jekk applikazzjoni tkun impreċiża, kif imsemmi fl-Artikolu 6(2) tar-Regolament (KE) Nru 1049/2001, il-Kummissjoni għandha tistieden lill-applikant biex jipprovdi informazzjoni addizzjonali li tagħmilha possibbli li jiġu identifikati d-dokumenti mitluba; il-limitu taż-żmien għat-tweġiba għandu jibda jgħodd biss miż-żmien meta l-Kummissjoni jkollha din l-informazzjoni.

Kull deċiżjoni wkoll jekk tkun parzjalment negattiva għandha tiddikjara r-raġuni għar-rifjut ibbażat fuq waħda mill-eċċezzjonijiet elenkati fl-Artikolu 4 tar-Regolament (KE) Nru 1049/2001 u għandha tinforma lill-applikant bir-rimedji disponibbli għalih.

Artikolu 3

Trattament ta' applikazzjonijiet inizjali

Mingħajr preġudizzju għall-Artikolu 9 ta' dawn ir-Regoli, malli l-applikazzjoni tiġi reġistrata, għandha tintbagħat konferma lill-applikant li l-applikazzjoni tkun ġiet riċevuta, sakemm ma tkunx tista' tintbagħat tweġiba mill-ewwel.

Il-konferma li tkun ġiet riċevuta u t-tweġiba għandhom jintbagħtu bil-miktub, fejn xieraq, b'mezzi elettroniċi.

L-applikant għandu jiġi nfurmat bit-tweġiba għall-applikazzjoni tiegħu jew mid-Direttorat Ġenerali jew mill-kap tad-dipartiment konċernat, jew minn Direttur inkarigat għal dan il-għan mis-Segretarjat Ġenerali jew minn Direttur inkarigat fl-OLAF fejn l-applikazzjoni tikkonċerna dokumenti li jikkonċernaw attivitajiet ta' l-OLAF imsemmija fl-Artikolu 2(1) u (2) tad-Deċiżjoni tal-Kummissjoni 1999/352/KE, ECSC, Euratom ( 17 ) li jistabbilixxi l-OLAF, jew minn membru ta' l-uffiċċju li jkunu nkarigaw għal dan il-għan.

Kull tweġiba wkoll jekk tkun parzjalment negattiva għandha tinforma lill-applikant bid-drittijiet tiegħu li jibgħat, fi żmien ħmistax-il jum tax-xogħol minn mindu jirċievi t-tweġiba, applikazzjoni konfermatorja lis-Segretarjat Ġenerali tal-Kummissjoni jew lid-Direttur ta' l-OLAF fejn l-applikazzjoni konfermatorja tikkonċerna dokumenti li jikkonċernaw attivitajiet ta' l-OLAF imsemmija fl-Artikolu 2(1) u (2) tad-Deċiżjoni 1999/352/EC, ECSC, Euratom.

Artikolu 4

Trattament ta' applikazzjonijiet konfermatorji

Skond l-Artikolu 14 tar-Regoli ta' Proċedura tal-Kummissjoni, is-setgħa li jittieħdu deċiżjonijiet dwar applikazzjonijiet konfermatorji hija delegata lis-Segretarjat Ġenerali. Madankollu, fejn l-applikazzjoni konfermatorja tikkonċerna dokumenti li jikkonċernaw attivitajiet ta' l-OLAF imsemmija fl-Artikolu 2(1) u (2) tad-Deċiżjoni 1999/352/EC, ECSC, Euratom, is-setgħa tat-teħid tad-deċiżjonijiet hija delegata lid-Direttur ta' l-OLAF.

Id-Direttorat Ġenerali jew dipartiment għandu jassisti lis-Segretarjat Ġenerali fil-preparazzjoni tad-deċiżjoni.

Id-deċiżjoni għandha tittieħed mis-Segretarjat Ġenerali jew mid-Direttur ta' l-OLAF wara ftehim mas-Servizz Legali.

Id-deċiżjoni għandha tiġi notifikata lill-applikant bil-miktub, fejn xieraq b'mezzi elettroniċi, u tinfurmah bid-dritt tiegħu li jiftaħ kawża duddiem il-Qorti ta' Prim' Istanza jew li jiddeposita lment ma' l-Ombudsman Ewropew.

Artikolu 5

Konsultazzjonijiet

1.  Fejn il-Kummissjoni tirċievi applikazzjoni għal aċċess għal dokument fil-pussess tagħha iżda li joriġina minn parti terza, id-Direttorat Ġenerali jew dipartiment li jkollu fil-pussess tiegħu d-dokument għandu jivverifika jekk tapplikax xi waħda mill-eċċezzjonijiet li għalihom jipprovdi l-Artikolu 4 tar-Regolament (KE) Nru 1049/2001. Jekk id-dokument mitlub huwa kalssifikat taħt ir-reolita ta' sigurtà tal-Kummissjoni, l-Artikolu 6 ta' dawn ir-Regoli għandu japplika.

2.  Jekk, wara dak l-eżami, id-Direttorat Ġenerali jew dipartiment li jkollu fil-pussess tiegħu id-dokument iqies li l-aċċess għalih għandu jiġi rifjutat taħt xi waħda mill-eċċezzjonijiet li għalihom jipprovdi l-Artikolu 4 tar-Regolament (KE) Nru 1049/2001, it-tweġiba negattiva għandha tintbagħat lill-applikant mingħajr konsultazzjoni ma' l-awtur parti terza.

3.  Id-Direttorat Ġenerali jew dipartiment li jkollu fil-pussess tiegħu id-dokument għandu jikkonċedi l-applikazzjoni mingħajr ma jikkonsulta l-awtur parti terza fejn:

4.  Fil-każi l-oħra kollha, l-awtur parti terza għandu jkun ikkonsultat. B'mod partikolari, jekk l-applikazzjoni għall-aċċess tikkonċerna dokument li joriġina minn Stat Membru, id-Direttorat Ġenerali jew dipartiment li jkollu fil-pussess tiegħu id-dokument għandu jikkonsulta ma' l-awtorità ta' l-oriġini fejn:

5.  L-awtur parti terza konsultat għandu jkollu limitu ta' żmien biex iwieġeb li m'għandux ikun iqsar minn ħamest ijiem tax-xogħol iżda huwa għandu jippermetti lill-Kummissjoni li timxi mal-limiti ta' żmien tagħha għat-tweġiba. Fin-nuqqas ta' tweġiba fil-perjodu ta' żmien preskritt, jew jekk il-parti terza ma tkunx tista' tinstab jew tiġi identifikata, il-Kummissjoni għandha tiddeċiedi skond ir-regoli dwar eċċezzjonijiet fl-Artikolu 4 tar-Regolament (KE) Nru 1049/2001, waqt li tagħt kont ta' l-interessi leġittimi tal-parti terza fuq il-bażi ta' l-informazzjoni għad-dispożizzjoni tagħha.

6.  Jekk il-Kummissjoni jkollha l-ħsieb li tagħti aċċess għal dokument kontra l-opinjoni espliċita ta' l-awtur, hija għandha tinforma lill-awtur bl-intenzjoni tagħha li tiżvela d-dokument wara perjodu ta' għaxart ijiem tax-xogħol u għandha tiġbed l-attenzjoni tiegħu għar-rimedji disponibbli għalih biex jopponi l-iżvelar'.

7.  Fejn Stat Membru jirċievi applikazzjoni għal aċċess għal dokument li joriġina mill-Kummissjoni, huwa jista', għal għanijiet ta' konsultazzjoni, jikkuntattja lis-Segretarjat Ġenerali li għandu jkun responsabbli biex jistabbilixxi d-Direttorat Ġenerali jew dipartiment responsabbli għad-dokument ġewwa l-Kummissjoni. Id-Direttorat Ġenerali jew dipartiment tal-ħruġ tad-dokument għandu jwieġeb għall-applikazzjoni wara li jikkonsulta mas-Segretarjat Ġenerali.

Artikolu 6

Trattament ta' applikazzjonijiet għal aċċess għal dokumenti klassifikati

Fejn applikazzjoni għall-aċċess tikkonċerna dokument sensittiv kif imsemmi fl-Artikolu 9(1) tar-Regolament (KE) Nru 1049/2001, jew xi dokument ieħor klassifikat taħt ir-regoli ta' sigurtà tal-Kummissjoni, hija għandha tkun ittrattata mill-uffiċjali li għandhom is-setgħa li jkunu jafu x'fih id-dokument.

Għandhom jingħataw raġunijiet fuq il-bażi ta' l-eċċezzjonijiet elenkati fl-Artikolu 4 tar-Regolament (KE) Nru 1049/2001 għal kull deċiżjoni li tirrifjuta aċċess għal parti ta' dokument klassifikat jew kollu kemm hu. Jekk jiġi ppruvat li l-aċċess għad-dokument mitlub ma jistgħax jiġi rifjutat fuq il-bażi ta' dawn l-eċċezzjonijiet, l-uffiċjal li jkun qiegħed jittratta l-applikazzjoni għandu jiżgura li d-dokument jiġi diklassifikat qabel ma jibgħatu lill-applikant.

Il-qbil ta' l-awtorità li toriġina għandu jkun meħtieġ jekk l-aċċess għandu jingħata għal dokument sensittiv.

Artikolu 7

Eżerċizzju tad-dritt ta' aċċess

Id-dokumenti għandhom jintbagħtu bil-posta, fax jew, fejn disponibbli bil-posta elettronika, skond l-applikazzjoni. Jekk id-dokumenti jkunu voluminużi jew diffiċli biex ikunu mmaniġġati, l-applikant jista' jiġi mistieden biex jikkonsulta d-dokumenti fuq il-post. Din il-konsultazzjoni għandha tkun mingħajr ħlas.

Jekk id-dokument ikun ġie ppublikat, it-tweġiba għandha tikkonsisti fir-referenzi tal-pubblikazzjoni u/jew il-post fejn id-dokument huwa disponibbli u fejn xieraq l-indirizz web tiegħu fuq is-sit EUROPA.

Jekk il-volum tad-dokumenti mitluba jeċċedi għoxrin faċċata, l-applikant jista' jiġi mitlub jagħmel ħlas ta' Ewro 0,10 għal kull faċċata miżjud bil-prezz tal-ġarr. Il-ħlasijiet għal media oħra għandhom jiġu deċiżi każ b'każ iżda m'għandhomx jeċċedu ammont raġonevoli.

Artikolu 8

Miżuri li jiffaċilitaw l-aċċess għad-dokumenti

1.  Il-kopertura tar-reġistru kif hemm provdut fl-Artikolu 11 tar-Regolament (KE) Nru 1049/2001 għandha tiġi mtawwla gradwalment. Hija għandha tkun imħabbra fuq il-homepage EUROPA.

Ir-reġistru għandu jkun fih it-titolu tad-dokumenti (fl-lingwi li fihom ikun disponibbli), in-numru tagħhom tas-serje u referenzi oħra disponibbli, indikazzjoni ta' l-awtur tiegħu u d-data tal-ħolqien jew l-adozzjoni tiegħu.

Faċċata ta' għajnuna (fil-lingwi uffiċjali kollha) għandha tinforma lill-pubbliku dwar kif ikun jsta' jinkiseb id-dokument. Jekk id-dokument huwa pubblikat, għandu jkun hemm rabta għat-test sħiħ.

2.  Il-Kummissjoni għandha tħejji gwida prattika biex tinforma lill-pubbliku dwar id-drittijiet tiegħu taħt ir-Regolament (KE) Nru 1049/2001. Ilgwida għandha titqassam fil-lingwi uffiċjali kollha fuq is-sit EWROPA u f'forma ta' ktejjeb.

Artikolu 9

Dokumenti direttament aċċessibbli għall-pubbliku

1.  Dan l-Artikolu japplika biss għal dokumenti mħejjija jew riċevuti wara d-data li fiha japplika r-Regolament (KE) Nru 1049/2001.

2.  Id-dokumenti li ġejjin għandhom ikunu awtomatikament provduti fuq talba u, sa fejn hu possibbli, magħmula direttament aċċessibbli permezz ta' posta elettronika:

3.  Jekk ikun jidher ċar li ebda waħda mill-eċċezzjonijiet li għalihom jipprovdi l-Artikolu 4 tar-Regolament (KE) Nru 1049/2001 ma tkun applikabbli għalihom, id-dokumenti li ġejjin jistgħu jintgħamlu disponibbli, sa fejn hu possibbli permezz ta' posta elettronika, sakemm ma jkunux jirriflettu opinjonijiet jew posiszzjonijiet individwali:

Artikolu 10

Organizzazzjoni interna

Id-Direttorat Ġenerali u l-kapijiet ta' dipartiment għandhom ikollhom is-setgħa li jiddeċiedu dwar l-azzjoni li għandha tittieħed fuq applikazzjonijiet inizjali. Għal dan il-għan, huma għandhom jinnominaw uffiċjal biex jikkonsidra applikazzjonijiet għall-aċċess u jikkoordina t-tweġiba lid-Direttorat Ġenerali tiegħu jew dipartiment.

It-tweġibiet għall-applikazzjonijiet inizjali għandhom jintbagħtu lis-Segertarjat Ġenerali bħala informazzjoni.

L-applikazzjonijiet konfermatorji għandhom jibtbagħtu għall-informazzjoni lid-Direttorat Ġenerali jew dipartiment li jkun wieġeb l-applikazzjoni inizjali.

Is-Segretarjat Ġenerali għandu jassigira l-koordinazzjoni u l-implimentazzjoni uniformi ta' dawn ir-regoli mid-Direttorati Ġenerali u dipartimenti tal-Kummissjoni. Għal dan il-għan, huwa għandu jipprovdi l-pariri kollha meħtieġa u l-linji gwida.

▼M6

DISPOSIZZJONIJIET DWAR L-AMMINISTRAZZJONI TAD-DOKUMENTI

Billi:

Artikolu 1

Tifsir

Għall-finijiet ta' dawn id-disposizzjonijiet:

Artikolu 2

Għan

Dawn id-disposizzjonijiet jistabbilixxu l-prinċipji għall-amministrazzjoni tad-dokumenti.

L-amministrazzjoni tad-dokumenti għandha tassigura:

Artikolu 3

Regoli standard

Id-dokumenti għandhom jgħaddu mill-operazzjonijiet li ġejjin:

Dawn l-operazzjonijiet għandhom jitwettqu skond sett ta' regoli standard, li għandhom jgħoddu b'mod uniformi għad-Direttorati Ġenerali kollha u dipartimenti ekwivalenti tal-Kummissjoni.

Artikolu 4

Reġistrazzjoni

Malli dokument jiġi riċevut jew formalment imħejji f'dipartiment, tkun xi tkun il-forma tiegħu, huwa għandu jiġi analizzat bil-ħsieb li jiġi stabbilit x'għandu jsir minnu u b'hekk jekk għandux jiġi reġistrat jew le.

Dokument imħejji jew riċevut minn dipartiment tal-Kummissjoni għandu jiġi reġistrat jekk ikun fih informazzjoni importanti li ma tkunx ta' ħajja qasira u/jew li jista' jinvolvi azzjoni jew insegwiment mill-Kummissjoni jew minn xi wieħed mid-dipartimenti tagħha. Jekk dokument jitħejja fi ħdan il-Kummissjoni, huwa għandu jiġi reġistrat mid-dipartiment ta' oriġini fis-sistema proprja tiegħu. Jekk id-dokument jiġi riċevut mill-Kummissjoni, huwa għandu jiġi reġistrat mid-dipartiment li jirċevieh. Kull proċessar sussegwenti ta' dokumenti reġistrati b'dan il-mod għandu jirreferi għar-reġistrazzjoni oriġinali tagħhom.

Ir-reġistrazzjoni għandha tagħmel possibbli b'mod ċar u definittiv l-identifikazzjoni tad-dokumenti mħejjija jew riċevuti mill-Kummissjoni jew minn wieħed mid-dipartimenti tagħha sabiex ikunu jistgħu jiġu ntraċċati matul iċ-ċiklu tal-ħajja tagħhom.

Għandhom jinżammu reġistri li jkun fihom ir-referenzi tad-dokumenti.

Artikolu 5

Fajling

Id-Direttorati Ġenerali u d-dipartimenti ekwivalenti għandhom iħejju pjan ta' fajling adattat għall-ħtiġiet speċifiċi tagħhom.

Dan il-pjan ta' fajling għandu jkun aċċessibbli bil-kompjuter, għandu jkun assoċjat b'nomenklatura komuni definita mis-Segretarjat Ġenerali għad-dipartimenti kollha tal-Kummissjoni. Din in-nomenklatura għandha tifforma parti mill-amministrazzjoni bbażata fuq l-attività tal-Kummissjoni.

Id-dokumenti reġistrati għandhom ikunu organizzati f'fajls. Għal kull kwistjoni li taqa' fil-kompetenza tad-Direttorat Ġenerali jew dipartiment ekwivalenti, għandu jiġi kostitwit fajl waħdieni uffiċjali. Kull fajl uffiċjali għandu jkun komplet u għandu jikkorrispondi ma' l-attivitajiet tad-dipartiment dwar il-materja in kwistjoni.

Il-ħolqien ta' fajl u ż-żieda tiegħu mal-pjan ta' fajling tad-Direttorat Ġenerali jew dipartiment ekwivalenti għandha tkun ir-responsabbiltà tad-dipartiment responsabbli għall-attività koperta bil-fajl skond arranġamenti prattiċi li għandhom jiġu stipulati f'kull Direttorat Ġenerali jew dipartiment ekwivalenti.

Artikolu 6

Ħażna

Kull Direttorat Ġenerali jew dipartiment ekwivalenti għandu jassigura l-protezzjoni fiżika u l-aċċessibilità f'perjodu qasir u medju ta' żmien għad-dokumenti li għalihom ikun responsabbli, u għandu jkun f'posizzjoni li jipproduċi jew jibni mill-ġdid il-fajls li dawn jappartjenu għalihom.

Ir-regoli amministrattivi u l-obbligi legali għandhom jiddeterminaw il-perjodu minimu li għalih għandu jinżamm dokument.

Kull Direttorat Ġenerali jew dipartiment ekwivalenti għandu jistabilixxi l-istruttura tiegħu nterna ta' organizzazzjoni għall-ħażna tal-fajls tiegħu. Il-perjodu minimu ta' ħażna fi ħdan id-dipartimenti tagħha għandu jieħu kont ta' lista komuni, imħejjija skond ir-regoli ta' implimentazzjoni msemmija fl-Artikolu 12, għall-Kummissjoni kollha.

Artikolu 7

Apprezzament u stima ta' l-Arkivji Storiċi

Mingħajr preġudizzju għall-perjodi minimi ta'ħażna msemmija fl-Artikolu 6, iċ-ċentru/i ta' l-amministrazzjoni tad-dokumenti msemmija fl-Artikolu 9 għandhom iwettqu, f'intervalli regolari, b'koperazzjoni mad-dipartmenti responsabbli għall-fajls, apprezzament tad-dokumenti u l-fajls li jistgħu jiġu trasferiti għall-Arkivji Storiċi tal-Kummissjoni. Wara li jiġu evalwati l-proposti, l-Arkivji Storiċi jistgħu jirrifjutaw it-trasferiment tad-dokumenti jew fajls. Għandhom jingħataw ir-raġunijiet għal kull deċiżjoni ta' rifjut ta' trasferiment u d-dipartiment konċernat għandu jiġi nformat b'dik id-deċiżjoni.

Il-fajls jew d-dokumenti li m'għandhomx jitqiesu bħala aktar meħtieġa li jinżammu mid-dipartimenti, għandhom jiġu trasferiti mhux aktar tard minn 15-il sena wara l-produzzjoni tagħhom, miċ-ċentru ta' l-amministrazzjoni tad-dokumenti u taħt l-awtorità tad-Direttorat Ġenerali, għall-Arkivji Storiċi tal-Kummissjoni. Dawn il-fajls jew dokumenti għandhom imbagħad jiġu evalwati skond ir-regoli stipulati fir-regoli ta' implimentazzjoni msemmija fl-Artikolu 12 u maħsuba biex jisseparaw dawk li għandhom jinħażnu minn dawk li m'għandhom ebda valur amministrattiv jew storiku.

L-Arkivji Storiċi għandhom ikollhom repositorji speċjali għall-ħażna tal-fajls u d-dokumenti trasferiti b'dan il-mod. Fuq talba, huma għandhom jagħmlu d-dokumenti u l-fajls disponibbli lid-Direttorat Ġenerali jew dipartiment ekwivalenti ta' oriġini.

Artikolu 8

Dokumenti klassifikati

Id-dokumenti klassifikati għandhom jiġu proċessati skond ir-regoli fis-seħħ dwar is-sigurtà.

Artikolu 9

Ċentri ta' amministrazzjoni tad-dokumenti

Kull Direttorat Ġenerali jew dipartiment ekwivalenti għandu, waqt li jieħu kont ta' l-istrutturi u l-limiti tiegħu, jkollu jopera jew iżomm ċentru wieħed jew aktar ta' amministrazzjoni tad-dokumenti.

Il-kompitu tċ-ċentri ta' amministrazzjoni tad-dokumenti għandu jkun li jassigura li d-dokumenti mħejjija jew riċevuti fid-Direttorat Ġenerali tagħhom jew dipartiment ekwivalenti jkunu amministrati skond ir-regoli.

Artikolu 10

Uffiċċji ta' amministrazzjoni tad-dokumenti

Kull Direttur Ġenerali jew Kap ta' Dipartiment għandu jinnomina uffiċjal għall-amministrazzoni tad-dokumenti.

Għall-finijiet tat-twaqqif ta' sistema moderna u effiċjenti ta' l-aamministrazzjoni tad-dokumenti u rekords, il-kompitu ta' l-uffiċjal ta' l-amministrazzjoni tad-dokumenti għandu jkun li:

L-uffiċjal ta' l-amministrazzjoni tad-dokumenti għandu jassigura kordinazzjoni orizzontali bejn iċ-ċentru/i ta' amministrazzjoni tad-dokumenti u d-dipartimenti l-oħra konċernati.

Artikolu 11

Grupp interdipartimentali

Għandu jitwaqqaf grupp interdipartimentali ta' uffiċjali ta' l-amministrazzjoni tad-dokumenti. Huwa għandu jkun presedut mis-Segretarjat Ġenerali u l-kompitu tiegħu għandu jkun li:

Il-grupp interdipartimentali għandu jitlaqqa' mill-President tiegħu, jew fuq l-inizjattiva tal-President jew fuq it-talba ta' Direttorat Ġenerali jew dipartiment ekwivalenti.

Artikolu 12

Regoli ta' Implimentazzjoni

Ir-regoli għall-implimentazzjoni ta' dawn id-disposizzjonijiet għandhom jiġu adottati u regolarment aġġornati mis-Segretarju Ġenerali, bi qbil mad-Direttur Ġenerali għall-Persunal u l-Amministrazzjoni, waqt li jaġixxi fuq proposta mill-grupp interdipartimentali ta' l-uffiċjali ta' l-amministrazzjoni tad-dokumenti.

L-aġġornar għandu, b'mod partikolari jieħu kont ta':

Artikolu 13

Implimentazzjoni fid-dipartimenti

Kull Direttur Ġenerali jew Kap ta' Dipertiment għandu jkollu taħdem l-istruttura meħtieġa ta' organizzazzjoni, amministrattiva u fiżika u jipprovdi l-impjegati meħtieġa għall-implimentazzjoni ta' dawn id-disposizzjonijiet u r-regoli ta' implimentazzjoni mid-dipartimenti tiegħu.

Artikolu 14

Informazzjoni, taħriġ u sostenn

Is-Segretarjat Ġenerali u d-Direttorat Ġenerali għall-Persunal u l-Amministrazzjoni għandhom ikollhom joperaw il-miżuri meħtieġa ta' informazzjoni, taħriġ u sostenn biex jassiguraw l-implimentazzjoni u l-applikazzjoni ta' dawn id-disposizzjonijiet fi ħdan id-Direttorati Ġenerali u d-dipartimenti ekwivalenti.

Meta jistabilixxu l-miżuri tat-taħriġ huma għandhom jieħdu kont debitu tal-ħtiġiet tat-taħriġ u sostenn tad-Direttorati Ġenerali u d-dipartimenti ekwivalenti kif riferuti mill-grupp interdipartimentali ta' l-uffiċjali ta'l-amministrazzjoni tad-dokumenti.

Artikolu 15

Konformità mad-disposizzjonijiet

Is-Segretarjat Ġenerali għandu jkun responsabbli biex jassigura l-konformità ma' dawn id-disposizzjonijiet b'kordinazzjoni mad-Diretturi Ġenerali u l-Kapijiet tad-Dipartimenti.

▼M11 —————

▼M8

Dispożizzjonijiet tal-Kummissjoni dwar id-dokumenti elettroniċi u diġitalizzati

Billi:

Artikolu 1

Ħsieb

Dawn il-disposizzjonijiet jiffissaw il-kundizzjonijiet ta' validità tad-dokumenti elettroniċi u diġitalizzati fir-rigward tal-Kummissjoni. Huma jaħsbu wkoll biex jiggarantixxu l-awtentiċità u l-integrità ta' dawn id-dokumenti u tal-metadata tagħhom u li jibqgħu jinqraw.

Artikolu 2

Kamp ta' applikazzjoni

Dawn id-dokumenti japplikaw għad-dokumenti elettroniċi u diġitalizzati magħmula jew irċevuti u miżmuma mill-Kummissjoni.

Huma jistgħu japplikaw, bi ftehim, għad-dokumenti elettroniċi u diġitalizzati miżmuma minn entitajiet oħra nkarigati biex japplikaw ċerta politika Komunitarja jew għad-dokumenti mibdula fil-qafas ta' l-għejun telematiċi bejn l-amminstrazzjonijiet li tieħu sehem fihom il-Kummisjoni.

Artikolu 3

Tifsiriet

Għall-fini ta' dawn id-disposizzjonijiet jgħoddu dawn it-tifsiriet li ġejjin:

Artikolu 4

Validità tad-dokumenti elettroniċi

1.  Fil-każ meta disposizzjoni Komunitarja jew nazzjonali applikabbli teżiġi l-oriġinali ffirmat ta' xi dokument, dokument elettroniku maħluq jew rċevut mill-Kummissjoni jkun jissodisfa din l-eżiġenza jekk id-dokument in kwistjoni ikun iġib firma elettronika avvanzata bbażata fuq ċertifikat kwalifikat u maħluq minn mezz ta' siġurtà għall-ħolqien ta' firem jew firma elettronika li għandha garanzija ugwali għall-iskop ta' firma.

2.  Fil-każ meta disposizzjoni Komunitarja jew nazzjonali applikabbli teżiġi li dokument ikun maħluq bil-kitba, mingħajr ma tkun teżiġi l-oriġinali ffirmat, dokument elettroniku maħluq jew irċevut mill-Kummissjoni jkun jissoddisfa din l-eżiġenza jekk il-persuna li jkun ġej minnha tkun identifikata kif jixraq u jekk id-dokument ikun inħoloq f'ċirkostanzi tali li jiggarantixxu l-integrità tal-kontenut u tal-metadata li jmorru miegħu u jissoddisfa il-kundizzjonijiet iffissati mill-Artikolu 7.

3.  Id-disposizzjonijiet ta' dan l-Artikolu jkunu japplikaw mill-jum ta' wara l-approvazzjoni tal-modalitajiet ta' applikazzjoni msemmija fl-Artikolu 9.

Artikolu 5

Validità tal-proċeduri elettroniċi

1.  Fil-każ li proċedura tal-Kummissjoni stess tkun teħtieġ firma ta' persuna awtorizzata jew il-kunsens ta' persuna f'stadju jew stadji ta' l-imsemmija proċedura, din tista' tinħadem permezz ta' sistemi informatiċi jekk kull persuna tkun identifikata b'mod ċert u mhux ekwivoku u jekk is-sistema in kwistjoni tkun toffri garanzija li ma jistax jinbidel il-kontenut inkluż dak li għandu x'jaqsam ma' l-istadji tal-proċedura.

2.  Fil-każ li proċedura tkun tinvolvi lill-Kummissjoni u entitajiet oħra u tkun teħtieġ il-firma ta' persuna awtorizzata jew il-kunsens ta' persuna f'stadju jew stadji ta' l-imsemmija proċedura, din tista' tinħadem b'sistemi informatiċi li l-kundizzjonijiet u l-garanziji tagħhom ikunu ffissati bi qbil.

Artikolu 6

Trasmissjoni b'mezzi elettroniċi

1.  It-trasmissjoni ta' dokumenti mill-Kummissjoni lil destinatarju intern jew estern tista' ssir permezz tal-komunikazzjoni l-iżjed xierqa skond il-każ.

2.  It-trasmissjoni ta' dokumenti lill-Kummissjoni tista' ssir b'kull xorta ta' mezz ta' komunikazzjoni fosthom il-mezz elettroniku - faks, posta elettronika (email), formularju elettroniku, websajt.

3.  Il-paragrafi 1 u 2 ma japplikawx meta xi mezzi partikolari ta' trasmissjoni jew xi formalitajiet partikolari marbuta mat-trasmissjoni jkunu meħtieġa skond disposizzjoni Komunitarja jew nazzjonali applikabbli jew bis-saħħa ta' ftehim jew bi qbil bejn il-partijiet.

Artikolu 7

Konservazzjoni

1.  Il-konservazzjoni mill-Kummissjoni ta' dokumenti elettroniċi u diġitalizzati għandha tiġi żgurata tul iż-żmien meħtieġ bil-kundizzjonijiet li ġejjin:

2.  Għall-fini tal-paragrafu 1, il-Kummissjoni għandha twaqqaf sistema ta' depożitu elettroniku maħsub li jkopri iċ-ċiklu ta' ħajja kollu tad-dokumenti elettroniċi u diġitalizzati.

Il-kundizzjonijiet tekniċi tas-sistema ta' depożitu elettroniku għandhom jiġu ffissati skond il-modalitajiet ta' implimentazzjoni imsemmija fl-Artikolu 9.

Artikolu 8

Sigurtà

Id-dokumenti elettroniċi u diġitalizzati għandhom jiġu ġestiti b'rispett għar-regoli ta' sigurtà li jorbtu lill-Kummissjoni. Għal dan il-għan, is-sistemi ta' informazzjoni, l-għejun u l-mezzi ta' trasmissjoni li jibnu l-ġabra dokumentarja tal-Kummissjoni għandhom ikunu mħarsa b'miżuri ta' sigurtà xierqa rigward il-klassifikazzjoni ta' dokumenti, ta' protezzjoni tas-sistemi ta' informazzjoni u ta' protezzjoni ta' data personali.

Artikolu 9

Modalitajiet ta' implimentazzjoni

Il-modalitiajiet ta' implimentazzjoni ta' dawn id-disposizzjonijiet għandhom isiru b' koordinament mad-Direttorati Ġenerali u mas-servizzi simili u jiġu deċiżi mis-Segretarju Ġenerali nkarigat mill-informatika fil-Kummissjoni.

Dawn għandhom jiġu aġġornati regolarment skond l-iżvilupp tat-teknoloġiji ta' l-informazzjoni u tal-komunikazzjoni u ta' l-obbligi ġodda li jistgħu jorbtu lill-Kummissjoni.

Artikolu 10

Implimentazzjoni fis-servizzi

Kull Direttur Ġenerali jew Kap ta' Servizz għandu jieħu l-miżuri meħtieġa sabiex id-dokumenti, proċeduri u sistemi elettroniċi li hu responsabbli għalihom ikunu jissodisfaw l-eżiġenzi ta' dawn id-disposizzjonijiet u tal-modalitajiet ta' implimentazzjoni tagħhom.

Artikolu 11

Eżekuzzjoni tad-disposizzjonijiet

Is-Segretarjat Ġenerali tal-Kummissjoni hu nkarigat biex jissorvelja l-eżekuzzjoni ta' dawn id-disposizzjonijiet b'koordinazzjoni mad-Direttorati Ġenerali u mas-servizzi simili, b' mod partikolari mad-Direttorat Ġenerali inkarigat mill-informatika fi ħdan il-Kummissjoni.

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DISPOŻIZZJONIJIET TAL-KUMMISSJONI LI JWAQQFU S-SISTEMA ĠENERALI TA' TWISSIJA F'WAQTHA

Billi:

Artikolu 1

Is-sistema ARGUS

1.  Twaqqfet sistema ġenerali ta' twissija u risposta f'waqtha msejħa ARGUS sabiex ittejjeb il-kapaċità tal-Kummissjoni biex tipprovdi risposta malajr, effiċjenti u koerenti fl-eventwalità ta' kriżi maġġuri ta' natura multisettorali li tkopri oqsma politiċi diversi li jinħtieġu azzjoni fuq livell Komunitarju, hi x'inhi l-kawża.

2.  ARGUS għandha tkun magħmula minn

3.  Dawn id-dispożizzjonijiet huma mingħajr preġudizzju għad-deċiżjoni tal-Kummisjoni 2003/246/KE dwar il-proċeduri operattivi għall-ġestjoni tal-kriżi.

Artikolu 2

Network ta' informazzjoni dwar l-ARGUS

1.  In-netwerk ta' komunikazzjoni interna għandha tkun pjattaforma permanenti li tippermetti d-Direttorati-Ġenerali u s-servizzi tal-Kummissjoni li jibdlu, f'ħin reali, tagħrif relevanti dwar kriżijiet multisettorali emerġenti jew theddid prevedibbli jew imminenti ta' dawn u biex jikkoordinaw risposta xieraq fil-qasam ta' kompetenza tal-Kummissjoni.

2.  Il-membri tal-qalba tan-netwerk huma: Is-Segretarju Ġenerali; DĠ ta' l-Istampa u l-Komunikazzjoni inkluż s-servizz tal-Kelliem Ewlieni; DĠ ta' l-Ambjent; DĠ Saħħa u Ħarsien tal-Konsumatur; DĠ Ġustizzja, Libertà u Sigurtà; DĠ Relazzjonijiet Esterni; DĠ Għajnuna Umanitajra; DĠ Impjegati u Amministrazzjoni; DĠ Kummerċ; DĠ Informatika; DĠ Tassazzjoni u Għaqda Doganali; iċ-Ċentru ta' Riċerka Konġunt u s-Servizz legali.

3.  Kwalunkwe Direttorat-ġenerali u servizz ieħor tal-Kummissjoni jista' jkun inkluż fin-netwerk, fuq talba tagħhom, provdut li jimplimentaw il-ħtiġijiet minimi msemmija f'paragrafu (4).

4.  Direttorati-ġenerali u servizzi li huma membri tan-netwerk għandhom jaħtru korrispondent għall-ARGUS u jimplimentaw arranġamenti ta' dmirijiet ta' l-għassa li jippermettu s-servizz ikun ikkuntattjat u jirreġixxi malajr fl-eventwalità ta' kriżi li timmerita l-intevent tiegħu. Is-sistema tkun imfassla biex tippermetti tagħmel dan fl-allokazzjoni eżistenti ta' riżorsi umani.

Artikolu 3

Il-proċess ta' koordinazzjoni fl-eventwalità ta' kriżi maġġura

1.  Fl-eventwalità ta' kriżi ewlenija multisettorali jew theddida prevedibbli jew imminenti tagħha, il-President jiddeċiedi dwar l-allokazzjoni tar-responsabbiltà politika tar-risposta tal-Kummissjoni għall-kriżi. Jew iżomm ir-responsabbiltà għalih jew jiddelegaha lil Membru tal-Kummissjoni.

2.  Din ir-responsabbiltà tikkonsisti fi tmexxija u koordinazzjoni r-risposta għall-kriżi, ir-rappreżentazzjoni tal-Kummissjoni ma' l-istituzzjonijiet l-oħra u r-responsabbiltà tal-komunikazzjoni mal-pubbliku. Din ma taffettwax il-kompetenzi eżistenti u l-mandati fil-Kulleġġ.

3.  Is-Segretarjat ġenerali, taħt l-awtorità tal-President, jattiva l-istruttura speċifika tal-ġestjoni operattiva ta' kriżi msejħa l-Kumitat għall-Koordinazzjoni tal-Kriżijiet deskritt fl-artikolu 4.

Artikolu 4

Il-Kumitat għall-Koordinazzjoni tal-Kriżijiet

1.  Il-Kumitat għall-Koordinazzjoni tal-Kriżijiet hu struttura operattiva speċifika tal-ġestjoni tal-kriżi stabbilita biex imexxi u jikkoordina r-risposta għall-kriżi, fil-waqt li jiġbor fih flimkien ma' rappreżentanti tad-Direttorati ġenerali u s-servizzi relevanti kollha tal-Kummissjoni. Bħala regola ġenerali, id-Direttorati ġenerali u s-servizzi msemmija fl-Artikolu 2(2) għandu jkun rappreżentat fil-Kumitat għall-Koordinazzjoni tal-Kriżijiet, flimkien Direttorati Ġenerali u servizzi oħrajn li għandhom x'jaqsmu mal-kriżi speċifika. Il-Kumitat għall-Koordinazzjoni tal-Kriżijiet iserraħ fuq ir-riżorsi u l-mezzi eżistenti tas-servizzi.

2.  Il-Kumitat għall-Koordinazzjoni tal-Kriżijiet għandu jkun presedut mid-Deputat Segretarju Ġenerali b'responsabbiltà partikolari għall-koordinazzjoni politika.

3.  Il-Kumitat għall-Koordinazzjoni tal-Kriżijiet b'mod partikolari jeżamina u jissorvelja l-iżvilupp tas-sitwazzjoni, jidentifika kwistjonijiet u għażliet għal deċiżjoni u azzjoni, jiżgura li d-deċiżjonijiet u l-azzjonijiet huma implimentati u jiżgura l-koerenza u l-konsistenza tar-risposta.

4.  Id-Deċiżjonijiet maqbula fil-Kumitat għall-Koordinazzjoni tal-Kriżijiet ikunu adottati permezz ta' proċeduri normali ta' teħid ta' deċiżjonijiet u jkunu eżekwiti mid-Direttorati Ġenerali u s-sistemi ta' twissija f'waqtha.

5.  Is-servizzi tal-Kummissjoni bi dmir jiżguraw il-ġestjoni tal-ħidmiet f'konnessjoni mar-risposta fil-qasam ta' kompetenza tagħhom.

Artikolu 5

Il-Manwal tal-Proċeduri Operattivi

Manwal tal-Proċeduri Operattivi jiddefinixxi d-dispożizzjonijiet dettaljati biex jimplimentaw din id-deċiżjoni.

Artikolu 6

Il-Kummissjoni tirrevedi din id-deċiżjoni fid-dawl ta' l-esperjenza miksuba u l-progress teknoloġiku, l-aktar tard sa sena wara d-dħul fis-seħħ tagħha, u, jekk hemm bżonn, tadotta miżuri addizzjonali relatati mal-funzjoni ta' l-ARGUS.

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Regoli ddettaljati għall-applikazzjoni tar-Regolament (KE) Nru 1367/2006 tal-Parlament Ewropew u tal-Kunsill dwar l-applikazzjoni għall-istituzzjonijiet u l-korpi tal-Komunità tad-dispożizzjonijiet tal-Konvenzjoni ta’ Aarhus dwar l-Aċċess għall-Informazzjoni, il-Parteċipazzjoni tal-Pubbliku fit-Teħid ta’ Deċiżjonijiet u l-Aċċess għall-Ġustizzja fi Kwistjonijiet Ambjentali

Artikolu 1

Aċċess għal informazzjoni ambjentali

Il-limitu ta’ żmien ta’ 15-il ġurnata tax-xogħol imsemmi fl-Artikolu 7 tar-Regolament (KE) Nru 1367/2006 għandu jibda mid-data ta’ reġistrazzjoni tat-talba mid-dipartiment responsabbli tal-Kummissjoni.

Artikolu 2

Il-parteċipazzjoni tal-Pubbliku

Għall-finijiet ta’ l-implimentazzjoni ta’ l-Artikolu 9(1) tar-Regolament (KE) Nru 1367/2006 l-Kummissjoni għandha tiżgura l-parteċipazzjoni tal-pubbliku skond il-Komunikazzjoni “Prinċipji ġenerali u standards minimi għal konsultazzjoni ta’ partijiet interessati mill-Kummissjoni” ( 26 ).

Artikolu 3

Talbiet għal reviżjoni interna

Talbiet għal reviżjoni interna ta’ att amministrattiv jew relatati ma’ ommissjoni amministrattiva għandhom jintbagħtu bil-posta, faks jew posta elettronika lid-dipartiment responsabbli għall-applikazzjoni tad-dispożizzjoni li abbażi tiegħu l-att amminstrattiv ġie adottat, jew fir-rigward ta’ liema l-ommissjoni amminstrattiva hija allegata.

Għal dan il-fini d-dettalji ta’ kuntatt għandhom jiġu mgħarrfa lill-pubbliku bil-mezzi kollha adegwati.

Fejn talba tintbagħat lil dipartiment ieħor minbarra dak li għandu r-responsabbiltà tar-reviżjoni, dak id-dipartiment għandu jibgħat it-talba lil dak li għandu r-responsabbiltà.

Fi kwalunkwe każ, meta d-dipartiment responsabbli għar-reviżjoni ma jkunx id-Direttorat-Ġenerali “Ambjent”, dan għandu jgħarraf lil dan ta’ l-aħħar dwar it-talba li qed issir.

Artikolu 4

Deċiżjonijiet li jikkonċernaw l-ammissibbiltà ta’ talbiet għal reviżjoni interna

1.  Malli t-talba għal reviżjoni interna tiġi rreġistrata, riċevuta tal-wasla għandha tintbagħat lill-awtur tat-talba mill-organizzazzjoni mhux governattiva, fejn xieraq bil-mezzi elettroniċi.

2.  Id-dipartiment tal-Kummissjoni kkonċernat għandu jiddetermina jekk l-organizzazjoni mhux governattiva hix intitolata tagħmel talba għal reviżjoni interna skond id-Deċiżjoni tal-Kummisjson 2008/50/KE ( 27 ).

3.  Skond l-Artikolu 14 tar-Regoli ta’ Proċedura, is-setgħa għat-teħid tad-deċiżjonijiet rigward l-ammissibbiltà ta’ talba għal reviżjoni interna hija delegata lid-Direttur-Ġenerali jew lill-kap tad-dipartiment ikkonċernat.

Deċiżjonijiet dwar l-ammissibbiltà ta’ talba għandhom ikopru kwalunkwe deċiżjoni dwar id-dritt, f'konformità mal-paragrafu 2 ta’ dan l-Artikolu, ta’ l-awtur tat-talba mill-organizzazzjoni mhux governattiva, is-sottomissjoni fil-ħin tat-talba skond it-tieni subparagrafu ta’ l-Artikolu 10(1) tar-Regolament KE Nru 1367/2006, u dwar l-indikazzjoni u s-sostanzjament tar-raġunijiet li għalihom saret it-talba, kif meħtieġ fl-Artikolu 1(2) u (3) tad-Deċiżjoni 2008/50/KE.

4.  Meta d-Direttur-Ġenerali jew il-kap tad-Dipartiment imsemmi fil-paragrafu 3 jsib li t-talba għal reviżjoni interna ma hix ammissibbli bis-sħiħ jew parzjalment, l-awtur tat-talba mill-organizzazzjoni mhux governattiva għandu jiġi mgħarraf bil-miktub, jekk xieraq bil-mezzi elettroniċi, bi spjega tar-raġunijiet.

Artikolu 5

Deċiżjonijiet li jikkonċernaw is-sostanza ta’ talbiet għal reviżjoni interna

1.  Kwalunkwe deċiżjoni li biha tiġi ddeterminat li l-att amministrattiv li għalih qed tintalab ir-reviżjoni, jew l-ommissjoni amministrattiva allegata, jmorru kontra l-liġi ambjentali għandha tittieħed mill-Kummissjoni.

2.  Skond l-Artikolu 13 tar-Regoli ta’ Proċedura, il-Membru tal-Kummissjoni responsabbli għall-applikazzjoni tad-dispożizzjonijiet abbażi ta’ liema l-att amministrattiv ikkonċernat ġie adottat jew għal liema l-ommissjoni amministrattiva tirrelata għandu jkollu s-setgħa li jiddeċiedi li l-att amministrattiv li għalih qed tintalab reviżjoni, jew l-ommissjoni amministrattiva allegata, ma jmorrux kontra l-liġi ambjentali.

Is-subdelega tas-setgħat ikkonferiti skond l-ewwel subparagrafu għandu jkun ipprojbit.

3.  L-awtur tat-talba mill-organizzazzjoni mhux governattiva għandu jiġi mgħarraf bil-miktub dwar ir-riżultat tar-reviżjoni, fejn xieraq bil-mezzi elettroniċi, bi spjega tar-raġunijiet.

Artikolu 6

Rimedji

Kwalunkwe tweġiba li tgħarraf lill-organizzazzjoni mhux governattiva li t-talba tagħha jew ma hix ammissibbli kemm bis -sħiħ kif ukoll parzjalment, jew li l-att amministrattiv li għalih qed tintalab ir-reviżjoni, jew l-ommissjoni amministrattiva allegata, ma jmorrux kontra l-liġi ambjentali għandha tavża lill-organizzazzjoni mhux governattiva dwar ir-rimedji li hemm għaliha, jiġifieri li tiftaħ proċedimenti fil-qrati kontra l-Kummissjoni, jew li tiftaħ ilment ma’ l-Ombudsman, jew it-tnejn, skond il-kondizzjonijiet stabbiliti fl-Artikoli 230 u 195 tat-Trattat KE, rispettivament.

Artikolu 7

Tagħrif lill-pubbliku

Għandha tingħata lill-pubbliku gwida prattika bl-informazzjoni xierqa dwar id-drittijiet tagħhom skond ir-Regolament (KE) Nru 1367/2006.

( 1 ) It-Trattat dwar l-Unjoni Ewropea, l-Artikolu 17(6)(a).

( 2 ) It-Trattat dwar l-Unjoni Ewropea, l-Artikolu 17(6)(b).

( 3 ) It-Trattat dwar il-Funzjonament tal-Unjoni Ewropea, l-Artikolu 248.

( 4 ) Ara n-nota 3 ta’ qiegħ il-paġna.

( 5 ) Ara n-nota 3 ta’ qiegħ il-paġna.

( 6 ) It-Trattat dwar l-Unjoni Ewropea, l-Artikolu 17(6)(c).

( 7 ) It-Trattat dwar l-Unjoni Ewropea, l-Artikolu 17(6), it-tieni paragrafu.

( 8 ) ĠU L 156, 18.6.2005, p. 3.

( 9 ) Indirizz Postali: Secretariat-General of the European Commission, Unit SG/B/2 “Openness, access to documents, relations with civil society”, rue de la Loi/Wetstraat 200, B-1049 Brussels (fax (32-2) 296 72 42).

Indirizz elettroniku: SG-Code-de-bonne-conduite@cec.eu.int.

( 10 ) OJ 17/58, 6.10.1958, p. 406/58.

( 11 ) OJ L 151, 15.6.1990, p. 1.

( 12 ) OJ L 101, 11.4.2001, p. 1.

( 13 ) OJ L 145, 31.5.2001, p. 43.

( 14 ) Without prejudice to the Vienna Convention of 1961 on diplomatic relations and the Protocol on the privileges and immunities of the European Communities of 8 April 1965.

( 15 ) See a comparative table of EU, NATO, WEU and Member States' security classifications in Appendix 1.

( 16 ) ĠU L 145, 31.05.2001, p. 43.

( 17 ) ĠU L 136, 31.05.1999, p. 20.

( 18 ) C(2000)200.

( 19 ) SEC(2001)924.

( 20 ) ĠU L 21 ta' l-24.1.2002, p. 23.

( 21 ) C(2002)99 finali.

( 22 ) ĠU L 317 tat-3.12.2001, p. 1.

( 23 ) ĠU L 8 tat-12.1.2001, p. 1.

( 24 ) ĠU L 145 tal-31.5.2001, p. 43.

( 25 ) ĠU L 13 tad-19.1.2000, p. 12.

( 26 ) COM(2002) 704 finali.

( 27 ) ĠU L 13, 16.1.2008, p. 24.