ANNEX

‘9. Organic production and labelling of organic products

9.1.

Overall conclusion on the level of compliance achieved

9.2.

Organic data

Identification of the Member State/competent authority that submits the annual report

Data from	Member State
Number of competent authorities of which data have been integrated (A)	Number of competent authorities
Number of control authorities of which data have been integrated (B)	Number of control authorities
Number of control bodies of which data have been integrated (C)	Number of control bodies
Total number of authorities/bodies of which data have been integrated (A) + (B) + (C)	Total number of authorities/bodies
Reporting period	Year

Table 1

Number of controls for all competent authorities – control authorities – control bodies (all articles refer to Regulation (EU) 2018/848)

1. Registered operators in possession of a certificate per 31 December of the reporting year

		Code number or name of competent authority/control authority/control body	Number of operators	Number of verifications of compliance Article 38(3) (physical and non-physical)	Number of physical on-the-spot official controls carried out				Number of samples taken Article 38(4)(c)
			Number of operators		Annual controls Article 38(3)	Additional risk based Article 38(4)(b)	Total number of controls Article 38(3) & 38(4)(b)	Of which un-announced Article 38(4)(a)	Total number of samples	Number of samples with detections
1.a.	Numbers for competent authority/control authority/control body 1
1.b.	Numbers for competent authority/control authority/control body 2
1.c.	Numbers for competent authority/control authority/control body 3
…	continue and list all authorities/bodies

	Total numbers for all competent authorities/control authorities/control bodies [sum of (1.a.+1.b.+1.c.+….]

2. Groups of operators (GoO) in possession of a certificate per 31 December of the reporting year

		Code number or name of competent authority/control authority/control body	Number of groups	Identification of the group	Total number of operators that are member of groups	Total number of official controls on groups	Number of re- inspections to members of groups	Inspections in which at least 1 sample was taken
2.	Total numbers for all groups of operators for all competent authorities/control authorities/control bodies
2.a.	Numbers for competent authority/control authority/control body 1
2.a.1	Group of operators a.1
2.a.2	Group of operators a.2
2.a.	Group of operators a.
2.b.	Numbers for competent authority/control authority/control body 2
2.b.1	Group of operators b.1
2.b.2	Group of operators b.2
2.b.	Group of operators b
2.c	continue and list all groups of operators per competent authority/control authority/control body
2.c	Group of operators …

Table 2

NON-COMPLIANCES

Data per competent authority/control authority/control body

1. Type and number of cases of major and critical non-compliance established

		Name or code number of competent authority/control authority/control body	Type of cases per type of non-compliances established during official controls performed
			General produc-tion rules	Specific produc-tion rules	Non-authorised substances or products	Deroga-tions	Documents and records	Rules for GoO	Labelling	Other
1.	Established cases of non-compliance – TOTAL
1.a.	Established cases for competent authority/control authority/control body 1
1.b.	Established cases for competent authority/control authority/control body 2
1.c.	Established cases for competent authority/control authority/control body 3
…	continue and list all authorities/bodies

2. Measures taken for established cases of major and critical non-compliances

Number of established cases of non-compliance	Measures taken for established cases of non-compliances
Number of established cases of non-compliance	Improvement of implementation of precautionary measures and controls put in place by operator	No reference to organic production in the labelling and advertising of the entire lot or production run concerned	Prohibition of placing the affected product(s) on the market with reference to organic production, for a given period	New conversion period	Limitation of the scope of the certificate	Suspension of the certificate	Withdrawal of the certificate	Corrective measure still to be decided	Other
(A)	(B1)	(B2)	(B3)	(B4)	(B5)	(B6)	(B7)	(B8)	(B9)

Table 3

Supervision & Audits

Activities of the competent authority related to

—	control bodies to whom it has delegated certain tasks

—	the supervision of such control bodies

—	the withdrawal of delegations to such control bodies

—	audit of control authorities

1. New control bodies to whom the competent authority has delegated control tasks/control bodies of which delegation has been withdrawn

		Number of control bodies	Comments where necessary
Number at the start of the reporting year (1 January of year N)	(A)
New control bodies during year N	(B)
Control bodies for which delegation has been withdrawn during year N	(C)
Number at the end of reporting year (31 December of year N)	(D)

2. Supervision of control bodies by the competent authority

2.a. Total numbers on supervision of control bodies

	Number of control bodies at end of reporting year	Number of supervision audits of control bodies carried out by the competent authority during reporting year	Coverage of control bodies by supervision audit of competent authority	Comment where necessary
	(D)	(E)	(F) = (E)/(D)
Number of control bodies - Number of supervision audits during reporting year – coverage

The total number of Approved Control Bodies (D) should correspond to the number reported under section 1

2.b. Detail of supervision per control body

List all control bodies under supervision of the competent authority	Number of operators	Number of GoO	Audit carried out by competent authority during reporting year yes = 1/no = 0	Number of operator files reviewed in supervision audit during reporting year	Coverage of number of operator files reviewed versus total number of operators	Number of GoO files reviewed in the course of the audit during reporting year	Coverage of number of GoO files reviewed versus total number of GoO	Indicate reference number of individual form completed for the control body (template "individual form for control body" attached)
Code number	(G)	(H)	(I)	(J)	(K) = (J)/(G)	(L)	(M)= (L)/(H)	(N)

3. Audit activities carried out by the competent authority on control authorities (only relevant if the competent authority delegates control tasks to control authorities)

	Number of control authorities to whom the competent authority has delegated control tasks	Number of audits carried out on control authorities by the competent authority	Coverage of control authorities audited by competent authority during reporting year	Comment where necessary
	(K)	(L)	(M) = (L)/(K)
During reporting year

Table 4

INDIVIDUAL FORM ON SUPERVISION OF CONTROL BODY

(Form may be completed by competent authority for each control body that was subject to a supervision audit during the reporting year (optional))

Form reference number

to be copied into supervision audit table – data-field K

Reporting year

Competent authority in charge of supervision

Supervision audit report

Reference:

Date:

Identification of control body

Code number

SUMMARY OF MAIN FINDINGS OF THE SUPERVISION AUDIT

1.	Conditions for approval of the control body and delegation of control tasks

Please insert text

2.	Findings related to compliance with minimum control requirements

Please insert text

3.	Findings related to risk assessment of operators

Please insert text

4.	Findings related to compliance with national catalogue of measures

Please insert text

5.	Findings related to exchange of information with competent authority

Please insert text

6.	Other findings

Please insert text

7.	Overall conclusion

Please insert text+A1:C24

Table 5

Actions and measures undertaken by competent authority during the reporting year to ensure effectiveness of official controls by control authorities/control bodies

Data from

Member State

Period

Year

1.	National legislation

Please insert text

2.	New, updated or revised control procedures

Please insert text

3.	Training activities

Please insert text

4.	Provision of additional resources or reallocation of existing resources following review of priorities

Please insert text

5.	Special control initiatives

Please insert text

6.	Changes to the organisation or management of competent authorities

Please insert text

Other

Please insert text’