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Document 32012R0433

Commission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

OJ L 136, 25.5.2012, p. 41–93 (BG, ES, CS, DA, DE, ET, EL, EN, FR, IT, LV, LT, HU, MT, NL, PL, PT, RO, SK, SL, FI, SV)

This document has been published in a special edition(s) (HR)

Legal status of the document In force: This act has been changed. Current consolidated version: 11/02/2020

ELI: http://data.europa.eu/eli/reg_impl/2012/433/oj

25.5.2012   

EN

Official Journal of the European Union

L 136/41


COMMISSION IMPLEMENTING REGULATION (EU) No 433/2012

of 23 May 2012

laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,

Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/1999 (1), and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,

Whereas:

(1)

Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/2006 (2). Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.

(2)

Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries (3) should be repealed and replaced by this Regulation.

(3)

The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,

HAS ADOPTED THIS REGULATION:

CHAPTER I

GENERAL PROVISIONS

Article 1

Definitions

For the purposes of this Regulation, the following definitions shall apply:

(a)

‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of the flag Member State;

(b)

‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011 (4);

(c)

‘CFR number’ means the Community Fleet Register identification number of the vessel as referred to in Article 10 of Commission Regulation (EC) No 26/2004 (5).

Article 2

Contact points

1.   Member States shall send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary and to the European Fisheries Control Agency (the ‘Agency’) in computer-readable form.

2.   Member States shall publish the information referred to in paragraph 1 on the secure part of their website established by Articles 114 and 116 of Regulation (EC) No 1224/2009.

CHAPTER II

MONITORING MEASURES

Article 3

Participation of the Union

1.   The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.

Where applicable, the list shall refer to the CFR number allocated to each vessel.

2.   Member States shall immediately inform the Commission, by computer transmission, of vessels for which the authorisation to fish in the Regulatory Area has been withdrawn or suspended.

Article 4

Recording of catches

1.   In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.

2.   The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.

3.   The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.

4.   The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.

Article 5

Reporting of catches of regulated resources and position

Member States shall use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.

Article 6

Global reporting of catches

Member States shall transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.

CHAPTER III

INSPECTIONS

Article 7

Designated body

The Agency is designated to:

(a)

coordinate the surveillance and inspection activities referred to in Article 17(1) of Regulation (EU) No 1236/2010;

(b)

receive, send and forward the notifications referred to in Articles 18(2), 19(1) and 20(9) of Regulation (EU) No 1236/2010;

(c)

keep the record referred to in Article 18(4) of Regulation (EU) No 1236/2010.

Article 8

Identification of inspectors and of inspection means

1.   The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.

2.   The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.

Article 9

Inspection activities

Member States shall send to the Agency the information related to the date and hour of the start and termination of the activities of inspection vessels and aircraft referred to in Article 18(4) of Regulation (EU) No 1236/2010 in accordance with the form set out in Annex V.

Article 10

Surveillance procedure

1.   The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.

2.   The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.

Article 11

Inspection reports

The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.

CHAPTER IV

PORT STATE CONTROL

Article 12

Prior notification of entry into port

The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:

(a)

the form PSC 1 shall be used where the vessel is landing its own catches;

(b)

the form PSC 2 shall be used where the vessel is engaged in transhipment operations. In such cases a separate form shall be used for each donor vessel.

Article 13

Processing of prior notification

When returning a copy of the prior notification in accordance with Article 25 of Regulation (EU) No 1236/2010, the flag Member State shall use the PSC form provided for in Annex VIII with Part B duly completed.

Article 14

Port inspection reports

The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary with a copy to the Commission.

CHAPTER V

INFRINGEMENTS

Article 15

Designated body

The Agency is designated to receive, send and forward the information referred to in Articles 29, 30, 32, 33, 34, 36 and 43 of Regulation (EU) No 1236/2010.

CHAPTER VI

DATA

SECTION 1

Data communication

Article 16

Communication to the NEAFC Secretary

The data exchange formats and protocols referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall comply with the rules set out in Annex X; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.

SECTION 2

Data security and confidentiality

Article 17

Common provisions on data security and confidentiality

1.   This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.

2.   Each Member State shall, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.

3.   The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.

Article 18

Data from inspections

1.   Member States carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.

2.   Member States carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.

3.   Member States shall adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.

4.   Member States carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.

Article 19

Data processing systems

1.   Data processing systems used by Member States, the Commission and the Agency shall comply with the minimum security requirements set out in Part A of Annex XII.

2.   For their main computer systems Member States shall meet the criteria set out in Part B of Annex XII.

3.   The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.

4.   Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.

5.   The technical standards for electronic data exchange between Member States, the Commission and the Agency may be laid down in consultation with the Member States, the Commission and the Agency.

CHAPTER VII

FINAL PROVISIONS

Article 20

Repeal

Regulation (EC) No 1085/2000 is repealed.

Article 21

Entry into force

This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.

This Regulation shall be binding in its entirety and directly applicable in all Member States.

Done at Brussels, 23 May 2012.

For the Commission

The President

José Manuel BARROSO


(1)   OJ L 348, 31.12.2010, p. 17.

(2)   OJ L 343, 22.12.2009, p. 1.

(3)   OJ L 128, 29.5.2000, p. 1.

(4)   OJ L 112, 30.4.2011, p. 1.

(5)   OJ L 5, 9.1.2004, p. 25.


ANNEX I

RECORDING OF CATCH

A.   Logbook recordings

Data Element

Field code

Mandatory/Optional

Remarks

Information on entry into the Regulatory Area

Date

DA

M

Activity detail; date of entry into the Regulatory Area

Time of entry

TI

M

Activity detail; time of entry into the Regulatory Area

Location

 

 

Activity detail; position of entry in R.A.

Latitude

LA

M

position at the time of entry

Longitude

LO

M

position at the time of entry

Quantity on board

OB

 

Activity detail; quantity on board by species

Species name (1)

 

M

FAO species code for species listed in Annex II

Quantity (1)

 

M

Live weight in kilogrammes

Catches per haul or fishing operation

Fishing location

 

 

Activity detail; position

Latitude

LA

M (2)

Position when the fishing operation starts

Longitude

LO

M (2)

Position when the fishing operation starts

Time

TI

M (2)

Activity detail; time when the fishing operation starts

Catch

CA

 

Activity detail; catch retained on board per fishing operation by species

Species (1)

 

M (2)

FAO species code for species listed in Annex II

Quantity (1)

 

M (2)

Live weight in kilogrammes

Fishing depth

FD

M (3)

Distance from water surface to the lowest part of the fishing gear (in metres).

Daily information

Total number of hauls/fishing operations during the day

FO

M (4)

Activity detail; number of fishing operations per 24 hours period

Catch discarded

RJ

 

Activity detail; quantity caught and discarded by species

Species

 

M

FAO species code

Quantity

 

M

Live weight in kilogrammes

Cumulative Catch

CC

 

Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.

Species (1)

 

M

FAO species code for species listed in Annex II

Quantity (1)

 

M

Live weight in kilogrammes

Information on transhipments

Date

DA

M

Activity detail; date(s) of transhipments

Transhipments

KG

 

Activity detail; quantities by species on-loaded and off-loaded in the R.A.

Species (1)

 

M

FAO species code for species listed in Annex II

Quantity (1)

 

M

Live weight in kilogrammes

Transhipped to

TT

M

Vessel registration detail; Radio call sign of receiving vessel

Transhipped from

TF

M

Vessel registration detail; Radio call sign of donor vessel

Information on report transmissions

Date

DA

M

Message detail; date of transmission of a report

Time

TI

M

Message detail; time of transmission of a report (UTC)

Transmission used

TU

M (4)

Message detail; name of radio station through which the report is transmitted

Type of report

TM

M

Message detail;

Information on exit from the Regulatory Area

Time

TI

M

Activity detail; time of exit (UTC)

Date

DA

M

Activity detail; date of exit

Position

 

 

Activity detail; position of exit from the R.A.

Latitude

LA

M

position at the time of exit

Longitude

LO

M

position at the time of exit

Cumulative Catch on board

OB

 

Activity detail; cumulative catches retained on board by species

Species (1)

 

M

FAO species code for species listed in Annex II

Quantity (1)

 

M

Live weight in kilogrammes

Masters name and signature

MA

M

 

B.   Production logbook recordings

Data Element

Field code

Mandatory/Optional

Remarks

1.   Vessel identity  (5)

Radio call sign

RC

M

Vessel registration detail; international radio call sign

Vessel name

NA

O

Vessel registration detail; name of the vessel

Contracting Party Internal reference number

IR

O

Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number

Vessel external registration number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

2.   Information on production

Date

DA

M

Activity detail; date of production

Quantity produced

QP

 

Activity detail; quantity produced by species per day

Species name

 

M

FAO species code

Quantity

 

M

Total product weight in kilogrammes

Product form

 

M

Product form code (Part E of Annex XI)

Quantity

 

M

Product weight in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

Cumulative production of the period

AP

 

Activity detail; total quantity produced since the entry into the Regulatory Area by species

Species name

 

M

FAO species code

Quantity

 

M

Total product weight in kilogrammes

Product form

 

M

Product form code (Part E of Annex XI)

Quantity

 

M

Product weight of the product in kilogrammes

Product form code and weight of the product: use as many pairs as needed to cover all products

3.   Information on packing

Species name

SN

O

Activity detail; FAO species code

Product code

PR

O

Activity detail; product code Part E of Annex XI

Type of packing

TY

O

Activity detail; type of packing Part F of Annex XI

Unit weight

NE

O

Activity detail; net product weight in kilogrammes

Number of units

NU

O

Activity detail; number of units packed

4.

Masters name and address

MA

M

 

C.   Stowage Plan

1.

Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.

2.

A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.

3.

The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

(1)  Each species where catches exceed 50 kg shall be recorded

(2)  Each Member State shall ensure that its fishing vessels shall record this information on a daily basis, or per haul or fishing operation, or both

(3)  Mandatory where required by specific management measures

(4)  Only mandatory if radio station is used.

(5)  One element of vessel identity in addition to Radio Call sign is mandatory


ANNEX II

SPECIES LIST

FAO

3-Alpha code

English common name

Scientific Name

ALF

Alfonsinos

Beryx spp.

ALC

Baird’s slickhead

Alepocephalus bairdii

ANT

Blue antimora (Blue hake)

Antimora rostrata

API

Iceland catshark

Apristuris spp

ARG

Argentines

Argentina spp.

BLI

Blue ling

Molva dypterygia

BRF

Blackbelly rosefish

Helicolenus dactylopterus

BSF

Black scabbard

Aphanopus carbo

BSH

Blue shark

Prionace glauca

BSK

Basking shark

Cetorhinus maximus

BSS

Seabass

Dicentrarchus labrax

CAP

Capelin

Mallotus villosus

CAS

Spotted wolffish

Anarhichas minor

CAT

Wolffish

Anarhichas spp.

CFB

Black dogfish

Centroscyllium fabricii

CMO

Rabbit fish (Rattail)

Chimaera monstrosa

COD

Atlantic Cod

Gadus morhua

COE

European conger

Conger conger

CYO

Portuguese dogfish

Centroscymnus coelolepis

CYH

Large- eyed rabbit fish (Ratfish)

Hydrolagus mirabilis

CYP

Longnose velvet dogfish

Centroscymnus crepidater

DCA

Birdbeak dogfish

Deania calceus

ELP

Eelpout

Lycods esmarkii

EPI

Black (Deep-water) cardinal fish

Epigonus telescopus

FOR

Forkbeard (Forkhead)

Phycis phycis

GAM

Mouse catshark

Galeus murinus

GHL

Greenland halibut

Reinhardtius hippoglossoides

GFB

Greater forkbeard

Phycis blennoides

GSK

Greenland shark

Somniosus microcephalus

GUP

Gulper shark

Centrophorus granulosus

GUQ

Leafscale gulper shark

Centrophorus squamosus

HAD

Atlantic haddock

Melanogrammus aeglefinus

HAL

Atlantic halibut

Hippoglossus hippoglossus

HER

Atlantic herring

Clupea harengus

HOM

Atlantic horse mackerel

Trachurus trachurus

HPR

Silver roughy (Pink)

Hoplostethus mediterraneus

HXC

Frilled shark

Chlamydoselachus anguineus

JAD

Norwegian skate

Raja nidarosiensus

KCD

Red king crab

Paralithodes camtschaticus

KEF

Deep-water red crab

Chacon (Geyron) affinis

LIN

Ling

Molva molva

LUM

Lumpfish

Cyclopterus lumpus

MAC

Atlantic mackerel

Scomber scombrus

MOR

Moras

Moridae

ORY

Orange roughy

Hoplosthethus atlanticus

OXN

Sailfin roughshark (Sharpback shark)

Oxynotus paradoxus

PHO

Risso’s smoothhead

Alepocephalus rostratus

PLA

American plaice

Hippoglossoides platessoides

PLE

European plaice

Pleuronectes platessa

POC

Polar cod

Boreogadus saida

POK

Saithe (Pollock)

Pollachius virens

PRA

Northern prawn

Pandalus borealis

REB

Beaked redfish

Sebastes mentella

RED

Redfish (unspecified)

Sebastes spp.

REG

Golden redfish

Sebastes marinus

RHG

Roughhead grenadier

Macrourus berglax

RIB

Common mora

Mora moro

RNG

Roundnose grenadier

Coryphaenoides rupestris

SBL

Blondnose six-gilled shark

Hexanchus griseus

SBR

Red seabream

Pagellus bogaraveo

SCK

Kitefin shark

Dalatias licha

SFS

Silver scabbard

Lepidopus caudatus

SHL

Greater lanternshark

Etmopterus princeps

SHL

Velvet belly

Etmopterus spinax

SHO

Blackmouth dogfish

Galeus melastomus

RCT

Straightnose rabbitfish

Rhinochimaera atlantica

RJG

Arctic skate

Raja hyperborea

RJY

Round skate

Raja fyllae

SFV

Small redfish (Norway haddock)

Sebastes viviparus

SKA

Skates

Raja spp.

SKH

Sharks

Selachimorpha

SYR

Knifetooth dogfish

Scymnodon ringens

TJX

Spiny (Deep-sea) scorpionfish

Trachyscorpia cristulata

USK

Tusk

Brosme brosme

WHB

Blue whiting

Micromesistius poutassou

WRF

Wreckfish

Polyprion americanus


ANNEX III

REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS

1)   “CATCH ON ENTRY” report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

Sequence Number

SQ

M

Message detail; serial number in current year

Type of Message

TM

M

Message detail; message type, “COE” as Catch on Entry report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.

Latitude

LA

M

Activity detail; position at time of transmission

Longitude

LO

M

Activity detail; position at time of transmission

Quantity on board

OB

 

Activity detail; quantity by species on board, in pairs as needed.

species

 

M

FAO species code

live weight

 

M

Live weight in kilograms, rounded to the nearest 100 kilograms.

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


2)   “CATCH” report

Data Element

Field Code

Mandatory / Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, “CAT” as Catch report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M (1)

Activity detail; position at time of transmission

Longitude

LO

M (1)

Activity detail; position at time of transmission

Weekly Catches

CA

 

Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. (2) or last “Catch” report, in pairs as needed.

species

 

M

FAO species code

live weight

 

M

Live weight in kilograms, rounded to the nearest 100 kilograms

Days Fished

DF

M

Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last “Catch” report

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


3)   “CATCH ON EXIT” report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; “COX” as Catch on Exit report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M (3)

Activity detail; position at time of transmission

Longitude

LO

M (3)

Activity detail; position at time of transmission

Weekly Catch

CA

 

Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. (4) or last “Catch” report, in pairs as needed.

species

 

M

FAO species code

live weight

 

M

Live weight in kilograms, rounded to the nearest 100 kilograms

Days Fished

DF

M

Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last “Catch” report

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


4)   “TRANSHIPMENT” report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

Sequence Number

SQ

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, “TRA” as Transhipment report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Quantity on-loaded or off-loaded

KG

 

Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.

species

 

M

FAO species code

live weight

 

M

Live weight in kilograms, rounded to the nearest 100 kilograms,

Transhipped To

TT

M (5)

Vessel registration detail; International radio call sign of the receiving vessel

Transhipped From

TF

M (5)

Vessel registration detail; International radio call sign of the donor vessel

Latitude

LA

M (6)

Activity detail; estimated latitude where the master intends to do the transhipment.

Longitude

LO

M (6)

Activity detail; estimated longitude where the master intends to do the transhipment.

Predicted Date

PD

M (6)

Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)

Predicted Time

PT

M (6)

Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


5)   “POSITION” report/message

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination; “XNE” for NEAFC

Sequence Number

SQ

M (7)

Message detail; message serial number in current year

Type of Message

TM (8)

M

Message detail; message type, “POS” as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M (9)

Activity detail; position at time of transmission

Longitude

LO

M (9)

Activity detail; position at time of transmission

Latitude (decimal)

LT

M (10)

Activity detail; position at time of transmission

Longitude (decimal)

LG

M (10)

Activity detail; position at time of transmission

Speed

SP

M

Activity detail; speed of the vessel

Course

CO

M

Activity detail; heading of the vessel

Flag State

FS

M (11)

Activity detail; flag-state of the vessel

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


6)   “PORT of landing” report

Data Element

Field Code

Mandatory /Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination “XNE” for NEAFC

Sequence number

SQ

M

Message detail; serial number of the report from the vessel in the relevant year

Type of Message

TM

M

Message detail; message type, “POR”

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Trip Number

TN

O

Activity detail; fishing trip serial number in current year

Vessel Name

NA

O

Vessel registration detail; name of the vessel

Community fleet register number (CFR)

IR

O

Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

External Registration Number

XR

O

Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

Latitude

LA

M (12)

Activity detail; position at time of transmission

Longitude

LO

M (12)

Activity detail; position at time of transmission

Coastal state

CS

M

Activity detail; coastal state of the Port of Landing

Name of Port

PO

M

Activity detail; name of Port of landing

Predicted Date

PD

M

Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)

Predicted Time

PT

M

Activity detail; estimated time UTC when the master intends to be in port (HHMM)

Quantity to be landed

KG

M

Activity detail; quantity by species to be landed in the Port, in pairs as needed.

species

 

 

FAO species code

live weight

 

 

Live weight in kilograms, rounded to the nearest 100 kilograms

Quantity on board

OB

M

Activity detail; quantity by species on board, in pairs as needed

species

 

 

FAO species code

live weight

 

 

Live weight in kilograms, rounded to the nearest 100 kilograms

Date

DA

M

Message detail; UTC date of transmission

Time

TI

M

Message detail; UTC time of transmission

End of record

ER

M

System detail; indicates end of the record


7)   “CANCEL” report

Data Element

Field Code

Mandatory/Optional

Remarks

Start record

SR

M

System detail; indicates the start of record

From

FR

M

Name of the transmitting Party

Address

AD

M

Message detail; destination, “XNE” for NEAFC

Type of Message

TM

M

Message detail; message type, “CAN” (13) as Cancel report

Radio call sign

RC

M

Vessel registration detail; international radio call sign of the vessel

Cancelled report

CR

M

Message detail; the record number of the report to be cancelled

Year of the report cancelled

YR

M

Message detail; year of the report to be cancelled

Date

DA

M

Message detail; date of transmission

Time

TI

M

Message detail; time of transmission

End of record

ER

M

System detail; indicates end of the record


(1)  Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010.

(2)  Meaning the first “Catch Report” in the current fishing trip in the Regulatory Area.

(3)  Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010

(4)  Meaning the first communication of catches taken in the R.A. in the current fishing trip

(5)  Whichever one is appropriate

(6)  Optional for reports sent by the receiving vessel after the transhipment.

(7)  Optional in case of a VMS message

(8)  

 

Type of message shall be “ENT” for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party.

 

Type of message shall be “EXI” for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional.

 

Type of message shall be “MAN” for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011

(9)  Mandatory for manual messages

(10)  Mandatory for VMS messages

(11)  Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs

(12)  Optional if a vessel is subject to satellite tracking.

(13)  A Cancel report shall not be used to cancel another Cancel report


ANNEX IV

INSPECTION IDENTIFICATION

A.   Identification of inspectors

Image 1
Image 2

The card should be 10 × 7 cm and may be laminated plastic.

The colours of the NEAFC inspection pennant are indicated in Annex IV(B).

The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party

B.   NEAFC Inspection signal

1.

Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.

Image 3

The distance between the pennants shall not exceed one meter

Image 4

2.

The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters “NE” can be left out.

ANNEX V

NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES

A.   Report of entry of inspection and surveillance craft in the R.A.

Data Element

Code

Mandatory/ Optional

Remarks

Start Record

SR

M

System detail; indicates start of the record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

From

FR

M

Message detail; address of the transmitting Contracting Party

Record Number

RN

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, “SEN” as entry report of the surveillance craft in the R.A.

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Means of surveillance

MI

M

Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter

Radio call sign

RC

M

Surveillance detail; International radio call sign of the surveillance craft

Assigned inspectors ID

AI

M

Surveillance detail; card number, repeated as necessary

Date

DA

M

Surveillance detail; date of entry (1)

Time

TI

M

Surveillance detail; time of entry (1)

Latitude

LA

M

Surveillance detail; position at time of entry (1)

Longitude

LO

M

Surveillance detail; position at time of entry (1)

End record

ER

M

System detail; Indicates end of the record


B.   Report of exit of inspection and surveillance craft from the R.A.

Data Element

Code

Mandatory/ Optional

Remarks

Start Record

SR

M

System detail; indicates start of the record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

From

FR

M

Message detail; address of the transmitting Contracting Party

Record Number

RN

M

Message detail; message serial number in current year

Type of Message

TM

M

Message detail; message type, “SEX” as exit report of the surveillance craft from the R.A.

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Means of surveillance

MI

M

Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter

Radio call sign

RC

M

Surveillance detail; International radio call sign of the surveillance craft

Date

DA

M

Surveillance detail; date of exit (2)

Time

TI

M

Surveillance detail; time of exit (2)

Latitude

LA

M

Surveillance detail; position at time of exit (2)

Longitude

LO

M

Surveillance detail; position at time of exit (2)

End record

ER

M

System details; Indicates end of the record


(1)  Estimated when message is sent prior to entry of surveillance craft

(2)  Same as the estimated surveillance detail in the SEN message when that message is being cancelled


ANNEX VI

SURVEILLANCE AND SIGHTING REPORTS

A.   NEAFC sighting report

Data Element

Code

Mandatory/Optional

Remarks

Start record

SR

M

System detail; indicates start of record

Address

AD

M

Message detail; destination, “XNE” for NEAFC

From

FR

M

Message detail; address of the transmitting party (Contracting Party)

Record Number

RN

M

Message detail; serial number in current year

Type of Message

TM

M

Message detail; message type, “OBS” as Observation report

Radio call sign

RC

M

Surveillance detail; international radio call sign of the surveillance craft

Record Date

RD

M

Message detail; date of transmission

Record Time

RT

M

Message detail; time of transmission

Observation Serial Number

OS

M

Surveillance detail; observation serial number

Date

DA

M

Surveillance detail; date when vessel sighted

Time

TI

M

Surveillance detail; time when vessel sighted

Latitude

LA

M

Surveillance detail; latitude when vessel sighted

Longitude

LO

M

Surveillance detail; longitude where vessel sighted

Object Identification

OI

M

Vessel registration detail; radio call sign of the sighted vessel

External Registration Number

XR

M

Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number

Vessel Name

NA

O

Vessel registration detail; name of the sighted vessel

Flag State

FS

M

Vessel registration detail; flag state of the sighted vessel

Vessel Type

TP

O

Vessel characteristics; type of the sighted vessel

Speed

SP

O

Surveillance detail; speed of the sighted vessel

Course

CO

O

Surveillance detail; heading of the sighted vessel

Activity

AC

M

Surveillance detail; activity of the sighted vessel Annex XI (B)

Photograph

PH

M

Surveillance detail; was there a photograph taken of the sighted vessel, “Y” or “N”

Comments

MS

O

Surveillance detail; free text to complete the report

End of record

ER

M

System detail; indicates end of an individual record

Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.

If positive identification is not possible the reason shall be specified in the comments field.

B.   NEAFC surveillance report

CONTRACTING PARTY

ASSIGNED INSPECTION CRAFT:

TYPE …

CALL SIGN …

NEAFC REFERENCE …

ASSIGNED INSPECTORS:

NAME …

NEAFC REFERENCE …

NAME …

NEAFC REFERENCE …

A.   PATROL

A1

PATROL ARRIVING IN RA:

DATE …

TIME …

UTC

LATITUDE …

LONGITUDE …

A2

PATROL LEAVING RA:

DATE …

TIME …

UTC

LATITUDE …

LONGITUDE …

A3

EQUIPMENT USED TO DETERMINE POSITION: …

B.   OBSERVATIONS

B1

B2

B3

B4

B5

B6

B7

B8

B9

B10

B11

B12

No

Date

Time UTC

Position

Vessel sighted (1)

IRCS/external marking

Flag State

Heading/Speed

Typeof vessel

Activity

Photo No

Infringement or Observation

Latitude

Longitude

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Authorised Inspector(s) signature …

Signature …


(1)  Identification (name/number)


ANNEX VII

NEAFC REPORT ON INSPECTIONS

CONTRACTING PARTY:

 

ASSIGNED INSPECTION VESSEL:

NAME

REGISTRATION NUMBER.

CALL SIGN

NEAFC REFERENCE

ASSIGNED INSPECTORS:

NAME

NEAFC REFERENCE

NAME

NEAFC REFERENCE

PART A.   IDENTIFICATION OF INSPECTED VESSEL

A.1.1.

IMO number …

A.1.2.

International Radio Call Sign …

A.1.3.

Vessel Name …

A.2.

External Registration Number …

A.3.

Vessel Type. …

A.4.

Position of Inspection determined by the inspection vessel

DATE …

TIME … UTC

Latitude … Longitude …

A.5.

Equipment used to determine the position

A.6.

Flag state …

A.7.

Master’s Name and Address. …

A.8.

Vessel Activity …

A.9.

Position of Inspection determined by the inspected vessel

DATE…

TIME … UTC

Latitude. … Longitude …

A.10.

Equipment used to determine the position

Observations by the inspectors, if any: …

… initials : …

PART B.   VERIFICATION (1)

B.1.

Vessel Documentation

Checked: Y/N

B.1.1.

Authorisation to fish in the NEAFC Regulatory Area :

Y/N

B.1.2.

Authorisation to fish the following regulated resources : …

 

B.1.3.

Where appropriate,

Y/N

Certified Drawing or description of fish room kept on board:

Y/N

B.1.4.

Where appropriate,

Y/N

Certified Drawing or description of refrigerated sea water tanks kept on board:

Y/N

B.1.5.

Where appropriate,

Y/N

Certified Calibration tables of refrigerated sea water tanks kept on board :

Y/N

Observations by the inspectors, if any:

… initials …


B.2.

Reporting of vessel movements / VMS

Checked: Y/N

B.2.1.

Fishing trip

B.2.2.

Reports / VMS

 

Arrival in NEAFC RA

Last position communicated

VMS transponder installed

Y/N

VMS system operative

Y/N

Date

 

 

Are reports communicated

Y/N – If Yes, note:

Time

 

 

a)

Catch ‘on Entry report’

date: …

Longitude

 

 

b)

Weekly catch report

date: …

Latitude

 

 

c)

Transhipment

date:…

Days in NEAFC R.A

 

d)

Last manual position report

date: …

e)

Catch ‘on Exit’ report

date: …

B.3.   Recording of fishing effort and catches

B.3.1.

Fishing Logbook

Checked: Y/N

B.3.1.1.

Are recordings made in accordance with Article 9 (2):

Y/N

B.3.1.1.1.

If not, indicate the inaccurate or missing recording(s):

 

a)

logbook not bound with numbered pages;

b)

fishing gear used;

c)

recording of catches by species and total;

d)

fishing zones / location;

e)

where appropriate

Y/N

transhipments;

f)

where appropriate,

Y/N

transmission of hail reports;

g)

certification of recordings by the master.

h)

other: …


B.3.2

Production Logbook and Stowage Plan

Checked: Y/N

B.3.2.1.

Are production logbook and stowage plan required:

Y/N

B.3.2.2.

Production logbook available :

Y/N

If No, go to 3.2.4

B.3.2.3

If Yes, Information:

COMPLETE/INCOMPLETE

B.3.2.3.1.

If not, indicate the missing information:

 

a)

quantities kept on board in product weight by type of commercial presentation and species;

b)

conversion factors for each type of presentation.;

c)

certification of recordings by the master.

d)

other: …

B.3.2.4.

A stowage plan maintained:

Y/N

B.3.2.5.

If Yes, Information:

COMPLETE/INCOMPLETE

B.3.2.5.1.

If not, indicate the missing information:

 

a)

quantities not stowed by type of commercial presentation and species as indicated in the plan;

b)

quantities by type of commercial presentation and species in the hold not identified.

c)

other: …


B.4.

Catches retained on board

Checked: Y/N

B.4.1.

Quantities recorded by the master

Species

Declared quantities on board

(Kilograms Live weight)

Where available

Processed Quantities

(Kilograms Processed weight)

Conversion factor

On Board (3)

Caught (4)

Transshipped (5)

Total on Board (6)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 

 


B.4.2.

Quantities on board determined by the inspectors

Species

Quantity

(Kilograms Processed weight)

Volume/Density Factor /Conversion Factor

Calculated quantities

(Kilograms Live weight)

Difference % (7)

Observations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

 


B.5.

Fishing gear and markings

Checked: Y/N

B.5.1.

Type of fishing gear used (Appendix 2(A) to Annex II (8)): …

B.5.2.

Type of net attachments used (Appendix 2(B) to Annex II (9)): …

B.5.3.

Stationary gear used marked :

Y/N

Comment: …

B.5.4.

Unused gear securely lashed and stowed:

Y/N

Comment : …


B.5.5.

Mesh measurement of gear used

Checked: Y/N

B.5.5.1.

Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)

Type of Gear (10)

CONDITION : WET/DRY

MATERIAL : …

Average width

Legal size

MESH SIZE (WIDTH)

In Millimetres

(in mm)

(in mm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


B.5.5.2.

Chafer Samples of .............. meshes

Type (12)

CONDITION: WET/DRY

MATERIAL: …

Average width

Legal size

MESH SIZE (WIDTH)

In Millimetres

(in mm)

(in mm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


B.5.5.3.

Rest of net - Sample of 20 meshes

Type (14)

CONDITION : WET/DRY

MATERIAL: …

Average width

Legal size

MESH SIZE (WIDTH)

In Millimetres

(in mm)

(in mm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART C.   EVALUATION

C.1.

Analysis of catches of the last haul

Checked: Y/N

SAMPLE TAKEN: Y/N

Weight: … in Kg.

VISUAL ESTIMATE Y/N

Species

FAO Alpha Code

Weight of Species

(live weight Kg)

%

Undersized Fish

%

Discards

Remarks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

 

 

PART D.   COOPERATION

D.1.

Level of cooperation deemed appropriate

:

Y/N

D.1.1.

If not, indicate the shortcomings

:

a)

prevented an inspector from carrying out his duties;

b)

falsifying or concealing the markings, identity or registration of the fishing vessel;

c)

concealing, tampering with or disposing of evidence relating to an investigation;.

d)

failure to facilitate prompt and safe boarding and disembarkation;

e)

failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;

f)

failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documents

Observations by the inspectors if any: …

… initials: …

PART E.   INFRINGEMENTS AND OBSERVATIONS

E.1.

Infringements noted

Article

List NEAFC provision(s) violated and summarise observations and pertinent facts