COUNCIL DECISION 2003/170/JHA
of 27 February 2003
on the common use of liaison officers posted abroad by the law enforcement agencies of the Member States
Article 1
1.
In this Decision, ‘liaison officer’ means a representative of one of the Member States, posted abroad by a law enforcement agency to one or more third countries or to international organisations to establish and maintain contacts with the authorities in those countries or organisations with a view to contributing to preventing or investigating criminal offences.
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In this Decision, ‘Europol liaison officer’ means a Europol employee, posted abroad to one or more third countries or to international organisations to enhance the cooperation between the authorities in those countries or organisations and Europol in order to support the Member States, in particular the liaison officers posted abroad by the law enforcement agencies of the Member States, in combating of serious forms of international crime, in particular through the exchange of information.
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2.
This Decision is without prejudice to Member States' liaison officers' tasks within the framework of their responsibilities and in compliance with national law, national needs, and any more favourable agreements concluded with the host State or the international organisation.
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This Decision shall be without prejudice to Europol's and Europol liaison officers' tasks within the framework of the Europol Convention, the arrangements made for the implementation thereof, and cooperation agreements concluded between Europol and the third country or international organisation concerned.
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Article 2
Tasks of liaison officers
1.
Each Member State shall ensure that its liaison officers establish and maintain direct contacts with competent authorities in the host State or the international organisation, with a view to facilitating and expediting the collection and exchange of information.
2.
Each Member State's liaison officer shall also contribute to the collection and exchange of information which may be used to combat serious cross-border crime, including information providing a readier knowledge of the legal systems and operational methods available in the States or international organisations concerned.
3.
Liaison officers shall carry out their tasks within the framework of their responsibilities and in compliance with the provisions, including those on the protection of personal data, laid down in their national laws and in any agreements concluded with host States or international organisations.
Article 3
Notification of the posting of liaison officers
1.
Member States shall inform one another of their intentions as regards the secondment of liaison officers to third States and international organisations and the General Secretariat of the Council of the European Union (the General Secretariat) each year of the posting of liaison officers, including their duties and any cooperative agreements between the Member States on the posting of liaison officers.
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2.
The General Secretariat shall draw up an annual summary to be sent to Member States, the Commission and to Europol concerning Member States' postings of liaison officers, including their duties and any cooperative agreements between the Member States on the posting of liaison officers. This summary shall list the Member States who, with the agreement of other Member States through coordination in the Council structures, have been given responsibility for the coordination of EU cooperation in a particular country or region, as referred to in Article 4(1). Details of Europol liaison officers posted to third countries or international organisations shall also be included.
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Article 4
Liaison officer networks in third countries
1.
Member States shall ensure that Member States' liaison officers posted to the same third country or international organisation meet regularly or when necessary to exchange relevant information. The Member State holding the Presidency of the Council of the European Union shall ensure that its liaison officers take the initiative to hold such meetings. If the Member State holding the Presidency is not represented in the third country or international organisation concerned, then the representative of the incoming or next incoming Presidency shall take the initiative to hold the meeting. The Commission and Europol shall, where appropriate, be invited to such meetings.
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Such meetings may also be held, following consultation with the Member State holding the Presidency, at the initiative of any other Member State and especially of those Member States that have been given responsibility for the coordination of the EU cooperation in a particular country or region.
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2.
Member States shall ensure that its liaison officers posted to the same third country or international organisation provide one another with assistance in contacts with the authorities of the host State. Where relevant, Member States may agree that their liaison officers shall share tasks among themselves.
3.
Member States may bilaterally or multilaterally agree that liaison officers who are posted to a third country or international organisation by a Member State shall also look after the interests of one or more other Member States.
Article 5
Cooperation between Member States regarding the exchange of information via liaison officers in third countries
1.
Member States shall ensure that their liaison officers in third countries and international organisations shall, in accordance with national law and relevant international instruments and subject to compliance with applicable provisions governing the protection of personal data, provide its respective national authorities with information relating to serious criminal threats to other Member States not represented by their own liaison officers in the third country or international organisation concerned. National authorities shall assess, in accordance with national law and according to the seriousness of the threat, whether the Member States concerned should be informed.
2.
Member States' liaison officers in third countries or international organisations may, in accordance with national law and relevant international instruments and subject to compliance with applicable provisions governing the protection of personal data, provide information relating to serious criminal threats to other Member States directly to the liaison officers of the Member State in question, if that Member State is represented in the third country or international organisation concerned.
3.
In accordance with national law and relevant international instruments, Member States which do not have liaison officers in a third country or international organisation may make a request to another Member State which does have liaison officers in the third country or international organisation concerned, with a view to the exchange of relevant information.
4.
Member States shall deal with any request as described in paragraph 3 in accordance with their respective national law and relevant international instruments, and shall state as speedily as possible whether such a request may be met.
5.
Member States may consent to information being exchanged directly between liaison officers in third countries and international organisations and the authorities of other Member States, subject to compliance with applicable provisions governing the protection of personal data.
6.
The performance of the tasks described in paragraph 1 and 2 must not hinder liaison officers in the performance of their original duties.
Article 6
Joint seminars for liaison officers
1.
To enhance cooperation between liaison officers in one or more third countries and international organisations, where there are specific needs for knowledge of and intervention in the third countries and international organisations concerned, Member States may hold joint seminars on crime trends and on the most effective methods of combating cross-border crime taking due account of the EU acquis. The Commission and Europol shall be invited to such seminars.
2.
Participation in the seminars described in paragraph 1 must not hinder liaison officers in the performance of their original duties.
Article 7
Competent national authorities
1.
Member States shall designate contact points within their competent authorities to facilitate the tasks referred to in this Decision and ensure that the national contact points are able to carry out their duties efficiently and speedily.
2.
Member States shall inform the General Secretariat in writing of its contact points within their competent authorities and of any subsequent changes pursuant to this Decision. The General Secretariat shall publish the information in the Official Journal of the European Union.
3.
This Decision applies without prejudice to existing national provisions, particularly as regards the division of competence between the various authorities and services in the Member States concerned.
Article 8
1.
Member States shall facilitate, in accordance with national law and the Europol Convention, the processing of requests made by Europol to obtain information from Member States' liaison officers in third countries or international organisations where Europol is not represented. Europol's requests shall be addressed to the Member States' National Units, which, in accordance with national law and the Europol Convention, shall take a decision on the request. Information from Member States' liaison officers in third countries or international organisations shall be transmitted to Europol in accordance with national law and the Europol Convention.
2.
When establishing the duties of their liaison officers, Member States shall where appropriate pay attention to the tasks, which under the Europol Convention are to be carried out by Europol.
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Member States shall also ensure that the information contributed in accordance with Article 2(2) shall be exchanged with Europol in accordance with the Europol Convention.
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3.
In accordance with the national law and the Europol Convention, Member States may make a request to Europol to use Europol liaison officers seconded to third countries or international organisations, with a view to the exchange of relevant information in compliance with the cooperation agreements concluded between Europol and the third country or organisation concerned. Requests shall be addressed to Europol via the Member States' national units in accordance with the Europol Convention.
4.
Europol shall ensure that its liaison officers seconded to third countries and international organisations provide it with information relating to serious threats of criminal offences to Member States for those criminal offences for which Europol is competent under the Europol Convention. Such information shall be communicated to the competent authorities of the Member States concerned via the national units in accordance with the Europol Convention.
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Article 9
This Decision shall apply to Gibraltar.
Article 10
The Council shall evaluate the implementation of this Decision within two years of its adoption.
Article 11
1.
Joint Action 96/602/JHA is hereby repealed.
2.
The provision of Article 47(4) of the Convention implementing the Schengen Agreement is hereby repealed.
Article 12
This Decision shall enter into force 14 days after its publication in the Official Journal of the European Union.