30.6.2010

Official Journal of the European Union

C 172/1

REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT

SECTION I: EUROPEAN PARLIAMENT

FINANCIAL YEAR 2009

2010/C 172/01

CONTENTS

INTRODUCTION

I.	FINANCIAL MANAGEMENT IN GENERAL

Revenue

B.	Initial budget and amending budgets

C.	Commitments and payments

D.	Carryovers from 2009 to 2010

E.	Carryovers from 2008 to 2009

F.	Appropriations from assigned revenue

G.	Cancellations

Transfers

H.1.	Transfers of provisional appropriations from reserves (Title 10)

H.2.	Transfers from other sources

II.	FINANCIAL MANAGEMENT BY CHAPTER

A.	Chapter 10 (Members of the institution)

B.	Chapter 12 (Officials and temporary staff)

C.	Chapter 14 (Other staff and outside services)

D.	Chapter 16 (Other expenditure relating to persons working with the institution)

E.	Chapter 20 (Buildings and associated costs)

F.	Chapter 21 (Data processing, equipment and movable property)

G.	Chapter 23 (Current administrative expenditure)

H.	Chapter 30 (Meetings and conferences)

I.	Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)

J.	Chapter 40 (Expenditure relating to certain institutions and bodies)

K.	Chapter 42 (Expenditure relating to parliamentary assistants)

L.	Title 10 (Other expenditure)

III.	2009 OBJECTIVES AND RESULTS

A.	2009 European elections and communication activities

B.	Implementation of the new statutes for Members and assistants

C.	Restructuring and consolidating Parliament's Secretaruat

D.	Preparations for implementation of the Lisbon Treaty

ANNEXES

ANNEX I —

Overview of C Transfers

ANNEX II —

Overview of P Transfers

ANNEX III —

Implementation of 2009 Appropriations

INTRODUCTION

This report analyses the European Parliament's budgetary and financial management during financial year 2009. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (in Parts I and II) and gives a overview of the results achieved as against the objectives set for 2009 (in Part III).

The report has been drawn up in accordance with Article 122 of Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities (1) (hereinafter ‘Financial Regulation’), Article 185 of Commission Regulation (EC, Euratom) No 2342/2002 of 23 December 2002 laying down detailed rules for the implementation of Council Regulation (EC, Euratom) No 1605/2002 on the Financial Regulation applicable to the general budget of the European Communities (2) (hereinafter ‘Implementing Rules’) and Article 13(2) of the Internal Rules on the implementation of the European Parliament's budget (3). The analysis is based on the provisional accounts, as established by the Accounting Officer.

I. FINANCIAL MANAGEMENT IN GENERAL

2009 was the third financial year covered by the multiannual financial framework for 2007-2013 (4). Parliament's final appropriations totalled EUR 1 529 970 930, accounting for 19,67 % of the EU's total administrative expenditure (heading V). Table 1 below provides an overview of implementation of Parliament's budget in financial year 2009.

Table 1

Use of 2009 appropriations

Appropriation type	2009 appropriations (EUR or %)
2009 appropriations
Initial appropriations	1 529 970 930
Amending budget	—
Final appropriations	1 529 970 930
Final appropriations in 2009
Commitments	1 417 629 732
as a % of final appropriations	93 %
Payments	1 237 363 909
as a % of commitments	87 %
Carryovers from 2009 to 2010
Automatic carryovers to 2010 (5)	180 265 823
as a % of final appropriations	12 %
as a % of commitments	13 %
Non-automatic carryovers (uncommitted appropriations carried over to 2010) (6)	10 100 000
as a % of final appropriations	0,7 %
Cancellations
Appropriations cancelled	102 241 198
as a % of final appropriations	7 %
Carryovers from 2008 to 2009
Automatic carryovers to 2009 (5)	196 133 738
Payments against those carryovers	179 641 279
as a % of carryovers	92 %
Amount cancelled	16 492 459
Non-automatic carryovers to 2009 (6)	8 315 729
Payments against those carryovers	6 245 140
as a % of carryovers	75 %
Appropriations from assigned revenue in 2009
Appropriations from assigned revenue in 2009	27 576 932
Commitments	12 196 620
as a % of appropriations from assigned revenue	44 %
Payments	9 045 904
as a % of commitments against assigned revenue	74 %
Available appropriations from assigned revenue in 2009	15 380 312
Appropriations from assigned revenue carried over to 2010
Appropriations from assigned revenue carried over to 2010	20 637 870
Appropriations from assigned revenue carried over to 2009
Appropriations from assigned revenue carried over to 2009	36 808 922
Commitments	36 024 461
Payments	33 779 036
as a % of commitments	94 %

A. Revenue

4.	Revenue entered in the accounts as at 31 December 2009 totalled EUR 141 250 059 and included EUR 27 576 932 of assigned revenue.

B. Initial budget and amending budgets

5.	Authorised appropriations in Parliament’s initial budget for 2009 totalled EUR 1 529 970 930, representing a 5 % increase over the 2008 budget (EUR 1 452 517 167). There were no amending budgets in 2009.

C. Commitments and payments

6.	Commitments totalled EUR 1 417 629 732, accounting for 93 % of final appropriations (2008: 97 %). Payments totalled EUR 1 237 363 909, accounting for 87 % of commitments entered into (2008: 86 %).

D. Carryovers from 2009 to 2010

Automatic carryovers to financial year 2010 totalled EUR 180 265 823, accounting for 13 % of the total appropriations committed (2008: 14 %). Uncommitted appropriations at year-end that were carried forward to financial year 2010 (non-automatic carryovers) totalled EUR 10 100 000 — accounting for 0,7 % of final appropriations (2008: 0,6 %) — and were used for the purposes set out in Table 2.

Table 2

Purpose of non-automatic carryovers to 2010

(EUR)
Heading	Purpose	Amount
2003 (Acquisition of immovable property)	Acquisition of the Millenaris Building in Budapest	9 100 000
2008 (Other expenditure on buildings)	Other costs relating to the purchase of the Millenaris Building in Budapest	1 000 000
Total		10 100 000

E. Carryovers from 2008 to 2009

Automatic carryovers to 2009 totalled EUR 196 133 738. Payments against those carryovers stood at EUR 179 641 279 (92 %, as against 87 % in 2008). The amount cancelled was therefore EUR 16 492 459.

The bulk of the cancellations was made against:

—	Article 140 (Other staff and externals) (EUR 1 951 791),

—	Article 200 (Buildings) (EUR 6 342 651),

—	Article 202 (Expenditure on buildings) (EUR 1 362 024),

—	Article 324 (Production and dissemination) (EUR 2 115 023).

The cancellations were necessary for the following main reasons:

Article	Main reasons for cancellations
Article 140 (Other staff and externals)	Less use made of conference interpreters than expected, owing mainly to the lower volume of parliamentary business in election years.
Article 200 (Buildings)	STR: cancellation of the provision for waste collection tax (EUR 1,2 m). LUX: earthworks and studies for the KAD extension, with work worth EUR 2,7 m not being carried out as a result of major delays caused by unforeseen soil decontamination work. BRU: works at the security control centre. Delays in the works resulted in EUR 1,05 m not being used.
Article 202 (Expenditure on buildings)	The main cancellations were made against the items covering cleaning and maintenance (EUR 676 556), energy consumption (EUR 367 298) and security and surveillance of buildings (EUR 314 296).
Article 324 (Production and dissemination)	The main cancellations were made against the items covering expenditure on publication, information and participation in public events (EUR 703 498), the Euroscola programme (EUR 484 654) and audiovisual expenditure (EUR 446 162).

9.	Non-automatic carryovers to 2009 totalled EUR 8 315 729 and concerned Item 3243 (Visitors Centre) and Article 214 (Technical equipment and installations).

F. Appropriations from assigned revenue

10.

Assigned revenue made available in 2009 totalled EUR 27 576 932 (2008: EUR 47 511 735). The commitment rate was 44 % (2008: 30 %). Payments totalled EUR 9 045 904, accounting for 74 % of the commitments entered into (2008: 71 %). A balance of EUR 20 637 870 was carried forward to financial year 2010 (2008: EUR 36 808 922).

11.	Assigned revenue carried over to 2009 totalled EUR 36 808 922 (2008: EUR 38 325 182). Commitments entered into totalled EUR 36 024 461 (2008: EUR 38 236 288). Payments in 2009 represented 94 % of commitments entered into (2008: 93 %).

G. Cancellations

12.

Appropriations totalling EUR 102 241 198 (2008: EUR 42 238 638) and accounting for 7 % of final appropriations (2008: 3 %) were cancelled. Cancellation was necessary for the following main reasons:

—	the fact that in 2009 there was no mopping-up transfer, which would otherwise have enabled the ‘technical’ surplus (some EUR 40 m) normally remaining at the end of the year to be put to good use,

—

the uncertainties caused by the fact that it was an election year and by the introduction of the new statutes for Members and assistants and the new rule enabling parliamentary assistance entitlements to be carried over; appropriations totalling EUR 31,4 m were cancelled in respect of the parliamentary assistance allowance, and EUR 18 m in respect of Members' travel expenses,

—	the Council's decision to apply an annual salary adjustment of 1,85 % instead of 3,7 %, which resulted in the cancellation of EUR 6 m.

H. Transfers

13.

Over the course of the financial year, 18 transfers were approved under Articles 24 and 43 of the Financial Regulation (7). They covered a total of EUR 64 853 607, accounting for 4 % of final appropriations (in 2008: 18 transfers accounting for 4 % of final appropriations). The President authorised nine P transfers under Article 22(1) of the Financial Regulation (8), covering a total of EUR 35 665 000, or 2 % of final appropriations (2008: 14 transfers accounting for 1 % of final appropriations). A breakdown of the transfers by legal basis is given in Table 3.

14.

In all, there were 27 C and P transfers in 2009, involving a total of EUR 100 518 607, or 7 % of final appropriations (2008: 44 transfers involving a total of EUR 98 008 873, or 7 % of final appropriations).

Table 3

Transfers by legal basis

Number of transfers	Amount transferred (EUR)	As a % of final appropriations
C transfers (Articles 24 and 43)
18 C transfers	64 853 607	4 %
P transfers (Article 22(1))
9 P transfers	35 665 000	2 %
C + P transfers	100 518 607	7 %

Table 4

Purpose of C transfers

(EUR)
Transferred to	Transfer	Amount transferred
102 (Transitional allowances)	C23	2 100 000
1000 (Salaries)	C23	350 000
1006 (General expenditure allowance)	C19	1 247 715
1012 (Specific measures to assist disabled Members and Members' disabled children)	C23	100 000
1200 (Remuneration and allowances)	C10	7 703 992
142 (Outside services)	C6	1 200 000
1610 (Expenditure on recruitment)	C14	300 000
2001 (Lease payments)	C17	31 891 000
2003 (Acquisition of immovable property)	C24	9 100 000
2007 (Fitting-out of premises)	C1	2 700 000
2008 (Other expenditure on buildings)	C24	1 000 000
2022 (Cleaning and maintenance)	C16	1 273 900
2026 (Security and surveillance of buildings)	C8	2 080 000
2100 (Equipment and software for information and innovation technologies)	C5	527 000
2102 (Outside assistance for information and innovation technologies)	C22	2 145 000
232 (Legal costs and damages)	C2	800 000
3044 (Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings)	C11	240 000
3245 (Organisation of seminars, symposia and cultural activities)	C13	95 000
Total		64 853 607

Table 5

Purpose of C transfers by expenditure category

Transferred to	Amount transferred (EUR)	%
Property policy	47 571 000	73 %
Staff	8 977 892	14 %
Members	4 337 715	7 %
IT expenditure	2 672 000	4 %
Expenditure on multilingualism	1 295 000	2 %
Total	64 853 607	100 %

H.1. Transfers of provisional appropriations from reserves (Title 10)

15.

This section looks at the use of appropriations from Chapter 100 (Provisional appropriations), Chapter 101 (Contingency reserve), Chapter 104 (Reserve for information and communication policy) and Chapter 105 (Provisional appropriation for buildings). These chapters, included in Title 10 (Other expenditure), are hereinafter referred to as ‘reserves’. Title 10 (Other expenditure) was the main source of the appropriations transferred in 2009 (51 %, or EUR 32 886 706).

16.

Of that amount, a total of EUR 25 054 099 was transferred for property policy purposes and EUR 7 832 607 for other purposes. The purpose of the transfers of provisional appropriations is set out below in Table 6.

Table 6

Purpose of transfers of provisional appropriations

(EUR)
Source chapter	Transferred to	Transfer	Purpose	Amount transferred
Chapter 10 0	2007	C1	Expenditure on fitting-out of premises in Strasbourg	2 700 000
Chapter 10 1	2026	C8	Security and surveillance of buildings	2 080 000
Chapter 10 1	2320	C2	Additional expenditure on outside legal assistance	800 000
Chapter 10 5	2001	C17	Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels	9 374 099
	2003	C24	Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House	9 100 000
	2008	C24	Joint purchase with the Commission of the Millenaris Building in Budapest, for a Europe House	1 000 000
Property policy total				25 054 099
Chapter 10 0	1200	C3	Release of five new posts	112 992
Chapter 10 1	1200	C20	Annual adjustment of officials' pensions and remuneration	2 000 000
Chapter 10 1	2022	C16	Financing swine flu prevention measures recommended by the Crisis Management Team	1 273 900
Staff total				3 977 892
Chapter 10 1	3044	C11	Various organisational costs for interparliamentary and ad hoc delegations	240 000
Chapter 10 1	1006	C19	General expenditure allowance costs	1 247 715
Members total				1 487 715
Chapter 10 0	1420	C6	Additional expenditure on freelance translation	1 200 000
Chapter 10 1	3245	C13	Additional expenditure on support for multilingualism	95 000
Multilingualism total				1 295 000
Chapter 10 1	2100	C5	Software development (human resources management)	527 000
Chapter 10 1	2102	C5	Software development (human resources management)	295 000
Chapter 10 8	2102	C22	Operation, development and maintenance of software systems	250 000
IT total				1 072 000
Grand total				32 886 706

H.2. Transfers from other sources

17.

This section looks at the transfers from sources other than Title 10 (Other expenditure). A total of EUR 31 966 901 was transferred from other titles. Property policy accounted for the bulk (70 %) of these transfers, followed by staff (16 %), Members (9 %) and IT (5 %). An overview of these transfers is given in Table 7. Most of the appropriations transferred to property policy lines were intended to cover the 99-year lease with option to purchase on the TREVES I Building in Brussels.

Table 7

Purpose of C transfers from sources other than Title 10

(EUR)
To	Transfer	Purpose of requests for transfer	Total
1610	C14	Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants	160 000
	C7	Expenditure on compulsory medical examinations in connection with the recruitment of parliamentary assistants	140 000
1000	C23	Implementation of the Statute for Members (salaries and transitional allowances)	350 000
1012	C23	Implementation of the Statute for Members (salaries and transitional allowances)	100 000
102	C23	Implementation of the Statute for Members (salaries and transitional allowances)	2 100 000
Members total			2 850 000
1200	C20	Annual adjustment of pensions and remuneration of officials and other staff	5 000 000
Staff total			5 000 000
2001	C17	Financing of lease conferring right in rem with option to purchase on TREVES I Building in Brussels	22 516 901
Property policy total			22 516 901
2102	C22	Operation, development and maintenance of software systems	1 600 000
IT total			1 600 000
Grand total			31 966 901

18.

An overview of the P transfers is given in Table 8.

Table 8

Purpose of P transfers

(EUR)
Transferred to	Transfer	Description	Amount transferred
1004 (Ordinary travel expenses)	P7	Members' travel and subsistence expenses under the relevant provisions of the Statute and the PEAM rules	600 000
1004 (Ordinary travel expenses) total			600 000
1220 (Allowances for staff retired in the interests of the service)	P2	Application of Article 50 to two new officials at grade AD 15	360 000
1220 (Allowances for staff retired in the interests of the service) total			360 000
2007 (Fitting-out of premises: Strasbourg)	P9	Fire-retardant coating of structures in the LOW Building in Strasbourg	4 000 000
2007 (Fitting-out of premises: Strasbourg) total			4 000 000
2008 (Other expenditure on buildings)	P8	Expenditure on fees of architects' firm involved in the KAD Building extension project in Luxembourg	850 000
2008 (Other expenditure on buildings) total			850 000
3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings)	P3	Expenditure on the organisation of Euromed Parliamentary Assembly meetings	25 000
3047 (Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings) total			25 000
3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events)	P5	Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries	250 000
	P6	Expenditure on consolidating and developing the EP's Intranet service	780 000
3242/01 (Expenditure on publication, information and participation in public events: publications, information activities, public events) total			1 030 000
3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet)	P5	Expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and the accession countries	50 000
3242/02 (Expenditure on publication, information and participation in public events: electronic information (Internet) total			50 000
4224 (Parliamentary assistants)	P1	Expenditure on pay, missions and other costs for parliamentary assistants	10 500 000
4224 (Parliamentary assistants)	P4	Expenditure on recruitment of parliamentary assistants	18 250 000
4224 (Parliamentary assistants) total			28 750 000
Grand total			35 665 000

II. FINANCIAL MANAGEMENT BY CHAPTER

19.

This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations with respect to the previous financial year. Four chapters accounted for 71 % of total commitments. They are: Chapter 10 (Members of the institution), Chapter 12 (Officials and temporary staff), Chapter 20 (Buildings and associated costs) and Chapter 42 (Expenditure relating to parliamentary assistants).

20.

Table 9 provides a breakdown by chapter of the appropriations committed in 2009 as against those committed in 2008. Figures 1 and 2 provide a graphical representation of the changes.

Table 9

Appropriations committed in 2009 as against those committed in 2008

Chapter

Heading

2009 (EUR)

2008 (EUR)

Change (EUR)

Change (%)

Members of the institution

167 952 342

149 961 012

17 991 330

12 %

Officials and temporary staff

502 188 864

483 919 957

18 268 907

4 %

Other staff and outside services

90 934 827

87 947 782

2 987 045

3 %

Other expenditure relating to persons working with the institution

14 019 742

12 715 214

1 304 528

10 %

Title 1 —

Persons working with the institution

775 095 774

734 543 965

40 551 809

6 %

Buildings and associated costs

182 901 221

191 008 372

–8 107 151

–4 %

Data processing, equipment and movable property

106 080 064

111 822 160

–5 742 096

–5 %

Current administrative expenditure

10 778 699

9 790 321

988 378

10 %

Title 2 —

Buildings, furniture, equipment and miscellaneous operating expenditure

299 759 983

312 620 853

–12 860 870

–4 %

Meetings and conferences

26 242 041

27 964 196

–1 722 155

–6 %

Expertise and information: acquisition, archiving, production and dissemination

93 647 680

100 405 636

–6 757 956

–7 %

Title 3 —

Expenditure resulting from general functions carried out by the institution

119 889 721

128 369 832

–8 480 111

–7 %

Expenditure relating to certain institutions and bodies

69 215 824

71 875 103

–2 659 279

–4 %

Expenditure relating to parliamentary assistants

153 358 430

154 301 747

– 943 317

–1 %

Meetings and other activities of current and former Members

310 000

251 300

58 700

23 %

Title 4 —

Expenditure resulting from special functions carried out by the institution

222 884 254

226 428 150

–3 543 896

–2 %

Total

1 417 629 732

1 401 962 800

15 666 932

1 %

Figure 1

Breakdown of 2009 expenditure by chapter

Figure 2

Changes as regards commitments in 2008 and 2009, by chapter

A. Chapter 10 (Members of the institution)

21.

This chapter accounted for 12 % of total expenditure in financial year 2009 and was up by 12 % on 2008. 2009 was the first financial year in which the Statute for Members was implemented (between July and December). Parliament paid the Members' monthly salaries, which had previously been paid by the Member States (except in the case of the 32 Members who took advantage of the opt-out provided for in the Statute for Members). The significant additional expenditure required under the Statute for Members related mainly to monthly salaries (Item 1000) and travel expenses (Items 1004 and 1005). Under the Statute implementing measures, travel is now reimbursed on the basis of actual cost and the costs of travel in the Member State of election is also reimbursed.

22.

Commitments against Item 1000 (Salaries) accordingly stood at EUR 30 601 983 (18 % of Chapter 10 commitments), while EUR 64 968 672 was committed against Item 1004 (Ordinary travel expenses), accounting for 38 % of Chapter 10 commitments. The latter item covers travel and subsistence expenses in connection with travelling to and from the places of work and other duty travel.

23.

In 2009 Members made 10 200 journeys to attend part-sessions in Strasbourg and Brussels, 14 734 journeys to committee meetings in Brussels and 8 142 journeys to political group meetings in Brussels. As regards travel outside Parliament's usual workplaces, there were 641 journeys to committee meetings, 1 093 journeys to political group meetings and 679 journeys in connection with parliamentary delegation meetings.

24.	Commitments against Item 1006 (General expenditure allowance) totalled EUR 42 629 278 (25 % of Chapter 10 commitments). That amount covered expenses resulting from the parliamentary activities of Members in their Member States of election.

B. Chapter 12 (Officials and temporary staff)

25.

This chapter accounted for 35 % of 2009 spending — the largest share of total expenditure. The 4,2 % increase in spending against Article 120 that was recorded between 2008 and 2009 was due mainly to higher spending (+ 4,6 %) against Item 1200 (Remuneration and allowances) stemming from the Staff Regulations provisions on promotions, advancement in step and annual salary adjustments. As in 2008, the higher spending against Article 120 was to a small degree offset by lower spending against Article 122 (Allowances upon early termination of service) resulting from a substantial reduction in the number of beneficiaries, the persons concerned having become eligible for a pension.

26.

In Chapter 12, Article 1200 (Remuneration and allowances) accounted for some 98 % of expenditure. Commitments against this item totalled EUR 494 054 418. 1,4 % of those commitments were cancelled as a result of the decision taken by the Council in December 2009 to apply an annual salary adjustment of only 1,85 %, while the amount earmarked for that purpose in the budget had been calculated on the basis of the 3,7 % increase which the Commission had proposed to the Council.

27.

In 2009, 613 vacancies were advertised. 285 officials and temporary staff members were recruited to the Secretariat and 22 to political groups. Parliament had a total of 5 501 officials and temporary staff members as at 31 December 2009. 4 922 of those staff members were employed by the Secretariat, and 579 by the political groups.

28.

As regards the gender breakdown, women accounted for 23 % of managerial staff as at 31 December 2009. They accounted for 21 % of heads of unit, 25 % of directors and 29 % of directors-general (four out of a total of 14). Figure 3 gives a gender breakdown of staff by function group. A breakdown of staff by country is given in Table 10.

Figure 3

Secretariat staff by gender

Table 10

Secretariat staff (official and temporary staff) by country

EU-27
EU-15		EU-10
AT	61	EU-10
BE	728	CY	15
DE	402	CZ	116
DK	155	EE	93
ES	368	HU	145
FI	181	LT	95
FR	569	LV	93
UK	276	MT	65
GR	220	PL	190
IE	98	SI	96
IT	514	SK	120
LU	130	EU-2
NL	161	EU-2
PT	237	BG	110
SE	139	RO	123
Source DG PERSONNEL.

C. Chapter 14 (Other staff and outside services)

29.

This chapter accounted for 6 % of expenditure in 2009. The 3 % increase on 2008 was due to higher spending against Item 1400 (Other staff) and Article 142 (Outside services), while spending was lower against Item 1402 (Conference interpreters). 48 % of Chapter 14 appropriations were allocated to Item 1402, and 27 % to Item 1400.

30.

For Item 1402 (Conference interpreters), commitments totalled EUR 43 273 028 and covered, among other things: the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters employed by Parliament. Parliament interpreters and auxiliary conference interpreters worked 87 473 interpreter days in 2009 (9,2 % down on 2008). Parliament interpreters worked 49 547 days (down 4,2 %), and auxiliary conference interpreters 37 926 (15 % down on 2008). The lower spending in this area was the result of fact that there were no meetings during the election period.

31.

Commitments against Item 1400 (Other staff) totalled EUR 24 230 465. This item mainly covers the remuneration and allowances of contract staff members employed by the Secretariat and the political groups and the services provided by the Manpower firm, which recruits support staff for Strasbourg part-sessions. As at 31 December 2009, Parliament employed 571 contract staff.

32.	A breakdown of contract staff by function group is given in Figure 4. Figure 4 Contract staff by function group

D. Chapter 16 (Other expenditure relating to persons working with the institution)

33.

This chapter accounted for 1 % of expenditure in 2009. There was a 10 % increase in appropriations committed against this chapter in comparison with 2008, owing to higher spending against Item 1610 (Expenditure on recruitment). The appropriations against this item were topped up by means of a transfer, in order to cover additional costs arising in connection with the recruitment of accredited parliamentary assistants.

34.

Thirty-two per cent of Chapter 16 commitments were made against Item 1654 (Early childhood centre and approved day nurseries), 24 % against Item 1612 (Further training), 16 % against Item 1652 (Current operating expenditure for restaurants and canteens) and 9 % against Item 1613 (Further training mission costs).

35.

Sub-item 1654/01 (Early childhood centre and approved day nurseries: outside management of Parliament's day nursery and family room in Brussels and ancillary expenditure) accounted for bulk of spending against Item 1654. Commitments against this item totalled EUR 4 441 145 and covered Parliament's contribution to the overall costs of the early childhood centre and outside crèches with which an agreement has been concluded.

36.

Commitments against Item 1612 (Further training) amounted to EUR 3 387 946 and covered expenditure relating to further training courses, to the purchase or production of teaching materials and to training courses raising awareness of issues relating to equal opportunities and careers advice. In 2009 5 511 people attended language courses, and 265 attended non-Community-language courses. Furthermore, 1 771 people attended IT courses and 737 attended financial training courses. Ninety-seven staff members attended courses held by the European School of Administration, 5 263 attended in-house training courses, and 225 attended outside courses.

37.	Commitments against Item 1652 (Current operating expenditure for restaurants and canteens) stood at EUR 2 260 000. This item covers restaurant and canteen operating costs. The restaurants and canteens served some 1 266 000 customers, and the staff shop some 174 000.

E. Chapter 20 (Buildings and associated costs)

38.

This chapter accounted for 13 % of 2009 expenditure, up by 1 % on 2008. Appropriations totalling EUR 10,1 m against this chapter were carried over from financial year 2009 to financial year 2010 under the non-automatic transfer procedure provided for in Article 9 of the Financial Regulation. The higher spending against Items 2000 (Rent — up 7 %), 2001 (Lease payments — up 499 %), 2008 (Other expenditure on buildings — which was up 49 % and included EUR 1 m in non-automatic carryovers) and 2022 (Cleaning and maintenance) was offset by lower spending against Items 2003 (Acquisition of immovable property — EUR 9,1 m in non-automatic carryovers), 2005 (Construction of buildings — down 55 %) and 2007 (Fitting-out of premises — down 20 %).

39.	A breakdown of Chapter 20 appropriations by expenditure type is given in Figure 5 below. Figure 5 Breakdown of Chapter 2 0 expenditure

40.

The commitments entered into against Item 2000 (Rent) stood at EUR 28 303 816 and covered the rental of the buildings and parts of buildings occupied by Parliament, as well as property tax. A surplus of some EUR 6,27 m was established (EUR 4,85 m was transferred to another item and EUR 1,42 m was cancelled). This surplus arose as a result of the use of EUR 1,3 m in assigned revenue, late takeover of the Président Building in Luxembourg and the fact that some rents (e.g. for the Schuman Building) were either not index-linked or the index-linking rate was lower than expected.

41.

The commitments entered into against Item 2007 (Fitting-out of premises) totalled EUR 31 611 447 and covered fitting-out work and ancillary costs, including architects', engineers' and other fees. The appropriations against this item were topped-up by EUR 6,7 m to cover, among other things, asbestos removal work in the buildings in Strasbourg (the cost of which was subsequently refunded by Strasbourg City Council) and fire-retardant coating work in the LOW Building (EUR 4 m), the need for which became apparent when the ceiling-support structures were inspected.

F. Chapter 21 (Data processing, equipment and movable property)

42.

This chapter accounted for 7 % of 2009 expenditure. Chapter 21 spending was 5 % down on 2008, owing in particular to lower spending against Article 214 (Technical equipment and installations), which was down 31 % owing to the fact that the audiovisual equipment investment period in Brussels came to a close. The 6 % increase against Item 2102 (Outside assistance for information and innovation technologies) was partially offset by lower spending against Article 212 (Furniture), which was down 31 %. A breakdown of Chapter 21 expenditure is given in Figure 6 below.

43.

Commitments entered into against Item 2100 (Equipment and software for information and innovation technologies) amounted to EUR 43 008 335. This appropriation covered, principally, expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work.

44.

Commitments entered into against Item 2102 (Outside assistance for information and innovation technologies) amounted to EUR 41 155 588 and mainly covered expenditure on the purchase, hire, production and maintenance of equipment and software for the institution, and related work. That expenditure related mainly to the computer and telecommunications centre, computing at departmental level and in the political groups and the electronic voting system.

45.

Computing capacity and processing power tripled over the period under review. In late 2008, memory capacity stood at 584 000 gigabytes (Gb), as against 1 803 021 Gb in late 2009. As regards processing power, Parliament's central IT systems' capacity to process a given quantity of data within a given period of time increased by 235 % over the previous year. Furthermore, with a view to ensuring information system security, the number of patches tested and integrated into the network, servers, software and workstations doubled (899 in late 2008, as against 1 886 in late 2009).

Figure 6

Breakdown of Chapter 21 expenditure

G. Chapter 23 (Current administrative expenditure)

46.

This chapter accounted for 1 % of 2009 expenditure. The 10 % increase against this chapter over 2008 was due mainly to higher spending against Article 232 (Legal costs and damages — up 206 %) as a result of legal proceedings initiated in connection with the collapse of the ceiling of the Strasbourg Chamber and an increase in legal costs relating to the KAD Building renovation and extension project in Luxembourg.

47.

Expenditure against this article broke down as follows: 51 % against Article 235 (Telecommunications); 19 % against Article 230 (Stationery, office supplies and miscellaneous consumables); 12 % against Article 232 (Legal costs and damages); and 6 % against Article 237 (Removals). The remaining 12 % was spread over other items.

H. Chapter 30 (Meetings and conferences)

48.

This chapter accounted for 2 % of 2009 expenditure. 2009 appropriations were 6 % down on 2008. This was due to lower spending against Article 200 (Staff mission expenses). Against that article, 2,7 % of the initial appropriations were cancelled at the end of the financial year and more than EUR 3 m were used for transfers during the year. The decrease in spending was mainly due to the lower volume of parliamentary business during the election year and the introduction of more stringent rules governing the calculation of mission expenses.

49.	In 2009, there were 29 384 missions (journeys) representing a total of 84 840 mission days. Most of the missions involved travel between Parliament's three places of work (Brussels — 4 508 missions; Strasbourg — 18 261; and Luxembourg — 2 504).

I. Chapter 32 (Expertise and information: acquisition, archiving, production and dissemination)

50.

Appropriations against Chapter 32 were tailored to the requirements of the institutional information campaign for the European elections in June 2009. This chapter accounted for 7 % of 2009 expenditure. Twenty-six per cent of the appropriations against this chapter were utilised for Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 18 % for Item 3242 (Expenditure on publication, information and participation in public events), 16 % for Item 3248 (Expenditure on audiovisual information) and 10 % for Item 3220 (Documentation and library expenditure).

51.	A breakdown of expenditure is given in Figure 7. Figure 7 Breakdown of Chapter 32 expenditure

52.

Commitments made against Item 3244 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 24 485 353 and covered subsidies for visitors groups invited by Members and related supervision and infrastructure costs, Euroscola programme running costs and the financing of traineeships for opinion multipliers from third countries. Appropriations totalling EUR 2 619 647 were cancelled against this item, owing mainly to Members having invited a lower number of visitors groups than had been expected (because of the elections).

53.

Commitments made against Item 3242 (Expenditure on publication, information and participation in public events) amounted to EUR 16 678 677 and covered, in particular, expenditure on publications, information activities, and participation in public events, trade fairs and exhibitions in the Member States.

54.

Commitments entered into against Item 3248 (Expenditure on audiovisual information) totalled EUR 15 124 447 and covered expenditure relating to:

—

the audiovisual departments' operating budget (including both services provided in-house and outside assistance such as technical services for radio and television stations, the provision, production and coproduction of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes and other measures to develop relations between the institution and broadcasting organisations),

—	expenditure on live online broadcasting of plenary sittings and parliamentary committee meetings,

—	the recording of part-session proceedings on DVD-ROMs,

—	the establishment of dedicated archives and a search engine ensuring uninterrupted public access to that information.

J. Chapter 40 (Expenditure relating to certain institutions and bodies)

55.

This chapter accounted for 5 % of 2009 expenditure. Article 400 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 76 % of Chapter 40 appropriations. Commitments against that article totalled EUR 52 337 886 and were intended to cover the following in respect of the political groups and the non-attached Members:

—	secretarial, administrative and operating expenditure,

—	expenditure on political and information activities conducted in connection with the European Union's political activities.

56.	Article 402 (Contributions to European political parties) and Article 403 (Contributions to European political foundations) accounted for 23 % (EUR 16,8 m) of Chapter 40 appropriations.

K. Chapter 42 (Expenditure relating to parliamentary assistants)

57.	2009 was the first financial year in which the new Statute for Assistants was implemented (between July and December). This chapter accounted for 11 % of 2009 expenditure.

58.

Item 4220 (Parliamentary assistance) accounted for 83 % of commitment appropriations against this chapter. Commitments made against the article totalled EUR 126 946 740 and covered (between January and June) the former parliamentary assistance arrangements provided for under the PEAM rules and, starting in June 2009, the new ‘local’ assistants arrangements provided for in the new statutes for Members and assistants.

59.	Spending on assistants accredited at one of Parliament's three places of work, who are covered by the Staff Regulations, totalled EUR 26,4 m from July to December 2009 against Item 4224 (Parliamentary assistants).

L. Title 10 (Other expenditure)

60.

The chapters in this title contain provisional appropriations that may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations are dealt with in Section I of this report. Initial appropriations against this title amounted to EUR 36 522 592 — some 2 % of total initial appropriations. The unused balance stood at EUR 3 635 886 — around 0,2 % of total final appropriations in 2009.

III. 2009 OBJECTIVES AND RESULTS

61.

Among the objectives set for Parliament's Secretariat in 2009, special attention should be drawn to the following:

A.	The information campaign for the 2009 European elections and communication activities;

B.	Implementation of the new statutes for Members and assistants;

C.	Restructuring and consolidation of Parliament's Secretariat;

D.	Preparations for implementation of the Lisbon Treaty.

62.	The results set out below are based on the annual activity reports for 2009 submitted by the relevant authorising officers by delegation. For a more comprehensive account of the activities of Parliament's directorates-general, readers are advised to refer to the relevant annual activity reports.

A. 2009 European elections and communication activities

63.

As 2009 was a European election year, in the first half of the year information and communication activities focused on the elections and the Bureau-approved institutional election campaign conducted both centrally and in all the Member States. The main activities involved:

—	Implementation, both centrally and in the Member States, of the information and communication campaign adopted by the political authorities,

—	Interinstitutional cooperation in the run-up to the elections, at both European and national levels,

—	Stepping up all DG COMM communication activities in the run-up to the elections;

—	Launching the Elections web site in mid-January 2009,

—	Preparing for and running 2009 European election night,

—	Devising and conducting opinion polls in the Member States.

64.

Throughout the year, DG COMM also performed it principal role of ensuring the broadest possible media coverage of Parliament's activities and providing the general public and opinion multipliers with information about the institution. Particular attention should be drawn to the following:

—	EuroparlTV: programme consolidation, marketing effort, becoming fully operational and providing coverage of the election campaign, content placement on other multimedia platforms and television channels, synergy with the Europarl site,

—	Opening and phased development of the new Audiovisual Centre in the JAN Building,

—	Further development of the Europarl site and conduct of a site accessibility study,

—	Introduction of simultaneous web streaming of more than one committee meeting,

—	Organisation and development of annual communication events such as: International Women's Day, European Day for Terror Victims, Open Days, Charlemagne Youth Prize, Lux Prize, Prize for Journalism, Sakharov Prize and any other events the political authorities decide should be held,

—	Presentation of the seventh parliamentary term and bringing all communication products and publications into line with Parliament's new composition,

—	Communication concerning the constituent part-session of the new Parliament, as well as the new Commission and the hearings of the Commissioners-designate,

—	Commemoration of the fall of the Berlin Wall and democratic change in Central and Eastern Europe.

B. Implementation of the new statutes for Members and assistants

65.

The Statute for Members of the European Parliament came into force on 14 July 2009 along with the new rules for parliamentary assistance of the Members which were adopted following the Members' Statute. In the first months of 2009, DG Finance prepared the Implementing Measures for the assistants' Statute as well as rules for local assistants and for Members' trainees. Work continued on implementing provisions for the Members' Statute and on specific rules for implementation of the statutes at the administrative level, such as the scheme for reimbursement of medical expenses and cooperation with the Commission in managing it, specific rules concerning aspects of the reimbursement of travel expenses, etc.

66.

Since July, a considerable number of suggestions for modifications were made by Members and assistants taking into account their experiences with the new Statutes. Also on administrative level needs for further clarification or adjustment of rules at the level of implementation become obvious. Therefore, the Bureau decided to set up a Temporary Evaluation Group on Implementation of the Members' and Assistants' Statute composed of four Vice-Presidents and the Quaestor in charge, which was constituted on 29 September. The Temporary Evaluation Group is supported by the Legal Service and the Directorates General concerned, in particular DG Finance and DG Personal. The recommendations of the Temporary Evaluation Group have already resulted in a set of modifications to the Implementing Measures for the Statutes of Members and Assistants adopted by the Bureau in its meetings of 11 and 23 November 2009, which require adjustment of the actual implementation practice, but also new instructions to the services.

67.

The services of DG Finance prepared, in cooperation with DG ITEC, the IT applications required to implement the Statute as well as adaptation of the necessary forms for Members and assistants and a wealth of information (various sets of Questions and Answers to be distributed to Members, information sheets for the intranet and for DG Finance's own website). The IT applications are not yet completely finalised (in particular features for synchronisation of different applications and statistical features are missing), while they already need to be adjusted following the decisions of the Bureau and to be improved following the experience made during the first months of the implementation of the Statute.

C. Restructuring and consolidating Parliament's Secretariat

68.	Following his appointment in March 2009 the new Secretary-General proposed to the Bureau that a number of steps be taken to restructure and consolidate Parliament's Secretariat. Those measures may be summarised as follows:

C.1. Stepping up assistance for the committees and reorganising the Tabling Office

69.

The remit of the Tabling Office, which was set up in 2003, has focused on assisting and advising Members with regard to drafting texts and on verifying that they are in keeping with the current body of law. After a full parliamentary term in operation, and following an assessment of the situation and repeated calls by the budgetary authority for a significant increase in staff directly assisting Members with their legislative work, it became apparent that the appropriate course of action was to improve working methods.

70.

In this context, the Bureau decided on 6 May 2009 (9) to:

—	approve the transfer of 48 posts from the language sections of the Directorate for Legislative Acts to the DG IPOL and DG EXPO parliamentary committee secretariats,

—	transfer the unit with responsibility for the reception and referral of official documents and the Tabling Desk Unit to the Directorate for Plenary Sittings,

—	set up a legislative planning section under the Deputy Secretary-General and transfer eight AD and four AST posts from the Directorate for Legislative Acts and from the Plenary Programming Unit previously attached to the Directorate for Plenary Sittings.

C.2. Setting up a Directorate for the Library and Document Management

71.

In addition to the initial restructuring concerning the Tabling Office and strengthening the parliamentary committee structures, the Bureau also embarked on setting up a dedicated entity for document management, with a view to stepping up assistance to Members. The entity includes, in particular, an optimised knowledge-management system, which the budgetary authority has also been calling for.

72.

Accordingly, the Bureau decided on 16 and 17 June 2009 (10) to:

—

transfer the secretariats responsible for the Public Register and access to documents, the Official Mail, the Archive and Documentation Centre and the Correspondence with Citizens Unit to the directorate in charge of the Library, with, in the process, that directorate being renamed the Directorate for the Library and Document Management,

—	carry out the administrative transfer of the Bureau, Conference of Presidents and Quaestors Secretariat to bring it under the Secretary-General, with the Protocol Unit being brought under the Deputy Secretary-General.

C.3. Security tailored to Parliament’s tasks

73.

Given the traditional dilemma facing Parliament — pitting security against accessibility — and in view of new challenges such as emergency planning, business continuity management, support for delegations, and general and continuous risk assessment, there was a need to overhaul structures, which had changed little since the measures taken after the attacks of 11 September 2001.

74.

At its meeting of 1 April 2009 the Bureau accordingly decided (11) to improve security services and set up a new Directorate for Security and Risk Assessment within DG PRES, which has been radically reorganised. In particular, the set-up for the new units will be as follows:

—	two units with responsibility for operational security: the General Security Unit and the Accreditation Unit,

—	two units with responsibility for organisational security: the Investigations, Business Continuity and Data Protection Unit and the Risk Control and Technical Advice Unit.

C.4. Bringing communication structures into line with new ambitions

75.

Following an ambitious reform in 2004, which was a success, the communication sector now had to face up to new demands and the new institutional environment that would result from the entry into force of the Lisbon Treaty. Furthermore, similar conclusions were likely to be reached in the review, yet to be carried out, of the recent European election campaign. To take account of the new challenges, there was a need to adopt an integrated approach to communication, develop political expertise, improve media services and develop online products.

76.

To this end, on 18 June 2009 (12) the Bureau made a number of changes to DG COMM's internal set-up, essentially involving:

—	restructuring the Press Unit to form communication departments and organising the Web Communication Unit into policy departments modelled on the set-up of existing departments in DG IPOL and DG EXPO, in order to facilitate interdepartmental cooperation and establish content-based competence,

—	establishing a Communication Planning Board made up of representatives of DG COMM, DG PRES, DG IPOL and DG EXPO, meeting monthly, to give Parliament a mechanism by which the communication dimension of its legislative and political priorities and activities can be taken on board upstream,

—	converting the Press Room Unit into the Press Unit by developing expertise even further for better coverage of legislative and political issues at all stages of the relevant procedure, which will be an even greater requirement following the entry into force of the Lisbon Treaty,

—	converting the Drafting and Dissemination Unit into the Media Services and Monitoring Unit, its chief tasks being to coordinate the press officers based in the Information Offices in the Member States and to organise a media intelligence service,

—	strengthening the patronage sector, attached to the Directorate for Information Offices, for more efficient handling, in liaison with the Information Offices, of applications for parliamentary patronage for initiatives launched by third parties.

C.5. More active management of human resources

77.

Over the last five years, much of DG PERS resources have been devoted to coping with applying the new Staff Regulations of officials and with handling what has been, for Parliament, an unprecedented enlargement process. The relative stability at present, following that period of adjustment, has made it possible to embark, with effect from 1 January 2010, on a process of reorganisation designed to bring about more active management of human resources in Parliament.

78.

Accordingly, the purpose of the reorganisation approved by the Bureau (13) is to:

—	generate synergies among all the units which manage human resources,

—	ensure the legally sound application of the Staff Regulations and optimised financial management in accordance with the Financial Regulation,

—	establish contact points in Brussels and Luxembourg which will be clearly identified one-stop shops for all staff,

—	increase clarity and coherence through a structure with three directorates, as opposed to two to date, which will have responsibility for, respectively, human resources development, management of administrative processes, and management of support services and social services.

C.6. Restructuring of DG INLO

79.

The Strasbourg Chamber ceiling incident in August 2008, the size of the property stock managed and the need to carry out a large-scale programme of renovations on the buildings which have come into Parliament's ownership over the last 15 years all called for a fundamental overhaul of DG INLO's structure and resources.

80.

At its meeting of 1 April 2009 (14) the Bureau accordingly adopted a wide-ranging plan, spread over the period 2010-2012, for restructuring and for increasing human resources. That operation can be summarised as follows:

—

restructuring and augmenting of the Directorate for Infrastructure; reorganisation involves setting up three dedicated units for building management and maintenance at each site plus two units to manage — in Brussels and Luxembourg respectively — new ongoing and forthcoming property projects; in total, the directorate should be augmented by 29 new posts over three financial years,

—

restructuring and augmenting of central services; restructuring is based on setting up two new central-level units with responsibility, respectively, for budgetary planning and control and for public procurement and contracts for the Directorate-General; 15 new posts planned for this sector (over three financial years),

—	augmenting of the Directorate for Logistics, essentially by creating five posts (also spread over three financial years).

C.7. Other restructuring measures

81.

Lastly, to provide a comprehensive overview of the restructuring measures adopted, reference should be made to the:

—	changes in the allocation of responsibilities between directorates in the Legal Service,

—	changes made in DG EXPO to achieve more rational use of resources and ensure that any given geographical region is not covered by more than one entity,

—	attachment of the Internal Audit Service to the Secretary-General.

D. Preparations for implementation of the Lisbon Treaty

82.	Following the ‘no’ vote in the first Lisbon Treaty referendum in Ireland, the Administration's preparations were placed on hold, pending a fresh referendum and final ratification.

83.

As soon as this happened, Parliament made the arrangements required in order to enable the institution to exercise the new responsibilities and prerogatives provided for in the Lisbon Treaty. To this end, the Bureau adopted preliminary draft estimates in December 2009, as the first stage in the adoption of an amending budget for the financial year 2010.

(1) OJ L 248, 16.9.2002, p. 1.

(2) OJ L 357, 31.12.2002, p. 1.

(3) PE 349.540/BUR/ANN/FIN.

(4) Interinstitutional Agreement between the European Parliament, the Council and the Commission on budgetary discipline and sound financial management (OJ C 139, 14.6.2006, p. 1).

(5) Article 9(1) and 9(4) of the Financial Regulation.

(6) Article 9(1), 9(2)(a) and 9(5) of the Financial Regulation.

(7) Art. 24 — Budgetary authority decision; Art. 43 — Budgetary authority decision for transfers involving provisional appropriations.

(8) Decision by the institution to transfer appropriations within a given article.

(9) Note of 30 April 2009 to the Bureau, PE422.005/BUR.

(10) Note of 16 June 2009 to the Bureau, PE426.212/BUR/REV.

(11) Note of 18 March 2009 to the Bureau, PE421.838/BUR.

(12) Note of 15 June 2009 to the Bureau, PE426.211/BUR.

(13) Note of 18 June 2009 to the Bureau, PE421.837/BUR.

(14) Note to the Bureau of 18 March 2009, PE421.749/BUR.

ANNEX I

OVERVIEW OF C TRANSFERS IN FINANCIAL YEAR 2009

(EUR)
No	To/From Chapter/Article/Item	Chapter/Article/Item number	Chapter/Article/Item heading	Amount transferred in	Amount transferred out
C1	from Chapter	Chapter 100	Provisional appropriations		2 700 000
	to Chapter	20
	to Item	2007/02	Fitting-out of premises: Strasbourg	2 700 000
C2	from Chapter	Chapter 101	Contingency reserve		800 000
	to Chapter	23
	to Item	2320/01	Legal costs and damages: legal costs	800 000
C3	from Chapter	Chapter 100	Provisional appropriations		112 992
	to Chapter	12
	to Item	1200	Remuneration and allowances	112 992
C5	from Chapter	Chapter 101	Contingency reserve		822 000
	to Chapter
	to Item	2100/04	Equipment and software for information and innovation technologies: Streamline	527 000
	to Item	2102/07	Outside assistance for information and innovation technologies: Streamline software and cofunding of NAP helpdesk	295 000
C6	from Chapter	Chapter 100	Provisional appropriations		1 200 000
	to Chapter	14
	to Item	1420/02	Outside services: other translation and typing work	1 200 000
C7	from Chapter	42
	from Item	4220	Parliamentary assistance		140 000
	to Chapter	16
	to Item	1610	Expenditure on recruitment	140 000
C8	from Chapter	Chapter 101	Contingency reserve		2 080 000
	to Chapter	20
	to Item	2026/01	Security and surveillance of buildings: Luxembourg	785 000
	to Item	2026/02	Security and surveillance of buildings: Strasbourg	685 000
	to Item	2026/03	Security and surveillance of buildings: Brussels	610 000
C10	from Chapter	Chapter 100	Provisional appropriations		591 000
	to Chapter	12
	to Item	1200	Remuneration and allowances	591 000
C11	from Chapter	Chapter 101	Contingency reserve		240 000
	to Chapter	30
	to Item	3044	Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings	240 000
C13	from Chapter	Chapter 101	Contingency reserve		95 000
	to Chapter	32
	to Item	3245/04	Organisation of seminars, symposia and cultural activities: support for multilingualism	95 000
C14	from Chapter	42
	from Item	4220	Parliamentary assistance		160 000
	to Chapter	16
	to Item	1610	Expenditure on recruitment	160 000
C16	from Chapter	Chapter 101	Contingency reserve		1 273 900
	to Chapter	20
	to Item	2022/01	Cleaning and maintenance: Luxembourg	245 039
	to Item	2022/02	Cleaning and maintenance: Strasbourg	228 384
	to Item	2022/03	Cleaning and maintenance: Brussels	800 477
C17	from Chapter	Chapter 105	Provisional appropriation for buildings		9 374 099
	assigned revenue	2003	Acquisition of immovable property		22 516 901
	to Chapter	20
	assigned revenue	2001	Lease payments	22 516 901
	to Item	2001/03	Lease payments: Brussels	9 374 099
C19	from Chapter	Chapter 101	Contingency reserve		1 247 715
	to Chapter	10	Members of the institution
	to Item	1006	General expenditure allowance	1 247 715
C20	from Chapter	14	Other staff and outside services
	from Item	1404/03	Graduate traineeships, grants and exchanges of officials: staff movements between the Institution and the public sector		1 000 000
	from Item	1420/01	Outside services: translation of the Verbatim Report of Proceedings		1 000 000
	from Chapter	30	Meetings and conferences
	from Item	3000/01	Staff mission expenses: part-sessions, committees and committee delegations, political groups and miscellaneous		3 000 000
	from Chapter	Chapter 101	Contingency reserve		2 000 000
	to Chapter	12	Officials and temporary staff
	to Item	1200	Remuneration and allowances	7 000 000
C22	from Chapter	21	Data processing, equipment and movable property
	from Item	2120/01	Furniture: purchase and replacement of furniture		1 000 000
	from Chapter	32	Expertise and information: acquisition, archiving, production and dissemination
	from Item	3240	Official Journal		600 000
	from Chapter	Chapter 108	EMAS reserve		250 000
	to Chapter	21	Data processing, equipment and movable property
	to Item	2102/01	Outside assistance for information and innovation technologies: computer centre, telecommunications and equipment and software	1 850 000
C23	within Chapter	10	Members of the institution
	from Article	109	Provisional appropriation to cover the allowances of Members of the institution		350 000
	from Item	1033	Optional pension scheme for Members		2 200 000
	to Item	1000	Salaries	350 000
	to Item	1012	Specific measures to assist disabled Members and Members’ disabled children	100 000
	to Article	102	Transitional allowances	2 100 000
C24	from Chapter	Chapter 105	Provisional appropriation for buildings		10 100 000
	to Chapter	20	Buildings and associated costs
	to Item	2003	Acquisition of immovable property	9 100 000
	to Item	2008	Other expenditure on buildings	1 000 000
Total amount for C transfers				64 853 607	64 853 607

ANNEX II

OVERVIEW OF P TRANSFERS IN FINANCIAL YEAR 2009

(EUR)
No	Chapter/Article/Item			Amount
P1	Within Article 420
	from Item	4220	Parliamentary assistance	–10 500 000
	to Item	4224	Parliamentary assistants	10 500 000
P2	Within Article 122
	from Item	1222	Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff	– 360 000
	to Item	1220	Allowances for staff retired in the interests of the service	360 000
P3	Within Article 304
	from Item	3040	Miscellaneous expenditure on internal meetings	–25 000
	to Item	3047	Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings	25 000
P4	Within Article 422
	from Item	4220	Parliamentary assistance	–18 250 000
	to Item	4224	Parliamentary assistants	18 250 000
P5	Within Article 324
	from Item	3248/01	Expenditure on audiovisual information: coproduction and broadcasting of audiovisual programmes	– 300 000
	to Item	3242/01	Expenditure on publication, information and participation in public events: publications, information activities, public events	250 000
	to Item	3242/02	Expenditure on publication, information and participation in public events: electronic information (Internet)	50 000
P6	Within Article 324
	from Item	3240	Official Journal	– 780 000
	to Item	3241/01	Digital and traditional publications: publishing	780 000
P7	Within Article 100
	from Item	1005	Other travel expenses	– 600 000
	to Item	1004	Ordinary travel expenses	600 000
P8	Within Article 200
	from Item	2000/03	Rent: Brussels	– 850 000
	to Item	2008	Other expenditure on buildings	850 000
P9	Within Article 200
	from Item	2000/01	Rent: Luxembourg	–4 000 000
	to Item	2007/02	Fitting-out of premises: Strasbourg	4 000 000
Total amount for P transfers				35 665 000

ANNEX III

IMPLEMENTATION OF 2009 APPROPRIATIONS

Article/Item	Heading	Initial appropriations	Transfer	Final appropriations	Commitments	% utilisation
1000	Salaries	30 823 000	350 000	31 173 000	30 601 983	98
1004	Ordinary travel expenses	77 988 000	600 000	78 588 000	64 968 672	83
1005	Other travel expenses	6 875 000	– 600 000	6 275 000	1 874 929	30
1006	General expenditure allowance	41 539 000	1 247 715	42 786 715	42 629 278	100
1007	Allowances for performance of duties	170 000	—	170 000	169 748	100
1010	Accident and sickness insurance and other social security charges	2 851 000	—	2 851 000	2 557 022	90
1012	Specific measures to assist disabled Members and Members’ disabled children	141 000	100 000	241 000	77 328	32
102	Transitional allowances	3 875 000	2 100 000	5 975 000	5 456 757	91
1030	Retirement pensions	10 638 000	—	10 638 000	9 583 362	90
1031	Invalidity pensions	517 000	—	517 000	383 595	74
1032	Survivors’ pensions	2 857 000	—	2 857 000	2 690 744	94
1033	Optional pension scheme for Members	9 148 000	–2 200 000	6 948 000	6 433 924	93
105	Language and IT courses	900 000	—	900 000	525 000	58
108	Exchange losses	100 000	—	100 000	—	0
109	Provisional appropriation to cover the allowances of Members of the institution	2 000 000	– 350 000	1 650 000	—	0
1200	Remuneration and allowances	493 145 938	7 703 992	500 849 930	494 054 418	99
1202	Paid overtime	410 000	—	410 000	350 000	85
1204	Entitlements in connection with entering the service, transfer and leaving the service	4 520 000	—	4 520 000	3 520 000	78
1220	Allowances for staff retired in the interests of the service	630 000	360 000	990 000	917 369	93
1222	Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff	3 950 000	– 360 000	3 590 000	3 347 076	93
124	Provisional appropriation	—	—	—	—	—
1400	Other staff	25 807 000	—	25 807 000	24 230 465	94
1402	Conference interpreters	45 600 000	—	45 600 000	43 273 028	95
1404	Graduate traineeships, grants and exchanges of officials	8 091 000	–1 000 000	7 091 000	6 068 983	86
1406	Observers	—	—	—	—	—
1407	Training allowance (European Parliament apprenticeship programme)	—	—	—	—	—
142	Outside services	21 566 000	200 000	21 766 000	17 362 350	80
144	Provisional appropriation	—	—	—	—	—
1610	Expenditure on recruitment	385 000	300 000	685 000	685 000	100
1612	Further training	3 940 000	—	3 940 000	3 387 946	86
1613	Further training mission costs	1 580 000	—	1 580 000	1 257 000	80
1630	Social welfare	573 900	—	573 900	516 822	90
1631	Mobility	189 000	—	189 000	186 383	99
1632	Social contacts between members of staff and other social measures	310 000	—	310 000	287 888	93
1650	Medical Service	1 000 000	—	1 000 000	997 557	100
1652	Current operating expenditure for restaurants and canteens	2 260 000	—	2 260 000	2 260 000	100
1654	Early childhood centre and approved day nurseries	5 467 000	—	5 467 000	4 441 145	81
2000	Rent	34 577 000	–4 850 000	29 727 000	28 303 816	95
2001	Lease payments	5 700 000	9 374 099	15 074 099	14 636 040	97
2003	Acquisition of immovable property	—	9 100 000	9 100 000	—	0
2005	Construction of buildings	3 870 000	—	3 870 000	3 859 764	100
2007	Fitting-out of premises	25 232 000	6 700 000	31 932 000	31 611 447	99
2008	Other expenditure on buildings	12 348 000	1 850 000	14 198 000	13 066 707	92
2022	Cleaning and maintenance	33 560 000	1 273 900	34 833 900	34 464 155	99
2024	Energy consumption	19 096 500	—	19 096 500	16 917 601	89
2026	Security and surveillance of buildings	37 000 000	2 080 000	39 080 000	38 478 371	98
2028	Insurance	1 575 000	—	1 575 000	1 563 320	99
2100	Equipment and software for information and innovation technologies	42 610 000	527 000	43 137 000	43 008 335	100
2102	Outside assistance for information and innovation technologies	39 343 000	2 145 000	41 488 000	41 155 588	99
212	Furniture	3 544 000	–1 000 000	2 544 000	2 508 568	99
214	Technical equipment and installations	17 550 000	—	17 550 000	14 526 966	83
216	Vehicles	5 851 000	—	5 851 000	4 880 606	83
230	Stationery, office supplies and miscellaneous consumables	2 321 000	—	2 321 000	2 098 027	90
231	Financial charges	820 000	—	820 000	318 976	39
232	Legal costs and damages	540 700	800 000	1 340 700	1 318 036	98
235	Telecommunications	6 593 000	—	6 593 000	5 529 694	84
236	Postage on correspondence and delivery charges	614 000	—	614 000	330 501	54
237	Removals	1 000 000	—	1 000 000	656 863	66
238	Other administrative expenditure	636 000	—	636 000	526 603	83
300	Staff mission expenses	24 300 000	–3 000 000	21 300 000	20 650 000	97
302	Entertainment and representation expenses	1 070 000	—	1 070 000	769 156	72
3040	Miscellaneous expenditure on internal meetings	2 900 000	— 25 000	2 875 000	2 124 976	74
3042	Meetings, congresses and conferences	1 260 000	—	1 260 000	868 097	69
3044	Miscellaneous expenditure on the organisation of the Parliamentary Conference on the WTO and other interparliamentary, ad hoc and WTO delegation meetings	390 000	240 000	630 000	353 756	56
3046	Miscellaneous expenditure on the organisation of ACP-EU Joint Parliamentary Assembly meetings	478 000	—	478 000	185 766	39
3047	Miscellaneous expenditure on the organisation of Eurolat Parliamentary Assembly meetings	38 000	25 000	63 000	42 493	67
3048	Miscellaneous expenditure on the organisation of Euromed Parliamentary Assembly meetings	40 000	—	40 000	24 796	62
3049	Expenditure on travel agency services	1 223 000	—	1 223 000	1 223 000	100
320	Acquisition of expertise	7 198 000	—	7 198 000	6 080 997	84
3220	Documentation and library expenditure	4 301 300	—	4 301 300	3 512 010	82
3222	Expenditure on archive fonds	1 830 000	—	1 830 000	1 755 947	96
323	Relations with parliaments of third countries and support for parliamentary democracy	367 000	—	367 000	310 311	85
3240	Official Journal	8 320 000	–1 380 000	6 940 000	6 939 096	100
3241	Digital and traditional publications	2 100 000	780 000	2 880 000	2 749 099	95
3242	Expenditure on publication, information and participation in public events	16 835 000	300 000	17 135 000	16 678 677	97
3243	Visitors Centre	3 900 000	—	3 900 000	3 897 237	100
3244	Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries	27 105 000	—	27 105 000	24 485 353	90
3245	Organisation of seminars, symposia and cultural activities	1 930 000	95 000	2 025 000	1 790 335	88
3246	Parliamentary television channel (Web TV)	9 000 000	—	9 000 000	8 787 767	98
3247	Expenditure on information about the Debate on the Future of Europe	—	—	—	—	—
3248	Expenditure on audiovisual information	16 200 000	– 300 000	15 900 000	15 124 447	95
3249	Information exchanges with national parliaments	1 200 000	—	1 200 000	561 657	47
325	Expenditure relating to Information Offices	1 110 000	—	1 110 000	974 747	88
400	Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members	52 690 000	—	52 690 000	52 337 886	99
402	Contributions to European political parties	10 858 000	—	10 858 000	10 512 377	97
403	Contributions to European political foundations	7 000 000	—	7 000 000	6 365 561	91
4220	Parliamentary assistance	184 767 000	–29 050 000	155 717 000	126 946 740	82
4222	Exchange losses	500 000	—	500 000	—	0
4224	Parliamentary assistants	—	28 750 000	28 750 000	26 411 690	92
440	Cost of meetings and other activities of former Members	170 000	—	170 000	170 000	100
442	Cost of meetings and other activities of the European Parliamentary Association	140 000	—	140 000	140 000	100
Chapter 100	PROVISIONAL APPROPRIATIONS	5 003 992	–4 603 992	400 000	—	0
Chapter 101	CONTINGENCY RESERVE	10 018 600	–8 558 615	1 459 985	—	0
Chapter 103	ENLARGEMENT RESERVE	500 000	—	500 000	—	0
Chapter 104	RESERVE FOR INFORMATION AND COMMUNICATION POLICY	—	—	—	—	—
Chapter 105	PROVISIONAL APPROPRIATION FOR BUILDINGS	20 000 000	–19 474 099	525 901	—	0
Chapter 108	EMAS RESERVE	1 000 000	– 250 000	750 000	—	0
Total		1 529 970 930	—	1 529 970 930	1 417 629 732	93

		ISSN 1725-2423 doi:10.3000/17252423.C_2010.172.eng
Official Journal of the European Union		C 172

English edition	Information and Notices	Volume 53 30 June 2010

Notice No	Contents	page
	IV Notices
	NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES
	European Parliament
2010/C 172/01	Report on budgetary and financial management — Financial year 2009	1