- Copyright notice
Protection of your personal data
- Why and how do we process your personal data?
- On what legal ground(s) do we process your personal data?
- What personal data do we collect and further process?
- How long do we keep your personal data?
- How do we protect and safeguard your personal data?
- Who has access to your personal data and to whom is it disclosed?
- What are your rights and how can you exercise them?
- Contact information
- Where to find more detailed information
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Protection of your personal data
This privacy statement provides information about the processing and the protection of your personal data.
The European Commission (hereinafter ‘the Commission’) is committed to protecting your personal data and to respecting your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the data controller responsible, with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation ‘User registration in EUR-Lex’ undertaken by Unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office of the European Union is presented below.
Why and how do we process your personal data?
Purpose of the processing operation.
Unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office collects and uses your personal information to allow you to subscribe to the EUR-Lex newsletter or to register with a profile on the EUR-Lex website, and in this way to personalise your user experience. This includes the possibility of signing up to the ’web service’, a way for registered users to query EUR-Lex directly without having to use a search form on the website. As a web service user, you can also opt to receive information on events related to EUR-Lex.
Concerning the processing of data in related to the services provided by the EUR-Lex helpdesk, please refer to record DPR-EC-00493 in the Commission Data Protection Officer’s online register.
The processing operation consists in storing the personal data you provide us with when you register and using it to provide you with the requested services.
Your personal data will not be used for automated decision-making, including profiling.
On what legal ground(s) do we process your personal data?
We process your personal data, because:
- — processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the European Union institution or body;
- — by registering you have given consent to the processing of your personal data for one or more specific purposes.
Legal basis for the processing.
Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union.
What personal data do we collect and further process?
In order to carry out this processing operation, Unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office collects the following categories of personal data.
- For access to the system and personalisation: login, first name, surname, email address, last login; site and search preferences, saved searches, saved documents and RSS feeds. If provided, also: preferred language, first and second alternative languages.
- For using the ‘web service’: login, first name, last name, email address, along with information on used data, last login and final use of data. If provided, we also collect information on the organisation to which you belong, the calling application, days of use of the service and whether you want to be informed about EUR-Lex related events.
- For the EUR-Lex newsletter: name and email address.
The provision of personal data is mandatory if you want to benefit from the listed services.
How long do we keep your personal data?
Unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely to provide you with the requested services.
Registration and use of the web service:
- After 6 months of inactivity you will receive an email informing you that unless you login again we will delete your account after a further 30 days. However, your data stored for the purposes of the European Commission Authentication Service (EU Login) — which is a prerequisite for creating an account as EUR-Lex registered user — are not stored by us and will not be deleted. EU Login allows you to access many EU services and is maintained by a different service. Please refer to the data protection record on EU Login (legacy notification DPO-839) in the Data Protection Officer’s register online.
Receiving the EUR-Lex newsletter.
- If you have provided your explicit consent to receiving the EUR-Lex newsletter, you will remain on the mailing list until you unsubscribe.
How do we protect and safeguard your personal data?
All personal data in electronic format (emails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission. All processing operations are carried out pursuant to Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the ‘need-to-know’ principle. Such staff abide by statutory rules and, when required, additional confidentiality agreements.
What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right of access to, rectification or erasure of your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have consented to provide your personal data to unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office for the present processing operation. You can withdraw your consent at any time by notifying the data controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the data controller or, in case of conflict, the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under heading 9 below.
If you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under heading 10 below) in your request.
- — The Data Controller:
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the data controller, unit C.2 ‘EUR-Lex and Legal Information’ of the Publications Office (email@example.com).
- — The Data Protection Officer of the Commission
- — The European Data Protection Supervisor
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the data controller.
Where to find more detailed information
The Commission’s Data Protection Officer publishes the register of all processing operations on personal data by the Commission that have been documented and notified to him/her. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00450.