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Overseeing, coordinating and motivating the directorate’s units, and ensuring staff management and organisation of the directorate as a whole;

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Defining and implementing a strategic and innovative human resources management policy tailored to the needs of the Directorate-General for Security and Safety. Ensuring the optimisation of human resources by area of activity and across the three places of work, while contributing to the broadening of career prospects and the putting in place of appropriate working conditions. Ensuring annual planning for security and prevention officers, as well as the logistical management of resources;

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Defining and implementing targeted training strategies in the field of security and safety for all categories of staff. Identifying training needs and establishing an annual plan to ensure security, safety and an inclusive working environment. Liaising with partners, including external service providers, and strengthening internal capacity with regard to security awareness;

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Ensuring budgetary and financial management of contracts and procurement planning, including the effective and efficient execution of the annual planning of tender procedures. Advising and assisting all services in the preparation and execution of the budget, as well as in the programming and monitoring of authorising officers, in line with strategic projects and defined objectives;

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Ensuring the operation and maintenance of IT systems and supporting users involved in security operations by developing up-to-date IT solutions that meet specific needs. Ensuring forward planning and proactive monitoring of the submission and execution of IT projects within the European Parliament’s IT programme;

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Coordinating and ensuring the smooth running of operations within the Directorate for Resources as well as horizontal projects, while ensuring optimal management of resources in line with the needs of the European Parliament;

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Exercising the powers of the appointing authority and of the authorising officer by subdelegation.

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Organising specific security and prevention training courses;

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Drawing up the training plan for the Directorate-General for Security and Safety and overseeing its proper implementation in order to achieve the training objectives;

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Developing a training programme for all staff of the Directorate-General to ensure their ongoing professionalism and efficiency;

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Defining the Directorate-General’s training needs to ensure staff acquire and maintain the security skills and techniques necessary to be able to meet the European Parliament’s security requirements;

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Taking part in communication, training and awareness-raising initiatives to foster a security and safety culture among occupants of Parliament’s buildings.

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Managing the Directorate-General’s human resources efficiently and strategically: career management for officials and other agents (competitions, recruitment, staff assessment, mobility, external activities, resignations, allowances, etc.), working conditions, establishment plan (upgrading of posts, Ringbook movements, etc.) and management of budget allocations (missions, contract staff, agency staff);

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Consolidating the annual operational organisation of almost 760 staff members in the Directorate-General for Security and Safety in Brussels, Strasbourg and Luxembourg in synergy with operational services to cover Parliament’s security needs in line with parliamentary activity and ensure that staff can strike the right work-life balance. Identifying any need to revise IT tools and planning methodologies to meet Parliament’s requirements;

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Overseeing inventory property management (GBI), equipment and the annual supply of uniforms and protective clothing for almost 760 staff members and coordinators. Providing staff, and in particular operational agents, with the best possible working conditions in compliance with the rules in force;

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Contributing to inter-departmental reporting exercises such as the annual work programme, annual activity report and periodic activity report, risk management, comprehensive business continuity plan, equality and diversity issues, etc.

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Coordinating and providing support to FMS and Webcontract users, advising and assisting operational departments in drawing up and implementing the budget. Monitoring budgets, overseeing the performance of contracts, entering into budgetary acts (commitment, payment, recovery and reimbursement orders) and contracts, drafting order forms and specific contracts, and managing assigned revenue;

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Establishing the annual procurement schedule and proactively monitoring it. Assisting and advising operational units in drafting procurement documents, launching tender procedures and evaluating and awarding contracts, right through to the signature stage. Advising and supporting all operational units in dealing with legal issues related to performance of contracts (amendments, dispute resolution, penalties, etc.);

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Ex-ante monitoring of procurement procedures and all budgetary acts (financial and legal commitments), keeping the financial inventory up to date and conserving all budgetary acts, supporting documents and documents relating to procurement procedures;

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Drawing up periodic reports and contributing to annual activity reports and the work programme; participating in drafting responses to budgetary resolutions, questions from European Parliament services (e.g. BUDG and CONT), MEPs and requests from supervisory bodies (internal auditor, Court of Auditors);

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Monitoring minimum internal control standards and assessing their level of implementation through specific actions (e.g. periodic staff surveys);

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Representing the Directorate-General for Security and Safety in various bodies and their sub-groups, including the Inter-DG Steering Group on Finance, the Public Procurement Forum, the Building Policy Group, the Working Group on Internal Control and FMS key user meetings.

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Managing infrastructure, IT assets and access: planning, providing, maintaining and monitoring IT infrastructure, including hardware, software, network components and user access management, to ensure the availability, reliability and security of IT resources;

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Providing end-user support: supporting users, resolving technical incidents related to IT systems, troubleshooting hardware and software issues, and providing appropriate advice;

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Managing applications in use: assuring the management of the lifecycle of customised or specialised software applications, including ongoing maintenance, training and support, as well as testing to ensure their functionality and security;

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Managing IT and information security: defining and implementing approaches and measures to protect the organisation’s IT systems, data and information assets from threats and vulnerabilities; designing secure IT architectures, identifying vulnerabilities, performing security tests and promoting awareness of good cybersecurity practices, as well as implementing appropriate protective measures;

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Managing IT projects: planning, executing and supervising projects in order to achieve specific objectives within defined parameters in terms of scope, time, budget and quality; ensuring the planning, implementation and allocation of resources, as well as risk management and communicating with stakeholders;

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Overseeing and coordinating business analysis: understanding business needs and objectives and translating them into appropriate IT solutions; ensuring the collection and analysis of requirements, facilitating communication between stakeholders and making recommendations for effective technological solutions.