1.   The definitions set out in Article 3 of Regulation (EU) 2024/1157 shall apply.

2.   For the purposes of this Regulation, the following definitions apply:

1.   By 3 February 2026, competent authorities shall declare to the Commission how they and users representing operators with a registered office in their Member State shall access the central system. For the purposes of such declaration, the competent authorities shall complete the form set out in Annex I to this Regulation.

2.   After the date referred to in paragraph 1, a competent authority may change the declaration, in which case this authority shall submit to the Commission the revised declaration. The new rules on how to access the central system, indicated in the revised declaration shall start to apply 20 working days after the submission of the revised declaration, provided that the conditions set out in Articles 5 and 11 are met, unless the competent authority indicates, in the revised declaration, a specific date after 20 working days from the submission of the revised declaration.

3.   A competent authority may indicate in the declaration referred to in paragraph 1 that this authority uses its local system only for the purpose of exchanging data, information and documents concerning the following:

4.   Where, in its declaration, a competent authority includes the indication referred to in paragraph 3 of this Article, local system operated by this authority shall not be required to comply with the following requirements of this Regulation:

1.   Users who represent operators or competent authorities acting in the roles referred to in Article 10(1), first subparagraph, points (a), (b) and (c) and points (e) to (g) shall only access the central system in the manner indicated in the declaration of the competent authority referred to in Article 4(1).

2.   Users who represent operators acting only in the role referred to in Article 10(1), first subparagraph, point (d) shall access the central system through GUI or using an eFTI platform interconnected with the central system through an API.

3.   Users who represent authorities involved in inspections acting in the role referred to in Article 10(1), first subparagraph, point (h) may access the central system in one of the following ways:

4.   Notwithstanding the provisions of paragraphs 1, 2 and 3, users representing operators may access the central system through API using software that allows such a connection under the following conditions:

5.   Where the competent authority declares that this authority accesses the central system through the API, users representing that authority may still access the central system through GUI for the purposes of the following activities:

1.   Each user shall create a personal account in the system that this user uses to access the central system in accordance with Article 5 and Article 11(9).

2.   Access to the data and information in the central system shall only be possible where a user represents operators or authorities. Each user may:

3.   The central system shall differentiate between the following types of users:

4.   Master users shall, when authorising a new user to represent an operator or an authority, determine whether the newly added user is a master user or a standard user.

5.   Each operator shall have at least one master user and each authority shall have at least two master users to ensure service in cases of absence of one of the master users.

1.   Where an operator or one of sites of the operator involved in the shipment of waste is not registered in the central system, the user representing them shall provide to the competent authority of the Member State in which the operator concerned has a registered office, the data regarding that operator that are set out in Annex II, Part E, point 2 and shall request for the operator or the site of the operator concerned to be registered in the central system.

2.   The competent authority referred to in paragraph 1 shall, no later than five working days from the receipt of the request referred to in paragraph 1, verify the information received and take one of the following actions:

3.   The competent authority referred to in paragraph 1 shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions:

4.   The competent authority referred to in paragraph 1 shall inform the operator, or the site of the operator, of the action taken pursuant to paragraph 3 no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days after having received the additional information pursuant to paragraph 2, point (b).

Where the competent authority refuses the registration of the operator, or the site of the operator, it shall inform the user requesting that registration about the reasons for the refusal.

5.   Where the competent authority referred to in paragraph 1 authorises the first user to represent the operator or site concerned, such authorised user shall be a master user.

6.   Where an operator based in a third country not connected to the central system is not registered in the central system, the Member State’s competent authority which in the context of a notification would act as competent authority of dispatch or destination, respectively, shall register the operator concerned based in the third country in the central system. The registration shall be performed at the request of the operator intending to act as a notifier or waste receiving facility, respectively, by recording in the central system the data of the operator referred to in Annex II Part E, point 2.

7.   When registering operators in the central system, the competent authorities shall only verify whether the operator concerned exists and whether the user claiming to represent it is entitled to represent the operator concerned.

When registering a site of an operator in the central system, the competent authority shall, in addition to the information indicated in the first subparagraph, verify whether the site is actually linked with the operator concerned.

8.   Where a Member State has more than one competent authority, that Member State shall lay down rules on the division of competences between the competent authorities carrying out the registration of operators having a registered office in the territory of that Member State in the central system.

9.   Where there is more than one competent authority in a Member State, the user representing an operator having a registered office in the territory of that Member State, shall indicate which of the competent authorities is competent for the registration of the operator in accordance with the applicable national rules referred to in paragraph 8.

1.   Where an authority of a Member State is not registered in the central system, users representing that authority shall request the registration of that authority and provide the Commission with the relevant information of that authority and indicate whether that authority is a competent authority or an authority involved in inspections.

2.   The Commission shall, no later than five working days from the receipt of such request, verify the information received pursuant to paragraph 1 and take one of the following actions:

3.   The Commission shall review the additional information received in accordance with paragraph 2, point (b), within three working days and shall take one of the following actions:

4.   The Commission shall inform the authority of the decision on registration no later than five working days from the receipt of the request referred to in paragraph 1 or no later than three working days from the receipt of the information referred to in paragraph 2, point (b).

5.   Where the Commission has authorised the first user to represent the authority concerned, such authorised user shall be a master user.

6.   Where a competent authority of a third country not connected to the central system is not registered in the central system, the Commission shall register that competent authority in the central system no later than five working days from the receipt of request to register such authority.

The registration request shall be submitted by Member State’s competent authority which in the context of a notification would act as competent authority of dispatch, transit or destination, respectively. The competent authority of that Member State shall contact the Commission following a request of the operator that intends to export waste to such third country or to import from such third country and shall ensure the correctness of the information provided to the Commission.

1.   The systems and software shall identify operators on the basis of their main identification number.

2.   Where the operator is registered for customs purposes pursuant to Article 9 of Regulation (EU) No 952/2013, the operator shall provide its EORI number as the main identification number under this Regulation.

3.   Member States shall communicate, by 3 February 2026, to the Commission and to the operators what identification number shall be the main identification number for operators based in their Member State and not identified pursuant to paragraph 2. Member States shall also specify what registration numbers are required to be provided for purposes of registration in the systems or software.

4.   The main identification number for operators based in third countries that are not required to register for customs purposes pursuant to Article 9 of Regulation (EU) No 952/2013, shall be another identification number, as provided by the legislation of the country, where this operator is based.

5.   The systems and software shall allow for the identification of operators also on the basis of other identification numbers.

6.   An operator may indicate in the systems or software whether it has one or more sites. Where an operator has one or more sites, the operator shall indicate whether and which of its sites is concerned by a given operation each time the operator acts in the systems or software.

7.   The systems and software shall identify competent authorities based on their codes referred to in box 15 (b) of the form set out in Annex IA to Regulation (EU) 2024/1157.

8.   The central system shall assign a specific code to the competent authority when the Commission authorises the first user to act on behalf of such authority. The code shall have the following characteristics:

In cases referred to in Article 8(6), the specific code shall be assigned when the competent authority of the third country concerned is registered in the central system.

1.   The systems shall allow operators and authorities to act in one or more of the following roles:

Software shall allow operators to act in one or more of the roles referred to in points (b), (c), and (e) to (g) of the first subparagraph.

2.   Operators shall act in the systems or software in one or more of the roles referred to in paragraph 1, first subparagraph, points (b) to (g).

3.   Competent authorities shall act in the systems in one or more of the roles referred to in paragraph 1, first subparagraph, point (a). Where relevant, competent authorities may also act in the systems in any of the roles referred to in paragraph 1, first subparagraph, points (b) to (g).

4.   Authorities involved in inspections shall act in the systems in the role referred to in paragraph 1, first subparagraph, point (h).

5.   The roles referred to in paragraph 1, first subparagraph, point (a) shall be assigned as follows, depending on the declaration of the competent authority on how to access the central system, submitted in accordance with Article 4(1):

6.   The role referred to in paragraph 1, first subparagraph, point (h) shall be assigned through the central system by the Commission.

1.   The local systems shall be able to perform the operations set out in Annex II, in accordance with paragraphs 2 to 4 of this Article.

2.   Where the competent authority indicates in the declaration referred to in Article 4(1) that the authority shall access the central system through an API with respect to the following actions, the local system operated by this authority shall be able to perform the following operations:

3.   Where the competent authority indicates in the declaration referred to in Article 4(1) that the authority shall access the central system through an API, the following rules apply:

4.   To facilitate the process of registration of users and authorising users to represent operators or their sites in the central system accessed through GUI, the local system of the competent authority responsible for such registration and authorisation may perform operations listed in Annex II Part G, where the competent authority indicates in the declaration referred to in Article 4(1) that:

5.   Inspection systems shall be required to perform the operations set out in Part F of Annex II to this Regulation relevant to the data that such system is intended to obtain from the central system.

Software shall be required to perform the operations set out in Annex II to this Regulation relevant to the scope of the functionalities it intends to offer.

6.   The competent authority intending to access the central system through API shall perform tests confirming the ability of its local system to perform all the relevant operations referred to in Annex II or offer other functionalities implemented in the central system, where appropriate and relevant.

7.   The tests referred to in paragraph 6 shall be completed at the latest 25 working days before the date from which the competent authority intends to access the central system through API.

8.   The competent authority shall inform the Commission in writing whether the tests referred to in paragraph 6 were successfully completed or not.

9.   Where the competent authority indicated in its declaration referred to in Article 4(1) that all users representing the operators referred to in Article 5(1) that have a registered office under the jurisdiction of that competent authority shall access the central system through local system, these users shall access the central system through GUI until that competent authority successfully completes the tests referred to in paragraph 6.

10.   The competent authority referred to in paragraph 9 may further perform tests pursuant to paragraphs 7 and 8 to ensure the interoperability of the local system operated by this authority with the central system.

11.   Where the tests referred to in paragraph 6 are successfully completed, the users referred to in paragraph 9 shall access the central system through API using the local system of the competent authority having jurisdiction over the operators represented by those users, in accordance with the competent authority’s declaration referred to in Article 4(1). That obligation shall apply after 25 working days from the date on which the competent authority provided the Commission with written confirmation of the successful completion of the tests. The competent authority may indicate in such confirmation a specific date falling after those 25 working days, in which case the users shall access the central system through API from that date.

12.   Inspection systems and software may perform tests to confirm their ability to perform all the relevant operations referred to in paragraph 5 or other functionalities implemented in the central system, where appropriate and when relevant.

1.   Local systems shall use the protocol for exchange of data set out in Annex II for all relevant operations referred to in Article 11(1).

2.   For the purposes of Article 5(4), the software shall use the protocol for exchange of data set out in Annex II for relevant operations.

1.   All systems and software shall require their users to authenticate the following documents or elements:

2.   The authentication referred to in paragraph 1 shall provide the following information:

3.   All systems and software shall exchange the information referred to in paragraph 2 in accordance with Article 12.

4.   All systems and software shall record and maintain audit logs containing the information set out in paragraph 2 and provide those logs upon request of the authorities.

1.   Before a notifier submits a notification for shipments that start within the Union, the system or software the notifier is using shall allow for the generation of a notification number, in accordance with the provisions of paragraphs 2 and 3 of this Article.

2.   For the generation of a notification number referred to in paragraph 1, the system or software used by the notifier shall require the notifier to provide the following information:

3.   A notification number for shipments where the country of dispatch is a Member State shall have the following characteristics:

4.   Where waste is imported to the Union or transits through the Union from and to third countries, the systems or software shall perform the following functions:

5.   Paragraph 3 of this Article shall apply to the attribution of numbers to Annex VII documents with the following modifications:

6.   Regarding shipments of waste referred to in Article 4(1), (2) or (3) of Regulation (EU) 2024/1157 that start within the Union, the systems or software shall assign a movement document number upon submission of a movement document. The movement document number shall have the following characteristics:

A movement document serial number shall be assigned by the systems or software when the movement document is submitted. It shall consist of 6 digits. Where relevant, that serial number shall be prefixed with one or more zeros.

7.   Where waste is imported into the Union or transits through the Union from and to third countries, the systems shall perform the following functions:

8.   Where waste is imported into the Union or transits through the Union from and to third countries, and where there are no national rules on the structure and assignment of movement document numbers in the country of dispatch and no such number was attributed to the movement document, the notifier shall introduce the movement document number in the system the notifier is using in accordance with the requirements referred to in paragraph 6.

9.   A notification number, an Annex VII document number and a movement document number shall not be used again even where that submitted notification, Annex VII document or movement document was cancelled, withdrawn or otherwise ineffective.

1.   The systems shall allow the competent authorities to submit the following information concerning pre-consented facilities, referred to in Article 14 of Regulation (EU) 2024/1157:

2.   The systems shall make the information referred to in paragraph 1 available for all the users.

3.   The systems and software shall allow the notifiers, when submitting the notification, to indicate whether the shipment is destined to a pre-consented facility.

Where the notifier indicates that the shipment is destined to a pre-consented facility, the systems shall apply the procedures set out in Article 14(12) and (14) to (16) of Regulation (EU) 2024/1157. The competent authority concerned may refuse to apply such procedures, in which case the systems shall allow the competent authorities to inform about such refusal.

1.   The systems, and where relevant, software shall have all the functionalities referred to in this Article.

2.   Where in the notification document or the Annex VII document the operator indicates the same entity for the ‘importer – consignee’ and the ‘facility’ to which waste is shipped, the systems shall not allow the execution of the following operations referred to in Annex II, Parts B and C:

3.   The systems shall allow users performing the operations ‘submit new notification’, ‘update notification’, ‘submit movement document’, ‘update movement document’, ‘submit Annex VII document’ and ‘update Annex VII document’, where relevant, referred to in Annex II to this Regulation to insert multiple entries regarding the following:

4.   The systems shall allow users performing operations ‘create operator’ and ‘update operator’ referred to in Annex II Part E to this Regulation to insert multiple entries regarding the following:

5.   The systems shall require the provision of a separate facility reception confirmation for each movement document submitted. The provisions of this paragraph shall apply as appropriate to consignee reception confirmations and to facility completion certificates.

6.   The systems shall ensure that data in movement documents corresponds to the respective data in the notification document in the following manner:

Where new data that is not included in the notification document is to be added to the movement documents, the consignee reception confirmations, the facility reception confirmations or the facility completion certificates, the systems shall require that the notification document be first updated with such new data.

7.   The systems shall not generate more movement documents than the total number of shipments indicated in box 4 of the corresponding notification document or in the conditions attached to the consent of any of the competent authorities concerned, if those conditions specify a smaller number than that indicated in the notification document.

8.   Where a movement document is cancelled and the shipment covered by such movement document does not take place, such cancelled movement document shall not be counted in the systems towards the number of movement documents, referred to in paragraph 7, that can be generated following a notification.

9.   Where the notifier indicates in the notification document that it intends to carry out an ‘individual shipment’, the systems shall only allow to indicate ‘1’ in box 4 of the notification document.

Where the notifier indicates in the notification document that it intends to carry out ‘multiple shipments’, the systems shall only allow to indicate numbers greater than 1 in box 4 of the notification document.

10.   The systems shall allow the notifier to indicate in the movement documents only the quantity of waste to be shipped that is equal or less than the value of the ‘total intended quantity of waste’ referred to in box 5 of the notification document or in conditions attached to the consent of any of the competent authorities concerned, if these conditions specify lower quantity than indicated in the notification document.

11.   The systems shall only allow the competent authorities to perform the operation ‘update decision’ referred to in Annex II, Part A, in relation to decisions they submitted in accordance with Article 9(1) of Regulation (EU) 2024/1157 in the following manner:

12.   The systems shall only allow users that represent the competent authority who submitted the request to perform the operations ‘update take-back request’ and ‘update take-back request – Annex VII document’, referred to in Annex II Parts B and C.

13.   The systems shall consider, and duly mark, the notification as properly completed in accordance with Article 8(11) of Regulation (EU) 2024/1157 by the competent authority of transit, in the following cases:

14.   Where the notifier requests a change in the consented notification in accordance with Article 17(1) of Regulation (EU) 2024/1157, the systems and software shall presume that the consent for such a change was agreed by all the competent authorities, in accordance with Article 17(2) of Regulation (EU) 2024/1157, only where all the competent authorities concerned indicated in the systems that they agree with the requested change.

Where there is agreement pursuant to the first subparagraph, the competent authority of dispatch shall introduce in the systems the agreed change in the consented notification.

In case of import of waste to the Union, the change shall be introduced in the systems by the competent authority of destination. Where waste transits through the Union, the change shall be introduced by the competent authority of transit of the first Member State through which that waste transits.

1.   Each operator shall have access to the information and documents they submitted or manage through the systems or software.

2.   Each operator acting in the systems or software in the role of a waste producer, a notifier, a consignee or a facility receiving waste shall have access to the information and documents concerning shipments of waste referred to in in Article 4(1), (2) and (3) of Regulation (EU) 2024/1157 in which they are involved.

3.   Each operator acting in the systems or software in the role of a waste producer, a person who arranges the shipment, a consignee or a facility receiving waste shall have access to the information and documents concerning shipments of waste referred to in Article 4(4) or (5) of Regulation (EU) 2024/1157 in which they are involved.

4.   Each operator acting in the central system or software in the role of carrier shall have access to the following documents and information:

5.   Each authority acting in the systems in the role of a competent authority shall have access to the following:

6.   Each authority acting in the role of authority involved in inspections shall have access to all data, information and documents concerning any shipment of waste, and may store such relevant data, information and documents for the purposes of enforcement, in particular criminal proceedings, in accordance with national rules regarding storage of such data, information and documents.

7.   The systems and, where relevant, software shall display the following information:

8.   The systems and software shall display the information referred to in paragraph 7 starting from the date on which a user authenticated a document submitted in the system, as referred to in Article 14(2), point (a).

9.   The local systems and software shall display the information referred to in paragraph 7 in a clear and visible manner for all users involved in a given shipment, in such a way that the stage of the procedure can be clearly identified at any time.

10.   The Commission may access information and documents exchanged in the central system in order to comply with its obligations pursuant to Regulation (EU) 2024/1157 and to ensure the proper functioning of the central system.

1.   The systems and software shall store all the information and documents exchanged through the central system in accordance with Article 20 of Regulation (EU) 2024/1157.

2.   Where the information or documents were updated after submission in the central system by any of the users, the provisions of paragraph 1 shall concern the storage of the following information and documents:

1.   The exchange of data between the central system and local systems or software shall be reciprocal.

2.   Synchronisation of data introduced in a system shall be performed after every operation referred to in Annex II Parts A to E, and in any case at least every 12 hours.

3.   The provisions of this Article do not apply to inspection systems and any software that interoperates with the central system only for the purposes of information and document retrieval.

1.   The systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of Regulation (EU) 2024/1157 for five years as follows:

2.   Where the certificates referred to in paragraph 1 are not issued within one year following the deadlines referred to, respectively, in Article 15(4), Article 16(6) or Article 18(9) of Regulation (EU) 2024/1157, the systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of that Regulation for the following time periods:

3.   Where not all the concerned competent authorities consented to the notification, the systems or software shall store personal data from information and documents exchanged in accordance with Article 27(1) of Regulation (EU) 2024/1157 for five years from the date on which a notification was submitted in the systems or software.

4.   Data, information and documents containing personal data stored by the authorities involved in inspections for the purposes of enforcement, as referred to in Article 18(6), shall be stored no longer than necessary for that purpose in accordance with national laws.

1.   Processing of personal data may take place in the systems and software for the purposes of achieving the objectives of Regulation (EU) 2024/1157, in particular to ensure the protection of the environment and human health related to shipments of waste. The systems and software shall enable the exchange of information, documents or data between competent authorities, authorities involved in inspections and operators and consequently the processing of personal data, to ensure the following activities:

2.   Processing of personal data may take place in the systems or software only in respect of the following categories of data subjects:

3.   Processing of personal data may take place in the systems or software only in respect of the following categories of personal data:

4.   The competent authorities of the Member States, and where relevant, of the third countries, shall be regarded as the controllers within the meaning of Article 4(7) of Regulation (EU) 2016/679 with respect to personal data exchanged through the central system in accordance with Article 27(1) of Regulation (EU) 2024/1157 and this Regulation. The competent authorities of the Member States, and where relevant, of the third countries, shall process such data for the purposes referred to in paragraph 1 of this Article.

Controllers shall ensure the security, integrity, authenticity and confidentiality of the data processed for the purposes set out in Article 25(1) of this Regulation.

5.   Notwithstanding paragraph 4, the Commission shall be regarded as controller within the meaning of Article 3(8) of Regulation (EU) 2018/1725 with respect to personal data exchanged through the central system in accordance with Article 27(1) of Regulation (EU) 2024/1157 and this Regulation. The Commission may process such data for the following purposes:

1.   Competent authorities shall provide the Commission, no later than 3 June 2026, a list of facilities for which they issued pre-consents in accordance with Article 14(1) of Regulation (EC) No 1013/2006 of the European Parliament and of the Council (13), indicating the following information:

2.   Competent authorities shall without undue delay inform operators under their jurisdiction of the following elements:

3.   Competent authorities shall provide the Commission with the e-mail addresses of contact points responsible for the functioning of the local system or, in cases where competent authorities access the central system through GUI, the e-mail addresses of contact points responsible for the electronic exchange of information and documents pursuant to Regulation (EU) 2024/1157.

4.   Competent authorities shall ensure that operators with a registered office in their Member State can address to them any question on the use of the systems or software, including through organising a helpdesk function and offering trainings on the use of the system.

1.   The Commission shall publish on its website the following information concerning all the competent authorities:

2.   The Commission shall provide support as follows to the following entities: