ANNEX

Template for monitoring plans

Part A Revision record sheet

Version No

Reference date

Status at reference date (1)

Reference to Chapters where revisions or modifications have been made, including a brief explanation of changes

(1) Select one of the following categories: ‘Working draft’, ‘Under revision’, ‘Final draft submitted to the verifier’, ‘Assessed by verifier’.

Part B Basic data

Table B.1. Identification of the ship and shipowner details

Name of the ship
IMO Ship identification number
Port of registry
Home port (if not identical with port of registry)
Name of the shipowner (1)
Shipowner’s tax number (voluntary)
Contact person for the shipowner (voluntary)
Address (voluntary)
City (voluntary)
State/Province/Region (voluntary)
Telephone number (voluntary)
Email address (voluntary)
IMO Unique Company and Registered Owner identification number of the registered owner (2)
Country of registration of the registered owner (1)
Type of the ship (3)
Deadweight (in metric tonnes)
Gross Tonnage
Classification Society (voluntary)
Ice class (voluntary) (4)
Flag State (voluntary)
Technical Efficiency (voluntary) (5)
Voluntary open description field for additional information about the characteristics of the ship (6)

(1) As recorded under the IMO Unique Company and Registered Owner Identification Number Scheme

(2) The Registered Owner is the owner specified on a ship's certificate of registry.

(3) . Select one of the following categories: ‘Passenger ship’, ‘Ro-ro ship’, ‘Container ship’, ‘Oil tanker’, ‘Chemical tanker’, ‘LNG carrier’, ‘Gas carrier’, ‘Bulk carrier’, ‘General cargo ship’, ‘Refrigerated cargo ship’, ‘Vehicle carrier’, ‘Combination carrier’, ‘Ro-pax ship’, ‘Container/ro-ro cargo ship’, ‘Other ship types’. Under the category ‘Passenger ship’, the sub-type ‘Cruise Passenger Ship’ should be included.

(4) Mandatory if the company requests to exclude the additional energy due to the ship's ice class and/or due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805. Select one of the Polar Classes PC1 — PC7 or one of the Finnish-Swedish Ice Classes (IC, IB, IA or IA Super). To establish the correspondence between ice classes, HELCOM Recommendation 25/7 shall be used.

(5) Ships should report the Technical Efficiency index EEDI or EEXI, and if this do not exist, EIV can be reported.

(6) An additional contact person may be entered here.

Table B.2. Company information

Name of the company
Nature of the company (1)
IMO Unique Company and Registered Owner identification number of the company (2)
Country of Registration of the company (3)
Company tax number (voluntary)
Contact person
Address
City
State/Province/Region
Postcode/ZIP
Country
Telephone number
Email address

(1) Companies can select one of the following: ‘Shipowner and ISM Company’, ‘ISM Company distinct from Shipowner’.

(2) Identification number as recorded under the IMO Unique Company and/or Registered Owner Identification Number Scheme.

(3) The country of registration shall be identical to the country of registration as recorded under the IMO Unique Company and Registered Owner Identification Number Scheme.

Table B.3. Fuel Consumers description

Nº Fuel consumer unit	Name of fuel consumer unit	Fuel consumer type (1)	Fuel consumer unit class (2)	Technical description of fuel consumer unit (performance/power, specific fuel oil consumption (SFOC), year of installation, identification number in case of multiple identical emission sources, etc (3)	(Potential) Fuel types used (4)

(1) Select one of the categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.

(2) ICE (other), LNG Otto (dual fuel medium speed), LNG Otto (dual fuel slow speed), LNG Diesel (dual fuel slow speed), LBSI, Gas turbine, Boilers, Fuel Cells, Waste Incinerators, Inert Gas generators.

(3) May include the identification number in case of multiple identical emission source. The performance/power value of MCR specified on the EIAPP certificate should be used. If the fuel consumer is not required to have an EIAPP certificate, the MCR on the nameplate should be used.

(4) Select at least one of the following categories: ‘Heavy Fuel Oil (HFO)’, ‘Light Fuel Oil (LFO)’, ‘Diesel/Gas Oil (MDO/MGO)’, ‘Liquefied Petroleum Gas (Propane, LPG)’, ‘Liquefied Petroleum Gas (Butane, LPG)’,‘Liquefied Natural Gas (LNG)’, H2 (Fossil)’, ‘NH3 (Fossil)’, ‘Methanol (Fossil’)’, ‘Ethanol’, ‘Bio-diesel’, ‘Hydrotreated Vegetable Oil’, ‘Liquified bio-methane as transport fuel (Bio-LNG)’, ‘Bio-methanol’, ‘Other Biofuel’, ‘Bio-H2', ‘e-diesel’, ‘e-methanol’, ‘e-LNG’, ‘e-H2’, ‘e-NH3’, ‘e-LPG’, ‘E-DME’, "Non-fossil other fuel”.

Table B.4. Equipment to allow connection to on-shore power supply (1)

OPS equipment reference no.

OPS equipment

(name, type)

Technical description of OPS equipment specified voltage and frequency, including the gear specified in IEC/IEEE 80005-1 (High Voltage) and IEC/IEEE 80005-3 (Low Voltage) and position onboard

Standards (2)

(1) Only mandatory for container ships and passenger ships.

(2) IEC/IEEE 80005-1 (High Voltage) and IEC/IEEE 80005-3 (Low Voltage)

Table B.5. Zero-emission technology (ZET) (1)

Zero-emission technology reference no.

Zero-emission technology

(name, type) (2)

Technical description of zero-emission technology (3)

(1) Only mandatory for container ships and passenger ships which do not use on-shore power supply.

(2) Fuel cells, on-board electrical energy storage from power generation at sea, on-board electrical energy storage from OPS, on-board electrical energy storage from battery swapping, on-board power generation from wind or on-board power generation from solar energy.

(3) Technical description must include the rated power.

Table B.6. Established total electrical power demand of the ship at berth (1) (2)

Established total electrical power demand of the ship at berth (kW)	Data Source

(1) Only mandatory for container ships and passenger ships.

(2) As provided in its Electrical load balance or Electrical load study used to demonstrate compliance with Regulations 40 and 41 of Chapter II-1 of the SOLAS Convention. In case the ship is not able to provide this reference, the value considered is 25% of the total of the maximum continuous ratings of the main engines of the ship as specified in their EIAPP certificate delivered in application of the MARPOL Convention or, if the engines are not required to have an EIAPP certificate, on the nameplate of the engines.

Table B.7 Description of Wind Assisted Propulsion systems (WAPS) (when applicable)

WAPSreference no.	WAPS (name, type) (1)	WAPS installation date	Technical description of WAPS	Pwind (2)	Pprop (2)

(1) Choose one of the following categories: rotor sails, kites, hard or rigid sails, soft sails, suction wings, turbines, other WAPS.

(2) As defined in Annex I of Regulation (EU) 2023/1805, if applicable.

Table B.8. Procedures, systems and responsibilities used to update the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS

Title of procedure	Managing the completeness of the list of fuel consumers, OPS equipment, zero-emission technology and WAPS
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table B.9. Procedures for monitoring and reporting the well-to-tank and tank-to-wake emission factors of energy to be used on-board, in accordance with the methods specified in Article 10 and Annexes I and II

Title of procedure	Monitoring and reporting the well-to tank and tank-to-wake emission factors of energy to be used on-board
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Part C Activity data

C.1. Monitoring of energy consumption

Table C.1.1. Methods used to determine fuel consumption of each fuel consumer:

Nº fuel consumer unit(1)	Name of fuel consumer unit	fuel consumer type (2)	Monitoring method (3)

(1) As reported in table B.3.

(2) Select one of the categories: ‘Main engines’, ‘Auxiliary engines’, ‘Gas turbines’, ‘Boilers’, ‘Inert gas generators’, ‘Fuel cells’, ‘Waste incinerators’, ‘Other’.

(3) Select one or more of the following categories ‘Method A: BDN and periodic stocktakes of fuel tank’s, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct CO2 greenhouse gas emissions measurement’. When using Method D, the fuel consumption shall be calculated using the measured CO2 emissions. Correction will have to be provided in all cases where unburnt gaseous fuel slip emissions are to be taken into account. This is the case where Cslip values are defined in the table of Annex II of Regulation 2023/1805.

Table C.1.2. Procedures for determining fuel bunkered and fuel in tanks:

Title of procedure

Determining fuel bunkered and fuel in tanks

Reference to existing procedure

Version of existing procedure

Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)

Name of person or position responsible for this procedure

Location where records are kept

Name of IT system used (where applicable)

Table C.1.3. Regular cross-checks between bunkering quantity as provided by BDN and bunkering quantity indicated by on-board measurement:

Title of procedure	Regular cross-checks between bunkering quantity as provided by BDNs and bunkering quantity indicated by on-board measurement
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure

Table C.1.4. Method for determination of fuel density:

Fuel type/tank	Method to determine actual density values of fuel bunkered (1)	Method to determine actual density values of fuel in tanks (2)

(1) Select one of the following categories: ‘On-board measurement equipment’, ‘Fuel supplier test’ or ‘Laboratory test’.

(2) Select one of the following categories: ‘Measurement equipment’, ‘Fuel Supplier test’ or ‘Laboratory test’.

Table C.1.5. Level of uncertainty associated with fuel monitoring:

Monitoring method (1)	Approach used (2)	Value of uncertainty

(1) Select one or more of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’ or ‘Method D: Direct GHG emissions measurement’

(2) Select one of the following categories: ‘Default value’ or ‘Ship specific estimate’.

Table C.1.6. Procedures for monitoring energy provided by on-shore power supply (OPS) (where applicable)

Title of procedure	Monitoring energy provided by on-shore power supply (OPS)
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table C.1.7. Procedures for monitoring energy provided by a zero-emission technology (where applicable)

Title of procedure	Monitoring energy provided by a zero-emission technology
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table C.1.8. Procedures for monitoring fuel consumption of each Fuel consumer when sailing in ice conditions (1)

Title of procedure	Monitoring fuel consumption of each fuel consumer when sailing in ice conditions
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

(1) Mandatory if the company requests to exclude the additional energy used due to sailing in ice conditions from the calculation of the compliance balance set out in Annex IV of Regulation (EU) 2023/1805.

C.2. General procedures for measurements

Table C.2.1. Description of the measurement instruments involved

Measurement equipment (name)

Elements applied to (e.g. fuel consumer units, tanks, substitute sources of energy or a zero-emission technology)

Technical description

(specification, calibration methods and intervals, maintenance intervals)

Table C.2.2. Procedures for recording, retrieving, transmitting, and storing information regarding measurements

Title of procedure	Recording, retrieving, transmitting and storing information regarding measurements
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table C.2.3. Procedures for ensuring quality assurance of measuring equipment

Title of procedure	Ensuring quality assurance of measuring equipment
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

C.3. Navigation

Table C.3.1. Procedures for determining and recording the list of voyages

Title of procedure	Recording and safeguarding completeness of voyages
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording voyages, monitoring voyages etc.) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)

Table C.3.2. Procedures for determining and recording the Distance travelled (1)

Title of procedure	Recording and determining the distance per voyage made
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing distance information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Data sources
Location where records are kept
Name of IT system used (where applicable)

Table C.3.3 Procedures for determining and recording the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions (1)

Title of procedure	Determining and recording the distance travelled when sailing in ice conditions
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing distance and winter conditions information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)

Table C.3.4. Procedures for determining and recording the time spent at sea and at berth (1)

Title of procedure	Determining and recording the time spent at sea from berth of port of departure to berth of the port of arrival, and time spent at berth (quayside and anchorage)
Reference to existing procedure
Version of existing procedure
Description of procedures (including recording and managing port departure and arrival information) (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Formulae and data sources
Location where records are kept
Name of IT system used (where applicable)

(1) ‘Ship at berth’ means a ship which is securely moored or anchored in a port falling under the jurisdiction of a Member State while it is loading, unloading or hotelling, including the time spent when not engaged in cargo operations; ‘ship at anchorage’ means a ship at berth which is not moored at the quayside; ‘voyage’ means any movement of a ship that originates from or terminates in a port of call and that serves the purpose of transporting passengers or cargo for commercial purposes.

Part D Data gaps

Table D.1. Methods to be used to estimate fuel consumption

Title of method	Method to be used to estimate fuel consumption
Back-up monitoring method (1)
Formulae used
Description of method to estimate fuel consumption
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)

(1) Select one of the following categories: ‘Method A: BDN and periodic stocktakes of fuel tanks’, ‘Method B: Bunker fuel tank monitoring on-board’, ‘Method C: Flow meters for applicable combustion processes’, ‘Method D: Direct GHG emissions measurement’ or ‘Not applicable’. The selected category must be different from the category selected under ‘Chosen methods for fuel consumption’ in table C.1.1. (Monitoring of energy consumption — Methods used to determine fuel consumption of each Fuel Consumer).

Table D.2. Methods to be used to estimate energy consumption from OPS and ZET (where applicable)

Title of method	Method to be used to estimate energy consumption
Back-up monitoring method
Formulae used
Description of method to estimate energy consumption
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)

Table D.3. Methods to be used to treat data gaps regarding distance travelled

Title of method	Method to treat data gaps regarding distance travelled
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)

Table D.4. Methods to be used to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions

Title of method	Method to treat data gaps regarding the date, time and position when entering and leaving the ice conditions, the distance travelled when sailing in ice conditions
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)

Table D.5. Methods to be used to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage) (where applicable)

Title of method	Method to treat data gaps regarding time spent at sea and time spent at berth (quayside and anchorage)
Formulae used
Description of method to treat data gaps
Name of person or position responsible for this method
Data sources
Location where records are kept
Name of IT system used (where applicable)

Part E Management

Table E.1. Regular check of the adequacy of the monitoring plan

Title of procedure	Regular check of the adequacy of the monitoring plan
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.2. Procedures for data flow activities

Title of procedure	Procedures for data flow activities
Reference for procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.3. Procedures for risk assessment

Title of procedure	Procedures for risk assessment
Reference for procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.4. Control activities: Quality assurance and reliability of information technology

Title of procedure	Information Technology Management (e.g. access controls, back up, recovery and security)
Reference for procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for data maintenance
Location where records are kept
Name of system used (where applicable)
List of relevant existing management systems

Table E.5. Control activities: Internal reviews and validation of relevant data

Title of procedure	Internal reviews and validation of FuelEU relevant data
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.6. Control activities: Corrections and corrective actions

Title of procedure	Corrections and corrective actions
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.7. Control activities: Outsourced activities (if applicable)

Title of procedure	Outsourced activities
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Table E.8. Control activities: Documentation

Title of procedure	Documentation
Reference to existing procedure
Version of existing procedure
Description of procedures (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)

Part F Further information

Table F.1. List of definitions and abbreviations

Abbreviation, acronym, definition	Explanation

Version No	Reference date	Status at reference date (1)	Reference to Chapters where revisions or modifications have been made, including a brief explanation of changes

Title of procedure	Determining fuel bunkered and fuel in tanks
Reference to existing procedure
Version of existing procedure
Description of procedure (a brief description of the procedure can be provided if already existing outside the monitoring plan)
Name of person or position responsible for this procedure
Location where records are kept
Name of IT system used (where applicable)