ANNEX

Rules concerning mutual assistance between competent authorities pursuant to Chapters II and III of Regulation (EC) No 2006/2004

1.   CHAPTER 1 — INFORMATION REQUIREMENTS

1.1.   Information fields to be made available to competent authorities in the database standard forms

The fields to be made available in the different database standard forms may be defined as follows:

(a)   Details of the authorities and officials dealing with intra-Community-infringements

(i)	competent authority,

(ii)	single liaison office,

(iii)

competent official,

(b)   Details of the seller or supplier responsible for an intra-Community infringement or a suspected intra-Community infringement

(i)

name,

(ii)	other trading names,

(iii)

name of parent company, if any,

(iv)	type of business,

(v)	address(es),

(vi)	E-mail address,

(vii)

telephone number,

(viii)

fax number,

(ix)

website,

(x)	IP address,

(xi)	name(s) of company director(s), if any.

(c)   Information relating to exchanges of information without requests (alerts) (Article 7 of Regulation (EC) No 2006/2004)

(i)	type of intra-Community infringement,

(ii)	status of intra-Community infringement (verified, reasonable suspicion),

(iii)

legal basis,

(iv)	short summary,

(v)	estimated number of consumers likely to harmed and estimated financial detriment,

(vi)	any requirement for confidential treatment.

(vii)

attached documents (in particular relating to statements and other evidence.)

(d)   Information relating to requests for mutual assistance (Articles 6 and 8 of Regulation (EC) No 2006/2004)

(i)	location of consumers likely to be harmed,

(ii)	name of product or service,

(iii)

COICOP code, [Classification of Individual Consumption According to Purpose (United Nations statistical methodology, http://unstats.un.org/unsd/cr/registry/regcst.asp? Cl=5)]]

(iv)	legal basis,

(v)	advertising or sales medium involved,

(vi)	type of intra-Community infringement,

(vii)

status of intra-Community infringement (verified, reasonable suspicion),

(viii)

estimated number of consumers likely to be harmed and estimated financial detriment,

(ix)	proposed time-table for a response,

(x)	attached documents (in particular relating to statements and other evidence.) and any requirement for confidential treatment,

(xi)	indication of the assistance requested,

(xii)

reference to alert (if applicable),

(xiii)

list of requested authorities and Member States concerned,

(xiv)

request for a competent official to participate in investigation (Article 6(3) of Regulation (EC) No 2006/2004).

1.2.   Minimum information to be included in requests for mutual assistance and alerts (Articles 6, 7 and 8 of Regulation (EC) No 2006/2004)

1.2.1.

When issuing a request for mutual assistance or an alert, a competent authority shall supply all information at its disposal that may be useful for other competent authorities to fulfil the request efficiently or ensure a proper follow-up to the alert, and indicate whether any of the information supplied must be given confidential treatment.

1.2.2.

When requesting information under Article 6 of Regulation (EC) No 2006/2004, the applicant authority shall at least: a) inform the requested authority of the nature of the suspected intra-Community infringement and its legal basis b) provide sufficient elements to identify the conduct or practice under investigation; c) specify the information requested.

1.2.3.

When issuing a request for enforcement measures under Article 8 of Regulation (EC) No 2006/2004, the applicant authority shall provide the requested authority at least with: a) an identification of the seller or supplier against whom the measures are requested; b) details of the conduct or practice concerned; c) legal qualification of the intra-Community infringement under the applicable law, and its legal basis. d) evidence of harm to the collective interests of consumers, including if possible an estimate of the number of consumers likely to be harmed.

1.3.   Responses to requests for mutual assistance

1.3.1.

When responding to a request for information under Article 6 of Regulation (EC) No 2006/2004, a requested authority shall supply any information specified by the applicant authority which is necessary to establish whether an intra-Community infringement has occurred or whether there is a reasonable suspicion that it may occur.

1.3.2.

When responding to a request for enforcement measures under Article 8 of Regulation (EC) No 2006/2004, the requested authority shall inform the applicant authority of the actions taken or planned and the powers exercised to address the request.

1.3.3.

In all cases, the requested authority shall indicate whether any of the information supplied must be given confidential treatment.

1.3.4.

If a competent authority refuses to comply with a request as provided for in Article 15(2), (3) and (4) of Regulation (EC) No 2006/2004, it must include in its response a statement of grounds for that refusal.

1.4.   Additional powers granted to competent authorities under national law

Member States shall inform the Commission and the other Member States, via the discussion forum which shall be made available in the database, of any additional investigation and enforcement powers granted to competent authorities in addition to those set out in Article 4(6) of Regulation (EC) No 2006/2004.

1.5.   Designation of bodies having a legitimate interest in the cessation or prohibition of intra-Community infringements in accordance with Article 8(3) of Regulation (EC) No 2006/2004

1.5.1.

When, in accordance with Article 5(1) of Regulation (EC) No 2006/2004, a Member State communicates to the Commission and the other Member States the identity of a body designated in accordance with the second sentence of Article 4(2) of that Regulation as having a legitimate interest in the cessation or prohibition of intra-Community infringements, it shall specify the investigative and enforcement powers granted to that body.

1.5.2.

A requested authority which intends, pursuant to Article 8(3) of Regulation (EC) No 2006/2004, to instruct a body having a legitimate interest in the cessation or prohibition of intra-Community infringements, shall provide the applicant authority with sufficient information about that body to enable the applicant authority to establish that the conditions set out in Article 8(4) are met. It shall also obtain the prior agreement of the applicant authority as regards the instruction of that body, specifying the nature and details of the information communicated by the applicant authority that the requested authority may disclose to that body.

2.   CHAPTER 2 — TIME-LIMITS

2.1.   Requests for mutual assistance and responses

2.1.1.

Requested authorities shall respond to requests for mutual assistance from applicant authorities to the best of their ability, making use of all the appropriate investigation and enforcement powers and without delay.

2.1.2.

The time-limits for addressing requests for mutual assistance under Articles 6 and 8 of Regulation (EC) No 2006/2004 shall be agreed by the applicant authority and the requested authority on a case-by-case basis, using the database standard forms.

2.1.3.

If no agreement can be reached, the requested authority shall issue a response supplying all the relevant information at its disposal and indicating the investigation and enforcement actions taken or planned (including time-limits) no later than fourteen days after the date of receipt of a request via its single liaison office. The requested authority shall update the applicant authority on these actions at least on a monthly basis until: (a) any relevant information required to establish whether an intra-Community infringement has occurred or to establish whether there is a reasonable suspicion it may occur has been sent to the applicant authority or (b) the intra-Community infringement has ceased or the request has proved to be unfounded.

2.1.4.

The single liaison office for the requested authority shall forward all the requests it receives via the single liaison office for an applicant authority to the appropriate competent authority as soon as technically possible and in any case no later than two working days after the date of receipt of the request.

2.1.5.

The requesting authority shall notify the Commission and remove the information from the database as soon as technically possible and in any case no later than seven days after the closure of the case if, following a request pursuant to Article 6 of Regulation (EC) No 2006/2004: (a) the information exchanged does not generate an alert or a request pursuant to Article 8, or (b) it is established that no intra-Community infringement has taken place.

2.2.   Alerts

2.2.1.

A competent authority shall issue an alert as soon as technically possible and in any case no later than seven days after it has become aware of an intra-Community infringement, or has established a reasonable suspicion that such an infringement may occur.

2.2.2.

A competent authority shall, where an alert proves to be unfounded, withdraw it as soon as technically possible and in any case within seven days. The Commission shall remove all information relating to an unfounded alert and stored in the database as soon as technically possible and in any case no later than seven days after the withdrawal of the alert by the competent authority.

3.   CHAPTER 3 — TRANSMISSION OF ALERTS

A competent authority which issues an alert shall transmit it, through the appropriate standard form in the database, to the Commission and to the authorities competent in other Member States for the enforcement of the legislation under which the alert is made. The notifying competent authority shall have sole responsibility for determining which other Member States receive the alert .

4.   CHAPTER 4 — ACCESS TO INFORMATION EXCHANGED

4.1.   Competent authorities

A competent authority shall be able to access and consult only the information in the database relating to the laws that protect consumers’ interests for which it has direct enforcement responsibilities pursuant to the designations transmitted by the Member State under Article 4(1) of Regulation (EC) No 2006/2004.

4.2.   Single liaison offices

In carrying out their coordination tasks as defined in particular by Article 9(2) and Article 12(2) and (5) of Regulation (EC) No 2006/2004, single liaison offices shall be able to access information relating to requests for mutual assistance which has not been given confidential treatment.

5.    CHAPTER 5 — LANGUAGES TO BE USED FOR REQUESTS FOR MUTUAL ASSISTANCE AND FOR THE COMMUNICATION OF INFORMATION

5.1.

The agreements on the use of languages for requests and for the communication of information made between competent authorities under the first sentence of Article 12(4) of Regulation (EC) No 2006/2004 shall be recorded in a table which shall be made available to competent authorities through the database.

5.2.

Those agreements shall include a clause permitting a competent authority to propose the use in a specific case of another language in view of the language skills of the competent official concerned.

5.3.

The relevant database standard forms include a data field allowing a competent authority to propose to another authority the use of another language. If no agreement can be reached, the second sentence of Article 12(4) of Regulation (EC) No 2006/2004 shall apply.