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6.12.2017 |
EN |
Official Journal of the European Union |
C 417/150 |
REPORT
on the annual accounts of the European Monitoring Centre for Drugs and Drug Addiction for the financial year 2016, together with the Centre’s reply
(2017/C 417/23)
INTRODUCTION
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1. |
The European Monitoring Centre for Drugs and Drug Addiction (hereinafter ‘the Centre’, aka ‘EMCDDA’), which is located in Lisbon, was created by Council Regulation (EEC) No 302/93 (1). Its main task is to collect, analyse and disseminate information as regards drugs and drug addiction in order to prepare and publish information at European level that is objective, reliable and comparable. The information is intended to provide a basis for analysing the demand for drugs and ways of reducing it, as well as, in general, phenomena associated with the drug market. |
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2. |
The Table presents key figures for the Centre (2). Table Key figures for the Centre
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INFORMATION IN SUPPORT OF THE STATEMENT OF ASSURANCE
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3. |
The audit approach taken by the Court comprises analytical audit procedures, direct testing of transactions and an assessment of key controls of the Centre’s supervisory and control systems. This is supplemented by evidence provided by the work of other auditors and an analysis of management representations. |
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OPINION
Reliability of the accounts Opinion on the reliability of the accounts
Legality and regularity of the transactions underlying the accounts Revenue Opinion on the legality and regularity of revenue underlying the accounts
Payments Opinion on the legality and regularity of payments underlying the accounts
Responsibilities of management and those charged with governance
Auditor’s responsibilities for the audit of the accounts and underlying transactions
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16. |
The comments which follow do not call the Court’s opinion into question. |
COMMENTS ON THE LEGALITY AND REGULARITY OF TRANSACTIONS
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17. |
For two framework contracts with maximum values of 135 000 euro and 650 000 euro one of the Centre’s employees acted as Authorising Officer by delegation when appointing the evaluation committee, taking the award decisions and signing the contracts. However, the delegation granted by the Authorising Officer was limited to 130 000 euro and did not explicitly refer to framework contracts. Payments made in 2016 amounted to 35 310 euro. |
COMMENTS ON INTERNAL CONTROL
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18. |
In its audit report of January 2016, the Commission’s Internal Audit Service (IAS) highlighted a strong need to improve the Centre’s management of IT projects. The IAS concluded in particular that there is no overarching long-term strategic vision for the IT systems supporting the Centre’s core operational processes, that its IT project management methodology was only partially adapted to its needs and that the process to manage system requirements is inadequate. The Centre and the IAS agreed on a plan to take corrective action. |
FOLLOW-UP OF PREVIOUS YEARS’ COMMENTS
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19. |
An overview of the corrective action taken in response to the Court’s comments from previous years is provided in the Annex. |
This Report was adopted by Chamber IV, headed by Mr Baudilio TOMÉ MUGURUZA, Member of the Court of Auditors, in Luxembourg at its meeting of 17 October 2017.
For the Court of Auditors
Klaus-Heiner LEHNE
President
(1) OJ L 36, 12.2.1993, p. 1. This Regulation and its amendments were repealed by Regulation (EC) No 1920/2006 of the European Parliament and of the Council (OJ L 376, 27.12.2006, p. 1).
(2) More information on the Centre’s competences and activities is available on its website: www.emcdda.europa.eu
(3) Budget figures are based on payment appropriations.
(4) Staff includes officials, temporary and contract staff and seconded national experts.
Source: data provided by the Centre.
(5) The financial statements comprise the balance sheet, the statement of financial performance, the cashflow statement, the statement of changes in net assets and a summary of significant accounting policies and other explanatory notes.
(6) The reports on implementation of the budget comprise the reports which aggregate all budgetary operations and the explanatory notes.
(7) Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council (OJ L 298, 26.10.2012, p. 1).
ANNEX
Follow-up of previous years’ comments
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Year |
Court's comments |
Status of corrective action (Completed/Ongoing/Outstanding/N/A) |
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2015 |
In 2012 the Centre signed a framework contract with a maximum amount for signing specific contracts of 250 000 euro, which was specified in the contract notice. However, the Centre did not respect this ceiling. By the end of 2015 the total payments made under this contract amounted to 382 181 euro; i.e. exceeded it by 50 %. The payments made above the ceiling indicate that the Centre’s procedure for monitoring framework contracts should be improved. |
Ongoing |
THE MONITORING CENTRE’S REPLY
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20. |
In accordance with the relevant rules, the maximum values of the two framework contracts just indicated the total cumulative amount of the specific contracts likely to be concluded for their execution. That being said, the EMCDDA will adjust its decision on the delegation of the Authorising Officer’s powers in order to set out more explicitly the acts covered by this delegation. |