27.12.2019   

EN

Official Journal of the European Union

L 333/82

COMMISSION IMPLEMENTING REGULATION (EU) 2019/2223

of 13 December 2019

amending Implementing Regulation (EU) 2016/323 as regards the data required for mutual administrative assistance documents used for the purpose of the exchange of information regarding excise goods under suspension of excise duty

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Council Regulation (EU) No 389/2012 of 2 May 2012 on administrative cooperation in the field of excise duties and repealing Regulation (EC) No 2073/2004 (1), and in particular Article 9(2), Article 15(5) and Article 16(3) thereof,

Whereas:

(1)

Commission Implementing Regulation (EU) 2016/323 (2) lays down the structure and content of mutual administrative assistance documents used for the exchange of information regarding excise goods under suspension of excise duty, as well as the codes required for the completion of certain data items in those documents.

(2)

Taking into account changes in the data requirements of a new version of the computerised system established by Decision No 1152/2003/EC of the European Parliament and of the Council (3) and in order to ensure consistency, certain changes have to be made in the structure of messages and lists of codes used in mutual assistance documents.

(3)

The explanation in column F in Table 4 of Annex I to Implementing Regulation (EU) 2016/323 should be updated to provide a clear identification of the ‘Value’ data element when the ‘Primary Criterion’ type code is set to the value ‘46 = Type of Transport’.

(4)

The optionality of data group ‘Trader — Consignee’ in Table 5 and 14 of Annex I to Implementing Regulation (EU) 2016/323 should be updated so that relevant messages can be sent as a response to the query for an electronic administrative document with unknown destination or submission for export with local clearance.

(5)

In order to ensure the correct application of legislation on excise duties, the computerised system should provide a standard structure for mutual administrative assistance documents to support exchange of information where there is a need to manually close a movement of excise goods under suspension. In particular, the computerised system should provide a standard structure for a request for the manual closure of a movement of excise goods under suspension arrangement sent to the Member State of dispatch.

(6)

In order to prevent fraud or loss of excise duty the Member State of dispatch should always notify the competent authority of the Member State of destination or the Member State of export of the manual closure. The computerised system should provide a standard structure for such replies.

(7)

The values of several data items in Tables 4, 5, 7, 10, 11, 12 and 14 of Annex I to Implementing Regulation (EU) 2016/323 should be updated in order to improve the quality of information provided by economic operators. These further technical corrections should bring clarity and precision of applicable provisions.

(8)

For the purpose of manual closure, in order to ensure that the required information communicated to the involved competent authorities of the Member States is accurate and appropriate, the necessary code lists of manual closure request reasons and manual closure rejection reasons are created in Annex II to Implementing Regulation (EU) 2016/323.

(9)

Implementing Regulation (EU) 2016/323 should therefore be amended accordingly.

(10)

In order to align the application date of this Regulation with the application date for a new version of the computerised system established by Decision No 1152/2003/EC, this Regulation should apply from 13 February 2020.

(11)

The measures provided for in this Regulation are in accordance with the opinion of the Committee on Excise Duty,

HAS ADOPTED THIS REGULATION:

Article 1

Implementing Regulation (EU) 2016/323 is amended as follows:

(1)

the following Section IIA is inserted:

‘SECTION IIA

Requests for manual closure

Article 6a

Request for manual closure

For the purpose of Article 8(1) of Regulation (EU) No 389/2012, when the movement of excise goods under duty suspension arrangement cannot be closed under Article 24 or 25 of Directive 2008/118/EC, the requesting authority may request the competent authority in the Member State of dispatch to close a movement of excise goods under excise duty suspension manually. Such a request shall be made by sending a “Manual Closure Request” document set out in Table 15 of Annex I.’;

(2)

the following Article 14a is inserted:

‘Article 14a

Mandatory exchange of information — manual closure

For the purpose of Article 15(1)(c) of Regulation (EU) No 389/2012, where a competent authority of the Member State of dispatch has received evidence of the completion of a movement of excise goods under duty suspension arrangement and the movement cannot be closed under Article 24 or Article 25 of Directive 2008/118/EC, it shall decide whether to close the movement of excise goods manually.

The competent authority of the Member State of dispatch shall notify the competent authorities of the Member State of destination or of the Member State of export of its decision.

The notification of a decision to manually close a movement shall be made by means of a “Manual Closure Response” document, set out in Table 16 of Annex I to this Regulation.’;

(3)

Annex I is amended in accordance with Annex I to this Regulation;

(4)

Annex II is amended in accordance with Annex II to this Regulation.

Article 2

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

It shall apply from 13 February 2020.

Done at Brussels, 13 December 2019.

For the Commission

The President

Ursula VON DER LEYEN

(1)   OJ L 121, 8.5.2012, p. 1.

(2)  Commission Implementing Regulation (EU) 2016/323 of 24 February 2016 laying down detailed rules on cooperation and exchange of information between Member States regarding goods under excise duty suspension pursuant to Council Regulation (EU) No 389/2012 (OJ L 66, 11.3.2016, p. 1).

(3)  Decision No 1152/2003/EC of the European Parliament and of the Council of 16 June 2003 on computerising the movement and surveillance of excisable products (OJ L 162, 1.7.2003, p. 5).

ANNEX I

In Annex I to Regulation (EC) 2016/323, Tables 4, 5, 7, 10, 11, 12 and 14 are replaced by the following and new Tables 15 and 16 are inserted:

‘Table 4

(as referred to in Article 5(1))

Common Request

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Request Type

R

 

The possible values are:

1

=

(reserved)

2

=

Request for reference data

3

=

(reserved)

4

=

(reserved)

5

=

Request for re-synchronisation of the register of economic operators

6

=

Request for retrieval of a list of e-ADs

7

=

Request for SEED statistics

n1

 

b

Request Message Name

C

—

‘R’ if <Request Type> is ‘2’

—

Does not apply otherwise

(see Request Type in box 1a)

The possible values are:

‘C_COD_DAT’

=

Common list of codes

‘C_PAR_DAT’

=

Common system parameters

‘ALL’

=

For complete structure

a..9

 

c

Requesting Office

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

d

Request Correlation Identifier

C

—

‘R’ if <Request Type> is ‘2’, ‘5’, ‘6’, or ‘7’

—

Does not apply otherwise

(see Request Type in box 1a)

The value of <Request Correlation Identifier> is unique per Member State.

an..44

 

e

Start Date

C

For 1 e and f:

—

‘R’ if <Request Type> is ‘2’ or ‘5’

—

Does not apply otherwise

(see Request Type in box 1a)

 

date

 

f

End Date

C

 

date

 

g

Single Date

C

—

‘R’ if <Request Type> is ‘2’ or ‘5’

—

Does not apply otherwise

(see Request Type in box 1a)

 

date

2

E-AD LIST REQUEST

C

—

‘R’ if <Request Type> is ‘6’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

Member State Code

R

 

(see Code list 3 in Annex II to Regulation (EC) No 684/2009)

a2

2.1

RA_PRIMARY CRITERION

R

 

 

99x

 

a

Primary Criterion Type Code

R

 

The possible values are:

1

=

ARC

2

=

Brand name of product

3

=

Categories of excise products of the movement

4

=

(reserved)

5

=

(reserved)

6

=

(reserved)

7

=

(reserved)

8

=

City of consignee

9

=

City of consignor

10

=

City of guarantor

11

=

(reserved)

12

=

City of place of delivery

13

=

City of tax warehouse of dispatch

14

=

City of transporter

15

=

CN code of product

16

=

Date of invoice

17

=

Excise number of consignee

18

=

Excise number of consignor

19

=

Excise number of guarantor

20

=

(reserved)

21

=

(reserved)

22

=

Excise number of the tax warehouse of destination

23

=

Excise number of the tax warehouse of dispatch

24

=

(reserved)

25

=

Excise product code

26

=

Journey time

27

=

Member State of destination

28

=

Member State of dispatch

29

=

Name of consignee

30

=

Name of consignor

31

=

Name of guarantor

32

=

(reserved)

33

=

Name of place of delivery

34

=

Name of tax warehouse of dispatch

35

=

Name of transporter

36

=

Number of invoice

37

=

Postal code of consignee

38

=

Postal code of consignor

39

=

Postal code of guarantor

40

=

(reserved)

41

=

Postal code of place of delivery

42

=

Postal code of tax warehouse of dispatch

43

=

Postal code of transporter

44

=

Quantity of goods (in an e-AD body)

45

=

Local Reference Number, being a serial number, assigned by the consignor

46

=

Type of transport

47

=

(reserved)

48

=

(reserved)

49

=

VAT number of the consignee

50

=

(reserved)

51

=

VAT number of the transporter

52

=

Change of destination (sequence number ≥ 2)

n..2

2.1.1

RA_PRIMARY VALUE

O

 

 

99x

 

a

Value

R

 

If <Primary Criterion Type Code> is ‘46’ (Type of transport), then an existing <Transport Mode Code> in the list of <TRANSPORT MODES> shall be used.

an..255

3

STA_REQUEST

C

—

‘R’ if <Request Type> is ‘7’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

Statistic Type

R

 

The possible values are:

1

=

Active and inactive economic operators

2

=

Pending expirations

3

=

Economic operators by type and tax warehouses

4

=

Excise activity

5

=

Changes to excise authorisations

n1

3.1

LIST OF MEMBER STATES Code

R

 

 

99x

 

a

Member State Code

R

 

(see Code list 3 in Annex II to Regulation (EC) No 684/2009)

a2

4

STA_PERIOD

C

—

‘R’ if <Request Type> is ‘7’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

Year

R

 

The value of the data element must be greater than zero.

n4

 

b

Semester

C

For 4 b, c, and d:

The three following data fields are optional and exclusive:

—

<Semester>

—

<Quarter>

—

<Month>

i.e. If one of these data fields is given then the two other data fields do not apply

The possible values are:

1

=

First semester

2

=

Second semester

n1

 

c

Quarter

C

The possible values are:

1

=

First quarter

2

=

Second quarter

3

=

Third quarter

4

=

Fourth quarter

n1

 

d

Month

C

The possible values are:

1

=

January

2

=

February

3

=

March

4

=

April

5

=

May

6

=

June

7

=

July

8

=

August

9

=

September

10

=

October

11

=

November

12

=

December

n..2

5

REF_REQUEST

C

—

‘R’ if <Request Type> is ‘2’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

Common Risk Assessment Criteria flag

O

 

The possible values are:

0

=

No or False

1

=

Yes or True

n1

5.1

LIST OF CODES Code

O

 

 

99x

 

a

Requested List of Code

O

 

The possible values are:

1

=

Units of measure

2

=

Events types

3

=

Evidence types

4

=

(reserved)

5

=

(reserved)

6

=

Language codes

7

=

Member States

8

=

Country codes

9

=

Packaging codes

10

=

Reasons for unsatisfactory receipt or control report

11

=

Reasons for interruption

12

=

(reserved)

13

=

Transport modes

14

=

Transport units

15

=

Wine-growing zones

16

=

Wine operation codes

17

=

Excise product categories

18

=

Excise products

19

=

CN codes

20

=

Correspondences CN code — Excise product

21

=

Cancellation reasons

22

=

Alert or rejection of e-AD reasons

23

=

Delay explanations

24

=

(reserved)

25

=

Event submitting persons

26

=

Refusal reasons

27

=

Reasons for delayed result

28

=

Request actions

29

=

Request reasons

30

=

(reserved)

31

=

(reserved)

32

=

(reserved)

33

=

(reserved)

34

=

Administrative cooperation action not possible reasons

35

=

(reserved)

36

=

Type of document

37

=

(reserved)

38

=

(reserved)

39

=

Manual Closure Request Reasons

40=

=

Manual Closure Rejection Reasons

n..2


Table 5

(as referred to in Article 5(2))

List of e-AD as result of a general query

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Requesting Office

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

b

Request Correlation Identifier

R

 

The value of <Request Correlation Identifier> is unique per Member State.

an..44

2

E-AD LIST ITEM

O

 

 

99x

 

a

Dispatch Date

R

 

 

date

2.1

EXCISE MOVEMENT

R

 

 

 

 

a

ARC

R

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Date and Time of Validation of e-AD

R

 

 

dateTime

 

c

Sequence Number

R

 

The value of the data element must be greater than zero.

n..2

2.2

TRADER Consignor

R

 

 

 

 

a

Trader Excise Number

R

 

For TRADER Consignor

An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>

The <Operator Type Code> of the referred <TRADER> must be:

—

‘Authorised warehouse keeper’; OR

—

‘Registered consignor’

(see Code list 1 in Annex II to Regulation (EU) No 612/2013)

an13

 

b

Trader Name

R

 

 

an..182

2.3

TRADER Place of Dispatch

C

IF <E-AD.Origin Type Code> is ‘Origin — Tax warehouse’

THEN

<TRADER Place of Dispatch> is ‘R’

<OFFICE of Dispatch — Import> does not apply

ELSE

<TRADER Place of Dispatch> does not apply

<OFFICE of Dispatch — Import> is ‘R’

 

 

 

a

Tax Warehouse Reference

R

 

For TRADER Place of dispatch

An existing identifier <Tax Warehouse Reference> (Excise Number in SEED).

(see Code list 1 in Annex II to Regulation (EU) No 612/2013)

an13

 

b

Trader Name

O

 

 

an..182

2.4

OFFICE of Dispatch — Import

C

IF <E-AD.Origin Type Code> is ‘Origin — Tax warehouse’

THEN

<TRADER Place of Dispatch> is ‘R’

<OFFICE of Dispatch — Import> does not apply

ELSE

<TRADER Place of Dispatch> does not apply

<OFFICE of Dispatch — Import> is ‘R’

 

 

 

a

Office Reference Number

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

2.5

TRADER Consignee

C

‘R’, except for message type ‘2 — Submission for export with local clearance’ or for Destination Type Code 8

 

 

 

a

Trader Identification

C

IF <Destination Type Code> is in:

—

‘Destination — Tax warehouse’

—

‘Destination — Registered consignee’

—

‘Destination — Temporary registered consignee’

—

‘Destination — Direct delivery’

THEN <TRADER Consignee.Trader Identification> is ‘R’

ELSE

IF <Destination Type Code> is:

—

‘Destination — Export’

THEN <TRADER Consignee.Trader Identification> is ‘O’

ELSE <TRADER Consignee.Trader Identification> does not apply

The possible values of <Trader Identification> are described in the following table:

an..16

Destination Type Code

TRADER CONSIGNEE. Trader Identification

TRADER Place of Delivery. Trader Identification

1 -

Destination — Tax warehouse

Excise number (1)

Tax Warehouse Reference (Excise Number) (2)

2 -

Destination — Registered consignee

Excise number (3)

Any identification (4)

3 -

Destination — Temporary registered consignee

Temporary authorisation reference (5)

Any identification (6)

4 -

Destination — Direct delivery

Excise number (7)

(Does not apply)

5 -

Destination — Exempted consignee

(Does not apply)

Any identification (8)

6 -

Destination — Export

VAT number (optional)

(The data group <TRADER Place of Delivery> does not exist)

8 -

Unknown destination

(Does not apply)

(Does not apply)

(1)

The operator type of the consignee is ‘Authorised warehouse keeper’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(2)

An existing identifier <Tax Warehouse Reference> in the set of <TAX WAREHOUSE>.

(3)

The operator type of the consignee is ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(4)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(5)

An existing <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(6)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(7)

The operator type of the consignee is either ‘Authorised warehouse keeper’ or ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(8)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(see Code list 1 and Code list 2 in Annex II to Regulation (EU) No 612/2013, if applicable)

 

b

EORI Number

C

—

‘O’ if <Destination Type Code> is ‘Destination — Export’

—

Does not apply otherwise

Provide the EORI number of the person responsible for lodging the export declaration as set out in Article 21(5) of Directive 2008/118/EC.

an..17

 

c

Trader Name

R

 

 

an..182

2.6

TRADER Place of Delivery

C

The optionality of data groups <TRADER Place of Delivery> and <OFFICE Place of Delivery — Customs> are described below, according to the <Destination Type Code>:

—

‘R’ for Destination Type Code 1 and 4

—

‘O’ for Destination Type Code 2, 3 and 5

—

does not apply otherwise.

—

—

 

a

Trader Identification

C

IF <Destination Type Code> is ‘Destination — Tax warehouse’

THEN <TRADER Place of Delivery. Trader Identification> is ‘R’

ELSE

IF <Destination Type Code> is ‘Destination — Direct delivery’

THEN <TRADER Place of Delivery. Trader Identification> does not apply

ELSE <TRADER Place of Delivery. Trader Identification> is ‘O’

The possible values of <Trader Identification> are described in the following table:

an..16

Destination Type Code

TRADER CONSIGNEE. Trader Identification

TRADER Place of Delivery. Trader Identification

1 -

Destination — Tax warehouse

Excise number (1)

Tax Warehouse Reference (Excise Number) (2)

2 -

Destination — Registered consignee

Excise number (3)

Any identification (4)

3 -

Destination — Temporary registered consignee

Temporary authorisation reference (5)

Any identification (6)

4 -

Destination — Direct delivery

Excise number (7)

(Does not apply)

5 -

Destination — Exempted consignee

(Does not apply)

Any identification (8)

6 -

Destination — Export

VAT number (optional)

(The data group <TRADER Place of Delivery> does not exist)

8 -

Unknown destination

(Does not apply)

(Does not apply)

(1)

The operator type of the consignee is ‘Authorised warehouse keeper’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(2)

An existing identifier <Tax Warehouse Reference> in the set of <TAX WAREHOUSE>.

(3)

The operator type of the consignee is ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(4)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(5)

An existing <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(6)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(7)

The operator type of the consignee is either ‘Authorised warehouse keeper’ or ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(8)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(see Code list 1 in Annex II to Regulation (EU) No 612/2013, if applicable)

 

b

Trader Name

C

IF <Destination Type Code> is ‘Destination — Direct delivery’

THEN <Trader Name> is ‘O’

ELSE <Trader Name> is ‘R’

 

an..182

2.7

OFFICE Place of Delivery — Customs

C

The optionality of the data groups <TRADER Place of Delivery> and <OFFICE Place of Delivery — Customs> are described in the table below, according to the <Destination Type Code>:

 

 

Destination Type Code

<TRADER Place of Delivery>

<OFFICE Place of Delivery — Customs>

1 -

Destination — Tax warehouse

‘R’

Does not apply

2 -

Destination — Registered consignee

‘O’

Does not apply

3 -

Destination — Temporary registered consignee

‘O’

Does not apply

4 -

Destination — Direct delivery

‘R’

Does not apply

5 -

Destination — Exempted consignee

‘O’

Does not apply

6 -

Destination — Export

Does not apply

‘R’

8 -

Unknown destination (consignee unknown)

Does not apply

Does not apply

 

a

Office Reference Number

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

2.8

EXCISE PRODUCTS CATEGORY Code

R

 

 

9x

 

a

Excise Product Category Code

R

 

(see Code list 3 in Annex II to Regulation (EU) No 612/2013)

a1

2.9

TRADER Transport Arranger

C

IF <E-AD Header.Transport Arrangement>(IE801) (or <E-AD Header.Transport Arrangement>(IE815)) is ‘Consignor’ or ‘consignee’

THEN <TRADER Transport Arranger> does not apply

ELSE <TRADER Transport Arranger> is ‘R’

 

 

 

a

VAT Number

O

 

 

an..14

 

b

Trader Name

R

 

 

an..182

2.10

TRADER First Transporter

O

 

 

 

 

a

VAT Number

O

 

 

an..14

 

b

Trader Name

R

 

 

an..182


Table 7

(as referred to in Article 6(1))

Administrative Cooperation Common Request

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Request Type

R

 

The possible values are:

1

=

Administrative cooperation

2

=

Request for history

n1

 

b

Deadline for Results

R

 

 

date

2

FOLLOW UP

R

 

 

 

 

a

Follow-Up Correlation ID

R

 

(see Code list 1 in Annex II)

an28

 

b

Date of Issuance

R

 

 

date

 

c

Sender Member State Code

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

d

Sender Office Reference Number

O

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

e

Sender Officer

O

 

 

an..35

 

f

Addressee Member State Code

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

g

Addressee Office Reference Number

O

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

h

Addressee Officer

O

 

 

an..35

 

i

National Case Reference Identifier

O

 

 

an..99

3

ACO_REQUEST

C

—

‘R’ if <Request Type> is ‘1’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

Administrative Cooperation Request Information

R

 

 

an..999

 

b

Administrative Cooperation Request Information_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Flag

O

 

The possible values are:

0

=

No or False

1

=

Yes or True

n1

3.1

REQUEST REASON Code

R

 

 

99x

 

a

Administrative Cooperation Request Reason Code

R

 

(see Code list 8 in Annex II)

n..2

 

b

ACO_Complementary Information

C

—

‘R’ if <Administrative Cooperation Request Reason Code> is ‘Other’

—

‘O’ otherwise

—

an..999

 

c

ACO_Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

3.1.1

RISK ASSESSMENT REFERENCE

O

 

 

99x

 

a

Other Risk Profile

O

 

 

an..999

 

b

Other Risk Profile_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

3.2

ARC List

O

 

 

99x

 

a

ARC

R

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

O

 

The value of the Data Item must be greater than zero.

n..2

3.3

TRADER Person

O

 

 

99x

 

a

Trader Excise Number

C

For 3.3 a, b, and c: at least one of the following attributes must be present:

—

<Trader Excise Number>

—

<VAT Number>

—

<Trader Name>

An existing identifier (Excise Number) <Trader Excise Number> in the set of <TRADER AUTHORISATION> or <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(see Code list 1 and Code list 2 in Annex II to Regulation (EU) No 612/2013)

an13

 

b

VAT Number

C

 

an..14

 

c

Trader Name

C

 

an..182

 

d

Member State Code

C

—

‘R’ if <Trader Name> is given and <Trader Excise Number> is not given and <VAT Number> is not given

—

Does not apply otherwise

(see Trader Excise Number in box 3.3a, VAT Number in box 3.3b, Trader Name in box 3.3c)

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

e

Street Name

O

 

 

an..65

 

f

Street Number

O

 

 

an..11

 

g

Postcode

O

 

 

an..10

 

h

City

O

 

 

an..50

 

i

NAD_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

j

Phone Number

O

 

 

an..35

 

k

Fax Number

O

 

 

an..35

 

l

Email Address

O

 

 

an..70

3.4

SUPPORTING DOCUMENTS

O

 

 

9x

 

a

Short Description of Supporting Document

C

—

‘R’ if <Supporting Document Type> is ‘Other’

—

Doesn’t apply otherwise

(see Reference of Supporting Document in box 3.4c and Image of Document in box 3.4e)

 

an..999

 

b

Short Description of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Reference of Supporting Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Short Description of Supporting Document in box 3.4a and Image of Document in box 3.4e)

 

an..999

 

d

Reference of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

e

Image of Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Short Description of Supporting Document in box 3.4a and Reference of Supporting Document in box 3.4c)

 

 

 

f

Supporting Document Type

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

See Reference of Supporting Document in box 3.4c and Image of Document in box 3.4e

(see code list 15 in Annex II)

n..4

3.5

ACTIONS Requested

O

 

 

99x

 

a

Administrative Cooperation Action Code

R

 

(see Code list 9 in Annex II)

n..2

 

b

ACO Action Complement

C

—

‘R’ if <Administrative Cooperation Action Code> is ‘Other’

—

‘O’ otherwise

(see Administrative Cooperation Action Code in box 3.5a)

 

an..999

 

c

ACO Action Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

4

HISTORY REQUEST

C

—

‘R’ if <Request Type> is ‘2’

—

Does not apply otherwise

(see Request Type in box 1a)

 

 

 

a

ARC

R

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

History Request Scope Type

R

 

The possible values are:

1

=

Applicable data at a given date set by the <Scope Date>

2

=

History of data since a given date set by the <Scope Date>

3

=

Complete history of data

(see Scope Date in box 4c)

n1

 

c

Scope Date

C

—

Does not apply if <History Request Scope Type> is ‘3’

—

‘R’ otherwise

(see History Request Scope Type in box 4b)

 

date

 

d

History Request Reason

R

 

 

an..999

 

e

History Request Reason_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5

CONTACT

O

 

 

 

 

a

Office Reference Number

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

b

Submitting Excise Officer

O

 

 

an..35

 

c

Tel. Number

O

 

 

an..35

 

d

Fax Number

O

 

 

an..35

 

e

Email Address

O

 

 

an..70


Table 10

(as referred to in Article 6(3), Article 9(1) and Articles 10 and 16)

Administrative Cooperation Results

A

B

C

D

E

F

G

1

FOLLOW UP

R

 

 

 

 

a

Follow Up Correlation ID

R

 

(see Code list 1 in Annex II)

an28

 

b

Date of Issuance

R

 

 

date

 

c

Sender Member State Code

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

d

Sender Office Reference Number

O

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

e

Sender Officer

O

 

 

an..35

 

f

Addressee Member State Code

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

g

Addressee Office Reference Number

O

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

h

Addressee Officer

O

 

 

an..35

 

i

National Case Reference Identifier

C

—

‘O’ If <Follow Up Correlation ID> does not match with <Follow Up Correlation ID> in a request message

—

‘R’ If <Follow Up Correlation ID> matches with <Follow Up Correlation ID> in a request message AND

<National Case Reference Identifier> is present in the request message

—

Otherwise it does not apply.

IF <Follow Up Correlation ID> matches with <Follow Up Correlation ID> in a request message AND <National Case Reference Identifier> is present in the request message

THEN

<National Case Reference Identifier> must be equal to the value of <National Case Reference Identifier> in the request message.

an..99

2

CONTACT

O

 

 

 

 

a

Office Reference Number

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

b

Submitting Excise Officer

O

 

 

an..35

 

c

Tel. Number

O

 

 

an..35

 

d

Fax Number

O

 

 

an..35

 

e

Email Address

O

 

 

an..70

3

ACO_ACTION RESULT

O

 

 

99x

 

a

ARC

O

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

C

—

‘O’ if <ARC> is present

—

Does not apply otherwise

(see ARC in box 3a)

The value of the Data Item must be greater than zero.

n..2

 

c

Administrative Cooperation Action Code

R

 

(see Code list 9 in Annex II)

n..2

 

d

ACO Action Complement

C

—

‘R’ if <Administrative Cooperation Action Code> is ‘Other’

—

‘O’ otherwise

(see Administrative Cooperation Action Code in box 3c)

 

an..999

 

e

ACO Action Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

f

ACO Action Not Possible Reason Code

O

 

(see Code list 11 in Annex II)

n..2

 

g

ACO Action Not Possible Reason Complement

C

—

‘R’ if <ACO Action Not Possible Reason Code> is ‘Other’

—

‘O’ otherwise

(see ACO Action Not Possible Reason Code in box 3f)

 

an..999

 

h

ACO Action Not Possible Reason Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

i

Finding at Destination

O

 

The possible values are:

0

=

Other finding

1

=

(reserved)

2

=

Consignment in order

3

=

Consignment has not reached destination

4

=

Consignment arrived late

5

=

Shortage detected

6

=

Excise products not in order

7

=

Consignment not entered in stock records

8

=

Trader could not be contacted

9

=

Missing trader

10

=

Excess detected

11

=

Wrong EPC

12

=

Wrong destination type code

13

=

Differences confirmed

14

=

Manual closing recommended

15

=

Interruption recommended

16

=

Irregularities Found

n..2

 

j

Other Finding Type

C

—

‘R’ if <Finding at Destination> is ‘Other finding’

—

Does not apply otherwise

(see Finding at Destination in box 3i)

 

an..999

 

k

Other Finding Type_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

l

Complementary Explanations

O

 

 

an..999

 

m

Complementary Explanations_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

n

Control Report Reference

O

 

(see Code list 2 in Annex II)

A ‘Control Report’ message exists in the system (including the case that it is encapsulated in a received ‘Movement History’/‘History results’ message) having the same <Control Report Reference> with that of the submitted message. In addition if the <ARC> is provided in the submitted message then it coincides with the <ARC> of the referenced ‘Control Report’ message.

(see ARC in box 3a)

an16

4

FEEDBACK REQUEST

O

 

 

 

 

a

Feedback Requested or Provided

R

 

The possible values are:

0

=

No feedback requested

1

=

Feedback requested

2

=

Feedback provided

n1

 

b

Follow Up Actions

C

At least one among these two fields if box 4a is given:

—

<Follow Up Actions>

—

<Relevance of Information>

—

an..999

 

c

Follow Up Actions_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

d

Relevance of Information Provided

C

At least one among these two fields if box 4a is given:

—

< Follow Up Actions>

—

<Relevance of Information>

—

an..999

 

e

Relevance of Information_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5

SUPPORTING DOCUMENTS

O

 

 

9x

 

a

Short Description of Supporting Document

C

—

‘R’ if <Supporting Document Type> is ‘Other’

—

Doesn’t apply otherwise

(See Supporting Document Type in box 5f)

 

an..999

 

b

Short Description of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Reference of Supporting Document

C

At least one, among these three fields, must be present:

—

<Short Description of Supporting Document>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Short Description of Supporting Document in box.5a and Image of Document in box 5e)

 

an..999

 

d

Reference of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

e

Image of Document

C

At least one, among these three fields, must be present:

—

<Short Description of Supporting Document>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Short Description of Supporting Document in box 5a and Reference of Supporting Document in box 5c)

 

 

 

f

Supporting Document Type

C

At least one, among these three fields, must be present:

—

<Short Description of Supporting Document>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Short Description of Supporting Document in box 5a, Reference of Supporting Document in box 5c and Image of Document in box5e)

(see code list 15 in Annex II)

n..4


Table 11

(as referred to in Article 9(2) and Article 11)

Control Report

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Message Type

R

 

The possible values are:

1

=

Validated document

n1

 

b

Date and Time of Validation of Control Report

C

—

‘R’ after successful validation

—

Does not apply otherwise

 

dateTime

2

CONTROL REPORT HEADER

R

 

 

 

 

a

Control Report Reference

R

 

(see Code list 2 in Annex II)

an16

2.1

CONTROL OFFICE

R

 

 

 

 

a

Control Office Reference Number

O

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

 

b

Member State Code

C

For 2.1 b, c, d, e, f, and g:

—

‘R’ except for <Street Number>, which is ‘O’, if <Control Office Reference Number> is not given

—

Does not apply otherwise

(see Control Office Reference Number in box 2.1a)

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

c

Control Office Name

C

 

an..35

 

d

Street Name

C

 

an..65

 

e

Street Number

C

 

an..11

 

f

Postcode

C

 

an..10

 

g

City

C

 

an..50

 

h

Phone Number

C

For 2.1 h, i and j:

If <Control Office Reference Number> is not given, at least one of the following three attributes must be present:

—

<Phone Number>

—

<Fax Number>

—

<Email Address>

—

otherwise, none of the three attributes are applicable

(see Control Office Reference Number in box 2.1a)

 

an..35

 

i

Fax Number

C

 

an..35

 

j

Email Address

C

 

an..70

 

k

NAD_LNG

C

‘R’ if the corresponding free text field(s) is (are) used

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

3

EXCISE MOVEMENT e-AD

C

One of the <EXCISE MOVEMENT e-AD> or <OTHER ACCOMPANYING DOCUMENT> data groups must be present

 

 

 

a

ARC

R

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

R

 

The value of the Data Item must be greater than zero.

n..2

4

OTHER ACCOMPANYING DOCUMENT

C

One of the <EXCISE MOVEMENT e-AD> or <OTHER ACCOMPANYING DOCUMENT> data groups must be present

 

 

 

a

Other Accompanying Document Type

R

 

The possible values are:

0

=

Other

2

=

SAAD

n1

 

b

Short Description of Other Accompanying Document

C

‘R’ if <Other Accompanying Document Type> is ‘Other’

It doesn’t apply otherwise

 

an…350

 

c

Short Description of Other Accompanying Document_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

n2

 

d

Other Accompanying Document Number

R

 

 

an…350

 

e

Other Accompanying Document Date

R

 

 

date

 

f

Image of Other Accompanying Document

O

 

 

 

 

g

Member State of Dispatch

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

h

Member State of Destination

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

4.1

TRADER Person Involved in Movement

O

 

 

9x

 

a

Trader Excise Number

C

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

An existing identifier (Excise Number) <Trader Excise Number> in the set of <TRADER AUTHORISATION> or <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(see Code list 1 in Annex II to Regulation (EU) No 612/2013)

an13

 

b

Trader Identification

C

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

A VAT number or any other National number.

an16

 

c

Trader Name

C

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

—

an..182

 

d

Trader Person Type

O

 

The possible values are the following:

1

=

Consignor

2

=

Consignee

3

=

Tax representative

4

=

Vendor

5

=

Liable person

6

=

Customer private individual

n..2

 

e

Member State Code

C

‘R’ if <Trader Name> is given AND <Trader Excise Number> and <Trader Identification> is not given.

It doesn’t apply otherwise

(see Code list 3 in Annex II to Regulation (EC) No 684/2009)

a2

 

f

Street Name

O

 

 

an..65

 

g

Street Number

O

 

 

an..11

 

h

Postcode

O

 

 

an..10

 

i

City

O

 

 

an..50

 

j

NAD_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

k

Phone Number

O

 

 

an..35

 

m

Email Address

O

 

 

an..70

4.2

GOODS ITEM

O

 

 

999x

 

a

Description of the Goods

O

 

 

an..55

 

b

CN Code

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box4 and 4f)

The value of the Data Item must be greater than zero.

n8

 

c

Commercial Description of the Goods

O

 

 

an..999

 

d

Additional code

O

 

 

an..35

 

e

Quantity

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box4 and 4f)

The value of the Data Item must be greater than zero.

n..15,3

 

f

Unit of Measure Code

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box4 and 4f)

(See Annex II to Regulation (EC) No 684/2009, Code list 12)

n..2

 

g

Gross Weight

O

 

The Gross Weight must be equal to or higher than Net Weight.

The value of the Data Item must be greater than zero.

n..15,2

 

h

Net Weight

O

 

The Gross Weight must be equal to or higher than Net Weight.

The value of the Data Item must be greater than zero.

n..15,2

4.3

MEANS OF TRANSPORT

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box4 and 4f)

 

 

 

a

Trader Name

R

 

 

an..182

 

b

Street Name

R

 

 

an..65

 

c

Street Number

O

 

 

an..11

 

d

Transporter Country

R

 

Provide a ‘Country Code’ listed in Code list 4 of Annex II to Regulation (EC) No 684/2009, but not listed in Code list 3 of Annex II to Regulation (EC) No 684/2009 and except ‘Country Cod e ’‘GR’.

a2

 

e

Postcode

R

 

 

an..10

 

f

City

R

 

 

an..50

 

g

Transport Mode Code

R

 

Provide the mode of transport using the codes in Code list 7 of Annex II to Regulation (EC) No 684/2009.

n..2

 

h

ACO_Complementary Information

C

—

‘R’ if <MEANS OF TRANSPORT. Transport Mode Code> is ‘Other’

—

Does not apply otherwise

(see box 4.3 g)

 

an..999

 

i

ACO_Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

j

Registration

R

 

 

an..35

 

k

Country of Registration

R

 

Provide a ‘Country Code’ listed in Code list 4 of Annex II to Regulation (EC) No 684/2009, but not listed in Code list 3 of Annex II to Regulation (EC) No 684/2009 and except ‘Country Cod e’‘ GR’.

a2

5

CONTROL REPORT

R

 

 

 

 

a

Date of Control

R

 

 

date

 

b

Place of Control

R

 

 

an..350

 

c

Place of Control_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

d

Control Type

R

 

The possible values are:

1

=

Physical control

2

=

Documentary control

n1

 

e

Reason for Control

R

 

The possible values are:

0

=

Other reason

1

=

Control started at random

2

=

Event signalled

3

=

Request for assistance received

4

=

Request from another office

5

=

Alert received

n1

 

f

Complementary Origin Reference

O

 

 

an..350

 

g

Complementary Origin Reference_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

h

Control Officer Identity

R

 

 

an..350

 

i

Control Officer Identity_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

j

Global Control Conclusion

R

 

The possible values are:

1

=

Satisfactory

2

=

Minor discrepancies found

3

=

Interruption recommended

4

=

Intention to make claim under Article 10 of Council Directive 2008/118/EC

5

=

Allowable loss detected, in relation to Article 7(4) of Council Directive 2008/118/EC

n1

 

k

Control at Arrival Required

R

 

The possible values are:

0

=

No or False

1

=

Yes or True

n1

 

l

Flag

R

 

The possible values are:

0

=

No or False

1

=

Yes or True

n1

 

m

Comments

O

 

 

an..350

 

n

Comments_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5.1

PERFORMED CONTROL ACTION

R

 

 

99x

 

a

Performed Control Action

R

 

The possible values are:

0

=

Other control action

1

=

Verified counted packs

2

=

Unloaded

3

=

Opened packs

4

=

Annotated paper copy of documents (e.g. SAAD)

5

=

Counting

6

=

Sampling

7

=

Administrative control

8

=

Goods weighted/measured

9

=

Random check

10

=

Control of records

11

=

Compare documents presented with e-AD

n..2

 

b

Other Control Action

C

—

‘R’ if <Performed Control Action> is ‘0’

—

Does not apply otherwise

(see Performed Control Action in box 5.1a)

 

an..350

 

c

Other Control Action_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5.2

SUPPORTING EVIDENCE

C

—

‘R’ if <Reason for Control> is ‘2’

—

‘O’ otherwise

(see Reason for Control in box 5e)

 

9x

 

a

Issuing Authority

O

 

 

an..35

 

b

Issuing Authority_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Evidence Type Code

R

 

(see Code list 6 in Annex II)

n..2

 

d

Evidence Type Complement

C

—

‘R’ if <Evidence Type Code> is ‘Other’

—

Does not apply otherwise

(see Evidence Type Code in box 5.2c)

 

an..350

 

e

Evidence Type Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

f

Reference of Evidence

O

 

 

an..350

 

g

Reference of Evidence_LNG

C

—

‘R’ if the corresponding text(s) field is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

h

Image of Evidence

O

 

 

 

5.3

UNSATISFACTORY REASON

O

 

 

9x

 

a

Unsatisfactory Reason Code

R

 

(see Code list 12 in Annex II)

n..2

 

b

Complementary Information

C

—

‘R’ if <Unsatisfactory Reason Code> is ‘Other’

—

Does not apply otherwise

(see Unsatisfactory Reason Code in box 5.3a)

 

an..350

 

c

Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5.4

TRANSPORT DETAILS

O

 

 

99x

 

a

Transport Unit Code

R

 

(see Code list 7 in Annex II to Regulation (EC) No 684/2009)

n..2

 

b

Identity of Transport Units

C

—

‘R’ if <Transport Unit Code> is not ‘Fixed transport installations’

—

Does not apply otherwise

(see Transport Unit Code in box 5.4a)

 

an..35

 

c

Identity of Commercial Seal

O

 

 

an..35

 

d

Seal Information

O

 

 

an..350

 

e

Seal Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

f

Complementary Information

O

 

 

an..350

 

g

Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5.5

CONTROL REPORT Body

O

 

 

99x

 

a

Body Record Unique Reference

C

—

‘R’ if <EXCISE MOVEMENT e-AD> data group is present

—

Does not apply otherwise

This value refers to the <Body Record Unique Reference> of the e-AD Body of the associated e-AD and must be unique within the message.

The value of the Data Item must be greater than zero.

n..3

 

b

Description of the Goods

C

—

‘O’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

—

an..55

 

c

CN Code

C

—

‘R’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

The value of the Data Item must be greater than zero.

n8

 

d

Additional code

C

—

‘O’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

—

an..35

 

e

Indicator of Shortage or Excess

O

 

The possible values are:

S

=

Shortage

E

=

Excess

a1

 

f

Observed Shortage or Excess

C

—

‘R’ if <Indicator of Shortage or Excess> is given

—

Does not apply otherwise

(see Indicator of Shortage or Excess in box 5.5e)

The value of the Data Item must be greater than zero.

n..15,3

 

g

Comments

O

 

 

an..350

 

h

Comments_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5.5.1

UNSATISFACTORY REASON

O

 

 

9x

 

a

Unsatisfactory Reason Code

R

 

(see Code list 12 in Annex II)

n..2

 

b

Complementary Information

C

—

‘R’ if <Unsatisfactory Reason Code> is ‘Other’

—

‘O’ otherwise

(see Indicator of Unsatisfactory Reason Code in box 5.5.1a)

 

an..350

 

c

Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2


Table 12

(as referred to in Article 14)

Event Report

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Message Type

R

 

The possible values are:

1

=

Initial submission

3

=

Validated document

n1

 

b

Date and Time of Validation of Event Report

C

—

‘R’ after successful validation,

—

Does not apply otherwise

—

dateTime

2

EVENT REPORT HEADER

R

 

 

 

 

a

Event Report Number

C

—

‘R’ if <Message Type> is ‘3’

—

Does not apply otherwise

(see Message Type in box 1a)

(see Code list 2 in Annex II)

an16

 

b

MS of Submission Event Report Reference

C

—

‘R’ if <Message Type> is ‘1’ or ‘3’ and the MS of submission is different from the MS of event

—

‘O’ if <Message Type> is ‘1’ or ‘3’ and the MS of submission is the MS of event

—

Does not apply otherwise

(see Message Type in box 1a)

The format of <MS of Submission Event Report Reference> is:

—

2 alphabetic characters: Identifier of the Member State of Submission of the event report

—

followed by a nationally assigned, unique code

an..35

 

c

ARC

R

 

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

d

Sequence Number

R

 

The value of the data element must be greater than zero.

n..2

3

OTHER ACCOMPANYING DOCUMENT

C

One of the <EXCISE MOVEMENT e-AD> or <OTHER ACCOMPANYING DOCUMENT> data groups must be present

 

 

 

a

Other Accompanying Document Type

R

 

The possible values are:

0

=

Other

2

=

SAAD

n1

 

b

Short Description of Other Accompanying Document

C

—

‘R’ if <Other Accompanying Document Type> is ‘Other’

—

It doesn’t apply otherwise

 

an..350

 

c

Short Description of Other Accompanying Document_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

 

a2

 

d

Other Accompanying Document Number

R

 

 

an..350

 

e

Other Accompanying Document Date

R

 

 

date

 

f

Image of Other Accompanying Document

O

 

 

 

 

g

Member State of Dispatch

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

 

h

Member State of Destination

R

 

A Member State identified by a Member State Code in Code list 3 of Annex II to Regulation (EC) No 684/2009.

a2

3.1

TRADER Person Involved in Movement

O

 

 

9x

 

a

Trader Excise Number

C

—

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

An existing identifier (Excise Number) <Trader Excise Number> in the set of <TRADER AUTHORISATION> or <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(see Code list 1 in Annex II to Regulation (EU) No 612/2013)

an13

 

b

Trader Identification

C

—

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

A VAT number or any other National number.

an16

 

c

Trader Name

C

—

At least one of the following attributes must be present:

—

<Trader Excise Number>

—

<Trader Identification>

—

<Trader Name>

—

an..182

 

d

Trader Person Type

O

 

The possible values are the following:

1

=

Consignor

2

=

Consignee

3

=

Tax representative

4

=

Vendor

5

=

Liable person

6

=

Customer private individual

n..2

 

e

Member State Code

C

—

‘R’ if <Trader Name> is given AND <Trader Excise Number> and <Trader Identification> is not given.

—

It doesn’t apply otherwise

(see Code list 3 in Annex II to Regulation (EC) No 684/2009)

a2

 

f

Street Name

O

 

 

an..65

 

g

Street Number

O

 

 

an..11

 

h

Postcode

O

 

 

an..10

 

j

NAD_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

k

Phone Number

O

 

 

an..35

 

l

Fax Number

O

 

 

an..35

 

m

Email Address

O

 

 

an..70

3.2

GOODS ITEM

O

 

 

999x

 

a

Description of the Goods

O

 

 

an..55

 

b

CN Code

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT. Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise (see box 3 and 3f)

The value of the Data Item must be greater than zero.

n8

 

c

Commercial Description of the Goods

O

 

 

an..999

 

d

Additional code

O

 

 

an..35

 

e

Quantity

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box3 and 3f)

The value of the Data Item must be greater than zero.

n..15,3

 

f

Unit of Measure Code

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box3 and 3f)

(See Annex II to Regulation (EC) No 684/2009, Code list 12)

n..2

 

g

Gross Weight

O

 

The Gross Weight must be equal to or higher than Net Weight.

The value of the Data Item must be greater than zero.

n..15,2

 

h

Net Weight

O

 

The Gross Weight must be equal to or higher than Net Weight.

The value of the Data Item must be greater than zero.

n..15,2

3.3

MEANS OF TRANSPORT

C

—

‘R’ if <OTHER ACCOMPANYING DOCUMENT.Image of Other Accompanying Document> is not present in the <OTHER ACCOMPANYING DOCUMENT> data group

—

Does not apply otherwise

(see box3 and 3f)

 

 

 

a

Trader Name

R

 

 

an..182

 

b

Street Name

R

 

 

an..65

 

c

Street Number

O

 

 

an..11

 

d

Transporter Country

R

 

Provide a ‘Country Code’ listed in Code list 4 of Annex II to Regulation (EC) No 684/2009, but not listed in Code list 3 of Annex II to Regulation (EC) No 684/2009 and except ‘Country Code’‘GR’.

a2

 

e

Postcode

R

 

 

an..10

 

f

City

R

 

 

an..50

 

g

Transport Mode Code

R

 

Provide the mode of transport using the codes in Code list 7 of Annex II to Regulation (EC) No 684/2009.

n..2

 

h

ACO_Complementary Information

C

—

‘R’ if <MEANS OF TRANSPORT.Transport Mode Code> is ‘Other’

—

Does not apply otherwise

(see box 3.3 g)

 

an..999

 

i

ACO_Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is (are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

j

Registration

R

 

 

an..35

 

k

Country of Registration

R

 

Provide a ‘Country Code’ listed in Code list 4 of Annex II to Regulation (EC) No 684/2009, but not listed in Code list 3 of Annex II to Regulation (EC) No 684/2009 and except ‘Country Code’‘GR’.

a2

4

EVENT REPORT

R

 

 

 

 

a

Date of Event

R

 

 

date

 

b

Place of Event

R

 

 

an..350

 

c

Place of Event_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

d

Excise Officer Identification

O

 

 

an..35

 

e

Submitting Person

R

 

 

an..35

 

f

Submitting Person Code

R

 

(see Code list 10 in Annex II)

n..2

 

g

Submitting Person Complement

C

—

‘R’ if <Submitting Person Code> is ‘Other’

—

‘O’ otherwise

(see Submitting Person Code in box 4f)

 

an..350

 

h

Submitting Person Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

i

Changed Transport Arrangement

O

 

The possible values are:

1

=

Consignor

2

=

Consignee

3

=

Owner of goods

4

=

Other

n1

 

j

Comments

O

 

 

an..350

 

k

Comments_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

5

EVIDENCE OF EVENT

O

 

 

9x

 

a

Issuing Authority

O

 

 

an..35

 

b

Issuing Authority_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Evidence Type Code

R

 

(see Code list 6 in Annex II)

n..2

 

d

Evidence Type Complement

C

—

‘R’ <Evidence Type Code> is ‘Other’

—

Does not apply otherwise

(see Evidence Type Code in box 5c)

 

an..350

 

e

Evidence Type Complement_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

2

 

f

Reference of Evidence

R

 

 

an..350

 

g

Reference of Evidence_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

h

Image of Evidence

O

 

 

 

6

TRADER New Transport Arranger

C

—

Does not apply if <Changed Transport Arrangement> is ‘1’, ‘2’, or is not used

—

‘R’ otherwise

(see Changed Transport Arrangement in box 4i)

 

 

 

a

VAT Number

O

 

 

an..14

 

b

Trader Name

R

 

 

an..182

 

c

Street Name

R

 

 

an..65

 

d

Street Number

O

 

 

an..11

 

e

Postcode

R

 

 

an..10

 

f

City

R

 

 

an..50

 

g

NAD_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

7

TRADER New Transporter

O

 

 

 

 

a

VAT Number

O

 

 

an..14

 

b

Trader Name

R

 

 

an..182

 

c

Street Name

R

 

 

an..65

 

d

Street Number

O

 

 

an..11

 

e

Postcode

R

 

 

an..10

 

f

City

R

 

 

an..50

 

g

NAD_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

8

TRANSPORT DETAILS

O

 

 

99x

 

a

Transport Unit Code

R

 

(see Code list 7 in Annex II to Regulation (EC) No 684/2009)

n..2

 

b

Identity of Transport Units

C

—

Does not apply if <Transport Unit Code> is ‘Fixed transport installations’.

—

‘R’ otherwise

(see Transport Unit Code in box 8a)

 

an..35

 

c

Identity of Commercial Seal

O

 

 

an..35

 

d

Seal Information

O

 

 

an..350

 

e

Seal Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

f

Complementary Information

O

 

 

an..350

 

g

Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

9

EVENT REPORT Body

C

—

‘O’ if <TRADER New Transport Arranger> is used, or <TRADER New Transporter> is used, or <TRANSPORT DETAILS> is used

—

‘R’ otherwise

(see TRADER New Transport Arranger in 6, TRADER New Transport in 7, and TRANSPORT DETAILS in 8)

 

99x

 

a

Event Type Code

R

 

(see Code list 14 in Annex II)

n..2

 

b

Associated Information

C

—

‘R’ if <Event Type Code> is ‘0’

—

‘O’ otherwise

(see Event Type Code in box 9a)

 

an..350

 

c

Associated Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

d

Body Record Unique Reference

C

—

‘R’ if <EXCISE MOVEMENT e-AD> data group is present

—

Does not apply otherwise

This value refers to the <Body Record Unique Reference> of the e-AD Body of the associated e-AD and must be unique within the message.

The value of the Data Item must be greater than zero.

n..3

 

e

Description of the Goods

C

—

‘O’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

 

an..55

 

f

CN Code

C

—

‘R’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

The value of the Data Item must be greater than zero.

n8

 

g

Additional code

C

—

‘O’ if the <OTHER ACCOMPANYING DOCUMENT> data group is present

—

Does not apply otherwise

 

an..35

 

h

Indicator of Shortage or Excess

C

For 9h and 9i:

—

‘R’ if <Body Record Unique Reference> or <Description of the Goods> or <CN Code> or <Additional Code> is given

—

Does not apply otherwise

(see Body Record Unique Reference in box 9d, Description of the Goods in box 9e, CN Code in box 9f and Additional Code in box 9g)

The possible values are:

S

=

Shortage

E

=

Excess

a1

 

i

Observed Shortage or Excess

C

The value of the Data Item must be greater than zero.

n..15,3


Table 14

(as referred to in Article 13)

Alert or Rejection of an e-AD

A

B

C

D

E

F

G

1

ATTRIBUTES

R

 

 

 

 

a

Date and Time of Validation of Alert or Rejection

C

—

R if corresponding field is validated

—

Does not apply otherwise

 

dateTime

2

EXCISE MOVEMENT e-AD

R

 

 

 

 

a

ARC

R

 

Provide the ARC of the e-AD.

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

R

 

The value of the data element must be greater than zero.

n..2

3

TRADER Consignee

C

‘R’, except for message type ‘2 — Submission for export with local clearance’ or for Destination Type Code 8

 

 

 

a

Trader Identification

C

—

‘R’ if <Destination Type Code> is in:

—

‘Destination — Tax warehouse’

—

‘Destination — Registered consignee’

—

‘Destination — Temporary registered consignee’

—

‘Destination — Direct delivery’

—

‘O’ if <Destination Type Code> is ‘Destination — Export’

—

Does not apply otherwise

The possible values of <Trader Identification> are described in the following table:

an..16

Destination Type Code

TRADER CONSIGNEE. Trader Identification

TRADER Place of Delivery. Trader Identification

1 -

Destination — Tax warehouse

Excise number (1)

Tax Warehouse Reference (Excise Number) (2)

2 -

Destination — Registered consignee

Excise number (3)

Any identification (4)

3 -

Destination — Temporary registered consignee

Temporary authorisation reference (5)

Any identification (6)

4 -

Destination — Direct delivery

Excise number (7)

(Does not apply)

5 -

Destination — Exempted consignee

(Does not apply)

Any identification (8)

6 -

Destination — Export

VAT number (optional)

(The data group <TRADER Place of Delivery> does not exist)

8 -

Unknown destination

(Does not apply)

(Does not apply)

(1)

The operator type of the consignee is ‘Authorised warehouse keeper’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(2)

An existing identifier <Tax Warehouse Reference> in the set of <TAX WAREHOUSE>.

(3)

The operator type of the consignee is ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(4)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(5)

An existing <Temporary Authorisation Reference> in the set of <TEMPORARY AUTHORISATION>.

(6)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(7)

The operator type of the consignee is either ‘Authorised warehouse keeper’ or ‘Registered consignee’. An existing identifier <Trader Excise Number> in the set of <TRADER AUTHORISATION>.

(8)

For the place of delivery, ‘Any identification’ means: a VAT number or any other identifier; it is optional.

(see Code list 1 and Code list 2 in Annex II to Regulation (EU) No 612/2013, if applicable)

 

b

EORI Number

C

—

‘O’ if <Destination Type Code> is ‘Destination — Export’

—

Does not apply otherwise

Provide the EORI number of the person responsible for lodging the export declaration as set out in Article 21(5) of Directive 2008/118/EC.

an..17

 

c

Trader Name

R

 

 

an..182

 

d

Street Name

R

 

 

an..65

 

e

Street Number

O

 

 

an..11

 

f

Postcode

R

 

 

an..10

 

g

City

R

 

 

an..50

 

h

NAD_LNG

R

 

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

4

OFFICE OF DESTINATION

R

 

 

 

 

a

Office Reference Number

R

 

(see Code list 5 in Annex II to Regulation (EC) No 684/2009)

an8

5

ALERT

R

 

 

 

 

a

Date of Alert

R

 

 

date

 

b

e-AD Rejected flag

R

 

The format of Boolean is digital: ‘0’ or ‘1’ (‘0’ = No or False; ‘1’ = Yes or True).

n1

6

ALERT OR REJECTION OF E-AD REASON Code

C

—

‘R’ if <e-AD Rejected flag> is True

—

‘O’ if otherwise

 

9x

 

a

Alert or Rejection of E-AD Reason Code

R

 

(see Code list 5 in Annex II)

n..2

 

b

Complementary Information

C

—

‘R’ if <Alert or Rejection of E-AD Reason Code> is ‘Other’

—

‘O’ otherwise

(see Alert or Rejection of E-AD Reason Code in box 6a)

 

an..350

 

c

Complementary Information_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2


Table 15

(as referred to in Article 6a)

Manual Closure Request

A

B

C

D

E

F

G

1

ATTRIBUTE

R

 

 

 

 

a

ARC

R

 

Provide the ARC of the e-AD.

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

R

 

Provide the sequence number of the e-AD.

n..2

 

c

Manual Closure Request Reason Code

R

 

(see code list 16 in Annex II)

n1

 

d

Manual Closure Reason Complement

C

—

‘R’ if <Manual Closure Request Reason Code> is ‘Other’

—

‘O’ otherwise

 

an..999

 

e

Manual Closure Reason Complement_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

2

SUPPORTING DOCUMENTS

O

 

 

9x

 

a

Short Description of Supporting Document

C

—

‘R’ if <Supporting Document Type> is ‘Other’

—

Does not apply otherwise

 

an..999

 

b

Short Description of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Reference of Supporting Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Image of Document in box 2e and Supporting Document Type in box 2f)

 

an..999

 

d

Reference of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

e

Image of Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Reference of Supporting Document in box 2c and Supporting Document Type in box 2f)

 

 

 

f

Supporting Document Type

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Reference of Supporting Document in box 2c and Image of Document in box 2e)

(see code list 15 in Annex II)

n..4

3

MANUAL CLOSURE Body

O

 

 

999X

 

a

Body Record Unique Reference

R

 

This value refers to the <Body Record Unique Reference> of the e-AD Body of the associated e-AD and must be unique within the message.

The value of this data element must be greater than zero.

n..3

 

b

Indicator of Shortage or Excess

O

 

The possible values are:

S

=

Shortage

E

=

Excess

a1

 

c

Observed Shortage or Excess

C

—

‘R’ if <Indicator of Shortage or Excess> is given

—

Does not apply otherwise

(see Indicator of Shortage or Excess in box 3b)

The value of the Data Item must be greater than zero.

n..15,3

 

d

Excise Product Code

O

 

(see Code list 11 in Annex II to Regulation (EC) No 684/2009)

an4

 

e

Refused Quantity

O

 

The value of this data element must be greater than zero.

n..15,3

 

f

Complementary Information

O

 

 

an..350

 

g

Complementary Information_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2


Table 16

(as referred to in Article 14a)

Manual Closure Response

A

B

C

D

E

F

G

1

ATTRIBUTE

R

 

 

 

 

a

ARC

R

 

Provide the ARC of the e-AD.

(see Code list 2 in Annex II to Regulation (EC) No 684/2009)

an21

 

b

Sequence Number

R

 

Provide the sequence number of the e-AD.

n..2

 

c

Date of Arrival of Excise Products

O

 

The date at which the movement ends in accordance with Article 20(2) of Directive 2008/118/EC.

date

 

d

Global Conclusion of Receipt

O

 

The possible values are:

1

=

Receipt accepted and satisfactory,

2

=

Receipt accepted although unsatisfactory,

3

=

Receipt refused,

4

=

Receipt partially refused,

21

=

Exit accepted and satisfactory,

22

=

Exit accepted although unsatisfactory,

23

=

Exit refused.

n..2

 

e

Complementary Information

O

 

 

an..350

 

f

Complementary Information_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

g

Manual Closure Request Reason Code

R

 

(see code list 16 in Annex II)

n1

 

h

Manual Closure Reason Complement

C

—

‘R’ if <Manual Closure Request Reason Code> is ‘Other’

—

‘O’ otherwise

 

an..999

 

i

Manual Closure Reason Complement_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

j

Manual Closure Request Accepted

R

 

The format of Boolean is digital: ‘0’ or ‘1’ (‘0’ = No or False; ‘1’ = Yes or True).

n1

 

k

Manual Closure Rejection Reason Code

C

—

‘R’ if <Manual Closure Request Accepted> is ‘0’

—

Does not apply otherwise

(see code list 17 in Annex II)

n1

 

l

Manual Closure Rejection Complement

C

—

‘R’ if <Manual Closure Rejection Reason Code> is ‘Other’

—

‘O’ otherwise

 

an..999

 

m

Manual Closure Rejection Complement_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

2

SUPPORTING DOCUMENTS

O

 

 

9x

 

a

Short Description of Supporting Document

C

—

‘R’ if <Supporting Document Type> is ‘Other’

—

Does not apply otherwise

 

an..999

 

b

Short Description of Supporting Document_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

c

Reference of Supporting Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Image of Document in box 2e and Supporting Document Type in box 2f)

 

an..999

 

d

Reference of Supporting Document_LNG

C

—

‘R’ if the corresponding text field(s) is(are) used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2

 

e

Image of Document

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Reference of Supporting Document in box 2c and Supporting Document Type in box 2f)

 

 

 

f

Supporting Document Type

C

At least one, among these three fields, must be present:

—

<Supporting Document Type>

—

<Reference of Supporting Document>

—

<Image of Document>

(see Reference of Supporting Document in box 2c and Image of Document in box 2e)

(see code list 15 in Annex II)

n..4

3

MANUAL CLOSURE Body

O

 

 

999X

 

a

Body Record Unique Reference

R

 

This value refers to the <Body Record Unique Reference> of the e-AD Body of the associated e-AD and must be unique within the message.

The value of this data element must be greater than zero.

n..3

 

b

Indicator of Shortage or Excess

O

 

The possible values are:

S

=

Shortage

E

=

Excess

a1

 

c

Observed Shortage or Excess

C

—

‘R’ if <Indicator of Shortage or Excess> is given

—

Does not apply otherwise

(see Indicator of Shortage or Excess in box 3b)

The value of the Data Item must be greater than zero.

n..15,3

 

d

Excise Product Code

O

 

(see Code list 11 in Annex II to Regulation (EC) No 684/2009)

an4

 

e

Refused Quantity

O

 

The value of this data element must be greater than zero.

n..15,3

 

f

Complementary Information

O

 

 

an..350

 

g

Complementary Information_LNG

C

—

‘R’ if the corresponding text field is used

—

Does not apply otherwise

Provide the language code presented in Annex II to Regulation (EC) No 684/2009, Code list 1 to define the language used in this data group.

a2’

ANNEX II

In Annex II to Regulation (EC) 2016/323 is amended as follows:

(1)

In code list 4 (Refusal Reasons), in the row 8, the entry for ‘Description’ is replaced by the following:

‘The requested Member State is unable, for legal reasons, to provide similar information’.

(2)

In code list 15 (Type of Document), after the row 18, a new row is inserted as follows:

‘<TARIC CODE>

Any TARIC code used in ‘box 44’ of the SAD’

(3)

A new code list 16 (Manual Closure Request Reasons) is inserted as follows:

‘Code list 16: Manual Closure Request Reasons

Code

Description

0

Other

1

Export closed but no IE518 available

2

Consignee no longer connected to EMCS

3

Exempted consignee

4

Exit confirmed but no IE829 submitted (IE818 out of sequence)

5

No movement but cancellation no longer possible

6

Multiple issuances of e-ADs for a single movement

7

e-AD does not cover actual movement

8

Erroneous report of receipt

9

Erroneous rejection of an e-AD’

(4)

A new code list 17 (Manual Closure Rejection Reasons) is inserted as follows:

‘Code list 17: Manual Closure Rejection Reasons

Code

Description

0

Other

1

Evidence provided does not justify manual closure

2

Request Reason provided does not justify manual closure’