ISSN 1977-091X

Official Journal

of the European Union

C 457A

European flag  

English edition

Information and Notices

Volume 59
8 December 2016


Notice No

Contents

page

 

V   Announcements

 

ADMINISTRATIVE PROCEDURES

 

European Personnel Selection Office (EPSO)

2016/C 457 A/01

Notice of open competitions — EPSO/AD/332/16 — Spanish-language (ES) lawyer-linguists (AD 7) — EPSO/AD/333/16 — Greek-language (EL) lawyer-linguists (AD 7) — EPSO/AD/334/16 — Italian-language (IT) lawyer-linguists (AD 7) — EPSO/AD/335/16 — Lithuanian-language (LT) lawyer-linguists (AD 7) — EPSO/AD/336/16 — Maltese-language (MT) lawyer-linguists (AD 7) — EPSO/AD/337/16 — Swedish-language (SV) lawyer-linguists (AD 7)

1


EN

 


V Announcements

ADMINISTRATIVE PROCEDURES

European Personnel Selection Office (EPSO)

8.12.2016   

EN

Official Journal of the European Union

CA 457/1


NOTICE OF OPEN COMPETITIONS

EPSO/AD/332/16 — Spanish-language (ES) lawyer-linguists (AD 7)

EPSO/AD/333/16 — Greek-language (EL) lawyer-linguists (AD 7)

EPSO/AD/334/16 — Italian-language (IT) lawyer-linguists (AD 7)

EPSO/AD/335/16 — Lithuanian-language (LT) lawyer-linguists (AD 7)

EPSO/AD/336/16 — Maltese-language (MT) lawyer-linguists (AD 7)

EPSO/AD/337/16 — Swedish-language (SV) lawyer-linguists (AD 7)

(2016/C 457 A/01)

Deadline for registration: 12 January 2017 at 12.00 (midday), CET

The European Personnel Selection Office (EPSO) is organising open competitions, based on tests, to draw up reserve lists from which the European Parliament and the Council will recruit new members of the civil service as ‘lawyer-linguists’ (function group AD).

This notice of competition and its annexes form the legally binding framework for these selection procedures.

Please see ANNEX III for the general rules governing open competitions.

Number of successful candidates sought per competition:

EPSO/AD/332/16 — ES:

8

EPSO/AD/333/16 — EL:

8

EPSO/AD/334/16 — IT:

8

EPSO/AD/335/16 — LT:

9

EPSO/AD/336/16 — MT:

9

EPSO/AD/337/16 — SV:

10

This notice covers several competitions. You cannot apply for more than one. You must make your choice when you apply online and you will not be able to change it after you have validated your online application form.

WHAT TASKS CAN I EXPECT TO PERFORM?

Lawyers-linguists recruited by the European Parliament and the Council are expected to revise legal/legislative texts in the language of the competition from at least two other languages as well as provide advice on legislative drafting.

Please see ANNEX I for more information about the typical duties to be performed.

AM I ELIGIBLE TO APPLY?

You must meet ALL of the following conditions when you validate your application:

General conditions

Enjoy full rights as a citizen of a Member State of the EU

Meet any obligations under national laws on military service

Meet the character requirements for the duties concerned

Specific conditions:

languages

Language 1: minimum level — C2 of the competition language

Language 2: minimum level — C1 in English

Language 3: minimum level — C1 in French, German, Italian, Polish or Spanish; must be different from language 1

Language 2 must be English. You must fill in your application form in your Language 2.

The original versions of the documents handled by the services concerned are drafted almost entirely in English and are used as a basis for legal-linguistic revision in the other languages.

Successful candidates recruited following these competitions will therefore mainly work with English-language documents. The other language options for language 3 reflect the operational needs of the services.

For details on language levels, see the Common European Framework of Reference for Languages (https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr)

Specific conditions:

qualifications & work experience

Please see ANNEX II for the specific qualifications required per competition.

No professional experience required

HOW WILL I BE SELECTED?

(1)    Computer-based multiple-choice question (MCQ) tests

If you validate your application form within the deadline you will be invited to sit a series of computer-based multiple choice question (MCQ) tests in one of EPSO’s accredited centres.

The computer-based MCQ tests will be organised as follows:

Tests

Language

Questions

Duration

Pass mark

Verbal reasoning

Language 1

20 questions

35 min

10/20

Numerical reasoning

Language 1

10 questions

20 min

Numerical + abstract combined: 8/20

Abstract reasoning

Language 1

10 questions

10 min

Language Comprehension

Language 2

12 questions

25 min

7/12

These tests are eliminatory and do not count towards the other tests held at the assessment centre.

Approximately seven times, but no more than eight times , the number of successful candidates sought for each competition will be invited to take the translation test.

(2)    Translation test

If you meet the eligibility requirements according to the data in your online application, and if you scored one of the highest total marks for the computer-based MCQ tests, you will be invited to sit a translation test in one of EPSO’s accredited centres.

Test

Language

Duration

Pass mark

Translation of a legal text

From language 2 into language 1

2 hours

40/80

The mark obtained for the translation test will be combined with the marks obtained in the assessment centre to give candidates their overall score.

You must score one of the highest total marks in this test to qualify for the next stage of the competition.

A maximum of four times the number of successful candidates sought for each competition will be invited to take the tests at the assessment centre.

(3)    Assessment centre

If you have scored one of the highest total marks in the translation test, you will be invited to attend an assessment centre for 1,5 days, most probably in Brussels , where you will take tests held in your language 1, 2 and 3.

Eight general competencies and the specific competencies required for this competition will be tested at the assessment centre through four tests (competency-based interview and group exercise (in your language 2), an oral presentation followed by a question and answer session relating to your job-specific competencies, including your knowledge of European Union law, in order to assess your general and specific competencies (language 1) and a summary of a text (from language 3 into language 1) as described in the following matrices:

Competency

Tests

1.

Analysis and problem solving

Oral presentation

Group exercise

2.

Communication

Oral presentation

Competency-based interview

3.

Delivering quality and results

Oral presentation

Competency-based interview

4.

Learning and development

Group exercise

Competency-based interview

5.

Prioritising and organising

Oral presentation

Group exercise

6.

Resilience

Oral presentation

Competency-based interview

7.

Working with others

Group exercise

Competency-based interview

8.

Leadership

Group exercise

Competency-based interview

Pass mark

3/10 per competency and 40/80 in total


Competency

Tests

Field-specific competencies

Oral presentation

Summary in language 1 of a text in language 3

Pass marks

20/40

30/60

4)    Reserve list

After checking candidates’ supporting documents, the selection board will draw up a reserve list for each competition of the eligible candidates who have obtained the highest overall marks following the assessment centre until the number of successful candidates sought is reached. Names will be listed alphabetically.

WHEN AND WHERE CAN I APPLY?

Apply online on the EPSO website http://jobs.eu-careers.eu by:

12 January 2017 at 12.00 (midday), CET.


ANNEX I

DUTIES

The European Union institutions recruit highly qualified lawyers, who must be able to revise European Union legal texts in the language of the competition from at least two other languages and to provide advice on legislative drafting in order to ensure the quality of drafting of European Union legal acts. The work of a lawyer-linguist involves the use of standard IT and other office-technology tools.

The lawyer-linguists follow legislative procedures throughout the process and act as advisers, checking the quality of drafting and compliance with the formal rules on the presentation of legislative texts. Furthermore, they check the linguistic and legal consistency of legislative texts (already translated and revised) in the language of the competition with the other language versions of the texts. The nature of their duties means that there is frequent contact with the various participants in the legislative procedure.

End of ANNEX I, click here to return to main text


ANNEX II

QUALIFICATIONS REQUIRED PER COMPETITION

EPSO/AD/332/16 — Spanish-language (ES) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies attested by one of the following diplomas in Spanish law:

Graduado en Derecho o Licenciado en Derecho.

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

EPSO/AD/333/16 — Greek-language (EL) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies in law in the Greek language attested by the following diploma:

Πτυχίο νομικής.

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

EPSO/AD/334/16 — Italian-language (IT) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies attested by one of the following diplomas in Italian law:

Laurea in giurisprudenza (laurea di vecchio ordinamento, laurea specialistica, laurea magistrale).

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

EPSO/AD/335/16 — Lithuanian-language (LT) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies attested by one of the following diplomas in Lithuanian law:

Teisės bakalauro ar teisės magistro diplomas arba juos atitinkantis diplomas, suteikiantis teisininko kvalifikaciją.

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

EPSO/AD/336/16 — Maltese-language (MT) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies attested by one of the following diplomas in Maltese law:

Diploma ta’ Nutar Pubbliku (N.P.)

Dottorat fil-Liġi (LL.D.)

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

EPSO/AD/337/16 — Swedish-language (SV) lawyer-linguists (AD 7)

You must have a level of education which corresponds to completed university studies in law in the Swedish language, attested by one of the following diplomas:

Juridisk universitetsutbildning på svenska: jur.kand.-examen, juristexamen eller motsvarande.

To determine whether a candidate has attained a level corresponding to completed university studies, the selection board will take into account the rules in force at the time when the diploma was awarded.

Please see ANNEX IV for examples of minimum qualifications

End of ANNEX II, click here to return to main text


ANNEX III

GENERAL RULES GOVERNING OPEN COMPETITIONS

Any reference, in the framework of selection procedures organised by EPSO, to a person of the male gender must be deemed also to constitute a reference to a person of the female gender.

TABLE OF CONTENTS

1.

WHO CAN APPLY? 9

1.1.

General competencies 9

1.2.

General conditions 10

1.3.

Specific conditions 10

1.4.

Knowledge of languages 11

2.

HOW TO APPLY? 11

2.1.

Complete the interactive tests 11

2.2.

Create an EPSO account 11

2.3.

Apply online 11

2.4.

Equal opportunities and special adjustments 12

3.

SELECTION PROCEDURE 12

3.1.

Selection board 12

3.2.

Computer-based multiple-choice question (MCQ) pre-selection tests 13

3.3.

Eligibility checks 13

3.4.

Selection based on qualifications (Talent Screener) 14

3.5.

Intermediate tests 14

3.6.

Assessment centre/phase 14

3.7.

Confirmation of eligibility 15

4.

SUCCESSFUL CANDIDATES/RECRUITMENT 15

4.1.

Reserve list 15

4.2.

Competency passport 16

5.

COMMUNICATION 16

5.1.

Communication with EPSO 16

5.2.

Communication with selection boards 16

5.3.

Data protection 16

5.4.

Access to information 16

5.5.

Automatic disclosure 17

5.6.

Information on request 17

6.

COMPLAINTS 17

6.1.

Contacting EPSO 17

6.2.

Technical issues 18

6.3.

Error in the computer-based multiple choice questions (MCQs) 18

6.4.

Requests for review 18

6.5.

Administrative complaints 19

6.6.

Judicial appeals 19

6.7.

European Ombudsman 20

6.8.

Disqualification 20

INTRODUCTION

The European Union (EU) institutions recruit officials through open competitions based on competitive examinations that ensure equal treatment and selection based on merit and give all eligible candidates the opportunity to demonstrate their abilities.

The work of selecting new officials is shared between EPSO (European Personnel Selection Office), which is responsible for all aspects of the organisation of open competitions, and selection boards, which set and approve tests, and assess candidates. The general principle underlying this system is that selection decisions should be taken independently, free from any form of undue influence.

1.   WHO CAN APPLY?

1.1.   General competencies

The EU institutions look for candidates who are talented, motivated and highly qualified in their field and who can demonstrate the following general competencies:

analysis and problem-solving: identifying the critical facts in complex issues and developing creative and practical solutions,

communication: communicating clearly and precisely both orally and in writing,

delivering quality and results: taking personal responsibility and showing initiative to deliver work to a high standard of quality within set procedures,

learning and development: developing and improving personal skills and knowledge of the organisation and its environment,

prioritising and organising: prioritising the most important tasks, working flexibly and organising their own workload efficiently,

resilience: remaining effective under a heavy workload, handling organisational frustrations positively and adapting to a changing work environment,

working with others: working cooperatively with others in teams and across organisational boundaries and respecting differences between people, and

leadership (for administrators only): managing, developing and motivating people to achieve results.

1.2.   General conditions

The following general eligibility conditions are common to all open competitions, unless specific exemptions are mentioned in the notice of competition, e.g. for countries joining the EU; candidates must:

enjoy full rights as a citizen of an EU Member State,

fulfil any obligations under laws on military service, and

meet the character requirements for the performance of the relevant duties.

The only age limit for applying for an open competition is the retirement age for EU officials laid down in the Staff Regulations (see the EPSO website: www.eu-careers.eu).

You will need to provide an official document proving your citizenship, e.g. passport or identity card, which must be valid on the closing date for applications. In general, supporting documents are required for the other two points above only at recruitment stage.

1.3.   Specific conditions

Specific conditions regarding qualifications and professional experience vary depending on the profile requested and will be set out in the notice of competition. In your application, you should include as much information as possible regarding your qualifications and professional experience (where required), so that the selection board can assess their relevance to the specified duties.

(a)

Diplomas and/or certificates: Diplomas issued in non-EU countries should be recognised by an official EU Member State body, e.g. your country’s education ministry. Allowances will be made for differences between education systems.

For post-secondary education and technical, professional or specialist training, indicate the subjects covered, the duration and whether it was full-time, part-time or an evening class.

(b)

Professional experience (if required) will be taken into account only if it is relevant to the required duties and:

constitutes genuine and effective work,

is remunerated,

involves a subordinate relationship or the supply of a service, and

subject to the following conditions:

voluntary work: if remunerated and involving similar weekly hours and duration to a regular job,

traineeships: if remunerated,

compulsory military service: completed before or after the required diploma for a period not exceeding the statutory duration in your Member State,

maternity/paternity/adoption leave: if covered by an employment contract,

doctorate: for a maximum of three years, provided the doctorate was actually obtained, and whether or not the work was remunerated, and

part-time work: calculated pro rata on the basis of the number of hours worked, e.g. half-time for six months would count as three months.

All periods of professional activity must be covered by originals or certified photocopies of:

references from former and current employer(s) stating the nature and level of duties performed, and start and end dates, with the official header and stamp of the company, and the name and signature of the person in charge, or

(if you cannot enclose references) employment contract(s) and first and last pay slips, with a detailed description of the duties performed,

(for non-salaried work, e.g. self-employed, liberal professions) invoices or order forms detailing the work performed or any other relevant official supporting documents,

(for conference interpreters where professional experience is required) documents attesting the number of days, and languages interpreted from and into, relating specifically to conference interpreting.

1.4.   Knowledge of languages

In line with the Staff Regulations, you will need at least a thorough (CEFR (1) level C1) knowledge of one official EU language and a satisfactory (CEFR level B2) knowledge of another.

Specific language requirements vary according to the profile and will be described in the notice of competition. In the case of linguist profiles in particular, knowledge of further languages may be required.

In general, no supporting documents are required to prove your knowledge of languages, except for some linguist (see Section 1.3) or specialist profiles.

2.   HOW TO APPLY?

2.1.   Complete the interactive tests

Depending on the competition you apply for, you may be asked to take an interactive self-selection questionnaire and/or self-assessment tests. These will give you an idea of the level required to pass the pre-selection tests and whether you are suited to a career in the EU institutions.

2.2.   Create an EPSO account

You can create your account through the EPSO website (www.eu-careers.eu). It is used for:

applying and tracking your application(s),

receiving communications from EPSO, and

storing personal data.

You may create only one account for all EPSO applications. You may be disqualified at any stage of the selection procedure if EPSO discovers that you have multiple accounts (see Section 6.8).

2.3.   Apply online

You must apply through the EPSO website in the language(s) specified in the notice of competition. For some fields or profiles published at the same time, you can apply for one field or profile only. This is clearly indicated in the notice of competition.

Depending on the competition, you may be asked for information on your:

diplomas/qualifications,

professional experience (if required),

motivation for applying,

knowledge of official EU languages,

specific experience and qualifications (see Section 3.4), or

special adjustments needed for taking the tests (see Section 2.4).

All general and specific eligibility conditions must be met by the deadline(s) specified in the notice of competition. By validating your application you declare on your honour that you meet the conditions. Once you have validated your application, you will no longer be able to make any changes. It is your responsibility to ensure that you complete and validate your application within the deadline.

2.4.   Equal opportunities and special adjustments

EPSO consistently applies an equal opportunities policy in its selection procedures in order to ensure equal treatment of all candidates.

EPSO takes all reasonable measures to ensure that candidates with disabilities and special needs can take part in competitions on an equal basis with other candidates.

If you have a disability or a medical condition that may hinder your ability to sit the tests, please indicate this in your application form and let us know the type of special adjustments you need. If a disability or condition develops after the deadline for applications, you must inform EPSO as soon as possible using the information indicated below.

Please note that you will have to send a certificate from your national authority or a medical certificate to EPSO in order for your request to be taken into consideration. Your supporting documents will be examined, so that reasonable accommodation can be made where required.

You will find all the information you need in your application form and on the EPSO website (www.eu-careers.eu).

For more information, please contact the EPSO-accessibility team by:

email (EPSO-accessibility@ec.europa.eu),

fax (+32 22998081), or

post:

European Personnel Selection Office (EPSO)

EPSO accessibility

Avenue de Cortenbergh/Kortenberglaan 25

1049 Bruxelles/Brussel

BELGIQUE/BELGIË

3.   SELECTION PROCEDURE

3.1.   Selection board

A selection board is appointed to compare candidates and select the best ones on the basis of their competencies, aptitudes and qualifications in the light of the requirements set out in the notice of competition. Selection boards are composed of officials, half nominated by the administration (HR services) and half by the staff committees. The names of the board members are published on the EPSO website (www.eu-careers.eu).

3.2.   Computer-based multiple-choice question (MCQ) pre-selection tests

The selection board decides on the difficulty of the MCQ tests and approves their content on the basis of proposals made by EPSO. The tests are marked by computer.

In competitions for specialist profiles, which include selection based on qualifications (see Section 3.4), MCQ tests are organised as a pre-selection phase only if the number of candidates exceeds a certain threshold. This threshold is set by the Director of EPSO as the appointing authority after the deadline for applications and is published on EPSO’s website (www.eu-careers.eu). In competitions covering several fields, it can vary from one field to another. Where the number of candidates remains below the threshold, the MCQ tests will be held during the assessment centre/phase.

Depending on the profile, the MCQ may cover:

verbal reasoning: to assess your ability to think logically and understand verbal information,

numerical reasoning: to assess your ability to think logically and understand numerical information,

abstract reasoning: to assess your ability to think logically and understand relations between concepts involving no linguistic, spatial or numerical elements,

situational judgment: to assess your typical behaviour in a working context,

language skills, and

specific professional skills.

Unless instructed otherwise, you must book an appointment for the MCQ tests following the instructions in your EPSO account and on the EPSO website (www.eu-careers.eu).

You will normally be offered several dates on which you can sit the tests, in various locations. The booking and testing periods are limited. Failure to book or to sit the tests will disqualify you from the competition (see Section 6.8).

3.3.   Eligibility checks

EPSO checks whether you, according to the information given in your application, meet the general eligibility conditions laid down in the notice of competition. The selection board checks compliance with the specific eligibility conditions. The information given in your application will be examined against your supporting documents at a later stage (unless otherwise stated in the notice of competition). Candidates who do not meet all the eligibility conditions indicated in the notice of competition will be excluded.

If the competition includes MCQ pre-selection tests (see Section 3.2), the eligibility checks take place after those tests are completed, unless otherwise stated.

The number of candidates to be invited to the next stage of the selection process is determined either in the notice of competition or by the Director of EPSO acting as appointing authority.

If the MCQ tests are organised upfront, the files of the candidates will be checked for eligibility in descending order of the marks obtained until the number of eligible candidates reaches a certain threshold defined for each field by EPSO acting as appointing authority. The other files will not be checked.

If the computer-based MCQ tests are not organised upfront, the files of all candidates will be checked for eligibility.

Where candidates tie for the last available place, they will both/all be invited. The applications of the candidates below the threshold will not be examined.

3.4.   Selection based of qualifications (Talent Screener)

For most specialist profiles, you have to go through a ‘Talent Screener’ phase designed to select the candidates whose qualifications, in particular diplomas and professional experience, best match the required duties.

All candidates in a competition answer the same set of questions in the ‘Talent Screener’ section of the application form. In this way, the selection board can carry out an objective assessment of the comparative merits of all candidates in a structured way.

The Talent Screener phase comes after the eligibility checks, unless otherwise stated in the notice of competition. The selection board assesses only those candidates who satisfy all eligibility conditions. Its assessment is made solely on the basis of your responses to the Talent Screener questions. You should therefore include all relevant information here, even if it is already mentioned in other sections of your application form.

The selection board first decides on a weighting (from 1 to 3) for each question according to its importance and then awards 0 to 4 points for each of your answers. The points are multiplied by the weighting for each question and added up.

The number of candidates with the highest point totals go through to the next stage. The number of candidates is specified in the notice of competition and published on EPSO’s website. Candidates tying for the last available place will both/all go through.

3.5.   Intermediate tests

The content of these tests is validated by the selection board. Depending on the competition, they may include:

e-tray: a computer-based test where you are asked to answer a number of questions using documentation provided in an email inbox,

preliminary interpreting test: involving the simultaneous interpretation of a recorded speech, and possibly using audiovisual material,

interpreting tests: consecutive and simultaneous interpreting tests,

remote interview: to assess your specific competencies in the field and/or your ability to communicate orally in a given language,

preliminary translation tests: translation into the main competition language of a text drafted in your other chosen language(s), and/or

language comprehension tests comprising multiple-choice questions.

3.6.   Assessment centre/phase

The assessment centre/phase is normally held in Brussels or Luxembourg and may take place over one or more days. In order to receive a competency passport and be eligible for the reserve list, you must participate in all tests. Both your general competencies (see Section 1.1) and specific competencies (relating to the duties in question) will be tested.

The content of the assessment centre/phase tests is validated by the selection board. Depending on the competition, they may include:

case study: a written test based on a relevant scenario, where you must react or solve various problems relying solely on the material provided,

oral presentation: an individual test of analysis and presentation, where you must come up with a proposal to address a fictitious work-related problem. After analysing the documentation provided, you have to present your ideas to a small group of people,

competency-based interview(s): an individual exercise designed to obtain, in a structured way, relevant information about your general and/or (in the case of specialist competitions) specific skills on the basis of past experience,

group exercise: after absorbing a certain amount of information on your own, you are put in a group with several other participants to discuss your conclusions and reach a collective decision,

e-tray: a computer-based test in which you are asked to answer a number of questions using documentation provided in an email inbox,

practical language tests,

other exercises to test for specific skills,

verbal, numerical, abstract reasoning and situational judgment tests (if not taken at the pre-selection stage).

3.7.   Confirmation of eligibility

Your eligibility will be confirmed against your supporting documents before you are placed on the reserve list (see 4.1). The list is established by checking the eligibility of candidates in descending order of merit based on their scores following the assessment centre/phase, until the required number of successful candidates is reached. The files of candidates below this threshold are not examined.

We will inform you what supporting documents you need to provide and when. If you are invited to an assessment centre/phase in Brussels, you will normally have to bring your original documents that will be scanned and returned to you on the very same day. For assessment centre/phase tests in another location, full instructions will be sent with the invitation.

If the information given in your application is not supported by the appropriate documents, you may be disqualified from the competition. You may be asked for additional information or documents at any stage of the procedure.

4.   SUCCESSFUL CANDIDATES/RECRUITMENT

4.1.   Reserve list

The aim of a competition is not to fill a specific post, but to set up a database (‘reserve list’) from which the EU institutions may recruit future officials.

The selection board draws up a reserve list containing the names of the eligible candidates who obtained the highest scores. The number of successful candidates sought is determined in the notice of competition. Where candidates tie for the last available place, they will both/all be included on the list. The list is then sent to the EU institutions. Inclusion on a reserve list does not mean you have any right to or guarantee of recruitment.

The reserve list and its expiry date are published in the Official Journal of the European Union. The validity of the list may be extended in some cases. Any decision to extend a list will be published only on the EPSO website.

Successful candidates may request that their name is not published in the Official Journal. This request must reach EPSO no later than 10 calendar days after the date on which candidates are notified of their results via their EPSO account.

4.2.   Competency passport

All candidates who complete all assessment centre/phase tests and are not disqualified (see Section 6.8) will receive a ‘competency passport’ providing quantitative and qualitative feedback on their performance at the assessment centre/phase.

The competency passports of successful candidates will be made available to the EU institutions for recruitment procedures and future career development.

5.   COMMUNICATION

5.1.   Communication with EPSO

You should consult your EPSO account at least twice a week to keep track of your progress during the competition. If you are prevented from doing so because of a technical problem with the EPSO website, you must notify us immediately via the ‘contact us’ section of the EPSO website (www.eu-careers.eu).

We reserve the right not to supply information that is already clearly stated in the notice of competition, its annexes and on the EPSO website, including under ‘frequently asked questions’.

In all correspondence relating to an application, please mention your name as given in your application, your application number and the reference number of the selection procedure.

EPSO applies the principles of the code of good administrative behaviour http://ec.europa.eu/transparency/code/index_en.htm (as published in the Official Journal). Accordingly, we reserve the right to cease any improper (i.e. repetitive, abusive and/or irrelevant) correspondence.

5.2.   Communication with selection boards

To ensure the selection board’s independence, it is strictly forbidden for anyone outside the board, including candidates, to attempt to contact any of its members, except in the context of tests which require direct interaction between the candidates and the board.

Candidates who wish to state their case or assert their rights must do so in writing, addressing their correspondence intended for a selection board to EPSO, which will pass it on to the board. Any direct or indirect intervention by candidates that does not comply with these procedures is forbidden and may result in disqualification from the competition.

The existence of a family relationship between a candidate and a selection board member, in particular, gives rise to a conflict of interest. Selection boards are asked to declare any such situations to EPSO immediately when they become aware of them. EPSO will evaluate each case individually and take the appropriate measures. The non-respect of the abovementioned rules could make selection board members liable to disciplinary action and result in disqualification from the competition for candidates (see Section 6.8).

5.3.   Data protection

EPSO guarantees the confidentiality and security of candidates’ personal data in line with EU legislation on the protection of personal data. Anonymised test data may be used for scientific research. More information can be found in the data protection privacy statement in your EPSO account.

5.4.   Access to information

Candidates have specific rights of access to certain personal information, granted in the light of the obligation to state reasons, in order to allow for an appeal if a rejection decision is not well-founded.

This obligation to state reasons must be balanced with the confidentiality of the selection board proceedings, which ensures independence and objectivity. As a result, attitudes adopted by individual members of selection boards or comparative assessments of candidates cannot be disclosed.

These rights are specific to candidates in an open competition and legislation on public access to documents may not give rise to rights other than those specified in this section.

5.5.   Automatic disclosure

You will automatically receive the following information via your EPSO account after each stage of the selection process:

MCQ tests: your results and a grid with your answers and the correct answers by reference number/letter. Access to the text of the questions and answers is explicitly excluded,

eligibility: whether you were admitted; if not, the eligibility conditions that were not met,

Talent Screener: your results and a grid with the question weightings, the points awarded for your answers and your total score,

preliminary tests: your results,

intermediate tests: your results,

assessment centre/phase: your results and your competency passport showing your overall marks for each competency and the selection board’s comments.

As a rule, EPSO does not communicate to candidates any source texts or test assignments, as these are intended for re-use in future competitions. For certain tests, however, it may exceptionally publish the source texts or assignments on its website if:

the tests have been completed,

the results have been established and communicated to candidates, and

the source texts/assignments are not intended for re-use in future competitions.

5.6.   Information on request

You may request an uncorrected copy of your answers in written tests where the content is not intended for re-use in future competitions. This explicitly excludes answers to case studies.

Your corrected answer papers and the details of the marking, in particular, are covered by the secrecy of selection board proceedings and will not be disclosed.

EPSO endeavours to make as much information available to candidates as possible, in accordance with the obligation to state reasons, the confidential nature of selection board proceedings and the rules on the protection of personal data. All requests for information will be evaluated in light of these obligations.

Any requests for information should be submitted via the ‘contact us’ section of the EPSO website (www.eu-careers.eu) within 10 calendar days of the day your results were published in your EPSO account.

6.   COMPLAINTS

6.1.   Contacting EPSO

If, at any stage of the selection procedure, you encounter a serious technical or organisational problem, in order to allow us to investigate the issue and take corrective measures, please inform EPSO immediately:

preferably via the online contact form on the EPSO website (www.eu-careers.eu — see ‘contact us’), or

by post:

European Personnel Selection Office (EPSO)

Avenue de Cortenbergh/Kortenberglaan 25

1049 Bruxelles/Brussel

BELGIQUE/BELGIË

In all correspondence, please mention your name (as given in your application), your application number and the reference number of the selection procedure.

6.2.   Technical issues

For problems occurring outside test centres (e.g. concerning the application or booking process), please contact EPSO (see Section 6.1) with a brief description of the problem.

If the problem occurs at a test centre, please:

alert the invigilators and ask them to record your complaint in writing, and

contact EPSO (see Section 6.1) with a brief description of the problem.

6.3.   Error in the computer-based multiple choice questions (MCQs)

The MCQ database is subject to permanent in-depth quality control by EPSO and selection boards.

If you believe that an error in one or more of the MCQs affected your ability to answer, you are entitled to ask for the question(s) to be reviewed by the selection board (under the ‘neutralisation’ procedure).

The selection board may decide to cancel the question containing the error and to redistribute the points among the remaining questions of the test. Only those candidates who received that question will be affected by the recalculation. The marking of the tests remains as indicated in the notice of competition.

Arrangements for complaints are as follows:

procedure: please contact EPSO (see Section 6.1) only via the online contact form,

deadline: within 10 calendar days of the date of your computer-based tests,

reference:‘complaint procedure’,

additional information: describe what the question was about (content) in order to identify the question(s) concerned, and explain the nature of the alleged error as clearly as possible.

Any complaints merely pointing out alleged issues of translation, for example, without any further details will not be accepted.

Requests received after the deadline or that do not clearly describe the contested question(s) and alleged error will not be taken into account.

6.4.   Requests for review

You can request a review of any decision taken by the selection board or EPSO that establishes your results and/or determines whether you can proceed to the next stage of the competition or are excluded.

Requests for review may be based on:

a material irregularity in the competition process, and/or

non-compliance, by the selection board or EPSO, with the Staff Regulations, the notice of competition, its annexes and/or case law.

Please note that you are not allowed to challenge the validity of the selection board’s assessment of the quality of your performance in a test or the relevance of your qualifications and professional experience. This assessment is a value judgment made by the board and your disagreement with the board’s evaluation of your tests, experience and/or qualifications does not prove that it has made an error. Requests for review submitted on this basis will not lead to a positive outcome.

Arrangements for requests for review are as follows:

procedure: please contact EPSO (see section 6.1);

deadline: within 10 calendar days of the date on which the contested decision was published in your EPSO account;

reference:‘request for review’;

additional information: indicate clearly the decision you wish to contest and on what grounds.

You will receive an acknowledgment of receipt within 15 working days. Depending on the contested decision, either the selection board or EPSO will analyse your request and you will receive a reasoned reply as soon as possible.

If the outcome is positive, you will be re-entered in the selection process at the stage at which you were excluded.

6.5.   Administrative complaints

As a candidate in an open competition, you have the right to address an administrative complaint to the Director of EPSO acting as the appointing authority.

You may submit a complaint against a decision, or lack thereof, that directly and immediately affects your legal status as a candidate, only if the rules governing the selection procedure have clearly been infringed. The Director of EPSO cannot overturn a value judgment made by a selection board (see section 6.4).

Arrangements for administrative complaints are as follows:

procedure: please contact EPSO (see section 6.1);

deadline: within three months of notification of the contested decision or of the date by which a decision should have been made;

reference:‘complaint procedure’.

6.6.   Judicial appeals

As a candidate in an open competition, you have the right to submit a judicial appeal to the General Court.

If you wish to appeal against a decision taken by EPSO, you must first make an administrative complaint (see section 6.5).

Arrangements for judicial appeals are as follows:

procedure: please consult the website of the General Court (http://curia.europa.eu/jcms/).

6.7.   European Ombudsman

All EU citizens and residents can make a complaint to the European Ombudsman.

Before you submit a complaint to the Ombudsman, you must first make the appropriate administrative approaches to the institutions and bodies concerned (see sections 6.1-6.5).

Making a complaint to the Ombudsman does not extend the deadlines for lodging administrative complaints or judicial appeals.

Arrangements for complaints to the Ombudsman are as follows:

procedure: please consult the website of the European Ombudsman (http://www.ombudsman.europa.eu/).

6.8.   Disqualification

You may be disqualified at any stage in the selection procedure if EPSO finds that you have:

created more than one EPSO account;

applied to incompatible fields or profiles (see section 2.3);

made false or unsupported declarations;

failed to book or sit your tests;

cheated during the tests;

attempted to contact a member of the selection board in an unauthorised manner;

failed to inform EPSO of a possible conflict of interests with a selection board member;

submitted your application in a language other than that/those specified in the notice of competition; and/or

signed or written a distinctive mark on anonymously marked written or practical tests.

Candidates for recruitment by the EU institutions must show the highest possible integrity. Fraud or attempted fraud may render you liable to penalty and compromise your eligibility for future competitions.

End of ANNEX III, click here to return to main text


(1)  Common European Framework of Reference for Languages; https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr


ANNEX IV

EXAMPLES OF MINIMUM QUALIFICATIONS CORRESPONDING, IN PRINCIPLE, TO THOSE REQUIRED BY THE NOTICES OF COMPETITION

 

AST-SC 1 to AST-SC 6

AST 1 to AST 7

AST 3 to AST 11

AD 5 to AD 16

COUNTRY

Secondary education (giving access to post-secondary education)  (1)

Post-secondary education (non-university higher education course or short university course lasting at least two years)  (1)

University-level education (lasting at least three years)  (2)

University-level education (four years or more)  (2)

Belgique — België — Belgien

Certificat de l’enseignement secondaire supérieur (CESS)/Diploma secundair onderwijs

Diplôme d’aptitude à accéder à l’enseignement supérieur (DAES)/

Getuigschrift van hoger secundair onderwijs

Diplôme d’enseignement professionnel

Getuigschrift van het beroepssecundair onderwijs

Candidature — Kandidaat

Graduat — Gegradueerde

Bachelor/Professioneel gerichte Bachelor

Bachelor académique (180 crédits)

Academisch gerichte Bachelor (180 ECTS)

Licence/Licentiaat

Master

Diplôme d’études approfondies (DEA)

Diplôme d’études spécialisées (DES)

Diplôme d’études supérieures spécialisées (DESS)

Gediplomeerde in de Voortgezette Studies (GVS)

Gediplomeerde in de Gespecialiseerde Studies (GGS)

Gediplomeerde in de Aanvullende Studies (GAS)

Agrégation/Aggregaat

Ingénieur industriel/Industrieel ingenieur

Doctorat/Doctoraal diploma

България

Диплома за завършено средно образование

Специалист по …

 

Диплома за висше образование

Бакалавър

Магистър

Česká republika

Vysvědčení o maturitní zkoušce

Vysvědčení o absolutoriu (Absolutorium) + diplomovaný specialista (DiS.)

Diplom o ukončení

bakalářského studia (Bakalář)

Diplom o ukončení vysokoškolského studia

Magistr

Doktor

Danmark

Bevis for:

Studentereksamen

Højere Forberedelseseksamen (HF)

Højere Handelseksamen (HHX)

Højere Afgangseksamen (HA)

Bac pro: Bevis for Højere Teknisk Eksamen (HTX)

Videregående uddannelser

= Bevis for = Eksamensbevis som (erhversakademiuddannelse AK)

Bachelorgrad (BA or BS)

Professionsbachelorgrad

Diplomingeniør

Kandidatgrad/Candidatus

Master/Magistergrad (mag.art)

Licenciatgrad

ph.d.-grad

Deutschland

Abitur/Zeugnis der allgemeinen Hochschulreife

Fachabitur/Zeugnis der Fachhochschulreife

 

Fachhochschulabschluss

Bachelor

Hochschulabschluss/ Fachhochschulabschluss/ Master

Magister Artium/Magistra Artium

Staatsexamen/Diplom

Erstes Juristisches Staatsexamen

Doktorgrad

Eesti

Gümnaasiumi lõputunnistus + riigieksamitunnistus

Lõputunnistus kutsekeskhariduse omandamise kohta

Tunnistus keskhariduse baasil kutsekeskhariduse omandamise kohta

Bakalaureusekraad (min 120 ainepunkti)

Bakalaureusekraad (< 160 ainepunkti)

Rakenduskõrghariduse diplom

Bakalaureusekraad (160 ainepunkti)

Magistrikraad

Arstikraad

Hambaarstikraad

Loomaarstikraad

Filosoofiadoktor

Doktorikraad (120–160 ainepunkti)

Éire/Ireland

Ardteistiméireacht Grád D3 i 5 ábhar

Leaving Certificate Grade D3 in 5 subjects

Gairmchlár na hArdteistiméireachta (GCAT)

Leaving Certificate Vocational Programme (LCVP)

Teastas Náisiúnta

National Certificate

Céim bhaitsileara

Ordinary bachelor degree

Dioplóma naisiunta (ND, Dip.)

National diploma (ND, Dip.)

Dámhachtain Ardteastas Ardoideachais (120 ECTS)

Higher Certificate (120 ECTS)

Céim onorach bhaitsileara (3 bliana/180 ECTS) (BA, B.Sc, B.Eng)

Honours bachelor degree (3 years/180 ECTS) (BA, B.Sc, B.Eng)

Céim onorach bhaitsileara (4 bliana/240 ECTS)

Honours bachelor degree (4 years/240 ECTS) Céim ollscoile

University degree

Céim mhaistir (60-120 ECTS)

Master’s degree (60-120 ECTS)

Céim dochtura

Doctorate

Ελλάδα

Απολυτήριο Γενικού Λυκείου Απολυτήριο Κλασικού Λυκείου

Απολυτήριο Τεχνικού -

Επαγγελματικού Λυκείου

Απολυτήριο Ενιαίου Πολυκλαδικού Λυκείου

Απολυτήριο Ενιαίου Λυκείου Απολυτήριο Τεχνολογικού

Επαγγελματικού Εκπαιδευτηρίου

Δίπλωμα επαγγελματικής κατάρτισης (I.Ε.Κ.)

 

Πτυχίο (ΑΕΙ πανεπιστημίου, πολυτεχνείου, ΤΕΙ)

Μεταπτυχιακό Δίπλωμα Ειδίκευσης (2ος κύκλος)

Διδακτορικό Δίπλωμα (3ος κύκλος)

España

Bachillerato + Curso de Orientación Universitaria (COU)

Bachillerato

BUP

Diploma de Técnico especialista

FP grado superior (Técnico superior)

Diplomado/ Ingeniero técnico

Licenciatura

Máster

Ingeniero

Título de Doctor

France

Baccalauréat

Diplôme d’accès aux études universitaires (DAEU)

Brevet de technicien

Diplôme d’études universitaires générales (DEUG)

Brevet de technicien supérieur (BTS)

Diplôme universitaire de technologie (DUT)

Diplôme d’études universitaires scientifiques et techniques (DEUST)

Licence

Maîtrise

Maîtrise des sciences et techniques (MST), maîtrise des sciences de gestion (MSG), diplôme d’études supérieures techniques (DEST), diplôme de recherche technologique (DRT), diplôme d’études supérieures spécialisées (DESS), diplôme d’études approfondies (DEA), master 1, master 2 professionnel, master 2 recherche

Diplôme des grandes écoles

Diplôme d’ingénieur

Doctorat

Italia

Diploma di maturità (vecchio ordinamento)

Perito ragioniere

Diploma di superamento dell’esame di Stato conclusivo dei corsi di studio di istruzione secondaria superiore

Diploma universitario (DU)

Certificato di specializzazione tecnica superiore/

Attestato di competenza (4 semestri)

Diploma di laurea — L (breve)

Diploma di laurea (DL)

Laurea specialistica (LS)

Master di I livello

Dottorato di ricerca (DR)

Κύπρος

Απολυτήριο

Δίπλωμα = Programmes offered by Public/Private Schools of Higher Education (for the latter accreditation is compulsory)

Higher Diploma

 

Πανεπιστημιακό Πτυχίο/Bachelor

Master

Doctorat

Latvija

Atestāts par vispārējo vidējo izglītību

Diploms par profesionālo vidējo izglītību

Diploms par pirmā līmeņa profesionālo augstāko izglītību

Bakalaura diploms (min. 120 kredīti)

Bakalaura diploms (160 kredīti)

Profesionālā bakalaura diploms

Maģistra diploms

Profesionālā maģistra diploms

Doktora grāds

Lietuva

Brandos atestatas

Aukštojo mokslo diplomas

Aukštesniojo mokslo diplomas

Profesinio bakalauro diplomas

Aukštojo mokslo diplomas

Aukštojo mokslo diplomas

Bakalauro diplomas

Magistro diplomas

Daktaro diplomas

Meno licenciato diplomas

Luxembourg

Diplôme de fin d’études secondaires et techniques

BTS

Brevet de maîtrise

Brevet de technicien supérieur

Diplôme de premier cycle universitaire (DPCU)

Diplôme universitaire de technologie (DUT)

Bachelor

Diplôme d’ingénieur technicien

Master

Diplôme d’ingénieur industriel

DESS en droit européen

Magyarország

Gimnáziumi érettségi bizonyítvány

Szakközépiskolai érettségi-képesítő

bizonyítvány

Felsőfokú szakképesítést igazoló bizonyítvány (Higher Vocational Programme)

Főiskolai oklevél

Alapfokozat (Bachelor degree 180 credits)

Egyetemi oklevél

Alapfokozat (Bachelor degree 240 credits)

Mesterfokozat (Master degree)

(Osztatlan mesterképzés)

Doktori fokozat

Malta

Advanced Matriculation or GCE Advanced level in 3 subjects (2 of them grade C or higher)

Matriculation certificate (2 subjects at Advanced level and 4 at Intermediate level including Systems of Knowledge with overall grade A-C) + Passes in the Secondary Education Certificate examination at Grade 5

2 A Levels (passes A-C) + a number of subjects at Ordinary level, or equivalent

MCAST diplomas/certificates

Higher National Diploma

Bachelor’s degree

Bachelor’s degree

Master of Arts

Doctorate

Nederland

Diploma VWO

Diploma staatsexamen (2 diploma’s)

Diploma staatsexamen voorbereidend wetenschappelijk onderwijs

(Diploma staatsexamen VWO)

Diploma staatsexamen hoger algemeen voortgezet onderwijs (Diploma staatsexamen HAVO)

Kandidaatsexamen

Associate degree (AD)

Bachelor (WO)

HBO bachelor degree

Baccalaureus of ‘Ingenieur’

HBO/WO Master’s degree

Doctoraal examen/Doctoraat

Österreich

Matura/Reifeprüfung

Reife- und Diplomprüfung

Berufsreifeprüfung

Kollegdiplom/ Akademiediplom

Fachhochschuldiplom/Bakkalaureus/Bakkalaurea

Universitätsdiplom/ Fachhochschuldiplom/

Magister/Magistra

Master

Diplomprüfung, Diplom-Ingenieur

Magisterprüfungszeugnis Rigorosenzeugnis

Doktortitel

Polska

Świadectwo dojrzałości

Świadectwo ukończenia liceum ogólnokształcącego

Dyplom ukończenia kolegium nauczycielskiego

Świadectwo ukończenia szkoły policealnej

Licencjat/Inżynier

Magister/Magister inżynier

Dyplom doktora

Portugal

Diploma de Ensino Secundário/

Certificado de Habilitações do Ensino Secundário

 

Bacharel Licenciado

Licenciado

Mestre

Doutorado

Republika Hrvatska

Svjedodžba o državnoj maturi

Svjedodžba o završnom ispitu

Stručni pristupnik/pristupnica

Baccalaureus/Baccalaurea (sveučilišni prvostupnik/prvostupnica)

Baccalaureus/Baccalaurea (sveučilišni prvostupnik/prvostupnica)

Stručni specijalist

Magistar struke

Magistar inženjer/magistrica inženjerka (mag. ing)

Doktor struke

Doktor umjetnosti

România

Diplomă de bacalaureat

Diplomă de absolvire

(Colegiu universitar)

învățământ preuniversitar

Diplomă de licenţă

Diplomă de licenţă

Diplomă de inginer

Diplomă de urbanist

Diplomă de master

Certificat de atestare (studii academice postuniversitare)

Diplomă de doctor

Slovenija

Maturitetno spričevalo

(spričevalo o poklicni maturi)

(spričevalo o zaključnem izpitu)

Diploma višje strokovne šole

Diploma o pridobljeni visoki strokovni izobrazbi

Univerzitetna diploma/magisterij/specializacija/doktorat

Slovensko

vysvedčenie o maturitnej skúške

absolventský diplom

diplom o ukončení bakalárskeho štúdia (bakalár)

diplom o ukončení vysokoškolského štúdia

bakalár (Bc.)

magister

magister/inžinier

ArtD

Suomi/Finland

Ylioppilastutkinto tai peruskoulu + kolmen vuoden ammatillinen koulutus — Studentexamen eller grundskola + treårig yrkesinriktad utbildning

(Betyg över avlagd yrkesexamen på andra stadiet)

Todistus yhdistelmäopinnoista

(Betyg över kombinationsstudier)

Ammatillinen opistoasteen tutkinto — Yrkesexamen på institutnivå

Kandidaatin tutkinto — Kandidatexamen/ Ammattikorkeakoulututkinto —

Yrkeshögskoleexamen (min. 120 opintoviikkoa — studieveckor)

Maisterin tutkinto — Magisterexamen/

Ammattikorkeakoulututkinto —

Yrkeshögskoleexamen (min. 160 opintoviikkoa — studieveckor)

Tohtorin tutkinto (Doktorsexamen) joko 4 vuotta tai 2 vuotta lisensiaatin tutkinnon jälkeen — antingen 4 år eller 2 år efter licentiatexamen

Lisensiaatti/Licentiat

Sverige

Slutbetyg från gymnasieskolan

(3-årig gymnasial utbildning)

Högskoleexamen (80 poäng)

Högskoleexamen, 2 år, 120 högskolepoäng

Yrkeshögskoleexamen/Kvalificerad yrkeshögskoleexamen, 1–3 år

Kandidatexamen (akademisk examen omfattande minst 120 poäng, varav 60 poäng fördjupade studier i ett ämne + uppsats motsvarande 10 poäng)

Meriter på grundnivå:

Kandidatexamen, 3 år, 180 högskolepoäng (Bachelor)

Magisterexamen (akademisk examen omfattande minst 160 poäng, varav 80 poäng fördjupade studier i ett ämne + uppsats motsvarande 20 poäng eller två uppsatser motsvarande 10 poäng vardera)

Licentiatexamen

Doktorsexamen

Meriter på avancerad nivå:

Magisterexamen, 1 år, 60 högskolepoäng

Masterexamen, 2 år, 120 högskolepoäng

Meriter på forskarnivå:

Licentiatexamen, 2 år, 120 högskolepoäng

Doktorsexamen, 4 år, 240 högskolepoäng

United Kingdom

General Certificate of Education Advanced level — 2 passes or equivalent (grades A to E)

BTEC National Diploma

General National Vocational Qualification (GNVQ), advanced level

Advanced Vocational Certificate of Education, A level (VCE A level)

Higher National Diploma/Certificate (BTEC)/SCOTVEC

Diploma of Higher Education (DipHE)

National Vocational Qualifications (NVQ)

Scottish Vocational Qualifications (SVQ) level 4

(Honours) Bachelor degree

NB: Master’s degree in Scotland

Honours Bachelor degree

Master’s degree (MA, MB, MEng, MPhil, MSc)

Doctorate

End of ANNEX IV, click here to return to main text


(1)  Access to the AST-SC and AST function groups may be subject to the additional requirement of having appropriate professional experience of at least three years.

(2)  Access to grades AD 6 to AD 16 is subject to the additional requirement of having appropriate professional experience of at least one year.