02017R0039 — EN — 25.02.2022 — 003.001
This text is meant purely as a documentation tool and has no legal effect. The Union's institutions do not assume any liability for its contents. The authentic versions of the relevant acts, including their preambles, are those published in the Official Journal of the European Union and available in EUR-Lex. Those official texts are directly accessible through the links embedded in this document
COMMISSION IMPLEMENTING REGULATION (EU) 2017/39 of 3 November 2016 (OJ L 005 10.1.2017, p. 1) |
Amended by:
|
|
Official Journal |
||
No |
page |
date |
||
COMMISSION IMPLEMENTING REGULATION (EU) 2019/1983 of 28 November 2019 |
L 308 |
82 |
29.11.2019 |
|
COMMISSION IMPLEMENTING REGULATION (EU) 2020/1239 of 17 June 2020 |
L 284 |
3 |
1.9.2020 |
|
COMMISSION IMPLEMENTING REGULATION (EU) 2022/246 of 13 December 2021 |
L 41 |
8 |
22.2.2022 |
COMMISSION IMPLEMENTING REGULATION (EU) 2017/39
of 3 November 2016
on rules for the application of Regulation (EU) No 1308/2013 of the European Parliament and of the Council with regard to Union aid for the supply of fruit and vegetables, bananas and milk in educational establishments
Article 1
Scope and definition
Article 2
Member States' strategies
A Member State's strategy as referred to in Article 23(8) of Regulation (EU) No 1308/2013 and in Article 2 of Delegated Regulation (EU) 2017/40 shall include the following elements:
the administrative level at which the school scheme will be implemented;
the needs to be addressed through implementation of the school scheme and their ranking in terms of priorities;
the results expected to be achieved through implementation of the school scheme and the indicators to measure their achievement;
the initial situation in relation to which progress in achieving the results will be measured, based on available data;
the estimated budget for the main elements of the school scheme with regard to the school fruit and vegetables and the school milk, as well as the budget for elements concerning the entire school scheme;
the target group;
the list of products, by product groups listed in Article 23(3), (4), (5) and, if applicable, (7) of Regulation (EU) No 1308/2013, that will be supplied under the school scheme;
if products are not made available free of charge under the school scheme, the arrangements put in place to ensure that the amount of Union aid is duly reflected in the price of those products;
if standard scales of unit costs, flat-rate financing and/or lump sums are authorised, the fair, equitable and verifiable calculation method used for their establishment; if a cost-based system is used, the arrangements to assess the reasonableness of the costs submitted by aid applicants;
the objectives and the content of the accompanying educational measures;
the procedures for involving relevant authorities and stakeholders;
the procedures for selecting the suppliers of products, materials and services under the school scheme;
the arrangements put in place for publicising the provision of Union aid under the school scheme.
Member States shall make available to the Commission upon request the following information, if not included in the strategy:
the criteria for the choice of the products that will be supplied under the school scheme and the priority or priorities referred to under Article 23(11) of Regulation (EU) No 1308/2013;
the arrangements for the supply and/or distribution of the products, including with regard to the eligible costs, the envisaged frequency and timing of distribution and, in case distribution is allowed in the framework of regular school meals, the measures taken to comply with Article 11 of Delegated Regulation (EU) 2017/40;
if maximum prices to be paid by beneficiaries for the products, materials and services made available under the school scheme are set, the fair, equitable and verifiable calculation method used for their establishment;
the amount of national aid if such aid is granted in addition to Union aid for the school scheme;
if existing national schemes are extended or made more effective through Union aid under the school scheme, the arrangements put in place to ensure the added value of the school scheme;
if products referred to in Article 23(5) of Regulation (EU) No 1308/2013 are distributed, the arrangements to ensure that Union aid shall be paid only for the milk component of those products and shall not exceed the amount referred to in Article 5(3) of Regulation (EU) No 1370/2013;
the structures, arrangements and forms put in place for the monitoring and evaluation of the school scheme in accordance with Article 9 of Delegated Regulation (EU) 2017/40 and for checks in accordance with Articles 9 and 10 of this Regulation.
Article 3
Member States' request for Union aid
Member States shall submit by 31 January each year their request for Union aid relating to the next school year and, if applicable, update the request for Union aid relating to the ongoing school year. The request shall contain the following information:
information relating to the next school year:
the indicative allocation of aid for school fruit and vegetables and for school milk set out in Annex 1 to Regulation (EU) No 1370/2013;
the willingness to transfer part of the indicative allocation for school fruit and vegetables or for school milk to the other indicative allocation, up to the maximum percentage referred to in Article 23a(4) of Regulation (EU) No 1308/2013, and the percentage and the amount of the transfer;
the willingness to use more than the indicative allocation for school fruit and vegetables and/or for school milk and the maximum additional amount requested, should an additional allocation be available;
the amount of the indicative allocation that is not requested, if there is no willingness to use the entire amount of the indicative allocation for school fruit and vegetables and/or for school milk;
the total amount requested for school fruit and vegetables and for school milk;
information relating to the ongoing school year:
the transfer between the definitive allocations referred to in Article 23a(4)(b) of Regulation (EU) No 1308/2013;
if there is no willingness to use the entire amount of the definitive allocation of aid for school fruit and vegetables and/or for school milk for the ongoing school year, the amount which will not be requested for school fruit and vegetables and/or for school milk;
the willingness to use more than the entire amount of the definitive allocation of aid for school fruit and vegetables and/or for school milk available to them in the ongoing school year should an additional allocation be available.
The amounts referred to in this Article shall be expressed in EUR.
Article 4
Aid application submitted by aid applicants
Aid applications relating to the supply and distribution of products shall include at least the following information:
the quantities of products distributed by groups of products as referred to in paragraphs 3, 4, 5 and, if applicable, 7 of Article 23 of Regulation (EU) No 1308/2013;
the identification of the applicant and the name and address or a unique identification number of the educational establishment or educational authority to which those quantities were distributed;
the number of children in the school register at the beginning of the school year in the educational establishment(s) due to receive the products covered by the school scheme during the period covered by the aid application.
If the time limit referred to in paragraph 4 is exceeded by less than 60 calendar days, the aid shall be paid but reduced as follows:
by 5 % if the time limit is exceeded by 1 to 30 calendar days;
by 10 % if the time limit is exceeded by 31 to 60 calendar days.
Once the time limit is exceeded by more than 60 calendar days, the aid shall be further reduced by 1 % per each additional day, calculated over the remaining balance.
the price of the products, material or service delivered together with a receipt or proof of payment or equivalent; or
if the Member State authorises the use of standard scales of unit costs, flat-rate financing and/or lump sums, that the quantities have been supplied and/or distributed for the purpose of the school scheme.
In the case of aid applications relating to accompanying educational measures; monitoring, evaluation and publicity, the documentary evidence shall also contain the financial breakdown by activity and details of the related costs.
Article 5
Payment of the aid
Aid relating to the supply and distribution of products shall only be paid:
on presentation of a receipt for the quantities actually supplied and/or distributed; or
if the Member State authorises the use of standard scales of unit costs, flat-rate financing and/or lump sums, on presentation of evidence that the quantities have been supplied and/or distributed for the purpose of the school scheme.
Article 6
Transfers between allocations
Member States shall notify to the Commission the amount of any such transfers by the 31 January of the school year in which they are made.
Article 7
Reallocation of Union aid
No additional amount shall be granted to a Member State for the group of products from which the Member State concerned has made a transfer to the other product group according to Article 6(1).
If a Member State does not submit a request pursuant to Article 3, the indicative allocations of this Member State shall be regarded as unrequested.
No additional amount shall be granted to a Member State for the group of products from which the Member State concerned has made a transfer to the other product group according to Article 6(2).
This redistribution shall be made within the allocation for school fruit and vegetables or for school milk, based on the indicative allocations of the requesting Member States. If applicable, amounts not requested by Member States within the same allocation may be distributed to Member States who requested additional amounts for the other allocation.
The amount of indicative allocation that may be reallocated to another Member State pursuant to paragraph 1 shall be based on the level of use of the definitive allocation of Union aid in the previous school year for school fruit and vegetables and for school milk respectively by that Member State. Taking into account the declarations of expenditure sent to the Commission concerning expenditure effected up to 31 December of the year prior to the submission of the request for Union aid in accordance with Article 10 of Commission Implementing Regulation (EU) No 908/2014 ( 1 ), the amount of the definitive allocation shall be calculated as follows:
when the use of the definitive allocation is below or equal to 50 %, no additional allocation shall be granted;
when the use of the definitive allocation is higher than 50 % but lower or equal to 75 %, the maximum additional allocation shall be capped at 50 % of the indicative allocation;
when the use of the definitive allocation is higher than 75 %, the maximum additional allocation shall not be capped.
The calculation described in the first subparagraph shall not apply for Member States newly applying the school scheme or one of its components during the first two years of implementation.
Article 8
Monitoring and evaluation
Member States shall submit their annual monitoring report referred to in Article 9(3) of Delegated Regulation (EU) 2017/40 to the Commission by 31 January of the calendar year following the end of the school year concerned.
Member States shall submit their annual control report on the on-the-spot checks carried out and the related findings referred to in Article 9(4) of that Regulation to the Commission by 31 October of the calendar year following the end of the school year concerned.
Member States shall submit their evaluation report or reports to the Commission by 1 March of the calendar year following the end of those 5 school years. The first evaluation reports shall be submitted by 1 March 2023.
The minimum requirements for the format and content of the evaluation report or reports are set out in the Annex to this Regulation. Member States shall ensure that the report or reports submitted to the Commission do not include any personal data.
Article 9
Administrative checks
Article 10
On-the-spot checks
On-the spot checks shall in particular include verification of:
the records referred to in Article 6 of Delegated Regulation (EU) 2017/40, by corroborating and complementing the administrative checks with relevant documentation including financial documents such as purchase and sales invoices, delivery notes, bank extracts or other proof of payment and their recording in the accountancy;
the use of the products in accordance with Regulation (EU) No 1308/2013, Delegated Regulation (EU) 2017/40 and this Regulation;
the implementation of accompanying educational measures to support the distribution of products, where the on-the-spot check takes place at the premises of the educational establishment or where the on-the-spot check concerns aid applied for relating to accompanying educational measures;
the use of suitable publicity tools, where the on-the-spot check takes place at the premises of the educational establishment.
On-the-spot checks may take place during the implementation of the accompanying educational measures.
Each on-the-spot check shall be considered completed once the corresponding control report, as referred to in paragraph 6, is issued.
When the number of aid applicants in a Member State is less than 100, on-the-spot checks shall be carried out on the premises of not less than five applicants.
When the number of aid applicants in a Member State is less than five, on-the-spot checks shall be carried out on the premises of all the applicants.
Where the applicant, not being an educational establishment, applies for aid relating to the supply and distribution of products, the on-the-spot check carried out on the premises of that applicant shall be supplemented by on-the-spot checks on the premises of at least two educational establishments or at least 1 % of the educational establishments recorded by the applicant in accordance with Article 6 of Delegated Regulation (EU) 2017/40, whichever is the greater.
Where the applicant applies for aid relating to accompanying educational measures, on-the-spot checks on the premises of the applicant may be replaced, based on a risk analysis, by on-the-spot checks at the places where accompanying measures are carried out. Based on a risk analysis, Member States shall fix the level of such on-the-spot checks.
For that purpose, the competent authority shall take particular account of:
the different geographical areas;
the recurrent nature of errors and the findings of checks carried out in past years;
the amount of aid involved;
the type of applicants;
the type of accompanying educational measure, if any.
The control report shall be divided into the following parts:
a general part containing, in particular, the following information:
the period covered, the aid application(s) checked, the quantities of products for which the aid was applied for in case of applications relating to the supply and distribution of products, the participating educational establishments, an estimate based on the available data of the number of children for which aid was paid and the financial amount involved;
the responsible persons present;
a part describing separately the checks carried out and containing, in particular, the following information:
the documents checked;
the nature and extent of checks carried out;
remarks and findings.
All control reports shall be completed no later than 9 months after the end of the school year.
▼M2 —————
Article 11
Recovery of undue payments
For recovery of unduly paid amounts, Article 7 of Implementing Regulation (EU) No 809/2014 shall apply mutatis mutandis.
Article 12
Publicity
Article 13
Notifications
Article 14
Entry into force and application
This Regulation shall enter into force on the third day following that of its publication in the Official Journal of the European Union.
It shall apply to aid for the 2017/2018 school year and subsequent school years.
This Regulation shall be binding in its entirety and directly applicable in all Member States.
ANNEX
MINIMUM REQUIREMENTS FOR THE FORMAT AND CONTENT OF THE EVALUATION REPORTS REFERRED TO IN ARTICLE 8(2)
1. Executive summary
2. Introduction
3. Methodology
4. Assessment of the functioning of the school scheme
5. Answers to the common evaluation questions
5.1. To what extent has the school scheme increased the overall consumption of fruit, vegetables and milk and milk products by children, in line with national recommendations for a healthy diet of the intended age group?
Indicators:
5.2. To what extent has the school scheme educated children about healthy eating habits?
Indicators:
6. Conclusions and recommendations
7. Annexes
Technical details of the evaluation including questionnaires, references and sources.
( 1 ) Commission Implementing Regulation (EU) No 908/2014 of 6 August 2014 laying down rules for the application of Regulation (EU) No 1306/2013 of the European Parliament and of the Council with regard to paying agencies and other bodies, financial management, clearance of accounts, rules on checks, securities and transparency (OJ L 255, 28.8.2014, p. 59).