Help Print this page 

Document 01962R0031-20140501

Title and reference
Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community

ELI: http://data.europa.eu/eli/reg/1962/31(1)/2014-05-01
Multilingual display
Text

1962R0031 — EN — 01.05.2014 — 012.003


This document is meant purely as a documentation tool and the institutions do not assume any liability for its contents

►B

REGULATION No 31 (EEC), 11 (EAEC),

laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community

(OJ P 045 14.6.1962, p. 1385)

Amended by:

 

 

Official Journal

  No

page

date

 M1

RÈGLEMENTNo 1/63/Euratom DU CONSEIL du 26 février 1963 (*)

  P 35

524

6.3.1963

 M2

RÈGLEMENTNo 2/63/Euratom DU CONSEIL du 26 février 1963 (*)

  P 35

526

6.3.1963

►M3

RÈGLEMENTNo 17/63/CEE DU CONSEIL du 26 février 1963 (*)

  P 35

528

6.3.1963

 M4

REGULATION No 18/63/EEC OF THE COUNCIL of 26 February 1963

  P 35

529

6.3.1963

►M5

REGULATION No 5/64/Euratom OF THE COUNCIL of 10 November 1964

  P 190

2971

21.11.1964

 M6

REGULATION No 182/64/EEC OF THE COUNCIL of 10 November 1964

  P 190

2971

21.11.1964

 M7

RÈGLEMENTNo 2/65/Euratom DU CONSEIL du 11 janvier 1965 (*)

  P 18

242

4.2.1965

 M8

RÈGLEMENTNo 8/65/CEE DU CONSEIL du 11 janvier 1965 (*)

  P 18

242

4.2.1965

►M9

REGULATION No 4/65/Euratom OF THE COUNCIL of 16 March 1965

  P 47

701

24.3.1965

 M10

REGULATION No 30/65/EEC OF THE COUNCIL of 16 March 1965

  P 47

701

24.3.1965

 M11

RÈGLEMENTNo 1/66/Euratom DU CONSEIL du 28 décembre 1965 (*)

  P 31

461

19.2.1966

 M12

RÈGLEMENTNo 14/66/CEE DU CONSEIL du 28 décembre 1965 (*)

  P 31

461

19.2.1966

 M13

RÈGLEMENTNo 10/66/Euratom DU CONSEIL du 24 novembre 1966 (*)

  P 225

3814

6.12.1966

 M14

RÈGLEMENTNo 198/66/CEE DU CONSEIL du 24 novembre 1966 (*)

  P 225

3814

6.12.1966

►M15

REGULATION (EEC, Euratom, ECSC) No 259/68 OF THE COUNCIL of 29 February 1968

  L 56

1

4.3.1968

►M16

REGULATION (Euratom, ECSC, EEC) No 2278/69 OF THE COUNCIL of 13 November 1969

  L 289

1

17.11.1969

 M17

RÈGLEMENT (CECA, CEE, Euratom) No 95/70 DU CONSEIL du 19 janvier 1970 (*)

  L 15

1

21.1.1970

 M18

REGULATION (ECSC, EEC, Euratom) No 96/70 OF THE COUNCIL of 19 January 1970

  L 15

4

21.1.1970

 M19

REGULATION (EEC, Euratom, ECSC) No 16/71 OF THE COUNCIL of 30 December 1970

  L 5

1

7.1.1971

 M20

REGULATION (EEC, Euratom, ECSC) No 2653/71 OF THE COUNCIL of 11 December 1971

  L 276

1

16.12.1971

 M21

REGULATION (EEC, Euratom, ECSC) No 2654/71 OF THE COUNCIL of 11 December 1971

  L 276

6

16.12.1971

►M22

REGULATION (Euratom, ECSC, EEC) No 1369/72 OF THE COUNCIL of 27 June 1972

  L 149

1

1.7.1972

►M23

REGULATION (Euratom, ECSC, EEC) No 1473/72 OF THE COUNCIL of 30 June 1972

  L 160

1

16.7.1972

 M24

REGULATION (ECSC, EEC, Euratom) No 2647/72 OF THE COUNCIL of 12 December 1972

  L 283

10

20.12.1972

►M25

REGULATION (ECSC, EEC, Euratom) No 558/73 OF THE COUNCIL of 26 February 1973

  L 55

1

28.2.1973

 M26

REGULATION (ECSC, EEC, Euratom) No 2188/73 OF THE COUNCIL of 9 August 1973

  L 223

1

11.8.1973

 M27

REGULATION (EEC, Euratom, ECSC) No 2/74 OF THE COUNCIL of 28 December 1973

  L 2

1

3.1.1974

 M28

REGULATION (EEC, Euratom, ECSC) No 3191/74 OF THE COUNCIL of 17 December 1974

  L 341

1

20.12.1974

 M29

REGULATION (Euratom, ECSC, EEC) No 711/75 OF THE COUNCIL of 18 March 1975

  L 71

1

20.3.1975

►M30

REGULATION (Euratom, ECSC, EEC) No 1009/75 OF THE COUNCIL of 14 April 1975

  L 98

1

19.4.1975

►M31

REGULATION (Euratom, ECSC, EEC) No 1601/75 OF THE COUNCIL of 24 June 1975

  L 164

1

27.6.1975

 M32

REGULATION (Euratom, ECSC, EEC) No 2577/75 OF THE COUNCIL of 7 October 1975

  L 263

1

11.10.1975

►M33

COUNCIL REGULATION (ECSC, EEC, Euratom) No 2615/76 of 21 October 1976

  L 299

1

29.10.1976

 M34

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3177/76 of 21 December 1976

  L 359

1

30.12.1976

 M35

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3178/76 of 21 December 1976

  L 359

9

30.12.1976

 M36

COUNCIL REGULATION (EEC, Euratom, ECSC) No 1376/77 of 21 June 1977

  L 157

1

28.6.1977

 M37

COUNCIL REGULATION (EEC, Euratom, ECSC) No 2687/77 of 5 December 1977

  L 314

1

8.12.1977

 M38

COUNCIL REGULATION (EEC, Euratom, ECSC) No 2859/77 of 19 December 1977

  L 330

1

23.12.1977

►M39

COUNCIL REGULATION (Euratom, ECSC, EEC) No 912/78 of 2 May 1978

  L 119

1

3.5.1978

 M40

COUNCIL REGULATION (Euratom, ECSC, EEC) No 914/78 of 2 May 1978

  L 119

8

3.5.1978

 M41

COUNCIL REGULATION (Euratom, ECSC, EEC) No 2711/78 of 20 November 1978

  L 328

1

23.11.1978

 M42

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3084/78 of 21 December 1978

  L 369

1

29.12.1978

►M43

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3085/78 of 21 December 1978

  L 369

6

29.12.1978

 M44

COUNCIL REGULATION (ECSC, EEC, Euratom) No 2955/79 of 18 December 1979

  L 336

1

29.12.1979

 M45

COUNCIL REGULATION (EEC, Euratom, ECSC) No 160/80 of 21 January 1980

  L 20

1

26.1.1980

 M46

COUNCIL REGULATION (EEC, Euratom, ECSC) No 161/80 of 21 January 1980

  L 20

5

26.1.1980

 M47

COUNCIL REGULATION (Euratom, ECSC, EEC) No 187/81 of 20 January 1981

  L 21

18

24.1.1981

 M48

COUNCIL REGULATION (Euratom, ECSC, EEC) No 397/81 of 10 February 1981

  L 46

1

19.2.1981

 M49

COUNCIL REGULATION (Euratom, ECSC, EEC) No 2780/81 of 22 September 1981

  L 271

1

26.9.1981

 M50

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3821/81 of 15 December 1981

  L 386

1

31.12.1981

 M51

COUNCIL REGULATION (ECSC, EEC, Euratom) No 371/82 of 15 February 1982

  L 47

8

19.2.1982

 M52

COUNCIL REGULATION (ECSC, EEC, Euratom) No 372/82 of 15 February 1982

  L 47

13

19.2.1982

 M53

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3139/82 of 22 November 1982

  L 331

1

26.11.1982

 M54

COUNCIL REGULATION (EEC, Euratom, ECSC) No 440/83 of 21 February 1983

  L 53

1

26.2.1983

 M55

COUNCIL REGULATION (EEC, Euratom, ECSC) No 1819/83 of 28 June 1983

  L 180

1

5.7.1983

►M56

COUNCIL REGULATION (EEC, Euratom, ECSC) No 2074/83 of 21 July 1983

  L 203

1

27.7.1983

 M57

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3647/83 of 19 December 1983

  L 361

1

24.12.1983

 M58

COUNCIL REGULATION (ECSC, EEC, Euratom) No 419/85 of 18 February 1985

  L 51

1

21.2.1985

 M59

COUNCIL REGULATION (ECSC, EEC, Euratom) No 420/85 of 18 February 1985

  L 51

6

21.2.1985

►M60

COUNCIL REGULATION (ECSC, EEC, Euratom) No 1578/85 of 10 June 1985

  L 154

1

13.6.1985

 M61

COUNCIL REGULATION (ECSC, EEC, Euratom) No 1915/85 of 8 July 1985

  L 180

3

12.7.1985

►M62

COUNCIL REGULATION (ECSC, EEC, Euratom) No 2799/85 of 27 September 1985

  L 265

1

8.10.1985

 M63

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3580/85 of 17 December 1985

  L 343

1

20.12.1985

 M64

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3855/86 of 16 December 1986

  L 359

1

19.12.1986

 M65

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3856/86 of 16 December 1986

  L 359

5

19.12.1986

 M66

COUNCIL REGULATION (Euratom, ECSC, EEC) No 793/87 of 16 March 1987

  L 79

1

21.3.1987

►M67

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3019/87 of 5 October 1987

  L 286

3

9.10.1987

 M68

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3212/87 of 20 October 1987

  L 307

1

29.10.1987

 M69

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3784/87 of 14 December 1987

  L 356

1

18.12.1987

 M70

COUNCIL REGULATION (ECSC, EEC, Euratom) No 2338/88 of 25 July 1988

  L 204

1

29.7.1988

 M71

COUNCIL REGULATION (ECSC, EEC, Euratom) No 2339/88 of 25 July 1988

  L 204

5

29.7.1988

 M72

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3982/88 of 19 December 1988

  L 354

1

22.12.1988

 M73

COUNCIL REGULATION (EEC, Euratom, ECSC) No 2187/89 of 18 July 1989

  L 209

1

21.7.1989

 M74

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3728/89 of 11 December 1989

  L 364

1

14.12.1989

 M75

COUNCIL REGULATION (Euratom, ECSC, EEC) No 2258/90 of 27 July 1990

  L 204

1

2.8.1990

 M76

COUNCIL REGULATION (Euratom, ECSC, EEC) No 3736/90 of 19 December 1990

  L 360

1

22.12.1990

 M77

COUNCIL REGULATION (EEC) No 2232/91 of 22 July 1991

  L 204

1

27.7.1991

►M78

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3830/91 of 19 December 1991

  L 361

1

31.12.1991

 M79

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3831/91 of 19 December 1991

  L 361

7

31.12.1991

 M80

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3832/91 of 19 December 1991

  L 361

9

31.12.1991

 M81

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3833/91 of 19 December 1991

  L 361

10

31.12.1991

 M82

COUNCIL REGULATION (ECSC, EEC, Euratom) No 3834/91 of 19 December 1991

  L 361

13

31.12.1991

►M83

COUNCIL REGULATION (EEC, Euratom, ECSC) No 571/92 of 2 March 1992

  L 62

1

7.3.1992

 M84

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3761/92 of 21 December 1992

  L 383

1

29.12.1992

►M85

COUNCIL REGULATION (EEC, Euratom, ECSC) No 3947/92 of 21 December 1992

  L 404

1

31.12.1992

 M86

COUNCIL REGULATION (Euratom, ECSC, EC) No 3608/93 of 20 December 1993

  L 328

1

29.12.1993

 M87

COUNCIL REGULATION (ECSC, EC, Euratom) No 3161/94 of 19 December 1994

  L 335

1

23.12.1994

 M88

COUNCIL REGULATION (EC, Euratom, ECSC) No 2963/95 of 18 December 1995

  L 310

1

22.12.1995

 M89

COUNCIL REGULATION (Euratom, ECSC, EC) No 1354/96 of 8 July 1996

  L 175

1

13.7.1996

 M90

COUNCIL REGULATION (Euratom, ECSC, EC) No 2485/96 of 20 December 1996

  L 338

1

28.12.1996

►M91

COUNCIL REGULATION (ECSC, EC, Euratom) No 2192/97 of 30 October 1997

  L 301

5

5.11.1997

 M92

COUNCIL REGULATION (ECSC, EC, Euratom) No 2591/97 of 18 December 1997

  L 351

1

23.12.1997

►M93

COUNCIL REGULATION (EC, ECSC, Euratom) No 781/98 of 7 April 1998

  L 113

4

15.4.1998

►M94

COUNCIL REGULATION (EC, ECSC, Euratom) No 2458/98 of 12 November 1998

  L 307

1

17.11.1998

►M95

COUNCIL REGULATION (EC, ECSC, Euratom) No 2594/98 of 27 November 1998

  L 325

1

3.12.1998

 M96

COUNCIL REGULATION (EC, ECSC, Euratom) No 2762/98 of 17 December 1998

  L 346

1

22.12.1998

►M97

Communication from the Commission to the other institutions concerning the conversion into euro of the amounts provided for in the Staff Regulations  (1999/C 60/09)

  C 60

11

2.3.1999

 M98

COUNCIL REGULATION (EC, ECSC, Euratom) No 620/1999 of 22 March 1999

  L 78

1

24.3.1999

 M99

COUNCIL REGULATION (EC, ECSC, Euratom) No 1238/1999 of 14 June 1999

  L 150

1

17.6.1999

 M100

COUNCIL REGULATION (EC, ECSC, Euratom) No 2700/1999 of 17 December 1999

  L 327

1

21.12.1999

 M101

COUNCIL REGULATION (EC, ECSC, Euratom) No 212/2000 of 24 January 2000

  L 24

1

29.1.2000

 M102

COUNCIL REGULATION (EC, ECSC, Euratom) No 628/2000 of 20 March 2000

  L 76

1

25.3.2000

 M103

COUNCIL REGULATION (EC, ECSC, Euratom) No 2804/2000 of 18 December 2000

  L 326

3

22.12.2000

 M104

COUNCIL REGULATION (EC, ECSC, Euratom) No 2805/2000 of 18 December 2000

  L 326

7

22.12.2000

 M105

COUNCIL REGULATION (EC, ECSC, Euratom) No 1986/2001 of 8 October 2001

  L 271

1

12.10.2001

 M106

COUNCIL REGULATION (EC, ECSC, Euratom) No 2581/2001 of 17 December 2001

  L 345

1

29.12.2001

 M107

COUNCIL REGULATION (EC, ECSC, Euratom) No 490/2002 of 18 March 2002

  L 77

1

20.3.2002

 M108

COUNCIL REGULATION (EC, Euratom) No 2265/2002 of 16 December 2002

  L 347

1

20.12.2002

 M109

COUNCIL REGULATION (EC, Euratom) No 2148/2003 of 5 December 2003

  L 323

1

10.12.2003

 M110

COUNCIL REGULATION (EC, Euratom) No 2181/2003 of 8 December 2003

  L 327

1

16.12.2003

 M111

COUNCIL REGULATION (EC, Euratom) No 2182/2003 of 8 December 2003

  L 327

3

16.12.2003

►M112

COUNCIL REGULATION (EC, Euratom) No 723/2004 of 22 March 2004

  L 124

1

27.4.2004

 M113

COUNCIL REGULATION (EC, Euratom) No 23/2005 of 20 December 2004

  L 6

1

8.1.2005

 M114

COUNCIL REGULATION (EC, Euratom) No 31/2005 of 20 December 2004

  L 8

1

12.1.2005

 M115

COUNCIL REGULATION (EC, Euratom) No 1972/2005 of 29 November 2005

  L 317

1

3.12.2005

 M116

COUNCIL REGULATION (EC, Euratom) No 2104/2005 of 20 December 2005

  L 337

7

22.12.2005

 M117

COUNCIL REGULATION (EC, Euratom) No 1066/2006 of 27 June 2006

  L 194

1

14.7.2006

 M118

COUNCIL REGULATION (EC, Euratom) No 1895/2006 of 19 December 2006

  L 397

6

30.12.2006

►M119

COUNCIL REGULATION (EC, Euratom) No 337/2007 of 27 March 2007

  L 90

1

30.3.2007

 M120

COUNCIL REGULATION (EC, Euratom) No 1558/2007 of 17 December 2007

  L 340

1

22.12.2007

 M121

COUNCIL REGULATION (EC, EURATOM) No 420/2008 of 14 May 2008

  L 127

1

15.5.2008

 M122

COUNCIL REGULATION (EC, EURATOM) No 1323/2008 of 18 December 2008

  L 345

10

23.12.2008

►M123

COUNCIL REGULATION (EC, EURATOM) No 1324/2008 of 18 December 2008

  L 345

17

23.12.2008

►M124

COUNCIL REGULATION (EC) No 160/2009 of 23 February 2009

  L 55

1

27.2.2009

 M125

COUNCIL REGULATION (EU, EURATOM) No 1295/2009 of 22 December 2009

  L 348

9

29.12.2009

 M126

COUNCIL REGULATION (EU, EURATOM) No 1296/2009 of 23 December 2009

  L 348

10

29.12.2009

►M128

REGULATION (EU, EURATOM) No 1080/2010 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 24 November 2010

  L 311

1

26.11.2010

 M129

COUNCIL REGULATION (EU) No 1239/2010 of 20 December 2010

  L 338

1

22.12.2010

 M130

COUNCIL REGULATION (EU) No 1240/2010 of 20 December 2010

  L 338

7

22.12.2010

►M131

REGULATION (EU, EURATOM) No 1023/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 22 October 2013

  L 287

15

29.10.2013

 M132

COUNCIL REGULATION (EU) No 1331/2013 of 10 December 2013

  L 335

1

14.12.2013

►M133

COUNCIL REGULATION (EU) No 1415/2013 of 17 December 2013

  L 353

23

28.12.2013

 M134

COUNCIL REGULATION (EU) No 1416/2013 of 17 December 2013

  L 353

24

28.12.2013

 M135

REGULATION (EU) No 422/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 16 April 2014

  L 129

5

30.4.2014

►M136

REGULATION (EU) No 423/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 16 April 2014

  L 129

12

30.4.2014


Corrected by:

►C1

Consolidated text of corrigenda to instruments published in Special Editions 1952-72, p.  4 (31/1962)

 C2

Consolidated text of corrigenda to instruments published in Special Editions 1952-72, p.  100 (1473/1972)

 C3

Consolidated text of corrigenda to instruments published in Special Editions 1952-72, p.  106 (2647/1972)

 C4

Corrigendum, OJ L 052, 24.2.1977, p.  45  (3177/1976)

 C5

Corrigendum, OJ L 214, 4.8.1978, p.  24  (912/1978)

 C6

Corrigendum, OJ L 168, 6.7.1979, p.  43  (3085/1978)

 C7

Corrigendum, OJ L 130, 16.5.1981, p.  26  (187/1981)

 C8

Corrigendum, OJ L 130, 16.5.1981, p.  26  (397/1981)

 C9

Corrigendum, OJ L 370, 31.12.1983, p.  64  (3647/1983)

►C10

Corrigendum, OJ L 122, 18.5.1993, p.  47  (3947/1992)

►C11

Corrigendum, OJ L 077, 6.4.1995, p.  38  (3947/1992)

 C12

Corrigendum, OJ L 011, 17.1.1998, p.  45  (2591/1997)

►C13

Corrigendum, OJ L 051, 24.2.2005, p.  28 (723/2004)

 C14

Corrigendum, OJ L 248, 22.9.2007, p.  26  (31/1962)

►C15

Corrigendum, OJ L 248, 22.9.2007, p.  27  (1473/1972)

►C16

Corrigendum, OJ L 248, 22.9.2007, p.  27  (558/1973)

►C17

Corrigendum, OJ L 248, 22.9.2007, p.  26 (723/2004)

►C18

Corrigendum, OJ L 130, 17.5.2012, p.  24 (723/2004)

 C19

Corrigendum, OJ L 140, 22.5.2014, p.  178 (422/2014)

►C20

Corrigendum, OJ L 110, 29.4.2015, p.  41  (31/1962)



(*)

This act was never published in English.




▼B

REGULATION No 31 (EEC), 11 (EAEC),

laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community



THE COUNCIL OF THE EUROPEAN ECONOMIC COMMUNITY,

THE COUNCIL OF THE EUROPEAN ATOMIC ENERGY COMMUNITY,

Having regard to the Treaty establishing the European Economic Community, and in particular Articles 179, 212 and 215 thereof;

Having regard to the Treaty establishing the European Atomic Energy Community, and in particular Articles 152, 186 and 188 thereof;

Having regard to the Protocol on the Privileges and Immunities of the European Economic Community, and in particular Articles 6 and 14 thereof;

Having regard to the Protocol on the Privileges and Immunities of the European Atomic Energy Community, and in particular Articles 6 and 14 thereof;

Having regard to the proposals submitted by the Commissions in accordance with Article 14 of the Protocols on the Privileges and Immunities of the European Economic Community and of the European Atomic Energy Community;

Having regard to the Opinion of the European Parliament;

Having regard to the Opinion of the Court of Justice of the European Communities;

Whereas it is for the Councils, acting unanimously, in co-operation with the Commissions and after consulting the other institutions concerned, to lay down the Staff Regulations of officials and the Conditions of Employment of other servants of the European Economic Community and the European Atomic Energy Community;

Whereas those Staff Regulations and Conditions of Employment should be such as to secure for the Communities the services of staff of the highest standard of independence, ability, efficiency and integrity, recruited on the broadest possible geographical basis from among nations of Member States of the Communities, and at the same time to enable such staff to discharge their duties in conditions which will ensure maximum efficiency;

HAS ADOPTED THIS REGULATION:



Sole Article

The Staff Regulations of officials and the Conditions of Employment of other servants of the European Economic Community and the European Atomic Energy Community are laid down in the Annex, which forms an integral part of this Regulation.

This Regulation shall enter into force on 1 January 1962.

This Regulation shall be binding in its entirety and directly applicable in all Member States.




▼M128

STAFF REGULATIONS OF OFFICIALS OF THE EUROPEAN UNION

▼B

CONTENTS

TITLE I.

General provisions

1-10c

TITLE II.

Rights and obligations of officials

11-26a

TITLE III.

Career of officials

Chapter 1:

Recruitment

27-34

Chapter 2:

Administrative Status

35

Section 1:

Active employment

36

Section 2:

Secondment

37-39

Section 3:

Leave on personal grounds

40

Section 4:

Non-active status

41

Section 5:

Leave for military service

42

Section 6:

Parental or family leave

42a-42b

Section 7:

Leave in the interests of the service

42c

Chapter 3:

Reports, advancement to a higher step and promotion

43-46

Chapter 4:

Termination of service

47

Section 1:

Resignation

48

Section 2:

Compulsory resignation

49

Section 3:

Retirement in the interests of the service

50

Section 4:

Procedures for dealing with incompetence

51

Section 5:

Retirement

52-53

Section 6:

Honorary rank

54

TITLE IV.

Working conditions of officials

Chapter 1:

Hours of work

55-56c

Chapter 2:

Leave

57-60

Chapter 3:

Public holidays

61

TITLE V.

Emoluments and social security for officials

Chapter 1:

Remuneration and expenses

Section 1:

Remuneration

62-70

Section 2:

Expenses

71

Chapter 2:

Social security benefits

72-76a

Chapter 3:

Pensions and invalidity allowance

77-84

Chapter 4:

Recovery of overpayments

85

Chapter 5:

Subrogation in favour of the Union

85a

TITLE VI.

Disciplinary measures

86

TITLE VII.

Appeals

90-91a

TITLE VIIIa.

Special provisions applicable to the EEAS

95

TITLE VIIIb.

Special and exceptional provisions applicable to officials serving in a third country

101a

TITLE IX.

Transitional and final provisions

Chapter 1:

Transitional provisions

107a

Chapter 2:

Final provisions

110-113

ANNEX I

A — Types of posts in each function group, as provided for in Article 5(4)

B — Multiplication rates for guiding average career equivalence

ANNEX II

Composition and procedure of the bodies provided for in Article 9 of the Staff Regulations

ANNEX III

Competitions

ANNEX IV

Allowance under Articles 41 and 50 of the Staff Regulations

ANNEX IVa

Part-time work

ANNEX V

Leave

ANNEX VI

Compensatory leave and remuneration for overtime

ANNEX VII

Remuneration and reimbursement of expenses

ANNEX VIII

Pension scheme

ANNEX IX

Disciplinary proceedings

ANNEX X

Special and exceptional provisions applicable to officials serving in a third country

ANNEX XI

Rules for implementing articles 64 and 65 of the staff regulations

ANNEX XII

Rules for implementing article 83a of the Staff Regulations

ANNEX XIII

Transitional measures applicable to officials of the Union (Article 107a of the Staff Regulations)

ANNEX XIII.1

Types of posts during the transitional period

TITLE I

GENERAL PROVISIONS

▼M112

Article 1

These Staff Regulations shall apply to officials of the ►M128  Union ◄ .

Article 1a

1.  For the purposes of these Staff Regulations, ‘official of the ►M128  Union ◄ ’ means any person who has been appointed, as provided for in these Staff Regulations, to an established post on the staff of one of the institutions of the ►M128  Union ◄ by an instrument issued by the Appointing Authority of that institution.

2.  This definition in paragraph 1 shall also apply to persons appointed by ►M128  Union ◄ bodies to whom these Staff Regulations apply under the ►M128  Union ◄ acts establishing them (hereinafter ‘agencies’). Any references to ‘institutions’ in these Staff Regulations shall apply to agencies, save as otherwise provided in these Staff Regulations.

▼M112

Article 1b

Save as otherwise provided in these Staff Regulations,

▼M128

(a) the European External Action Service (hereinafter referred to as the EEAS),

▼M112

►M128  (b) ◄  the European Economic and Social Committee,

►M128  (c) ◄  the Committee of the Regions,

►M128  (d) ◄  the European Ombudsman, and

►M128  (e) ◄  the European Data Protection Supervisor

shall, for the purposes of these Staff Regulations, be treated as institutions of the ►M128  Union ◄ .

Article 1c

Any reference in these Staff Regulations to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice-versa, unless the context clearly indicates otherwise.

▼M93

Article ►M112  1d ◄

▼M112

1.  In the application of these Staff Regulations, any discrimination based on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, or sexual orientation shall be prohibited.

For the purposes of these Staff Regulations, non-marital partnerships shall be treated as marriage provided that all the conditions listed in Article 1(2)(c) of Annex VII are fulfilled.

▼M93

2.  With a view to ensuring ensure full equality in practice between men and women in working life ►M112  , which shall be an essential element to be considered in the implementation of all aspects of these Staff Regulations ◄ , the principle of equal treatment shall not prevent the institutions of the ►M128  European Union ◄ from maintaining or adopting measures providing for specific advantages in order to make it easier for the under-represented sex to pursue a vocational activity or to prevent or compensate for disadvantages in professional careers.

3.  The ►M131  appointing authorities of the institutions ◄ shall determine, by agreement, after consulting the Staff Regulations Committee, measures and actions to promote equal opportunities for men and women in the areas covered by these Staff Regulations, and shall adopt the appropriate provisions notably to redress such de facto inequalities as hamper opportunities for women in these areas.

▼M131

4.  For the purposes of paragraph 1, a person has a disability if he has a long-term physical, mental, intellectual or sensory impairment which, in interaction with various barriers, may hinder his full and effective participation in society on an equal basis with others. The impairment shall be determined in accordance with the procedure set out in Article 33.

A person with a disability meets the conditions laid down in point (e) of Article 28 if he can perform the essential functions of the job when reasonable accommodation is made.

‘Reasonable accommodation’, in relation to the essential functions of the job, shall mean appropriate measures, where needed, to enable a person with a disability to have access to, participate in, or advance in employment, or to undergo training, unless such measures would impose a disproportionate burden on the employer.

The principle of equal treatment shall not prevent the appointing authorities of the institutions from maintaining or adopting measures providing for specific advantages in order to make it easier for persons with disabilities to pursue a vocational activity or in order to prevent or compensate for disadvantages in their professional careers.

▼M112

5.  Where persons covered by these Staff Regulations, who consider themselves wronged because the principle of equal treatment as set out above has not been applied to them, establish facts from which it may be presumed that there has been direct or indirect discrimination, the onus shall be on the institution to prove that there has been no breach of the principle of equal treatment. This provision shall not apply in disciplinary proceedings.

6.  While respecting the principle of non-discrimination and the principle of proportionality, any limitation of their application must be justified on objective and reasonable grounds and must be aimed at legitimate objectives in the general interest in the framework of staff policy. Such objectives may in particular justify stipulating a mandatory retirement age and a minimum age for drawing a retirement pension.

Article 1e

▼M131

1.  Officials in active employment shall have access to measures of a social nature, including specific measures to reconcile working life with family life, adopted by the institutions, and to services provided by the social welfare bodies referred to in Article 9. Former officials may have access to limited specific measures of a social nature.

▼M112

2.  Officials in active employment shall be accorded working conditions complying with appropriate health and safety standards at least equivalent to the minimum requirements applicable under measures adopted in these areas pursuant to the Treaties.

3.  Measures of a social nature adopted in accordance with this Article shall be implemented by each institution in close cooperation with the Staff Committee, on the basis of multi-annual proposed actions. These proposed actions shall be transmitted each year to the budgetary authority in the framework of the budget procedure.

▼B

Article 2

►M112  1. ◄   Each institution shall determine who within it shall exercise the powers conferred by these Staff Regulations on the appointing authority.

▼M112 —————

▼M112

2.  However, one or more institutions may entrust to any one of them or to an inter-institutional body the exercise of some or all of the powers conferred on the Appointing Authority other than decisions relating to appointments, promotions or transfers of officials.

▼B

Article 3

The instrument appointing an official shall state the date on which the appointment takes effect; this date shall not be prior to the date on which the official takes up his duties.

Article 4

No appointment or promotion shall be made for any purpose other than that of filling a vacant post as provided in these Staff Regulations.

Vacant posts in an institution shall be notified to the staff of that institution once the appointing authority decides that the vacancy is to be filled.

▼M112

If the vacancy cannot be filled by transfer, appointment to a post in accordance with Article 45a or promotion, it shall be notified to the staff of the other institutions, and/or an internal competition shall be organised.

Article 5

▼M131

1.  The posts covered by the Staff Regulations shall be classified, according to the nature and importance of the duties to which they relate, in an administrators’ function group (hereinafter ‘AD’), an assistants’ function group (hereinafter ‘AST’) and a secretaries and clerks’ function group (hereinafter ‘AST/SC’).

2.  Function group AD shall comprise twelve grades, corresponding to managerial, conceptual and analytical as well as to linguistic and scientific duties. Function group AST shall comprise eleven grades, corresponding to executive and technical duties. Function group AST/SC shall comprise six grades, corresponding to clerical and secretarial duties.

▼M112

3.  Appointment shall require at least:

(a) in function group AST ►M131  and function group AST/SC ◄ :

(i) a level of post-secondary education attested by a diploma, or

(ii) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years, or

(iii) where justified in the interests of the service, professional training or professional experience of an equivalent level.

(b) in function group AD for grades 5 and 6:

(i) a level of education which corresponds to completed university studies of at least three years attested by a diploma, or

(ii) where justified in the interest of the service, professional training of an equivalent level.

(c) in function group AD for grades 7 to 16:

(i) a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or

(ii) a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years, or

(iii) where justified in the interests of the service, professional training of an equivalent level.

▼M131

4.  A table showing types of posts is given in Annex I, Section A. By reference to that table, the appointing authority of each institution may define in more detail the duties and powers attaching to each type of post after consulting the Staff Regulations Committee.

▼M112

5.  Identical conditions of recruitment and service career shall apply to all officials belonging to the same function group.

▼M131

Article 6

1.  The establishment plan appended to the section of the budget related to each institution shall indicate the number of posts in each grade and function group.

2.  Without prejudice to the principle of promotion based on merit as laid down in Article 45, that plan shall ensure that, for each institution, the number of vacant positions at every grade of the establishment plan on 1 January of each year corresponds to the number of officials in the lower grade in active employment on 1 January of the preceding year, multiplied by the rates laid down in Annex I, Section B, for that grade. Those rates shall be applied on a five-year average basis as from 1 January 2014.

3.  The rates laid down in Annex I, Section B, shall form part of the report referred to in Article 113.

4.  The implementation of the provisions concerning function group AST/SC and of the transitional provisions laid down in Article 31 of Annex XIII, taking into account the evolution of the need for staff carrying out secretarial and clerical tasks in all institutions and the evolution of permanent and temporary posts in function groups AST and AST/SC, shall form part of the report referred to in Article 113.

▼M112

Article 7

1.  The Appointing Authority shall, acting solely in the interest of the service and without regard to nationality, assign each official by appointment or transfer to a post in his function group which corresponds to his grade.

An official may apply for a transfer within his institution.

2.  An official may be called upon to occupy temporarily a post in a grade in his function group which is higher than his substantive grade. From the beginning of the fourth month of such temporary posting, he shall receive a differential allowance equal to the difference between the remuneration carried by his substantive grade and step, and the remuneration he would receive in respect of the step at which he would be classified if he were appointed to the grade of his temporary posting.

The duration of a temporary posting shall not exceed one year, except where, directly or indirectly, the posting is to replace an official who is seconded to another post in the interests of the service, called up for military service or absent on protracted sick leave.

▼B

Article 8

An official seconded to another institution of the ►M128  European Union ◄ may, after a period of six months apply to be transferred to that institution.

If the parent institution of the official and the institution to which he has been seconded both consent, to the transfer, the official shall be deemed to have served his entire service career in the ►M128  Union ◄ in the latter institution. He shall not receive by virtue of such transfer any of the financial benefits which an official is entitled to receive under these Staff Regulations on termination of service with one of the institutions of the ►M128  Union ◄ .

If the decision granting the application involves establishment in a grade higher than that occupied in the parent institution, this shall count as promotion; such decision may be taken only in accordance with the terms of Article 45.

Article 9

▼M131

1.  Without prejudice to paragraph 1a, there shall be set up within each institution:

 a Staff Committee, which may be organised in sections for the different places of employment;

 one or more Joint Committees, as appropriate for the number of officials at the places of employment;

 one or more Disciplinary Boards, as appropriate for the number of officials at the places of employment;

 one or more Joint Advisory Committees on professional incompetence, as appropriate for the number of officials at the places of employment;

 a Reports Committee, if required;

 an Invalidity Committee,

which shall perform the functions assigned to them by these Staff Regulations.

1a.  For the application of certain provisions of these Staff Regulations, a common Joint Committee may be established for two or more institutions. The other Committees referred to in paragraph 1 and the Disciplinary Board may be established as common bodies by two or more agencies.

▼B

2.  The composition and procedure of these bodies shall be determined by each institution in accordance with the provisions of Annex II.

▼M131

The agencies may derogate from the provisions of Article 1 of Annex II regarding membership of Staff Committees to take into account the composition of their personnel. The agencies may decide not to appoint alternate members in the Joint Committee or Committees provided for in Article 2 of Annex II.

▼M112

The staff of the institution shall be notified of the list of members of these bodies.

▼B

3.  The Staff Committee shall represent the interests of the staff vis-à-vis their institution and maintain continuous contact between the institution and the staff. It shall contribute to the smooth running of the service by providing a channel for the expression of opinion by the staff.

It shall bring to the notice of the competent bodies of the institution any difficulty having general implications concerning the interpretation and application of these Staff Regulations. It may be consulted on any difficulty of this kind.

The Committee shall submit to the competent bodies of the institution suggestions concerning the organisation and operation of the service and proposals for the improvement of staff working conditions or general living conditions.

The Committee shall participate in the management and supervision of social welfare bodies set up by the institution in the interests of its staff. It may, with the consent of the institution, set up such welfare services.

4.  In addition to the functions assigned to them by these Staff Regulations, the Joint Committee or Committees may be consulted by the appointing authority or by the Staff Committee on questions of a general nature which either of the latter thinks fit to submit.

▼M112

5.  The opinion of the Reports Committee shall be sought:

(a) on action following completion of probationary service; and

(b) on the selection of staff to be affected by any reduction in the establishment.

It may be instructed by the Appointing Authority to ensure that the periodic reports on staff members are made in a uniform manner within the institution.

▼M112

6.  The opinion of the Joint Advisory Committee on professional incompetence shall be sought for the application of Article 51.

▼M112

Article 10

A Staff Regulations Committee shall be set up consisting of representatives of the institutions of the ►M128  Union ◄ and an equal number of representatives of their Staff Committees. The procedure for appointing members of the Staff Regulations Committee shall be decided by common accord of the ►M131  appointing authorities of the institutions ◄ . The agencies shall be jointly represented in accordance with rules to be fixed by agreement between them and the Commission.

The Committee shall be consulted by the Commission on all proposals to revise the Staff Regulations; it shall deliver its opinion within the time set by the Commission. In addition to the functions conferred upon the Committee by these Staff Regulations, it may put forward suggestions for revising the Staff Regulations. The Committee shall meet at the request of its Chairman, an institution or the staff committee of an institution.

Minutes of the meetings of the Committee shall be communicated to the appropriate bodies.

▼M23

Article 10a

The institution shall prescribe the periods within which the Staff Committee, the Joint Committee or the Staff Regulations Committee must deliver opinions requested of them; these periods shall not be less than fifteen working days. If no opinion has been delivered within the period prescribed the institution shall take its decision.

▼M112

Article 10b

The trade unions and staff associations referred to in Article 24b shall act in the general interest of the staff, without prejudice to the statutory powers of the staff committees.

The Commission proposals referred to in Article 10 may be the subject of consultations by representative trade unions and staff associations.

Article 10c

Each institution may conclude agreements concerning its staff with its representative trade unions and staff associations. Such agreements may not entail amendment of the Staff Regulations or any budgetary commitments, nor may they affect the working of the institution concerned. The representative trade unions and staff associations which are signatories shall operate in each institution subject to the statutory powers of the staff committee.

▼B



TITLE II

RIGHTS AND OBLIGATIONS OF OFFICIALS

▼M131

Article 11

An official shall carry out his duties and conduct himself solely with the interests of the Union in mind. He shall neither seek nor take instructions from any government, authority, organisation or person outside his institution. He shall carry out the duties assigned to him objectively, impartially and in keeping with his duty of loyalty to the Union.

An official shall not without the permission of the appointing authority accept from any government or from any other source outside the institution to which he belongs any honour, decoration, favour, gift or payment of any kind whatever, except for services rendered either before his appointment or during special leave for military or other national service and in respect of such service.

Before recruiting an official, the appointing authority shall examine whether the candidate has any personal interest such as to impair his independence or any other conflict of interest. To that end, the candidate, using a specific form, shall inform the appointing authority of any actual or potential conflict of interest. In such cases, the appointing authority shall take this into account in a duly reasoned opinion. If necessary, the appointing authority shall take the measures referred to in Article 11a(2).

This Article shall apply by analogy to officials returning from leave on personal grounds.

▼M112

Article 11a

1.  An official shall not, in the performance of his duties and save as hereinafter provided, deal with a matter in which, directly or indirectly, he has any personal interest such as to impair his independence, and, in particular, family and financial interests.

2.  Any official to whom it falls, in the performance of his duties, to deal with a matter referred to above shall immediately inform the Appointing Authority. The Appointing Authority shall take any appropriate measure, and may in particular relieve the official from responsibility in this matter.

3.  An official may neither keep nor acquire, directly or indirectly, in undertakings which are subject to the authority of the institution to which he belongs or which have dealings with that institution, any interest of such kind or magnitude as might impair his independence in the performance of his duties.

▼M112

Article 12

An official shall refrain from any action or behaviour which might reflect adversely upon his position.

▼M112

Article 12a

1.  Officials shall refrain from any form of psychological or sexual harassment.

2.  An official who has been the victim of psychological or sexual harassment shall not suffer any prejudicial effects on the part of the institution. An official who has given evidence on psychological or sexual harassment shall not suffer any prejudicial effects on the part of the institution, provided the official has acted honestly.

3.  ‘Psychological harassment’ means any improper conduct that takes place over a period, is repetitive or systematic and involves physical behaviour, spoken or written language, gestures or other acts that are intentional and that may undermine the personality, dignity or physical or psychological integrity of any person.

4.  ‘Sexual harassment’ means conduct relating to sex which is unwanted by the person to whom it is directed and which has the purpose or effect of offending that person or creating an intimidating, hostile, offensive or disturbing environment. Sexual harassment shall be treated as discrimination based on gender.

Article 12b

1.  Subject to Article 15, an official wishing to engage in an outside activity, whether paid or unpaid, or to carry out any assignment outside the ►M128  Union ◄ , shall first obtain the permission of the Appointing Authority. Permission shall be refused only if the activity or assignment in question is such as to interfere with the performance of the official's duties or is incompatible with the interests of the institution.

2.  An official shall notify the Appointing Authority of any changes in a permitted outside activity or assignment, which occur after the official has sought the permission of the Appointing Authority under paragraph 1. Permission may be withdrawn if the activity or assignment no longer meets the conditions referred to in the last sentence of paragraph 1.

▼B

Article 13

If the spouse of an official is in gainful employment, the official shall inform the appointing authority of his institution. Should the nature of the employment prove to be incompatible with that of the official and if the official is unable to give an undertaking that it will cease within a specified period, the appointing authority shall, after consulting the Joint Committee, decide whether the official shall ►M112  continue in his post or be transferred to another post. ◄

▼M112 —————

▼M112

Article 15

1.  An official who intends to stand for public office shall notify the Appointing Authority. The Appointing Authority shall decide, in the light of the interests of the service, whether the official concerned:

(a) should be required to apply for leave on personal grounds, or

(b) should be granted annual leave, or

(c) may be authorised to discharge his duties on a part-time basis, or

(d) may continue to discharge his duties as before.

2.  An official elected or appointed to public office shall immediately inform the Appointing Authority. The Appointing Authority shall, having regard to the interests of the service, the importance of the office, the duties it entails and the remuneration and reimbursement of expenses incurred in carrying out those duties, take one of the decisions referred to in paragraph 1. If the official is required to take leave on personal grounds or is authorised to discharge his duties on a part-time basis, the period of such leave or part-time working shall correspond to the official's term of office.

▼M131

Article 16

An official shall, after leaving the service, continue to be bound by the duty to behave with integrity and discretion as regards the acceptance of certain appointments or benefits.

Officials intending to engage in an occupational activity, whether gainful or not, within two years of leaving the service shall inform their institution thereof using a specific form. If that activity is related to the work carried out by the official during the last three years of service and could lead to a conflict with the legitimate interests of the institution, the appointing authority may, having regard to the interests of the service, either forbid him from undertaking it or give its approval subject to any conditions it thinks fit. The appointing authority shall, after consulting the Joint Committee, notify its decision within 30 working days of being so informed. If no such notification has been made by the end of that period, this shall be deemed to constitute implicit acceptance.

In the case of former senior officials as defined in implementing measures, the appointing authority shall, in principle, prohibit them, during the 12 months after leaving the service, from engaging in lobbying or advocacy vis-à-vis staff of their former institution for their business, clients or employers on matters for which they were responsible during the last three years in the service.

In compliance with Regulation (EC) No 45/2001 of the European Parliament and of the Council ( 1 ), each institution shall publish annually information on the implementation of the third paragraph, including a list of the cases assessed.

▼M112

Article 17

1.  An official shall refrain from any unauthorised disclosure of information received in the line of duty, unless that information has already been made public or is accessible to the public.

2.  An official shall continue to be bound by this obligation after leaving the service.

▼M112

Article 17a

1.  An official has the right to freedom of expression, with due respect to the principles of loyalty and impartiality.

2.  Without prejudice to Articles 12 and 17, an official who intends to publish or cause to be published, whether alone or with others, any matter dealing with the work of the ►M128  Union ◄ shall inform the Appointing Authority in advance.

Where the Appointing Authority is able to demonstrate that the matter is liable seriously to prejudice the legitimate interests of the ►M128  Union ◄ , the Appointing Authority shall inform the official of its decision in writing within 30 working days of receipt of the information. If no such decision is notified within the specified period, the Appointing Authority shall be deemed to have had no objections.

▼M112

Article 18

▼M131

1.  All rights in any writings or other work done by any official in the performance of his duties shall be the property of the European Union where such writings or work relate to its activities or, where such writings or work relate to activities of the European Atomic Energy Community, the property of that Community. The Union or, where applicable, the European Atomic Energy Community shall have the right to acquire compulsorily the copyright in such works.

▼M112

2.  Any invention made by an official in the course of or in connection with the performance of his duties shall be the undisputed property of the ►M128  Union ◄ . The institution may, at its own expense and on behalf of the ►M128  Union ◄ , apply for and obtain patents therefor in all countries. Any invention relating to the work of the ►M128  Union ◄ made by an official during the year following the expiration of his term of duty shall, unless proved otherwise, be deemed to have been made in the course of or in connection with the performance of his duties. Where inventions are the subject of patents, the name of the inventor or inventors shall be stated.

3.  The institution may in appropriate cases award a bonus, the amount of which shall be determined by the institution, to an official who is the author of a patented invention.

▼M131

Article 19

An official shall not, without permission from the appointing authority, disclose on any grounds whatever, in any legal proceedings, information of which he has knowledge by reason of his duties. Permission shall be refused only where the interests of the Union so require and such refusal would not entail criminal consequences as far as the official is concerned. An official shall continue to be bound by this obligation after leaving the service.

The provisions of the first paragraph shall not apply to an official or former official giving evidence before the Court of Justice of the European Union or before the Disciplinary Board of an institution on a matter concerning a servant or former servant of the European Union.

▼B

Article 20

An official shall reside either in the place where he is employed or at no greater distance there from as is compatible with the proper performance of his duties. ►M112  The official shall notify the Appointing Authority of his address and inform it immediately of any change of address. ◄

Article 21

An official, whatever his rank, shall assist and tender advice to his superiors; he shall be responsible for the performance of the duties assigned to him.

An official in charge of any branch of the service shall be responsible to his superiors in respect of the authority conferred on him and for the carrying out of instructions given by him. The responsibility of his subordinates shall in no way release him from his own responsibilities.

▼M112 —————

▼M112

Article 21a

1.  An official who receives orders which he considers to be irregular or likely to give rise to serious difficulties shall inform his immediate superior, who shall, if the information is given in writing, reply in writing. Subject to paragraph 2, if the immediate superior confirms the orders and the official believes that such confirmation does not constitute a reasonable response to the grounds of his concern, the official shall refer the question in writing to the hierarchical authority immediately above. If the latter confirms the orders in writing, the official shall carry them out unless they are manifestly illegal or constitute a breach of the relevant safety standards.

2.  If the immediate superior considers that the orders must be executed promptly, the official shall carry them out unless they are manifestly illegal or constitute a breach of the relevant safety standards. At the request of the official, the immediate superior shall be obliged to give such orders in writing.

▼M131

3.  An official who informs his superiors of orders which he considered to be irregular or likely to give rise to serious difficulties shall not suffer any prejudice on that account.

▼B

Article 22

An official may be required to make good, in whole or in part, any damage suffered by the ►M128  Union ◄ as a result of serious misconduct on his part in the course of or in connection with the performance of his duties.

A reasoned decision shall be given by the appointing authority in accordance with the procedure laid down in regard to disciplinary matters.

The Court of Justice of the ►M128  European Union ◄ shall have unlimited jurisdiction in disputes arising under this provision.

▼M112

Article 22a

1.  Any official who, in the course of or in connection with the performance of his duties, becomes aware of facts which give rise to a presumption of the existence of possible illegal activity, including fraud or corruption, detrimental to the interests of the ►M128  Union ◄ , or of conduct relating to the discharge of professional duties which may constitute a serious failure to comply with the obligations of officials of the ►M128  Union ◄ , shall without delay inform either his immediate superior or his Director-General or, if he considers it useful, the Secretary-General, or the persons in equivalent positions, or the European Anti-Fraud Office (OLAF) direct.

Information mentioned in the first subparagraph shall be given in writing.

This paragraph shall also apply in the event of serious failure to comply with a similar obligation on the part of a Member of an institution or any other person in the service of or carrying out work for an institution.

2.  Any official receiving the information referred to in paragraph 1 shall without delay transmit to OLAF any evidence of which he is aware from which the existence of the irregularities referred to in paragraph 1 may be presumed.

3.  An official shall not suffer any prejudicial effects on the part of the institution as a result of having communicated the information referred to in paragraphs 1 and 2, provided that he acted reasonably and honestly.

4.  Paragraphs 1 to 3 shall not apply to documents, deeds, reports, notes or information in any form whatsoever held for the purposes of, or created or disclosed to the official in the course of, proceedings in legal cases, whether pending or closed.

Article 22b

1.  An official who further discloses information as defined in Article 22a to the President of the Commission or of the Court of Auditors or of the Council or of the European Parliament, or to the European Ombudsman, shall not suffer any prejudicial effects on the part of the institution to which he belongs provided that both of the following conditions are met:

(a) the official honestly and reasonably believes that the information disclosed, and any allegation contained in it, are substantially true; and

(b) the official has previously disclosed the same information to OLAF or to his own institution and has allowed OLAF or that institution the period of time set by the Office or the institution, given the complexity of the case, to take appropriate action. The official shall be duly informed of that period of time within 60 days.

2.  The period referred to in paragraph 1 shall not apply where the official can demonstrate that it is unreasonable having regard to all the circumstances of the case.

3.  Paragraphs 1 and 2 shall not apply to documents, deeds, reports, notes or information in any form whatsoever held for the purposes of, or created or disclosed to the official in the course of, proceedings in legal cases, whether pending or closed.

▼M131

Article 22c

In accordance with Articles 24 and 90, each institution shall put in place a procedure for the handling of complaints made by officials concerning the way in which they were treated after or in consequence of the fulfilment by them of their obligations under Article 22a or 22b. The institution concerned shall ensure that such complaints are handled confidentially and, where warranted by the circumstances, before the expiry of the deadlines set out in Article 90.

The appointing authority of each institution shall lay down internal rules on inter alia:

 the provision to officials referred to in Article 22a(1) or Article 22b of information on the handling of the matters reported by them,

 the protection of the legitimate interests of those officials and of their privacy, and

 the procedure for the handling of complaints referred to in the first paragraph of this Article.

▼B

Article 23

The privileges and immunities enjoyed by officials are accorded solely in the interests of the ►M128  Union ◄ . Subject ►M15  to the Protocol on ◄ Privileges and Immunities, officials shall not be exempt from fulfilling their private obligations or from complying with the laws and police regulations in force.

When privileges and immunities are in dispute, the official concerned shall immediately inform the appointing authority.

▼M128

The laissez-passer provided for in the Protocol on Privileges and Immunities shall be issued to heads of unit, to officials in grade AD12 to AD16, to officials serving outside the territory of the European Union and to other officials for whom this is required in the interest of the service.

▼B

Article 24

►M15  The ►M128  Union ◄ shall assist any official ◄ , in particular in proceedings against any person perpetrating threats, insulting or defamatory acts or utterances, or any attack to person or property to which he or a member of his family is subjected by reason of his position or duties.

►M15  It shall jointly and severally compensate ◄ the official for damage suffered in such cases, in so far as the official did not either intentionally or through grave negligence cause damage and has been unable to obtain compensation from the person who did cause it.

Article ►M112  24a ◄

▼M23

►M112  The ►M128  Union ◄  ◄ shall facilitate such further training and instruction for officials as is compatible with the proper functioning of the service and is in accordance with its own interests.

Such training and instruction shall be taken into account for purposes of promotion in their careers.

Article ►M112  24b ◄

Officials shall be entitled to exercise the right of association; they may in particular be members of trade unions or staff associations of European officials.

▼B

Article 25

▼M112

Officials may submit requests concerning issues covered by these Staff Regulations to the Appointing Authority of their institution.

▼B

Any decision relating to a specific individual which is taken under these Staff Regulations shall at once be communicated in writing to the official concerned. ►C1  Any decision adversely affecting an official shall state the grounds on which it is based. ◄

▼M112

Specific decisions regarding appointment, establishment, promotion, transfer, determination of administrative status and termination of service of an official shall be published in the institution to which the official belongs. The publication shall be accessible to all staff for an appropriate period of time.

▼B

Article 26

The personal file of an official shall contain:

(a) all documents concerning his administrative status and all reports relating to his ability, efficiency and conduct;

(b) any comments by the official on such documents.

Documents shall be registered, numbered and filed in serial order; the documents referred to in subparagraph (a) may not be used or cited by the institution against an official unless they were communicated to him before they were filed.

The communication of any document to an official shall be evidenced by his signing it or, failing that, shall be effected by registered letter ►M112  to the last address communicated by the official ◄ .

▼M112

An official's personal file shall contain no reference to his political, trade union, philosophical or religious activities and views, or to his racial or ethnic origin or sexual orientation.

The preceding paragraph shall not however prohibit the insertion in the file of administrative acts and documents known to the official which are necessary for the application of these Staff Regulations.

▼B

There shall be only one personal file for each official.

An official shall have the right, even after leaving the service, to acquaint himself with all the documents in his file ►M112  and to take copies of them ◄ .

The personal file shall be confidential and may be consulted only in the offices of the administration ►M112  or on a secure electronic medium ◄ . It shall, however, be forwarded to the Court of Justice of the ►M128  European Union ◄ if an action concerning the official is brought ►M112  ————— ◄ .

▼M112

Article 26a

Officials shall have the right to acquaint themselves with their medical files, in accordance with arrangements to be laid down by the ►M131  appointing authorities of the institutions. ◄

▼B



TITLE III

CAREER OF OFFICIALS



CHAPTER 1

Recruitment

▼M131

Article 27

Recruitment shall be directed to securing for the institution the services of officials of the highest standard of ability, efficiency and integrity, recruited on the broadest possible geographical basis from among nationals of Member States of the Union. No posts shall be reserved for nationals of any specific Member State.

The principle of the equality of Union's citizens shall allow each institution to adopt appropriate measures following the observation of a significant imbalance between nationalities among officials which is not justified by objective criteria. Those appropriate measures must be justified and shall never result in recruitment criteria other than those based on merit. Before such appropriate measures are adopted, the appointing authority of the institution concerned shall adopt general provisions for giving effect to this paragraph in accordance with Article 110.

After a three-year period starting on 1 January 2014, the Commission shall report to the European Parliament and to the Council on the implementation of the second paragraph.

In order to facilitate recruitment on the broadest possible geographical basis, the institutions shall strive to support multilingual and multicultural education for the children of their staff.

▼B

Article 28

An official may be appointed only on condition that:

(a) he is a national of one of the Member States of the ►M128  Union ◄ , unless an exception is authorized by the appointing authority, and enjoys his full rights as a citizen;

(b) he has fulfilled any obligations imposed on him by the laws concerning military service;

(c) he produces the appropriate character references as to his suitability for the performance of his duties;

(d) he has, subject to Article 29 (2), passed a competition based on either qualifications or tests, or both qualifications and tests, as provided in Annex III;

(e) he is physically fit to perform his duties; and

(f) he produces evidence of a thorough knowledge of one of the languages of the ►M128  Union ◄ and of a satisfactory knowledge of another language of the ►M128  Union ◄ to the extent necessary for the performance of his duties.

▼M112

Article 29

▼M131

1.  Before filling a vacant post in an institution, the appointing authority shall first consider:

(a) whether the post can be filled by:

(i) transfer, or

(ii) appointment in accordance with Article 45a, or

(iii) promotion

within the institution;

(b) whether requests for transfer have been received from officials of the same grade in other institutions, and/or

(c) if it was not possible to fill the vacant post through the possibilities mentioned in points (a) and (b), whether to consider lists of suitable candidates within the meaning of Article 30, where appropriate, taking into account the relevant provisions concerning suitable candidates in Annex III and/or

(d) whether to hold a competition internal to the institution, which shall be open only to officials and temporary staff as defined in Article 2 of the Conditions of Employment of Other Servants of the European Union;

or follow the procedure for competitions on the basis either of qualifications or of tests, or of both qualifications and tests. Annex III lays down the competition procedure.

The procedure may likewise be followed for the purpose of constituting a reserve for future recruitment.

While maintaining the principle that the vast majority of officials are to be recruited on the basis of open competitions, the appointing authority may decide, by way of derogation from point (d) and only in exceptional cases, to hold a competition internal to the institution which shall also be open to contract staff as defined in Articles 3a and 3b of the Conditions of Employment of Other Servants of the European Union. That latter category of staff shall be subject to restrictions with regard to that possibility as laid down in Article 82(7) of the Conditions of Employment of Other Servants of the European Union and with regard to the specific tasks it was entitled to perform as contract staff.

▼M112

2.  A procedure other than the competition procedure may be adopted by the Appointing Authority for the recruitment of senior officials (Directors-General or their equivalent in grade AD 16 or AD 15 and Directors or their equivalent in grade AD 15 or AD 14) and, in exceptional cases, also for recruitment to posts which require special qualifications.

3.  The institutions may organise internal competitions for each function group on the basis of qualifications and tests for the institution concerned which shall be at grade AST 6-level or higher and at grade AD 9-level or higher.

These competitions will be open only to members of the temporary staff of that institution engaged in accordance with Article 2(c) of the Conditions of Employment of other Servants of the ►M128  European Union ◄ . The institutions shall require as minimum qualifications for these competitions at least ten years of service as a temporary servant and having been recruited as a temporary servant on the basis of a selection procedure which ensured the application of the same standards as for the selection of officials in conformity with Article 12(4) of the Conditions of Employment of other servants. By derogation from paragraph (1)(a) of this Article, the Appointing Authority of the institution that engaged the temporary servant shall, before filling a vacant post in that institution, consider transfers of officials within the institution in parallel with successful candidates from these internal competitions.

4.  Once every five years the European Parliament shall organise an internal competition on the basis of qualifications and tests for each function group which shall be at grade AST 6-level or higher and at grade AD 9-level or higher, in accordance with the conditions set out in the second subparagraph of paragraph 3.

▼M131

Article 30

For each competition, a selection board shall be appointed by the appointing authority. This board shall draw up a list of suitable candidates.

The appointing authority shall decide which of these candidates to appoint to the vacant posts.

These candidates shall have access to adequate information on appropriate vacancies published by the institutions and agencies.

▼M112

Article 31

1.  Candidates selected shall be appointed to the grade of the function group set out in the notice of the competition they have passed.

2.   ►M131  Without prejudice to Article 29(2), officials shall be recruited only at grades SC 1 to SC 2, AST 1 to AST 4 or AD 5 to AD 8. ◄ The grade of the competition notice shall be determined by the institution in accordance with the following criteria:

(a) the objective of recruiting officials of the highest standard as defined in Article 27;

(b) the quality of the professional experience required.

To address specific needs of the institutions, labour market conditions prevailing in the ►M128  Union ◄ may also be taken into account when recruiting officials.

3.  Not withstanding paragraph (2), the institution may, where appropriate, authorise the organisation of a competition at grade AD 9, AD 10, AD 11 or, on an exceptional basis, at grade AD 12. The total number of candidates appointed to vacant posts at these grades shall not exceed 20 % of the total number of appointments to the function group AD made per year in accordance with the second paragraph of Article 30.

▼B

Article 32

An official shall be recruited at the first step in his grade.

▼M112

The Appointing Authority may allow additional seniority up to a maximum of 24 months to take account of his professional experience. General implementing provisions shall be adopted to give effect to this Article.

▼M85

Members of the temporary staff graded in accordance with the grading criteria adopted by the ►M131  appointing authority of each institution ◄ shall retain the ►C10  seniority in the step ◄ acquired in that capacity if they are appointed officials in the same grade immediately following the period of temporary service.

▼B

Article 33

Before appointment, a successful candidate shall be medically examined by one of the institution's medical officers in order that the institution may be satisfied that he fulfils the requirements of Article 28 (e).

▼M39

Where a negative medical opinion is given as a result of the medical examination provided for in the first paragraph, the candidate may, within 20 days of being notified of this opinion by the institution, request that his case be submitted for the opinion of a medical committee composed of three doctors chosen by the appointing authority from among the institutions' medical officers. The medical officer responsible for the initial negative opinion shall be heard by the medical committee. The candidate may refer the opinion of a doctor of his choice to the medical committee. Where the opinion of the medical committee confirms the conclusions of the medical examination provided for in the first paragraph, the candidate shall pay 50 % of the fees and of the incidental costs.

▼M131

Article 34

1.  Officials shall serve a nine-month probationary period before they can be established. The decision to establish an official shall be taken on the basis of the report referred to in paragraph 3 as well as on the basis of elements available to the appointing authority relating to the probationer's conduct with regard to Title II.

Where, during his probationary period, an official is prevented, by sickness, maternity leave under Article 58, or accident, from performing his duties for a continuous period of at least one month, the appointing authority may extend his probationary period by the corresponding length of time. The total length of the probationary period shall in no circumstances exceed 15 months.

2.  A report on the probationer may be made at any time before the end of the probationary period if his work is proving obviously inadequate.

That report shall be communicated to the person concerned, who shall have the right to submit his comments in writing within eight working days. The report and the comments shall be transmitted immediately by the probationer's immediate superior to the appointing authority, which shall, within three weeks, obtain the opinion of the Joint Reports Committee on the action to be taken. The appointing authority may decide to dismiss the probationer before the end of the probationary period, giving him one month's notice, or to assign the official to another department for the remaining time of the probationary period.

3.  One month at the latest before the expiry of the probationary period, a report shall be made on the ability of the probationer to perform the duties pertaining to his post and also on his efficiency and conduct in the service. That report shall be communicated to the probationer, who shall have the right to submit his comments in writing within eight working days.

Should it recommend dismissal or, in exceptional circumstances, extension of the probationary period in accordance with paragraph 1, the report and the comments shall be transmitted immediately by the probationer's immediate superior to the appointing authority, which shall, within three weeks, consult the Joint Reports Committee on the action to be taken.

A probationer whose work or conduct has not proved adequate for establishment in his post shall be dismissed.

4.  Except where he is in a position forthwith to resume employment elsewhere, a dismissed probationer shall receive compensation equal to three months’ basic salary if he has completed more than one year's service, two months’ basic salary if he has completed at least six months’ service and one month's basic salary if he has completed less than six months’ service.

5.  Paragraphs 2, 3 and 4 shall not apply to officials who resign before the end of their probationary period.

▼B



CHAPTER 2

Administrative status

Article 35

Officials shall be assigned one of the following administrative statuses:

(a) Active employment;

(b) Secondment;

(c) Leave on personal grounds;

(d) Non-active status;

(e) Leave for military service;

▼M112

(f) Parental leave or family leave;

▼M131

(g) Leave in the interests of the service.

▼B



Section 1

ACTIVE EMPLOYMENT

Article 36

An official having active status is one who is performing the duties pertaining to the post to which he has been appointed or temporarily assigned as provided in Title IV.



Section 2

SECONDMENT

Article 37

▼M23

An official on secondment ►M56  is an established official who ◄ , by decision of the appointing authority

(a) has been directed in the' interests of the service:

 to serve temporarily in a post outside his institution; or

▼M112

 to assist temporarily a person holding an office provided for in the Treaties or the elected President of one of the institutions or organs of the ►M128  Union ◄ , or one of the political groups in the European Parliament or the Committee of the Regions, or a group in the European Economic and Social Committee;

▼M85

 to serve temporarily in a post which is included in the list of posts financed from the research and investment appropriations and which the budgetary authorities have classified as temporary;

▼M56

(b) has at his own request:

 been placed at the disposal of another of the institutions of the ►M128  European Union ◄ ; or

 been placed at the disposal of an organization devoted to furthering the ►M128  Union's ◄ interests and included on a list to be drawn up by agreement between the ►M131  appointing authorities of the institutions ◄ of the ►M128  Union ◄ after consulting the Staff Regulations Committee.

▼B

An official on secondment shall continue to enjoy all his rights under the conditions provided in Articles 38 and 39 and shall remain subject to all his obligations as an official of his parent institution. ►M23  Subject to the provisions of the third paragraph of Article 77 concerning pension, however, the provisions which apply to the official during the secondment referred to in the second indent of (a) in the first paragraph shall be those applicable to an official of the same grade as that assigned to him in the post to which he is seconded. ◄

▼M112

Any official in active employment or on leave on personal grounds may apply for, or be offered, secondment in the interests of the service. Once the official is seconded, the leave on personal grounds shall be terminated.

▼B

Article 38

Secondment in the interests of the service shall be governed by the following rules:

(a) the decision on secondment shall be taken by the appointing authority after hearing the official concerned;

(b) the duration of secondment shall be determined by the appointing authority;

(c) at the end of every six months, the official concerned may request that his secondment be terminated;

▼M23

(d) an official on secondment pursuant to the first indent of Article 37 (a) shall be entitled to a salary differential where the total remuneration carried by the post to which he is seconded is less than that carried by his grade and step in his parent institution; he shall likewise be entitled to reimbursement of all additional expenses entailed by his secondment;

(e) an official on secondment pursant to the first indent of Article 37 (a) shall continue to pay pension contributions based on the salary for active employment carried by his grade and step in his parent institution;

▼B

(f) an official on secondment shall retain his post, his right to advancement to a higher step and his eligibility for promotion;

(g) when his secondment ends an official shall at once be reinstated in the post formerly occupied by him.

Article 39

Secondment at an official's own request shall be governed by the following rules:

(a) the decision on secondment shall be taken by the appointing authority who shall determine its duration;

(b) within six months of taking up his new duties an official may request that his secondment be terminated; he shall then be reinstated at once in the post formerly occupied by him;

(c) at the end of this period of six months, another person may be appointed to his post;

▼M23

(d) during the period of secondment, pension contributions and any pension rights shall be calculated by reference to the salary for active employment carried by his grade and step in his parent institution.

However, an official on secondment under the second indent of Article 37 (1) (b) who acquires pension rights in the body to which he is seconded shall cease to be affiliated to the pension scheme in his original institution for the duration of this secondment.

An official who becomes an invalid while on secondment within the meaning of Article 37 (1) (b), second indent, and the dependents of an official who dies during the same period, shall be entitled under these Staff Regulations to ►M112  the invalidity allowance or survivor's pension ◄ less any amounts paid to them on the same grounds and for the same period by the body to whom the official was seconded.

This provision shall not result in the official or his dependants being entitled to a total pension higher than the maximum amount he would have received pursuant to these Staff Regulations;

▼M112

(e) during the period of secondment, the official shall retain his right to advancement to a higher step;

▼M23

►M112  (f) ◄  when his secondment ends an official must be reinstated in the first post corresponding to his grade which falls vacant in his ►M112  function group ◄ provided that he satisfies the requirements for that post. If he declines the post offered to him he shall retain his right to reinstatement when the next vacancy corresponding to his grade occurs in his ►M112  function group ◄ , subject to the same proviso; if he declines a second time, he may be required to resign after the Joint Committee has been consulted. Until effectively reinstated he shall continue to be on secondment but unpaid.

▼B



Section 3

LEAVE ON PERSONAL GROUNDS

Article 40

1.  An ►M56  established ◄ official may, in exceptional circumstances and at his own request, be granted unpaid leave on personal grounds.

▼M131

1a.  Article 12b shall continue to apply during the period of leave on personal grounds. The permission under Article 12b shall not be granted to an official for the purpose of his engaging in an occupational activity, whether gainful or not, which involves lobbying or advocacy vis-à-vis his institution and which could lead to the existence or possibility of a conflict with the legitimate interests of the institution.

▼M112

2.  Without prejudice to the provisions of Article 15, the duration of such leave shall not exceed one year. Leave may be extended for further periods.

Extensions may be for periods not exceeding one year. The total length of leave on personal grounds may not exceed ►M131  12 years ◄ in the course of the official's entire career.

If, however, an official applies for such leave in order to be able:

(i) to bring up a child considered as a dependant of the official within the meaning of Article 2(2) of Annex VII and who suffers from a serious mental or physical handicap recognised by the medical officer of the institution and who requires constant care or supervision; or

▼M131

(ii) to follow his spouse, the latter also being an official or other servant of the Union required in the course of his duties to establish his habitual residence at such a distance from the place of employment of the applicant official that the establishment of their conjugal home in such a place would inconvenience the applicant official in the performance of his duties; or

▼M131

(iii) to assist his spouse, a relative in the ascending line, a relative in the descending line, a brother or a sister in the case of medically certified serious illness or disability,

▼M112

the leave may be extended without limits, provided that, at the time of each extension, the conditions which warranted the grant of the leave continue to be fulfilled.

▼B

3.  During leave, an official shall not be entitled to advancement to a higher step or promotion in grade; his membership of the social security scheme provided for in Article 72 and 73 and cover for risks under that scheme shall be suspended.

▼M39

►M112  However, an official who is not engaged in a gainful activity may, not later than one month following that in which the leave on personal grounds begins, apply to continue to be covered in accordance with those articles, provided that he bears half the cost of the contributions required to cover the risks referred to in Articles 72(1) and 73(1) for the first year of the leave on personal grounds and the full cost during the remainder of such leave. Cover in accordance with Article 73 shall be available only if cover has been obtained in accordance with Article 72. The contributions shall be calculated by reference to the official's last basic salary. ◄ Moreover, the official who proves that he cannot acquire pension rights for another pension scheme may apply to continue to acquire further pension rights for a maximum of one year, provided that he bears the cost of the contribution equal to three times the rate laid down ►M56  in Article 83 (2); the contributions shall be calculated by reference to the basic salary for the official's grade and step ◄ .

▼B

4.  Leave on personal grounds shall be governed by the following rules:

(a) it shall be granted at the request of the official concerned by the appointing authority;

(b) application for extension shall be made two months before the leave expires;

(c) another person may be appointed to the post occupied by the official;

▼M23

(d) on the expiry of his leave an official must be reinstated in the first post corresponding to his grade which falls vacant in his ►M112  function group ◄ , provided that he satisfies the requirements for that post. If he declines the post offered to him, he shall retain his right to reinstatement when the next vacancy corresponding to his grade occurs in his ►M112  function group ◄ , subject to the same proviso; if he declines a second time, he may be required to resign after the Joint Committee has been consulted. Until effectively reinstated ►M112  or placed on secondment ◄ he shall remain on unpaid leave on personal grounds.

▼B



Section 4

NON-ACTIVE STATUS

Article 41

1.  An official with non-active status is one who has become supernumerary by reason of reduction in the number of posts in his institution.

2.  Reductions in the number of posts in a particular grade shall be decided by the appropriate budgetary authority under the budgetary procedure.

The appointing authority shall, after consulting the Joint Committee, decide what types of posts are to be affected by such measures.

The appointing authority shall draw up a list of the officials to be affected by such measures, after consulting the Joint Committee, taking into account the officials' ability, efficiency, conduct in the service, family circumstances and seniority. Any official occupying one of the posts referred to in the preceding subparagraph who expresses the wish to be assigned non-active status shall automatically be entered on this list.

Officials whose names appear on this list shall be declared to have non-active status by decision of the appointing authority.

3.  While possessing this status an official shall cease to perform his duties and to enjoy his rights to remuneration or advancement to a higher step, but shall continue, for a period not exceeding five years, to accumulate rights to retirement pension based on the salary carried by his grade and step.

For a period of two years from the date of being assigned non-active status an official shall have priority for reinstatement in any post in his ►M112  function group ◄ corresponding to his grade which may fall vacant or be created, provided that he has the necessary qualifications.

An official placed on non-active status shall receive an allowance calculated in accordance with Annex IV.

▼M23

Income received by the official from any new employment during this period shall be deducted from the allowance provided for in the preceding subparagraph in that income and the allowance together exceed the total remuneration last received by the official, calculated by reference to the table of salaries applicable on the first day of the month for which the allowance is to be paid.

▼M62

The official shall furnish such written proof as may be required and inform the institution of any facts liable to affect his entitlement.

▼M112

No correction coefficient shall be applicable to the allowance.

However, the allowance and the total remuneration last received, as referred to in the fourth subparagraph of this Article, shall be subject to the ►C17  weighting referred to in point (a) of Article 3(5) of Annex XI, ◄ at the rate fixed for the Member State where the recipient proves he has his residence, provided that Member State was the recipient's last place of employment. In such cases, if the currency of the Member State is not the euro, this allowance is calculated on the basis of the exchange rates provided for in Article 63 of these Staff Regulations.

▼B

4.  At the end of the period of entitlement to the allowance the official shall be required to resign. He shall, where appropriate, receive a retirement pension as provided in the pension scheme.

5.  An official who before expiry of the two-year period specified in paragraph 3 has been offered a post corresponding to his grade and has declined it without good reason may, after the Joint Committee has been consulted, be deprived of the benefit of the foregoing provisions and be required to resign.



Section 5

LEAVE FOR MILITARY SERVICE

Article 42

An official who is called up for military service or for reserve training or is recalled to serve in the armed forces shall be assigned the special status ‘leave for military service’.

An official who is called up for military service shall cease to receive his remuneration but shall retain his right to advancement to a higher step and promotion under these Staff Regulations. He shall also continue to enjoy retirement pension rights in respect of his period of service in the armed forces if, after completing it, he pays up his pension contributions.

An official who is called up for reserve training or recalled to serve in the armed forces shall, during the period of training or recall, continue to receive his remuneration subject to deduction of an amount equal to his service pay.

▼M112



Section 6

PARENTAL OR FAMILY LEAVE

▼M131

Article 42a

An official shall be entitled to up to six months of parental leave without basic salary for every child, to be taken during the first twelve years after the birth or adoption of the child. The duration of the leave may be doubled for single parents recognised under general implementing provisions adopted by the appointing authority of each institution and for parents of dependent children with a disability or a severe illness recognised by the institution's medical officer. The minimum leave taken at any one time shall not be less than one month.

During parental leave, the official's membership of the social security scheme shall continue; the acquisition of pension rights, dependent child allowance and education allowance shall be maintained. The official shall retain his post, and continue to be entitled to advancement to a higher step or promotion in grade. The leave may be taken as full-time or half-time leave. Where parental leave is taken in the form of half-time leave, the maximum period provided for in the first paragraph shall be doubled. During parental leave, an official shall be entitled to an allowance of ►M136  EUR 919,02 ◄ per month, or 50 % of such sum if on half-time leave, but may not engage in any other gainful employment. The full contribution to the social security scheme provided for in Articles 72 and 73 shall be borne by the institution and calculated on the basis of the basic salary of the official. However, in the case of half-time leave this provision shall apply only to the difference between the full basic salary and the proportionally reduced basic salary. For the part of the basic salary actually received, the official's contribution shall be calculated by using the same percentages as if he were in full-time employment.

The allowance shall be ►M136  EUR 1 225,36  ◄ per month, or 50 % of such sum if the official is on half-time leave, for the single parents and parents of dependent children with a disability or a severe illness recognised by the medical officer referred to in the first paragraph and during the first three months of parental leave where such leave is taken by the father during maternity leave or by either parent immediately after maternity leave or during or immediately after adoption leave.

Parental leave may be extended for a further six months with an allowance limited to 50 % of the amount referred to in the second paragraph. For single parents as referred to in the first paragraph, parental leave may be extended for a further twelve months with an allowance limited to 50 % of the amount referred to in the third paragraph.

The amounts mentioned in this Article shall be updated in line with remuneration.

▼M112

Article 42b

In the case of medically certified serious illness or disability of an official's spouse, relative in the ascending line, relative in the descending line, brother or sister, the official shall be entitled to a period of family leave without basic salary. The total period of such leave shall not exceed nine months over the official's entire career.

The second paragraph of Article 42a shall apply.

▼M131



Section 7

LEAVE IN THE INTERESTS OF THE SERVICE

Article 42c

At the earliest five years before the official's pensionable age, an official with at least ten years of service may be placed by decision of the appointing authority on leave in the interests of the service for organisational needs linked to the acquisition of new competences within the institutions.

The total number of officials placed on leave in the interests of the service each year shall not be higher than 5 % of the officials in all institutions who retired the previous year. The total number thus calculated shall be allocated to each institution according to their respective numbers of officials at 31 December of the preceding year. The result of such allocation shall be rounded up to the nearest whole number in each institution.

Such leave shall not constitute a disciplinary measure.

The duration of the leave shall correspond in principle to the period until the official reaches pensionable age. However, in exceptional situations, the appointing authority may decide to put an end to the leave and reinstate the official.

When the official placed on leave in the interests of the service reaches pensionable age, he shall automatically be retired.

Leave in the interests of the service shall be governed by the following rules:

(a) another official may be appointed to the post occupied by the official;

(b) an official on leave in the interests of the service shall not be entitled to advancement to a higher step or promotion in grade.

An official thus placed on leave shall receive an allowance calculated in accordance with Annex IV.

At the official's request, the allowance shall be subject to contributions to the pension scheme, calculated on the basis of that allowance. In such a case, the period of service as an official on leave in the interests of the service shall be taken into account for the purpose of calculating years of pensionable service within the meaning of Article 2 of Annex VIII.

The allowance shall not be subject to a correction coefficient.

▼B



CHAPTER 3

Reports, advancement to a higher step and promotion

▼M131

Article 43

The ability, efficiency and conduct in the service of each official shall be the subject of an annual report as provided for by the appointing authority of each institution in accordance with Article 110. That report shall state whether or not the performance level of the official has been satisfactory. The appointing authority of each institution shall lay down provisions conferring the right to lodge an appeal within the reporting procedure, which has to be exercised before the lodging of a complaint as referred to in Article 90(2).

As of grade AST 5, the report may also contain an opinion as to whether the official, on the basis of his performance, has the potential to carry out an administrator's function.

The report shall be communicated to the official. He shall be entitled to make any comments thereon which he considers relevant.

Article 44

An official who has been at one step in his grade for two years shall automatically advance to the next step in that grade, unless his performance has been evaluated as unsatisfactory pursuant to the last annual report referred to in Article 43. An official shall advance to the next step in his grade after no later than four years, unless the procedure laid down in Article 51(1) is applied.

If an official is appointed head of unit, director or director-general in the same grade, and provided that his performance has been satisfactory within the meaning of Article 43 during the first nine months following his appointment, he shall retroactively benefit from advancement by one step in that grade at the time the appointment comes into effect. This advancement shall lead to an increase in his basic monthly salary corresponding to the percentage between the first and the second step in each grade. If the increase is less or if the official at that time is already in the last step of his grade, he shall receive an increase in basic salary ensuring the increase between the first and second step until his next promotion comes into effect.

▼M112

Article 45

▼M131

1.  Promotion shall be by decision of the appointing authority in the light of Article 6(2). Unless the procedure laid down in Articles 4 and 29(1) is applied, officials may only be promoted if they occupy a post which corresponds to one of the types of posts set out in Annex I, Section A, for the next higher grade. Promotion shall be effected by appointment of the official to the next higher grade in the function group to which he belongs. Promotion shall be exclusively by selection from among officials who have completed a minimum of two years in their grade after consideration of the comparative merits of the officials eligible for promotion. When considering comparative merits, the appointing authority shall in particular take account of the reports on the officials, the use of languages in the execution of their duties other than the language for which they have produced evidence of thorough knowledge in accordance with point (f) of Article 28 and the level of responsibilities exercised by them.

▼M112

2.  Officials shall be required to demonstrate before their first promotion after recruitment the ability to work in a third language among those referred to in ►M131  Article 55(1) of the Treaty on European Union ◄ . The ►M131  appointing authorities of the institutions ◄ shall adopt common rules by agreement between them for implementing this paragraph. These rules shall require access to training for officials in a third language and lay down the detailed arrangements for the assessment of officials' ability to work in a third language, in accordance with Article 7(2)(d) of Annex III.

Article 45a

1.  By way of derogation from Article 5 (3) (b) and (c), an official in function group AST may, from grade 5, be appointed to a post in function group AD, on condition that:

(a) he has been selected in accordance with the procedure laid down in paragraph 2 of this Article to take part in a compulsory training programme as set out in point (b) of this paragraph,

(b) he has completed a training programme defined by the Appointing Authority comprising a set of compulsory training modules, and

(c) he is on the list drawn up by the Appointing Authority of candidates who have passed an oral and written examination demonstrating that he has successfully taken part in the training programme mentioned under point (b) of this paragraph. The contents of this examination shall be determined in accordance with Article 7(2)(c) of Annex III.

2.  The Appointing Authority shall draw up a draft list of AST officials selected to take part in the aforesaid training programme on the basis of ►M131  the annual reports ◄ referred to in Article 43 and their level of education and training and taking account of the needs of the services. This draft shall be submitted to a joint committee for its opinion.

This committee may hear officials who have applied to take part in the aforesaid training programme, and representatives of the Appointing Authority. It shall, by a majority vote, deliver a reasoned opinion on the draft list proposed by the Appointing Authority. The Appointing Authority shall adopt the list of officials who are entitled to take part in the aforesaid training programme.

3.  Appointment to a post in function group AD shall not affect the grade and step occupied by the official at the moment of appointment.

4.  The number of appointments to posts in function group AD as laid down in paragraphs (1) to (3) of this Article shall not exceed 20 % of the total number of appointments made per year in accordance with the second paragraph of Article 30.

5.  The ►M131  appointing authority of each institution ◄ shall adopt general provisions for giving effect to this Article in accordance with Article 110.

Article 46

An official appointed to a higher grade in accordance with Article 45 shall be placed in the initial step in that grade. However, officials in grades AD 9 to AD 13 carrying out the duties of head of unit who are appointed to a higher grade in accordance with Article 45 shall be placed in the second step of the new grade. The same arrangement shall apply to any official:

(a) who upon promotion is appointed director or director-general, or

(b) who is director or director-general and to whom the last sentence of the second paragraph of Article 44 applies.

▼B



CHAPTER 4

Termination of service

Article 47

Services shall be terminated by:

(a) resignation;

(b) compulsory resignation;

(c) retirement in the interests of the service;

(d) dismissal for incompetence;

(e) removal from post;

(f) retirement; or

(g) death.



Section 1

RESIGNATION

Article 48

An official wishing to resign shall state unequivocally in writing his intention to leave the service of the institution definitively.

The appointing authority shall give its decision confirming the definitive resignation within one month of receiving the letter of resignation. ►M23  The appointing authority may, however, refuse to accept the resignation if disciplinary proceedings against the official are in progress at the date of receipt of the letter of resignation or if such proceedings are started within the following thirty days. ◄

▼M112

Resignation shall take effect on the date specified by the Appointing Authority; that date shall not be more than three months after the date proposed by the official in his letter of resignation in the case of officials in function group AD, and not more than one month in the case of officials in ►M131  function groups AST and AST/SC. ◄

▼B



Section 2

COMPULSORY RESIGNATION

Article 49

An official may be required to resign only where he ceases to fulfil the conditions laid down in Article 28 (a), or ►M23  in the cases provided for in Articles ►M112  ————— ◄ 39, 40 and 41 (4) and (5) and in the second paragraph of Article 14 of Annex VIII. ◄

Reasoned decisions requiring officials to resign shall be taken by the appointing authority after consulting the Joint Committee and hearing the official concerned.



Section 3

RETIREMENT IN THE INTERESTS OF THE SERVICE

Article 50

►M112  A senior official as defined in Article 29(2) ◄ may be retired in the interests of the service by decision of the appointing authority.

Such retirement shall not constitute a disciplinary measure.

An official thus retired who is not assigned to another post ►M112  ————— ◄ corresponding to his grade shall receive an allowance calculated in accordance with Annex IV.

▼M23

Income received by the official from any new employment during this period shall be deducted from the allowance provided for in the preceding paragraph if that income and the allowance together exceed the total remuneration last received by the official calculated by reference to the table of salaries applicable on the first day of the month for which the allowance is to be paid.

▼M112

The person concerned shall be required to provide on request written proof and to notify his or her institution of any factor that may affect entitlement to the benefit.

The allowance shall not be subject to a correction coefficient.

Article 45, third, fourth and fifth paragraphs, of Annex VIII shall apply by analogy.

▼C20

When the official's entitlement to the allowance ceases, he shall be entitled, provided he has attained the age of ►M131  fifty-eight ◄ years, to receive payment of pension without applying the reduction laid down in Article 9 of Annex VIII.

▼B



Section 4

▼M112

PROCEDURES FOR DEALING WITH INCOMPETENCE

▼M131

Article 51

1.  The appointing authority of each institution shall define procedures to identify, deal with and remedy cases of incompetence in a timely and appropriate fashion.

When adopting internal provisions, the appointing authority of each institution shall respect the following requirements:

(a) an official who, on the basis of three consecutive unsatisfactory annual reports as referred to in Article 43, still shows no progress in his professional competence shall be downgraded by one grade. If the following two annual reports still show unsatisfactory performance, the official shall be dismissed;

(b) any proposal to downgrade or dismiss an official shall set out the reasons on which it is based and shall be communicated to the official concerned. The proposal from the appointing authority shall be referred to the Joint Advisory Committee provided for in Article 9(6).

2.  The official shall have the right to obtain his complete personal file and to take copies of all documents relating to the procedure. He shall have at least 15 days, but no more than 30 days, from the date of receipt of the proposal to prepare a defence. He may be assisted by a person of his choice. The official may submit written comments. He shall be heard by the Joint Advisory Committee. The official may also call witnesses.

3.  The institution shall be represented before the Joint Advisory Committee by an official designated for that purpose by the appointing authority. That official shall have the same rights as the official concerned.

4.  In the light of the proposal under point (b) of paragraph 1 and any written and oral statements from the official concerned or from witnesses, the Joint Advisory Committee shall deliver by a majority a reasoned opinion stating the measure which it considers appropriate in the light of the facts established at its request. It shall forward that opinion to the appointing authority and to the official concerned within two months of the date on which the matter is referred to it. The chairman shall not vote on decisions of the Joint Advisory Committee, except in procedural matters and where votes are tied.

5.  An official dismissed for incompetence shall, for the period defined in paragraph 6, be entitled to a monthly dismissal allowance equal to the basic monthly salary of an official in the first step of grade AST 1. The official shall also be entitled during the same period to the family allowances provided for in Article 67. The household allowance shall be calculated on the basis of the basic monthly salary of an official in grade AST 1 in accordance with Article 1 of Annex VII.

The allowance shall not be paid if the official resigns after the start of the procedure referred to in paragraphs 1 and 2 or if he is entitled to the immediate payment of a full pension. If he is entitled to unemployment benefit under a national unemployment scheme, the amount of that benefit shall be deducted from the above allowance.

6.  The period during which the payments referred to in paragraph 5 are to be made shall be:

(a) three months where the official has completed less than five years’ service at the date on which the dismissal decision is taken;

(b) six months where the official has completed at least five years’ service but less than 10;

(c) nine months where the official has completed at least 10 years’ service but less than 20;

(d) 12 months where the official has completed at least 20 years’ service.

7.  Officials who are downgraded on grounds of incompetence may after a period of six years ask for all references to that measure to be deleted from their personal files.

8.  Officials shall be entitled to reimbursement of reasonable expenses incurred on their initiative in the course of the proceedings, including fees payable to a defending adviser not belonging to the institution, where the proceedings provided for in this Article end without any decision being taken to dismiss or downgrade.

▼B



Section 5

RETIREMENT

▼M131

Article 52

Without prejudice to the provisions of Article 50, an official shall be retired:

(a) either automatically on the last day of the month in which he reaches the age of 66, or

(b) at his own request on the last day of the month in respect of which the request was submitted where he has reached pensionable age or where he is between 58 and pensionable age and satisfies the requirements for immediate payment of a pension in accordance with Article 9 of Annex VIII. The second sentence of the second paragraph of Article 48 shall apply by analogy.

However, an official may at his own request, and where the appointing authority considers it justified in the interests of the service, carry on working until the age of 67, or exceptionally, until the age of 70, in which case he shall be retired automatically on the last day of the month in which he reaches that age.

Where the appointing authority decides to authorise an official to remain in service beyond the age of 66, that authorisation shall be granted for a maximum duration of one year. It may be renewed at the official's request.

▼B

Article 53

An official to whom the Invalidity Committee finds that the provisions of Article 78 apply ►M62  shall automatically be retired on the last day of the month in which the appointing authority recognizes his permanent incapacity to perform his duties ◄ .



Section 6

HONORARY RANK

Article 54

On termination of service an official may be given an honorary rank in either his ►M112  grade or the next higher grade ◄ , by decision of the appointing authority.

No pecuniary benefits shall attach to such honorary rank.



TITLE IV

WORKING CONDITIONS OF OFFICIALS



CHAPTER 1

Hours of work

Article 55

►M131  1. ◄   Officials in active employment shall at all times be at the disposal of their institution.

►M131  2. ◄    ►M131  The normal working week shall range from 40 to 42 hours, the hours of the working day to be determined by the appointing authority. ◄ Within the same limits the appointing authority may, after consulting the Staff Committee, determine the hours to be worked by certain groups of officials engaged on particular duties.

 

An official ►M31  ————— ◄ may, moreover, be required because of exigencies of the service or safety rules to remain on standby duty at his place of work or at home outside normal working hours. ►M131  The appointing authority of each institution shall lay down detailed rules for the application of this paragraph after consulting the Staff Committee. ◄

 ◄

▼M131

4.  The appointing authority of each institution may introduce flexible working-time arrangements. Under those arrangements, entire working days shall not be granted for officials in grade AD/AST 9 or higher. Those arrangements shall not be applicable to officials to whom the provisions of the second paragraph of Article 44 apply. Those officials shall manage their working time in agreement with their superiors.

▼M112

Article 55a

1.  An official may request authorisation to work part time.

The Appointing Authority may grant such authorisation if this is compatible with the interests of the service.

▼M131

2.  The official shall be entitled to authorisation in the following cases:

(a) to care for a dependent child under 9 years of age,

(b) to care for a dependent child aged between 9 and 12, if the reduction in working time is no more than 20 % of normal working time,

(c) to care for a dependent child until he reaches the age of 14 when the official is a single parent,

(d) in cases of serious hardship, to care for a dependent child until he reaches the age of 14 if the reduction in working time is no more than 5 % of normal working time. In that case, the first two paragraphs of Article 3 of Annex IVa shall not apply. Where both parents are employed in the service of the Union, only one shall be entitled to such reduction,

(e) to care for a seriously ill or disabled spouse, relative in the ascending line, relative in the descending line, brother or sister,

(f) to take part in further training, or

(g) as of the age of 58 during the last three years before he reaches pensionable age.

Where part-time is requested in order to take part in further training, or during the last three years before reaching pensionable age, but not before the age of 58, the appointing authority may refuse authorisation or postpone its date of effect only in exceptional circumstances and for overriding service-related reasons.

Where such entitlement to authorisation is exercised to care for a seriously ill or disabled spouse, relative in the ascending line, relative in the descending line, brother or sister, or to take part in further training, the total of all such periods shall not exceed five years over the official's career.

▼M112

3.  The Appointing Authority shall reply to the official's request within 60 days.

4.  The rules governing part-time work and the procedure for granting authorisation are laid down in Annex IVa.

▼M112

Article 55b

An official may request authorisation to work half-time in the form of job-sharing in a post identified by the Appointing Authority as appropriate for that purpose. The authorisation to work half-time by job-sharing shall not be limited in time. It may, however, be withdrawn by the Appointing Authority in the interests of the service giving the official six months' notice. Likewise, the Appointing Authority may, on application of the official concerned and giving at least six months' notice, withdraw the authorisation. In this case, the official may be transferred to a different post.

Article 59a and, except for the third sentence of paragraph 2, Article 3 of Annex IVa shall apply.

The Appointing Authority may lay down detailed rules for the application of this Article.

▼B

Article 56

An official may not be required to work overtime except in cases of urgency or exceptional pressure of work; night work, and all work on Sundays or public holidays, may be authorised only in accordance with the procedure laid down by the appointing authority. ►M23  The total overtime which an official may be asked to work shall not exceed 150 hours in any six months. ◄

Overtime worked by officials in ►M112  function group AD, and in function group AST 5 to 11. ◄ shall carry no right to compensation or remuneration.

▼M131

As provided in Annex VI, overtime worked by officials in grades SC 1 to SC 6 and grades AST 1 to AST 4 shall entitle them either to compensatory leave or to remuneration where requirements of the service do not allow compensatory leave during two months following that in which the overtime was worked.

▼M22

Article 56a

An official ►M30  ————— ◄ who is expected to work regularly at night, on Saturdays, Sundays or public holidays shall, be entitled to special allowances when doing shiftwork which is required by the institution because of the exigencies of the service or safety rules and which is regarded by it as a regular and permanent feature.

▼M131

After consulting the Staff Regulations Committee, the Commission shall determine, by means of delegated acts in accordance with Articles 111 and 112, the categories of officials entitled to such allowances, the conditions for granting the allowances and the rates thereof.

▼M22

The normal working hours of an official on shiftwork must not exceed the annual total of normal working hours.

Article 56b

An official ►M31  ————— ◄ shall be entitled to special allowances when required in accordance with a decision taken by the appointing authority because of the exigencies of the service or safety rules to remain on standby duty at his place of work or at home outside normal working hours.

▼M131

After consulting the Staff Regulations Committee, the Commission shall determine, by means of delegated acts in accordance with Articles 111 and 112, the categories of officials entitled to such allowances, the conditions for granting the allowances and the rates thereof.

▼M112

Article 56c

Special allowances may be granted to certain officials to compensate for particularly arduous working conditions.

▼M131

After consulting the Staff Regulations Committee, the Commission shall determine, by means of delegated acts in accordance with Articles 111 and 112, the categories of officials entitled to the special allowances, the conditions for granting such allowances and the rates thereof.

▼B



CHAPTER 2

Leave

Article 57

Officials shall be entitled to annual leave of not less than twenty-four working days nor more than thirty working days per calendar year, in accordance with rules, to be laid down by common accord of the ►M131  appointing authorities of the institutions ◄ of the ►M128  Union ◄ , after consulting the Staff Regulations Committee.

Apart from this annual leave an official, on application may, exceptionally be granted special leave. The rules relating to granting such leave are laid down in Annex V.

▼M131

Article 58

Pregnant women shall, in addition to the leave provided for in Article 57, be entitled on production of a medical certificate to 20 weeks of leave. The leave shall start not earlier than six weeks before the expected date of confinement shown in the certificate and end not earlier than 14 weeks after the date of confinement. In the case of multiple or premature birth or the birth of a child with a disability or serious illness, the duration shall be 24 weeks. Premature birth for the purposes of this provision is a birth taking place before the end of the 34th week of pregnancy.

▼B

Article 59

▼M112

1.  An official who provides evidence of being unable to carry out his duties by reason of illness or accident shall be entitled to sick leave.

The official concerned shall notify his institution of his incapacity as soon as possible and at the same time state his current address. He shall produce a medical certificate if he is absent for more than three days. This certificate must be sent on the fifth day of absence at the latest, as evidenced by the date as postmarked. Failing this, and unless failure to send the certificate is due to reasons beyond his control, the official's absence shall be considered as unauthorised.

The official may at any time be required to undergo a medical examination arranged by the institution. If the examination cannot take place for reasons attributable to the official, his absence shall be considered as unauthorised as from the date that the examination is due to take place.

If the finding made in the examination is that the official is able to carry out his duties, his absence shall, subject to the following subparagraph, be regarded as unjustified from the date of the examination.

If the official considers the conclusions of the medical examination arranged by the Appointing Authority to be unjustified on medical grounds, he or a doctor acting on his behalf may within two days submit to the institution a request that the matter be referred to an independent doctor for an opinion.

The institution shall immediately transmit the request to another doctor agreed upon by the official's doctor and the institution's medical officer. Failing such agreement within five days of the request, the institution shall select a person from a list of independent doctors to be established for this purpose each year by common consent of the Appointing Authority and the Staff Committee. The official may within two working days object to the institution's choice, whereupon the institution shall choose another person from the list, which choice shall be final.

The independent doctor's opinion given after consultation of the official's doctor and the institution's medical officer shall be binding. Where the independent doctor's opinion confirms the conclusion of the examination arranged by the institution, the absence shall be treated as unjustified from the date of that examination. Where the independent doctor's opinion does not confirm the conclusion of that examination, the absence shall be treated for all purposes as having been justified.

2.  If, over a period of 12 months, an official is absent for up to three days because of sickness for a total of more than 12 days, he shall produce a medical certificate for any further absence because of sickness. His absence shall be considered to be unjustified as from the thirteenth day of absence on account of sickness without a medical certificate.

3.  Without prejudice to the application of the rules on disciplinary proceedings, where appropriate, any absence considered to be unjustified under paragraphs 1 and 2 shall be deducted from the annual leave of the official concerned. In the event that the official has no outstanding leave entitlement, he shall lose the benefit of his remuneration for the corresponding period.

4.  The Appointing Authority may refer to the Invalidity Committee the case of any official whose sick leave totals more than 12 months in any period of three years.

5.  An official may be required to take leave after examination by the institution's medical officer if his state of health so requires or if a member of his household is suffering from a contagious disease.

In cases of dispute, the procedure laid down in the fifth to seventh subparagraphs of paragraph 1 shall apply.

6.  Officials shall undergo a medical check-up every year either by the institution's medical officer or by a medical practitioner chosen by them.

In the latter case, the practitioner's fees shall be payable by the institution up to a maximum amount fixed for a period of no more than three years by the Appointing Authority after consulting the Staff Regulations Committee.

Article 59a

The annual leave of an official who is authorised to work part time shall, for as long as he is so authorised, be reduced proportionally.

▼B

Article 60

Except in case of sickness or accident, an official may not be absent without prior permission from his immediate superior. Without prejudice to any disciplinary measures that may apply, any unauthorised absence which is duly established shall be deducted from the annual leave of the official concerned. If he has used up his annual leave, he shall forfeit his remuneration for an equivalent period.

If an official wishes to spend sick leave elsewhere than at the place where he is employed he shall obtain prior permission from the appointing authority.



CHAPTER 3

Public holidays

▼M131

Article 61

Lists of public holidays shall be drawn up by agreement between the appointing authorities of the institutions of the Union after consulting the Staff Regulations Committee.

▼B



TITLE V

EMOLUMENTS AND SOCIAL SECURITY FOR OFFICIALS



CHAPTER 1

Remuneration and expenses



Section 1

REMUNERATION

Article 62

In accordance with Annex VII and save as otherwise expressly provided, an official who is duly appointed shall be entitled to the remuneration carried by his grade and step.

An official may not waive his entitlement to remuneration.

Remuneration shall comprise basic salary, family allowances and other allowances.

▼M131

Article 63

Officials’ remuneration shall be expressed in euros. It shall be paid in the currency of the country in which the official performs his duties or in euros.

Remuneration paid in a currency other than euros shall be calculated on the basis of the exchange rates used for the implementation of the general budget of the European Union on 1 July of that year.

Every year the exchange rates shall be updated retroactively at the time of the annual update of remuneration provided for in Article 65.

Article 64

An official's remuneration expressed in euros shall, after the compulsory deductions set out in these Staff Regulations or in any implementing regulations have been made, be weighted at a rate above, below or equal to 100 %, depending on living conditions in the various places of employment.

The correction coefficients shall be created or withdrawn as well as annually updated in accordance with Annex XI. With respect to the update, all values shall be understood as reference values. The Commission shall publish the updated values within two weeks after the update in the C series of the Official Journal of the European Union for information purposes.

No correction coefficient shall be applicable in Belgium and Luxembourg, having regard to the special referential role of those places of employment as principal and original seats of most of the institutions.

Article 65

1.  The remuneration of the officials and other servants of the European Union shall be updated every year, taking into account the economic and social policy of the Union. Particular account shall be taken of any salary increases in the civil service of the Member States and of recruitment needs. The update of the remuneration shall be implemented in accordance with Annex XI. That update shall take place before the end of each year in the light of a report by the Commission based on statistical data prepared by the Statistical Office of the European Union in agreement with the national statistical offices of the Member States; the statistical data shall reflect the situation as at 1 July in each of the Member States. That report shall contain data pertaining to the budgetary impact of remuneration and pensions of Union officials. It shall be transmitted to the European Parliament and to the Council.

The amounts referred to in the second and third paragraphs of Article 42a, Articles 66 and 69, Articles 1(1), 2(1), 3(1) and (2), 4(1), 7(2), 8(2), 10(1) of Annex VII and Article 8(2) of Annex XIII, and in the former Article 4a of Annex VII to be updated in accordance with Article 18(1) of Annex XIII, the amounts referred to in Article 24(3), the second subparagraph of Article 28a(3), Articles 28a(7), 93, 94, the second subparagraph of Article 96(3) and Articles 96(7), 133, 134 and 136 of the Conditions of Employment of Other Servants, the amounts referred to in the first subparagraph of Article 1(1) of Council Regulation (ECSC, EEC, Euratom) No 300/76 ( 2 ) and the coefficient for the amounts referred to in Article 4 of Council Regulation (EEC, Euratom, ECSC) No 260/68 ( 3 ) shall be updated annually in accordance with Annex XI. The Commission shall publish the updated amounts within two weeks after the update in the C series of the Official Journal of the European Union for information purposes.

2.  In the event of a substantial change in the cost of living, the amounts referred to in paragraph 1 and the weightings referred to in Article 64 shall be updated in accordance with Annex XI. The Commission shall publish the updated amounts and weightings within two weeks after the update in the C series of the Official Journal of the European Union for information purposes.

3.  The amounts referred to in paragraph 1 and the weightings referred to in Article 64 shall be understood as amounts and weightings the actual value of which at a given point in time is subject to update without intervention of another legal act.

4.  Without prejudice to Article 3(5) and (6) of Annex XI, no update provided for under paragraphs 1 and 2 shall be made in the years 2013 and 2014.

▼M78

Article 65a

The rules for implementing Articles 64 and 65 are set out in Annex XI.

▼M3

Article 66

▼M131

Basic monthly salaries are for each grade and step in function groups AD and AST as provided in the following table:

▼M136



1/7/2012

STEP

GRADE

1

2

3

4

5

16

17 054,40

17 771,05

18 517,81

 

 

15

15 073,24

15 706,64

16 366,65

16 822,00

17 054,40

14

13 322,22

13 882,04

14 465,38

14 867,83

15 073,24

13

11 774,62

12 269,40

12 784,98

13 140,68

13 322,22

12

10 406,80

10 844,10

11 299,79

11 614,16

11 774,62

11

9 197,87

9 584,37

9 987,12

10 264,98

10 406,80

10

8 129,38

8 470,99

8 826,95

9 072,53

9 197,87

9

7 185,01

7 486,94

7 801,55

8 018,60

8 129,38

8

6 350,35

6 617,20

6 895,26

7 087,10

7 185,01

7

5 612,65

5 848,50

6 094,26

6 263,81

6 350,35

6

4 960,64

5 169,10

5 386,31

5 536,16

5 612,65

5

4 384,38

4 568,62

4 760,60

4 893,04

4 960,64

4

3 875,06

4 037,89

4 207,57

4 324,63

4 384,38

3

3 424,90

3 568,82

3 718,79

3 822,25

3 875,06

2

3 027,04

3 154,24

3 286,79

3 378,23

3 424,90

1

2 675,40

2 787,82

2 904,97

2 985,79

3 027,04

▼M131

Basic monthly salaries are for each grade and step in function group AST/SC as provided in the following table:



 

Step

Grade

1

2

3

4

5

SC 6

4 349,59

4 532,36

4 722,82

4 854,21

4 921,28

SC 5

3 844,31

4 005,85

4 174,78

4 290,31

4 349,59

SC 4

3 397,73

3 540,50

3 689,28

3 791,92

3 844,31

SC 3

3 003,02

3 129,21

3 260,71

3 351,42

3 397,73

SC 2

2 654,17

2 765,70

2 881,92

2 962,10

3 003,02

SC 1

2 345,84

2 444,41

2 547,14

2 617,99

2 654,17

▼M131

Article 66a

1.  By way of derogation from Article 3(1) of Regulation (EEC, Euratom, ECSC) No 260/68 and in order to take account, without prejudice to Article 65(3), of the application of the method for updating the remuneration and pensions of officials, a temporary measure regarding remuneration paid by the Union to staff in active employment, to be known as the ‘solidarity levy’, shall be applied from 1 January 2014 to 31 December 2023.

2.  The rate of this solidarity levy, which shall apply to the base defined in paragraph 3, shall be 6 %. The rate shall however be 7 % for officials in grade AD 15, step 2, and above.

3.  

(a) The base for the solidarity levy shall be the basic salary used to calculate remuneration, minus:

(i) social security and pension contributions and the tax, before solidarity levy, payable by an official in the same grade and step without dependants within the meaning of Article 2 of Annex VII, and

(ii) an amount equal to the basic salary of an official in grade AST 1, step 1.

(b) The components used to determine the base for the solidarity levy shall be expressed in euro and weighted at 100.

4.  The solidarity levy shall be deducted monthly at source; the proceeds shall be entered as revenue in the general budget of the European Union.

▼B

Article 67

▼M16

1.  Family allowances shall comprise:

▼M56

(a) household allowance;

(b) dependent child allowances;

▼M16

(c) education allowance.

▼M23

2.  Officials in receipt of family allowances specified in this Article shall declare allowances of like nature paid from other sources; such latter allowances shall be deducted from those paid under Articles 1, 2 and 3 of Annex VII.

▼M131

3.  The dependent child allowance may be doubled, by special reasoned decision of the appointing authority based on medical documents establishing that the child concerned has a disability or a long-term illness which involves the official in heavy expenditure.

▼M56

4.   ►M95  Where, by virtue of Articles 1, 2 and 3 of Annex VII, such family allowances are paid to a person other than the official, these allowances shall be paid in the currency of the country in which that person is resident, calculated where applicable on the basis of the exchange rates referred to in the second subparagraph of Article 63. They shall be subject to the weighting for the country in question if it is inside the ►M128  Union ◄ or to a weighting equal to 100 if the country of residence is outside the ►M128  Union ◄ . ◄

Paragraphs 2 and 3 shall apply where family allowances are paid to such a person.

▼B

Article 68

▼M23

The family allowances specified in Article 67 (1) shall continue to be payable where the official is entitled to allowance under Article 41 or under Article 34 or 42 of the former Staff Regulations of the European Coal and Steel Community.

The person concerned shall declare allowances of like nature which he receives from other sources for the same child; such allowances shall be deducted from those paid under Articles 1, 2 and 3 of Annex VII.

▼M112

Article 68a

An official who is authorised to work part time shall be entitled to remuneration calculated as provided for in Annex IVa.

▼B

Article 69

▼M16

The expatriation allowance shall be equal to 16 % of the total of the basic salary, ►M25  household allowance ◄ and dependent child allowance to which the official is entitled. The expatriation allowance shall be not less than ►M136  EUR 509,43 ◄ per month.

▼M112

Article 70

In the event of an official's death, the surviving spouse or dependent children shall receive the deceased's full remuneration until the end of the third month after the month in which the death occurred.

In the event of the death of a person entitled to a pension or invalidity allowance, the above provisions shall apply in respect of the deceased's pension or allowance.

▼M112 —————

▼B



Section 2

EXPENSES

Article 71

An official shall be entitled, as provided in Annex VII, to reimbursement of expenses incurred by him on taking up appointment, transfer, or leaving the service, and also to expenses incurred by him in the course of or in connection with the performance of his duties.



CHAPTER 2

Social security benefits

Article 72

▼M56

1.  An official, his spouse, where such spouse is not eligible for benefits of the same nature and of the same level by virtue of any other legal provision or regulations, his children and other dependants within the meaning of Article 2 of Annex VII are insured against sickness up to 80 % of the expenditure incurred subject to rules drawn up by agreement between the ►M131  appointing authorities of the institutions ◄ of the ►M128  Union ◄ after consulting the Staff Regulations Committee. This rate shall be increased to 85 % for the following services: consultations and visits, surgical operations, hospitalization, pharmaceutical products, radiology, analyses, laboratory tests and prostheses on medical prescription with the exception of dental prostheses. It shall be increased to 100 % in cases of tuberculosis, poliomyelitis, cancer, mental illness and other illnesses recognized by the appointing authority as of comparable seriousness, and for early detection screening and in cases of confinement. However, reimbursement at 100 % shall not apply in the case of occupational disease or accident having given rise to the application of Article 73.

▼M112

The unmarried partner of an official shall be treated as the spouse under the sickness insurance scheme, where the first three conditions in Article 1(2)(c) of Annex VII are met.

The ►M131  appointing authorities of the institutions ◄ may, under the rules referred to in the first subparagraph, confer on one of their number the power to lay down the rules governing the reimbursement of expenses in accordance with the procedure laid down in Article 110.

▼M56

One-third of the contribution required to meet such insurance cover shall be charged to the official but so that the amount charged to him shall not exceed 2 % of his basic salary.

▼M23

1a.  An official whose service terminates and who provides evidence that ►M112  he is not in gainful employment ◄ may, not later than one month following that in which his service terminates apply to continue, for a maximum of six months after termination of service, to be insured against sickness as provided in paragraph 1. The contribution referred to in the previous paragraph shall be calculated by reference to the last basic salary received by the official, half the contribution being borne by him.

By decision of the appointing authority taken after consulting the institution's medical officer, the period of one month for making application and the six months' limit specified in the preceding paragraph shall not apply where the person concerned is suffering from a serious or protracted illness which he contracted before leaving the service and of which he notified the institution before the end of the six months' period specified in the preceding subparagraph, provided that the person concerned undergoes a medical examination arranged by the institution.

▼M56

1b.  Where the ex-spouse of an official, a child who ceases to be an official's dependant or a person who ceases to be treated as a dependent child within the meaning of Article 2 of Annex VII to the Staff Regulations can provide evidence that ►M112  he or she is not in gainful employment ◄ , he or she may continue for a maximum of one year to be insured against sickness as provided for in paragraph 1, in his or her capacity as insured persons covered under that official's insurance; this cover shall not give rise to the levy of a contribution. This one-year period shall commence on the date of the decree absolute of divorce or of the loss of status of dependent child or of person treated as a dependent child.

▼M112

2.  An official who has remained in the service of the ►M128  Union ◄ ►M131  until pensionable age ◄ or who is in receipt of an invalidity allowance shall be entitled to the benefits provided for in paragraph 1 after he has left the service. The amount of contribution shall be calculated by reference to the amount of pension or allowance.

Those benefits shall also apply to the person entitled to survivor's pension following the death of an official who was in active employment or who remained in the service of the ►M128  Union ◄ ►M131  until pensionable age ◄ , or the death of a person entitled to an invalidity allowance. The amount of contribution shall be calculated by reference to the amount of the survivor's pension.

2a.  The following shall likewise be entitled to the benefits provided for in paragraph 1, on condition that they are not in gainful employment:

(i) former officials entitled to retirement pensions who leave the service of the ►M128  Union ◄ ►M131  before reaching pensionable age ◄ ,

(ii) persons entitled to a survivor's pension as a result of the death of a former official who left the service of the ►M128  Union ◄ ►M131  before reaching pensionable age. ◄

The contribution referred to in paragraph 1 shall be calculated by reference to the former official's pension before application, where appropriate, of the reduction coefficient provided for in Article 9 of Annex VIII to the Staff Regulations.

However, persons entitled to an orphan's pension shall not receive the benefit provided for in paragraph 1 unless they apply for it. The contribution shall be calculated by reference to the orphan's pension.

▼M112

2b.  In the case of persons entitled to a retirement pension or a survivor's pension, the contribution referred to in paragraphs 2 and 2a may not be less than that calculated by reference to the basic salary corresponding to the first step in ►M131  grade AST 1. ◄

2c.  Officials dismissed in accordance with Article 51 and not entitled to a retirement pension shall likewise be entitled to the benefits provided for in paragraph 1, on condition that they are not gainfully employed and that they bear half the contribution calculated by reference to their last basic salary.

▼B

3.  Where the total expenditure not reimbursed for any period of twelve months exceeds half the official's basic monthly salary or pension special reimbursement shall be allowed by the appointing authority, account being taken of the family circumstances of the person concerned, in manner provided in the rules referred to in paragraph 1.

▼M23

4.   ►M56  Persons entitled to the foregoing benefits shall declare the amount of any reimbursements paid or which they can claim under any other sickness insurance scheme provided for by law or regulation for themselves or for persons covered by their insurance. ◄

Where the total which they would receive by way of reimbursement exceeds the sum of the reimbursements provided for in paragraph 1, the difference shall be deducted from the amount to be reimbursed pursuant to paragraph 1, with the exception of reimbursements obtained under a private supplementary sickness insurance scheme covering that part of the expenditure which is not reimbursable by the sickness insurance scheme of the ►M128  Union ◄ .

▼B

Article 73

1.  An official is, from the date of his entry into the service, insured against the risk of occupational disease or accidents in the manner provided for in rules drawn up by common agreement of the ►M131  appointing authorities of the institutions ◄ of the ►M128  Union ◄ after consulting the Staff Regulations Committee. He shall contribute to the cost of insuring against non-occupational risks up to 0·1 % of his basic salary.

Such rules shall specify which risks are not covered.

2.  The benefits payable shall be as follows:

(a) In the event of death:

Payment to the persons listed below of a lump sum equal to five times the deceased's annual basic salary calculated by reference to the amounts of salary received during the twelve months before the accident:

 to the deceased official's spouse and children in accordance with the law of succession governing the official's estate; the amount payable to the spouse shall not, however, be less than 25 % of the lump sum;

 where there are no persons of the category above, to the other descendant in accordance with the law of succession governing the official's estate;

 where there are no persons of either of the two categories above, to the relatives in the ascending line in accordance with the law of succession governing the official's estate;

 where there are no persons of any of the three categories above, to the institution.

(b) In the event of total permanent invalidity:

Payment to the official of a lump sum equal to eight times his annual basic salary calculated on the basis of the amounts of salary received during the twelve months before the accident.

(c) In the event of partial permanent invalidity:

Payment to the official of a proportion of the sum provided for in subparagraph (b), calculated by reference to the scale laid down in the rules referred to in paragraph 1.

As provided in these rules an annuity may be substituted for the payments provided for above.

The benefits listed above may be paid in addition to the benefits provided for in Chapter 3.

3.  The following shall also be covered in the manner provided for in the rules referred to in paragraph 1: medical, pharmaceutical, hospital, surgical, prosthesis, radiography, massage, orthopaedic, clinical and transport expenses and any other similar expenditure incurred as a result of the accident or occupational disease.

Reimbursement shall, however, only be made where the amount paid to the officials under Article 72 does not fully cover the expenditure incurred.

▼M62 —————

▼B

Article 74

▼M39

1.  On the birth of a child to an official, the person who has actual care of the child shall receive a grant of ►M97  EUR 198,31 ◄ .

The same grant shall be paid to an official who adopts a child who is less than five years of age and is a dependant within the meaning of Article 2 (2) of Annex VII.

▼B

2.  This grant shall also be payable in the event of a termination of pregnancy after not less than seven months.

▼M39

3.  The recipient of a grant on the birth of a child shall declare any grants of the same nature received from other sources for the same child; such grants shall be deducted from the grant provided for above. Where both parents are officials of the ►M128  Union ◄ , the grant shall be paid once only.

▼M56

Article 75

In the event of the death of an official, an official's spouse or dependent child, or any other dependent person within the meaning of Article 2 of Annex VII who lived as part of the official's household, the institution shall reimburse the costs involved in transporting the body from the official's place of employment to his place of origin.

However, in the event of an official's death during a mission, the institution shall bear the costs involved in transporting the body from the place where death occurs to the official's place of origin.

▼B

Article 76

Gifts, loans or advances may be made to officials, former officials or where an official has died, to those entitled under him who are in a particularly difficult position as a result of serious or protracted illness or by reason of ►M112  a disability or ◄ family circumstances.

▼M112

Article 76a

A surviving spouse who has a serious or protracted illness or who is disabled may receive financial aid increasing the pension from the ►M131  appointing authorities of the institutions ◄ for the duration of the illness or disability on the basis of an examination of the social and medical circumstances of the person concerned. Rules implementing this Article shall be fixed by common accord between the institutions, after consulting the Staff Regulations Committee.

▼B



CHAPTER 3

▼M112

Pensions and invalidity allowance

▼M131

Article 77

An official who has completed at least ten year's service shall be entitled to a retirement pension. He shall, however, be entitled to such pension, irrespective of length of service, if he is over pensionable age, if it has not been possible to reinstate him during a period of non-active status or in the event of retirement in the interests of the service.

The maximum retirement pension shall be 70 % of the final basic salary carried by the last grade in which the official was classified for at least one year. 1,80 % of that final basic salary shall be payable to an official for each year of service reckoned in accordance with Article 3 of Annex VIII.

However, in the case of officials who have been assisting a person holding an office provided for in the Treaty on European Union or the Treaty on the Functioning of the European Union, the elected President of one of the institutions or organs of the Union or the elected Chairman of one of the political groups in the European Parliament, the entitlement to pensions corresponding to the years of pensionable service acquired while working in that capacity shall be calculated by reference to the final basic salary received during that time if the basic salary received exceeds that taken as reference for the purposes of the second paragraph of this Article.

The amount of the retirement pension must not be less than 4 % of the minimum subsistence figure per year of service.

The pensionable age shall be 66 years.

The pensionable age shall be assessed every five years starting on 1 January 2014 on the basis of a report by the Commission to the European Parliament and to the Council. The report shall examine, in particular, the evolution of pensionable age for staff in the civil services of the Member States and the evolution of life expectancy of officials of the institutions.

Where appropriate, the Commission shall make a proposal amending the pensionable age in line with the conclusions of that report, paying particular attention to developments in the Member States.

Article 78

An official shall be entitled, in the manner provided for in Articles 13 to 16 of Annex VIII, to an invalidity allowance in the case of total permanent invalidity preventing him from performing the duties corresponding to a post in his function group.

Article 52 shall apply by analogy to recipients of an invalidity allowance. If the recipient of an invalidity allowance retires before the age of 66 without having reached the maximum pension entitlement, the general rules on retirement pensions shall be applied. The amount of the retirement pension shall be based on the salary for the grade and step occupied by the official when he became an invalid.

The invalidity allowance shall be equal to 70 % of the official's last basic salary. However, it may not be less than the minimum subsistence figure.

The invalidity allowance shall be subject to contributions to the pension scheme, calculated on the basis of that allowance.

Where the invalidity arises from an accident in the course of or in connection with the performance of an official's duties, from an occupational disease, from a public-spirited act or from risking his life to save another human being, the invalidity allowance may not be less than 120 % of the minimum subsistence figure. In such cases, moreover, contributions to the pension scheme shall be paid in full from the budget of the institution or body referred to in Article 1b.

▼B

Article 79

The ►M112  surviving spouse ◄ of an official or of a former official shall be entitled in the manner provided in chapter 4 of Annex VIII to a survivor's pension equal to ►M5  60 % ◄ of the retirement or disability pension which was paid to ►M112  the deceased ◄ , or which, irrespective of length of service ►M62  or of age ◄ , would have been payable to him if he had qualified for it at the time of his death.

The amount of the survivor's pension payable to the ►M112  surviving spouse ◄ of an official who has died while in one of the administrative statuses specified in Article 35, ►M62  ————— ◄ , shall be neither less than the minimum subsistence rate nor less than ►M23  35 % ◄ of the last basic salary received by the official.

▼M62

This amount shall not be less than 42 % of the final basic salary received by the official where death is due to one of the circumstances set out in ►M112  the fifth paragraph of Article 78 ◄ .

▼M112 —————

▼B

Article 80

▼M112

Where an official or person entitled to a retirement pension or invalidity allowance dies leaving no spouse entitled to a survivor's pension, the children dependent on the deceased within the meaning of Article 2 of Annex VII at the time of his death shall be entitled to orphans' pension in accordance with Article 21 of Annex VIII.

▼B

The same pension entitlement shall apply to children who fulfill the above conditions in the event of the death or remarriage of the ►M62  spouse in receipt of ◄ a survivor's pension.

▼M23

Where an official or person entitled to ►M112  a retirement pension or invalidity allowance ◄ dies but the conditions set out in the first paragraph are not satisfied, the dependent children within the meaning of Article 2 of Annex VII shall be entitled to orphan's pension in accordance with Article 21 of Annex VIII; the pension shall, however, be equal to half the pension calculated in accordance with that Article.

▼M112

For persons treated as dependent children within the meaning of Article 2(4) of Annex VII, the orphan's pension may not exceed an amount equal to twice the dependent child allowance.

▼M112

Where a child has been adopted, the death of the natural parent who has been replaced by the adoptive parent shall not give rise to payment of an orphan's pension.

▼M131

Entitlement as provided for in the first, second and third paragraphs shall apply in the event of the death of a former official entitled to an allowance under Article 50 of the Staff Regulations, Article 5 of Council Regulation (EEC, Euratom, ECSC) No 259/68 ( 4 ), Article 3 of Council Regulation (Euratom, ECSC, EEC) No 2530/72 ( 5 ) or Article 3 of Council Regulation (ECSC, EEC Euratom) No 1543/73 ( 6 ) and in the event of the death of a former official who left the service before reaching pensionable age and requested that his retirement pension be deferred until the first day of the calendar month following that in which he reached pensionable age.

▼M112

Persons in receipt of an orphan's pension may not receive more than one such pension from the ►M128  Union ◄ . Where a surviving child has entitlement to more than one ►M128  Union ◄ pension, he shall receive the pension providing the higher or highest amount.

▼B

Article 81

▼M112

A person entitled to a retirement pension or to an invalidity allowance, or to a survivor's pension shall be entitled, under the conditions laid down in Annex VII, to the family allowances specified in Article 67; the household allowance shall be calculated by reference to the pension or the allowance of the recipient. These allowances shall be paid to recipients of a survivor's pension only in respect of the children dependent on the deceased official or former official at the time of death.

▼M23

The amount of the dependent child allowance payable to the person entitled to a survivor's pension shall, however, be twice the amount of the allowance provided for in Article 67 (1) (b).

▼M62

Article 81a

1.  Notwithstanding any other provisions, notably those concerning the minimum amounts payable to persons entitled to a survivor's pension, the total amount payable by way of survivor's pension plus family allowances less tax and other compulsory deductions to the widow and other entitled persons may not exceed the following:

(a) in the event of the death of an official having one of the administrative statuses set out in Article 35, the amount of the remuneration which the official would have received in the same grade and step if he had still been in the service, plus any family allowances received by him in that case and less tax and other compulsory deductions;

(b) for the period following the date on which the official referred to in (a) above would have reached the ►M131  age of 66 ◄ , the amount of the retirement pension to which he would have been entitled thereafter, had he been alive, based on the same grade and step at the time of death, plus any family allowances which he would have received, less tax and other compulsory deductions;

(c) in the event of the death of a former official entitled to a retirement pension or to an ►M112  invalidity allowance ◄ , the amount of the pension to which he would have been entitled, had he been alive, subject to the allowances and deductions referred to in (b);

▼M131

(d) in the event of the death of a former official who left the service before reaching pensionable age and requested that his retirement pension be deferred until the first day of the calendar month following that in which he reached pensionable age, the amount of the retirement pension to which he would have been entitled at pensionable age had he been alive, subject to the allowances and deductions referred to in point (b);

▼M62

(e) in the event of the death of an official or a former official entitled, on the day of his death, to an ►M131  allowance under Article 41, 42c or 50 ◄ of these Staff Regulations, Article 5 of Regulation (EEC, Euratom, ECSC) No 259/68, Article 3 of Regulation (Euratom, ECSC, EEC) No 2530/72, Article 3 of Regulation (ECSC, EEC, Euratom) No 1543/73, Article 2 of Regulation (ECSC, EEC, Euratom) No 2150/82 or Article 3 of Regulation (ECSC, EEC, Euratom) No 1679/85, the amount of the allowance to which he would have been entitled, had he been alive, subject to the allowances and deductions set out in (b);

(f) for the period following the date on which the former official referred to in (e) would have ceased to be entitled to the allowance, the amount of the retirement pension to which he would have been entitled on that date, had he been alive and satisfied the relevant age requirements for the grant of pension rights, subject to the allowances and deductions set out in (b).

2.  For the pursposes of paragraph 1, weightings shall be disregarded, which could affect the various amounts in question.

3.  The maximum amount as defined in subparagraphs (a) to (f) above shall be apportioned among the persons entitled to a survivor's pension in proportion to their respective entitlements, paragraph 1 being disregarded for this purpose.

The second, ►M112  and third ◄ subparagraphs of Article 82 (1) shall apply to the amounts thus apportioned.

▼M112

Article 82

1.  The pensions provided for above shall be calculated by reference to salary scales in force on the first day of the month in which entitlement commences.

No correction coefficient shall be applicable to pensions.

Pensions expressed in euro shall be paid in one of the currencies referred to in Article 45 of Annex VIII to the Staff Regulations.

▼M131

2.  Where remuneration is updated in accordance with Article 65(1), the same update shall be applied to pensions.

▼M112

3.  The provisions of paragraphs 1 and 2 shall apply by analogy to recipients of an invalidity allowance.

▼B

Article 83

1.  Benefits paid under this pension scheme shall be charged to the budget of the ►M128  Union ◄ . Member States shall jointly guarantee payment of such benefits in accordance with the scale laid down for financing such expenditure.

▼M131 —————

▼B

2.  Officials shall contribute one third of the cost of this pension scheme. The contribution shall be ►M133  10,3 % ◄ of the official's basic salary, the weightings provided for in Article 64 not being taken into account. It shall be deducted monthly from the salary of officials. ►M112  The contribution shall be adjusted in accordance with the rules laid down in Annex XII. ◄

3.  The procedure for calculation of the pensions of officials who have spent part of their service with the European Coal and Steel Community or who belong to the institutions or organs common to the ►M128  Union ◄ , and the apportionment of the cost of such award between the European Coal and Steel Community pension fund and the budgets of the European Economic Community and the European Atomic Energy Community shall be settled by a Regulation made by agreement between the Councils and the Committee of Presidents of the European Coal and Steel Community, after consulting the Staff Regulations Committee.

▼M112 —————

▼M112

Article 83a

1.  The scheme shall be kept in balance in accordance with the detailed rules set out in Annex XII.

▼M131

2.  Agencies which do not receive a subsidy from the general budget of the European Union shall pay into that budget the entire amount of the contributions needed to finance the scheme. From 1 January 2016 agencies which are partly financed from that budget shall pay the part of the employers’ contributions which corresponds to the proportion between the agency's revenues without the subsidy from the general budget of the European Union and its total revenues.

3.  The balance of the pension scheme shall be ensured by the pensionable age and the rate of contribution to the scheme. On the occasion of the five-yearly actuarial assessment in accordance with Annex XII, the rate of contribution to the pension scheme shall be updated in order to ensure the balance of the scheme.

4.  Each year the Commission shall update the actuarial assessment referred to in paragraph 3, in accordance with Article 1(2) of Annex XII. Where it is shown that there is a gap of at least 0,25 points between the rate of contribution currently applied and the rate required to maintain actuarial balance, the rate shall be updated, in accordance with the arrangements laid down in Annex XII.

5.  For the purposes of paragraphs 3 and 4 of this Article, the reference figure set out in Article 83(2) shall be updated. The Commission shall publish the resulting updated rate of contribution within two weeks after the update in the C series of the Official Journal of the European Union for information purposes.

▼B

Article 84

Detailed rules governing the foregoing pension scheme are contained in Annex VIII.



CHAPTER 4

Recovery of overpayments

Article 85

▼M23

Any sum overpaid shall be recovered if the recipient was aware that there was no due reason for the payment or if the fact of the overpayment was patently such that he could not have been unaware of it.

▼M112

The request for recovery must be made no later than five years from the date on which the sum was paid. Where the Appointing Authority is able to establish that the recipient deliberately misled the administration with a view to obtaining the sum concerned, the request for recovery shall not be invalidated even if this period has elapsed.

▼M62



CHAPTER 5

Subrogation in favour of the ►M128  Union ◄

Article 85a

1.  Where the death, accidental injury or sickness of a person covered by these Staff Regulations is caused by a third party, the ►M128  Union ◄ shall, in respect of the obligations incumbent upon them under the Staff Regulations consequent upon the event causing such death, injury or sickness, stand subrogated to the rights, including rights of action, of the victim or of those entitled under him against the third party.

2.  The subrogation provided for by paragraph 1 shall extend inter alia to the following:

 continued payment of remuneration in accordance with Article 59 to the official during the period when he is temporarily unfit to work,

 payments effected in accordance with Article 70 following the death of an official or of a former official entitled to a pension,

 benefits paid under Articles 72 and 73 and their implementing rules, relating to insurance against sickness and accident,

 payment of the costs involved in transporting the body, as referred to in Article 75,

 supplementary family allowances paid in accordance with Article 67 (3) and with Article 2 (3) and (5) of Annex VII in respect of a dependent child suffering from serious illness, infirmity or handicap,

  ►M112  invalidity allowances ◄ paid in the event of accident or sickness resulting in permanent invalidity preventing the official from performing his duties,

 survivor's pensions paid in the event of the death of an official or of a former official or the death of the spouse of an official or of a former official entitled to a pension, where the spouse is not an official nor a member of the temporary staff,

 orphan's pensions paid regardless of age to the child of an official or former official where that child is prevented by serious illness, infirmity or handicap from earning a livelihood after the death of the person on whom he was dependent.

3.  However, the ►M128  Union ◄ shall not be subrogated to rights of compensation in respect of purely personal damage such as non-material injury, damages for pain and suffering or compensation for disfigurement and loss of amenity over and above the allowance granted for those headings under Article 73.

4.  The provisions of paragraphs 1, 2 and 3 may not be a bar to direct action by the ►M128  Union ◄ .

▼B



TITLE VI

DISCIPLINARY MEASURES

Article 86

1.  Any failure by an official or former official to comply with his obligations under these Staff Regulations, whether intentionally or through negligence on his part, shall make him liable to disciplinary action.

▼M112

2.  Where the Appointing Authority or OLAF becomes aware of evidence of failure within the meaning of paragraph 1, they may launch administrative investigations to verify whether such failure has occurred.

3.  Disciplinary rules, procedures and measures and the rules and procedures covering administrative investigations are laid down in Annex IX.

▼M112 —————

▼B



TITLE VII

APPEALS

Article 90

▼M23

1.  Any person to whom these Staff Regulations apply may submit to the appointing authority, a request that it take a decision relating to him. The authority shall notify the person concerned of its reasoned decision within four months from the date on which the request was made. If at the end of that period no reply to the request has been received, this shall be deemed to constitute an implied decision rejecting it, against which a complaint may be lodged in accordance with the following paragraph.

►C15  2.  Any person to whom these Staff Regulations apply may submit to the appointing authority a complaint against an act affecting him adversely, ◄ either where the said authority has taken a decision or where it has failed to adopt a measure prescribed by the Staff Regulations. The complaint must be lodged within three months. The period shall start to run:

 on the date of publication of the act if it is a measure of a general nature;

 on the date of notification of the decision to the person concerned, but in no case later than the date on which the latter received such notification, if the measure affects a specified person ►C15  ; if, however, an act affecting a specified person is such as to affect adversely another person, the period shall start to run in respect of that other person on the date on which he receives notification thereof but in no case later than the date of publication; ◄

 on the date of expiry of the period prescribed for reply where the complaint concerns an implied decision rejecting a request as provided in paragraph 1.

The authority shall notify the person concerned of its reasoned decision within four months from the date on which the complaint was lodged. If at the end of that period no reply to the complaint has been received, this shall be deemed to constitute an implied decision rejecting it, against which an appeal may be lodged under Article 91.

▼M112 —————

▼M112

Article 90a

Any person to whom these Staff Regulations apply may submit to the Director of OLAF a request within the meaning of Article 90(1), asking the Director to take a decision relating to him in connection with investigations by OLAF. Such person may also submit to the Director of OLAF a complaint within the meaning of Article 90(2) against an act adversely affecting him in connection with investigations by OLAF.

Article 90b

Any person to whom these Staff Regulations apply may submit to the European Data Protection Supervisor a request or a complaint within the meaning of Article 90(1) and (2), within his sphere of competence.

Article 90c

Requests and complaints relating to the areas to which Article 2(2) has been applied shall be lodged with the Appointing Authority entrusted with the exercise of powers.

▼B

Article 91

▼C15

1.  The Court of Justice of the ►M128  European Union ◄ shall have jurisdiction in any dispute between the ►M128  Union ◄ and any person to whom these Staff Regulations apply regarding the legality of an act affecting such person adversely within the meaning of Article 90(2). In disputes of a financial character the Court of Justice shall have unlimited jurisdiction.

▼M23

2.  An appeal to the Court of Justice of the ►M128  European Union ◄ shall lie only if:

 the appointing authority has previously had a complaint submitted to it pursuant to Article 90 (2) within the period prescribed therein, and

 the complaint has been rejected by express decision or by implied decision.

3.  Appeals under paragraph 2 shall be filed within three months. The period shall begin:

 on the date of notification of the decision taken in response to the complaint;

 on the date of expiry of the period prescribed for the reply where the appeal is against an implied decision rejecting a complaint submitted pursuant to Article 90 (2); nevertheless, where a complaint is rejected by express decision after being rejected by implied decision but before the period for lodging an appeal has expired, the period for lodging the appeal shall start to run afresh.

4.  By way of derogation from paragraph 2, the person concerned may, after submitting a complaint to the appointing authority pursuant to Article 90 (2), immediately file an appeal with the Court of Justice, provided that such appeal is accompanied by an application either for a stay of execution of the contested act or for the adoption of interim measures. The proceedings in the principal action before the Court of Justice shall then be suspended until such time as an express or implied decision rejecting the complaint is taken.

5.  Appeals under this Article shall be investigated and heard as provided in the Rules of Procedure of the Court of Justice of the ►M128  European Union ◄ .

▼M112

Article 91a

Any appeals relating to the areas in which Article 2(2) has been applied shall be made against the institution to which the Appointing Authority entrusted with the exercise of powers is answerable.

▼M131 —————

▼M128



TITLE VIIIa

SPECIAL PROVISIONS APPLICABLE TO THE EEAS

Article 95

1.  The powers conferred by these Staff Regulations on the Appointing Authority shall be exercised by the High Representative of the Union for Foreign Affairs and Security Policy (hereinafter referred to as the High Representative) in respect of staff of the EEAS. The High Representative may determine who within the EEAS shall exercise those powers. Article 2(2) shall apply.

2.  In respect of Heads of Delegation, the powers concerning appointments shall be exercised, using a thorough selection procedure based on merit and having regard to gender and geographical balance, on the basis of a list of candidates on which the Commission has agreed within the framework of the powers that the Treaties confer on it. This shall apply mutatis mutandis to transfers in the interest of the service made in exceptional circumstances and for a defined temporary period to a post of Head of Delegation.

3.  In respect of Heads of Delegation, in cases where they have to carry out tasks for the Commission as part of their duties, the Appointing Authority shall initiate administrative inquiries and disciplinary proceedings as referred to in Articles 22 and 86 and Annex IX if the Commission so requests.

For the purposes of the application of Article 43 the Commission shall be consulted.

Article 96

Notwithstanding Article 11, a Commission official working in a Union delegation shall take instructions from the Head of Delegation in accordance with the latter’s role as provided for in Article 5 of Council Decision 2010/427/EU of 26 July 2010 establishing the organisation and functioning of the European External Action Service ( 7 ).

An EEAS official who has to carry out tasks for the Commission as part of his duties shall take instructions from the Commission with regard to those tasks, in accordance with Article 221(2) of the Treaty on the Functioning of the European Union.

The detailed arrangements for implementing this Article shall be agreed between the Commission and the EEAS.

Article 97

Until 30 June 2014, with regard to those officials who have been transferred to the EEAS pursuant to Decision 2010/427/EU, by way of derogation from Articles 4 and 29 of these Staff Regulations and under the conditions set out in Article 7(1) thereof, the Appointing Authorities of the institutions concerned may in exceptional cases, acting by common agreement and solely in the interest of the service, after having heard the official concerned, transfer such an EEAS official from the EEAS to a vacant post of the same grade in the General Secretariat of the Council or in the Commission without notifying the staff of the vacant post.

Article 98

1.  For the purposes of Article 29(1)(a), when filling a vacant post in the EEAS, the Appointing Authority shall consider the applications of officials of the General Secretariat of the Council, the Commission and the EEAS, of temporary staff to whom Article 2(e) of the Conditions of Employment of Other Servants applies and of staff from national diplomatic services of the Member States without giving priority to any of those categories. Until 30 June 2013, by way of derogation from Article 29, for recruitment from outside the institution, the EEAS shall recruit exclusively officials from the General Secretariat of the Council and from the Commission as well as staff from the diplomatic services of Member States.

However, in exceptional cases and after having exhausted the possibilities to recruit in accordance with these provisions, the Appointing Authority may decide to recruit from outside the sources listed in the first sentence of the first subparagraph technical support staff at AD level necessary for the good functioning of the EEAS, such as specialists in the areas of crisis management, security and IT.

As from 1 July 2013, the Appointing Authority shall also consider the applications of officials from institutions other than those referred to in the first subparagraph without giving priority to any of those categories.

2.  For the purposes of Article 29(1)(a) and without prejudice to Article 97, the Appointing Authority of institutions other than the EEAS shall, when filling a vacant post, consider applications from internal candidates and officials of the EEAS who were officials of the institution concerned until they became officials of the EEAS without giving priority to any of those categories.

Article 99

1.  Until the High Representative decides to establish a Disciplinary Board for the EEAS, the Disciplinary Board of the Commission shall also serve as the Disciplinary Board for the EEAS. The High Representative’s decision shall be taken no later than 31 December 2011.

Pending the establishment of the Disciplinary Board for the EEAS, the two additional members referred to in Article 5(2) of Annex IX shall be appointed from amongst EEAS officials. The Appointing Authority and the Staff Committee referred to in Articles 5(5) and 6(4) of Annex IX shall be those of the EEAS.

2.  Until a Staff Committee is set up within the EEAS in accordance with the first indent of Article 9(1)(a), which shall be no later than 31 December 2011, by way of derogation from the provision contained in that indent, the Staff Committee of the Commission shall also represent officials and other servants of the EEAS.



▼M128

TITLE VIIIb

▼M67

SPECIAL AND EXCEPTIONAL PROVISIONS APPLICABLE TO OFFICIALS SERVING IN A THIRD COUNTRY

Article 101a

Without prejudice to the other provisions of the Staff Regulation, Annex X lays down the special and exceptional provisions applicable to officials serving in a third country.

▼B



TITLE IX

TRANSITIONAL AND FINAL PROVISIONS



CHAPTER 1

Transitional provisions

▼M112 —————

▼M23 —————

▼M62 —————

▼M112 —————

▼M112

Article 107a

Transitional provisions are set out in Annex XIII.

▼M23 —————

▼B



CHAPTER 2

Final provisions

▼M131

Article 110

1.  The general provisions implementing these Staff Regulations shall be adopted by the appointing authority of each institution after consulting the Staff Committee and the Staff Regulations Committee.

2.  Implementing rules adopted by the Commission to give effect to these Staff Regulations, including the general implementing provisions referred to in paragraph 1, shall apply by analogy to the agencies. To that end, the Commission shall inform the agencies of any such implementing rule without delay after adoption.

Such implementing rules shall enter into force at the agencies nine months after their entry into force at the Commission or nine months after the date on which the Commission informed the agencies of the adoption of the respective implementing rule, whichever is later. Notwithstanding the foregoing, an agency may also decide that such implementing rules are to enter into force at an earlier date.

By way of derogation, an agency may, before the expiry of the nine-month period referred to in the second subparagraph of this paragraph and after consulting its Staff Committee, submit to the Commission for its agreement implementing rules which are different from those adopted by the Commission. Under the same conditions, an agency may request the agreement of the Commission to the non-application of certain of those implementing rules. In the latter case, the Commission may, instead of accepting or rejecting the request, require the agency to submit for its agreement implementing rules which are different from those adopted by the Commission.

The nine-month period referred to in the second subparagraph of this paragraph shall be suspended from the date on which the agency has requested the Commission's agreement until the date on which the Commission has expressed its position.

An agency may also, after consulting its Staff Committee, submit to the Commission for its agreement implementing rules which concern subjects other than the implementing rules adopted by the Commission.

For the purposes of the adoption of implementing rules, the agencies shall be represented by the management board or the equivalent body referred to in the Union act establishing them.

3.  For the purposes of the adoption of rules by agreement between the institutions, the agencies shall not be treated as institutions. However, the Commission shall consult the agencies before the adoption of those rules.

4.  Rules giving effect to these Staff Regulations, including the general implementing provisions referred to in paragraph 1, and rules adopted by agreement between the appointing authorities of the institutions, shall be brought to the attention of the staff.

5.  The administrative departments of the institutions and the agencies shall consult each other regularly concerning the application of these Staff Regulations. Agencies shall be jointly represented in those consultations in accordance with rules to be fixed by agreement between them.

6.  The Court of Justice of the European Union shall administer a register of the rules adopted by the appointing authority of each institution to give effect to these Staff Regulations, and those rules adopted by the agencies to the extent that they derogate from the rules adopted by the Commission, in accordance with the procedure provided in paragraph 2, including any amendments thereto. Institutions and agencies shall have direct access to that register and the full right to amend their own rules. Member States shall have direct access to it. Moreover, every three years, the Commission shall present a report to the European Parliament and the Council on the rules adopted by the appointing authority of each institution to give effect to these Staff Regulations.

▼M131

Article 111

The Commission shall be empowered to adopt delegated acts in accordance with Article 112 concerning certain aspects of working conditions, certain aspects of the implementation of the rules on remuneration and the social security scheme.

Article 112

1.  The power to adopt delegated acts is conferred on the Commission subject to the conditions laid down in this Article.

2.  The power to adopt delegated acts referred to in Articles 56a, 56b and 56c of the Staff Regulations, Article 13(3) of Annex VII and Article 9 of Annex XI thereto and Articles 28a(11) and 96(11) of the Conditions of Employment of Other Servants shall be conferred on the Commission for an indeterminate period of time from 1 January 2014.

3.  The delegation of power referred to in Articles 56a, 56b, 56c of the Staff Regulations, Article 13(3) of Annex VII and Article 9 of Annex XI thereto and Articles 28a(11) and 96(11) of the Conditions of Employment of Other Servants may be revoked at any time by the European Parliament or by the Council. A decision to revoke shall put an end to the delegation of the power specified in that decision. It shall take effect the day following the publication of the decision in the Official Journal of the European Union or at a later date specified therein. It shall not affect the validity of any delegated acts already in force.

4.  As soon as it adopts a delegated act, the Commission shall notify it simultaneously to the European Parliament and to the Council.

5.  A delegated act adopted pursuant to Articles 56a, 56b, 56c of the Staff Regulations, Article 13(3) of Annex VII or Article 9 of Annex XI thereto or Articles 28a(11) or 96(11) of the Conditions of Employment of Other Servants shall enter into force only if no objection has been expressed either by the European Parliament or the Council within a period of two months of notification of that act to the European Parliament and the Council or if, before the expiry of that period, the European Parliament and the Council have both informed the Commission that they will not object. That period shall be extended by two months at the initiative of the European Parliament or of the Council.

Article 113

The Commission shall, by 31 December 2020, submit a report to the European Parliament and to the Council assessing the functioning of these Staff Regulations.

▼M112




ANNEX I

▼M131

A.    Types of posts in each function group, as provided for in Article 5(4)



1.  Function group AD

Director-General

AD 15 - AD 16

Director

AD 14 - AD 15

Adviser or equivalent

AD 13- AD 14

Head of unit or equivalent

AD 9 - AD 14

Administrator

AD 5 - AD 12



2.  Function group AST

Senior assistantCarrying out administrative, technical or training activities requiring a high degree of autonomy and carrying significant responsibilities in terms of staff management, budget implementation or political coordination

AST 10 – AST 11

AssistantCarrying out administrative, technical or training activities requiring a certain degree of autonomy, in particular with regard to the implementation of rules and regulations or general instructions or as personal assistant of a Member of the institution, of the Head of a Member's private office or of a (Deputy) Director-General or an equivalent senior manager

AST 1 – AST 9



3.  Function group AST/SC

Secretary/ClerkCarrying out clerical and secretarial tasks, office management and other equivalent tasks requiring a certain degree of autonomy (1)

SC 1 – SC 6

(1)   The number of posts of Parliamentary ushers in the European Parliament shall not exceed 85.

B.    Multiplication rates for guiding average career equivalence

1. Multiplication rates for guiding average career equivalence in function groups AST and AD:



Grade

Assistants

Administrators

13

15 %

12

15 %

11

25 %

10

20 %

25 %

9

8 %

25 %

8

25 %

33 %

7

25 %

36 %

6

25 %

36 %

5

25 %

36 %

4

33 %

3

33 %

2

33 %

1

33 %

2. Multiplication rates for guiding average career equivalence in function group AST/SC:



Grade

Secretaries / Clerks

SC 6

SC 5

12 %

SC 4

15 %

SC 3

17 %

SC 2

20 %

SC 1

25 %

▼B




ANNEX II

Composition and procedure of the bodies provided for in Article 9 of the Staff Regulations

CONTENTS

Section 1:

Staff Committee

1

Section 2:

Joint Committee

2-3a

Section 3:

Invalidity Committee

7-9

Section 4:

Reports Committee

10-11

Section 5:

Joint advisory committee for professional incompetence

12

Section 1

STAFF COMMITTEE

Article 1

▼M91

The Staff Committee shall comprise the members thereof, together with their alternates if any, whose term of office shall be three years. The ►M131  appointing authority of each institution ◄ may, however, decide to fix a shorter term of office, which may not be less than one year. Every official of the institution shall be entitled to vote and stand for election.

▼M23

The conditions for election to the Staff Committee if it is not organized in local sections, or to the local section, if the Staff Committee is organized in local sections, shall be laid down by the general meeting of officials of the institution in service at the relevant place of employment. ►M131  However, the appointing authority of each institution may decide that the conditions for election are to be determined in accordance with the preference of the staff of the institution as expressed in a referendum. ◄ Election shall be by secret ballot.

If the Staff Committee is organized in local sections, the manner in which the members of the Central Committee are appointed for each place of employment shall be laid down by the general meeting of officials of the institution in service at the relevant place of employment. Only members of the local section concerned may be appointed members of the General Committee.

Membership of the Staff Committee if it is not organized in local sections, or of the local section if the Staff Committee is organized in local sections, shall be such as to ensure the representation of ►M131  the three function groups ◄ provided for in Article 5 of the Staff Regulations and also of the servants referred to in the first paragraph of Article 7 of the Conditions of Employment of other servants of the ►M128  Union ◄ . The Central Committee of a Staff Committee organized in local sections shall be validly constituted upon appointment of a majority of its members.

Elections to the Staff Committee if it is not organized in local sections, or to the local section if the Staff Committee is organized in local sections, shall be valid only if two thirds of the officials entitled to vote take part. However, if this proportion is not attained, the second vote shall be valid if the majority of those entitled take part.

The duties undertaken by members of the Staff Committee and by officials appointed by the Committee to organs set up under the Staff Regulations or by the institution shall be deemed to be part of their normal service in their institution. The fact of performing such duties shall in no way be prejudicial to the person concerned.

▼B



Section 2

JOINT COMMITTEE

▼M85

Article 2

The Joint Committee or Committees of an institution shall consist of:

 a chairman appointed each year by the appointing authority,

 members and alternates appointed at the same time in equal numbers by the appointing authority and by the Staff Committee.

▼C11

The common Joint Committee for two or more institutions shall consist of:

▼M85

 a chairman appointed by the appointing authority referred to in ►M131  ————— ◄ Article 2 of the Staff Regulations,

 members and alternates appointed in equal numbers by the appointing authorities of the institutions represented on the common Joint Committee and by the Staff Committees.

The procedures for instituting the common Joint Committee shall be adopted by agreement between the institutions represented on the common Joint Committee, after consulting their Staff Committee.

An alternate shall vote only in the absence of a member.

▼B

Article 3

The Joint Committee shall meet when convened by the appointing authority or at the request of the Staff Committee.

The proceedings of the Committee shall be valid only if all full members or, in their absence, their alternates are present.

The chairman of the Committee shall not vote save on questions of procedure.

▼M23 —————

▼B

►M23  The opinion of the Committee ◄ shall be communicated in writing to the appointing authority and to the Staff Committee within five days of its adoption.

Any member of the Committee may require that his views be recorded in the opinion.

▼M85

Article 3a

The common Joint Committee shall meet at the request either of the appointing authority referred to in ►M112  Article 2(2) ◄ of the Staff Regulations or of an appointing authority or a Staff Committee of one of the institutions represented on that Joint Committee.

The proceedings of the common Joint Committee shall be valid only if all members or their alternates are present.

The Chairman of the common Joint Committee shall not vote save on questions of procedure.

The opinion of the common Joint Committee shall be communicated in writing to the appointing authority within the meaning of ►M112  Article 2(2) ◄ of the Staff Regulations, to the other appointing authorities and to their Staff Committees within five days of its adoption.

Any member of the common Joint Committee may require that his views be recorded in the opinion of the Joint Committee.



▼M112

Section 3

▼B

INVALIDITY COMMITTEE

Article 7

▼M23

The Invalidity Committee shall consist of three doctors:

 one appointed by the institution to which the official concerned belongs;

 one appointed by the official concerned; and

 one appointed by agreement between the first two doctors.

Should the official concerned fail to appoint a doctor, the President of the Court of Justice of the ►M128  European Union ◄ shall appoint one.

▼M39

In the event of failure to agree on the appointment of a third doctor within two months of the appointment of the second doctor, the third shall be appointed by the President of the Court of Justice of the ►M128  European Union ◄ at the request of one of the parties concerned.

▼B

Article 8

Expenses incurred in connection with the proceedings of the Invalidity Committee shall borne by the institution to which the official concerned belongs.

Where the doctor appointed by the official concerned is resident elsewhere than at the place where the official is employed, the official shall bear the cost of the additional fees entailed, with the exception of first-class travel expenses, which shall be refunded by the institution.

Article 9

The official may submit to the Invalidity Committee any reports or certificates from his regular doctor or from any other medical practitioners whom he may have consulted.

The Invalidity Committee's conclusions shall be communicated to the appointing authority and to the official concerned.

The proceedings of the Committee shall be secret.



▼M112

Section 4

▼B

REPORTS COMMITTEE

▼M112

Article 10

Members of the Report Committee shall be appointed each year by the Appointing Authority and the Staff Committee, each appointing the same number from among officials of the institution in function group AD. The Committee shall elect its chairman. Members of the Joint Committee shall not be members of the Reports Committee.

Where the Report Committee is called upon to make a recommendation concerning an official whose immediate superior is a member of the Committee, that member shall not take part in the consideration of his case.

▼B

Article 11

The proceedings of the Reports Committee shall be secret.

▼M112



Section 5

JOINT ADVISORY COMMITTEE FOR PROFESSIONAL INCOMPETENCE

Article 12

The Joint Advisory Committee for professional incompetence shall comprise a chairman and at least two members, who shall be officials of grade AD 14 at least. The chairman and the members shall be appointed for a period of three years. Half of the members shall be designated by the Staff Committee and half by the Appointing Authority. The chairman shall be appointed by the Appointing Authority from a list of candidates drawn up in concertation with the Staff Committee.

When the case concerns an official in grade AD 14 or lower, the Joint Advisory Committee shall include two further members from the same function group and of the same grade as the official in question, designated in the same way as the permanent members.

Where the Joint Advisory Committee is called upon to examine the case of a senior management official within the meaning of Article 29(2) of the Staff Regulations, a special ad hoc Joint Advisory Committee shall be set up, comprising two members appointed by the Staff Committee and two members appointed by the Appointing Authority, who shall be of a grade at least equal to that of the official concerned.

The Appointing Authority and the Staff Committee shall agree on an ad hoc procedure to designate the further members referred to in the second paragraph who shall sit for cases involving an official posted to a country outside the Union or a member of the contract staff.

▼B




ANNEX III

Competitions

Article 1

1.   ►M23  Notice of competitions shall be drawn up by the appointing authority after consulting the Joint Committee. ◄

The notice shall state:

▼M23

(a) the nature of the competition (competition internal to the institution, competition internal to the institutions, open competition ►M85  , where appropriate, common to two or more institutions ◄ );

▼B

(b) the kind of competition (whether on the basis of either qualifications or tests, or of both qualifications and tests);

(c) the type of duties and tasks involved in the posts to be filled ►M112  and the function group and grade offered ◄ ;

(d)  ►M112  in accordance with Article 5(3) of the Staff Regulations, ◄ the diplomas and other evidence of formal qualifications or the degree of experience required for the posts to be filled;

(e) where the competition is on the basis of tests, what kind they will be and how they will be marked;

(f) where applicable, the knowledge of languages required in view of the special nature of the posts to be filled;

▼M23

(g) where appropriate, the age limit and any extension of the age limit in the case of servants of the ►M128  Union ◄ who have completed not less than one year's service;

▼B

(h) the closing date for applications;

(i) any exceptions pursuant to Article 28 (a) of the Staff Regulations.

▼M85

Notice of open competitions common to two or more institutions shall be drawn up by the appointing authority referred to in ►M112  Article 2(2) ◄ of the Staff Regulations, after consulting the common Joint Committee.

▼B

2.  Notice of open competitions shall be published in the Official Journal of the ►M128  European Union ◄ not less than one month before the closing date for applications and, where applicable, not less than two months before the date of the tests.

3.  All competitions shall be advertised within the institutions of ►M128  the European Union ◄ , the same time limits being observed.

Article 2

Candidates shall complete a form prescribed by the appointing authority.

They may be required to furnish additional documents or information.

Article 3

▼M112

The Selection Board shall consist of a chairman designated by the Appointing Authority and of members designated by the Appointing Authority and the Staff Committee, each designating the same number.

▼M85

For open competitions common to two or more institutions, the Selection Board shall consist of a chairman appointed by the appointing authority referred to in ►M112  Article 2(2) ◄ of the Staff Regulations and of members appointed by the appointing authority referred to in ►M112  Article 2(2) ◄ of the Staff Regulations on a proposal from the institutions, as well as of members appointed by agreement between the Staff Committees of the institutions, in such a way as to ensure equal representation.

▼B

The Selection Board may, for certain tests, be assisted by one or more examiners serving in an advisory capacity.

Members of the Selection Board shall be chosen from officials whose ►M112  function group and ◄ grade is at least equal to that of the post to be filled.

▼M112

If a selection board consists of more than four members, it shall comprise at least two members of each gender

▼B

Article 4

The appointing authority shall draw up a list of candidates who satisfy the conditions laid down in Article 28 (a), (b) and (c) of the Staff Regulations and shall send it, together with the candidates' files, to the chairman of the Selection Board.

Article 5

After examining these files, the Selection Board shall draw up a list of candidates who meet the requirements set out in the notice of competition.

Where the competition is on the basis of tests, all candidates on the list shall be admitted to the tests.

Where the competition is on the basis of qualifications, the Selection Board shall, after determining how candidates' qualifications are to be assessed, consider the qualifications of the candidates appearing on the list provided for in the first paragraph.

Where the competition is on the basis of both tests and qualifications, the Selection Board shall state which of the candidates on the list shall be admitted to the tests.

On completion of its proceedings, the Selection Board shall draw up the list of suitable candidates provided for in Article 30 of the Staff Regulations; the list shall wherever possible contain at least twice as many names as the number of posts to be filled.

The Selection Board shall forward this list to the appointing authority, together with a reasoned report by the Selection Board including any comments its members may wish to make.

Article 6

The proceedings of the Selection Board shall be secret.

▼M112

Article 7

1.  The institutions shall, after consultation of the Staff Regulations Committee, entrust the ►M128  European Personnel Selection Office ◄ (hereinafter ‘the Office’) with responsibility for taking the necessary measures to ensure that uniform standards are applied in the selection procedures for officials of the ►M128  Union ◄ and in the assessment and in the examination procedures referred to in Articles 45 and 45a of the Staff Regulations.

2.  The Office's task shall be to:

(a) organise, at the request of individual institutions, open competitions;

(b) provide, at the request of individual institutions, technical support for internal competitions organised by them;

(c) determine the contents of all examinations organised by the institutions in order to ensure that the requirements of Article 45a(1)(c) of the Staff Regulations are met in a harmonised and consistent manner;

(d) assume general responsibility for the definition and organisation of the assessment of linguistic ability in order to ensure that the requirements of Article 45(2) of the Staff Regulations are met in a harmonised and consistent manner.

3.  The Office may, at the request of individual institutions, perform other tasks linked to the selection of officials.

4.  The Office shall, at their request, provide assistance to the different institutions with a view to the selection of temporary staff and contract staff, in particular by defining the contents of the tests and organising the selection procedures in the framework of Articles 12 and 82 of the Conditions of Employment of other servants.

▼B




ANNEX IV

Allowance under Articles 41 and 50 of the Staff Regulations

Sole Article

1.  An official to whom Article 41 or Article 50 of the Staff Regulations is applied shall be entitled:

(a) for three months, to a monthly allowance equal to his basic salary;

(b) for a period varying with his age and length of service in accordance with the table shown in paragraph 3, to a monthly allowance equal to:

 85 % of his basic salary from the fourth to the sixth month;

 70 % of his basic salary for the next five years;

 60 % of his basic salary thereafter.

The allowance shall cease from the day on which the official reaches the ►M131  age of 66 years ◄ .

▼M131 —————

▼M23

The basic salary for the purposes of this Article shall be that shown in the table in Article 66 of the Staff Regulations which is in force on the first day of the month for which the allowance is to be paid.

▼B

2.  The provisions of this Annex shall be reviewed ten years after the Staff Regulations enter into force.

3.  The period for which the official is to receive the allowance provided for in Article 41 or 50 the Staff Regulations shall be determined by multiplying his length of service by the appropriate percentage for his age as shown in the following table; this period shall, where requisite be rounded off to the month next below.



Age

%

20

18

21

19·5

22

21

23

22·5

24

24

25

25·5

26

27

27

28·5

28

30

29

31·5

30

33

31

34·5

32

36

33

37·5

34

39

35

40·5

36

42

37

43·5

38

45

39

46·5

40

48

41

49·5

42

51

43

52·5

44

54

45

55·5

46

57

47

58·5

48

60

49

61·5

50

63

51

64·5

52

66

53

67·5

54

69

55

70·5

56

72

57

73·5

58

75

►M131  59 to 65 ◄

►M23  76·5 ◄

▼M112

4.  During the period of entitlement to the allowance, and for the first six months thereafter, the official referred to in Articles 41 and 50 of the Staff Regulations shall be entitled, in respect of himself and persons covered by his insurance, to benefits under the sickness insurance scheme provided for in Article 72 of the Staff Regulations, on condition that the official pays the appropriate contribution calculated by reference, as the case may be, either to his basic salary or to the percentage thereof specified in paragraph 1 of this Article and that he is not gainfully employed.

▼M39

At the end of the period referred to in the first subparagraph and on the conditions laid down therein, the official concerned may, at his request, continue to receive the benefits under the said sickness insurance scheme on condition that he bears the whole of the contribution referred to in Article 72 (1) of the Staff Regulations.

When the official's entitlement to the allowance ceases, his contribution shall be calculated by reference to the monthly allowance last received.

Where the official has started to draw a pension under the pension scheme provided for in the Staff Regulations, he shall, for the purposes ofArticle 72 of the Staff Regulations, be treated in the same way as an official who has remained in the service until the ►M131  age of 66 years ◄ .

▼M112




ANNEX IVa

Part-time work

Article 1

The request for authorisation to work part time shall be submitted by the official through the official's immediate superior at least two months before the requested date, except in duly justified urgent cases.

Authorisation may be granted for a minimum of one month and a maximum of three years, without prejudice to the cases referred to in Article 15 and ►M131  point (g) of Article 55a(2). ◄

The authorisation may be renewed on the same terms. Applications for renewal shall be made by the official concerned at least two months before expiry of the period for which the authorisation was granted. Part-time work may not be less than half the normal working time.

A period of part-time work shall start on the first day of a month, except in duly justified cases.

Article 2

The Appointing Authority may, at the request of the official concerned, withdraw the authorisation before expiry of the period for which it is granted. The date of withdrawal may not be more than two months after the date proposed by the official or four months after that date if the part-time work was authorised for more than one year.

The Appointing Authority may, in exceptional cases and in the interests of the service, withdraw the authorisation before the expiry of a period for which it is granted, giving the official two months' notice.

Article 3

An official shall be entitled, during the period for which part-time work is authorised, to a percentage of his remuneration corresponding to the percentage of the normal time worked. However, the percentage shall not be applied to the dependent child allowance, the basic amount of the household allowance or the education allowance.

Contributions to the sickness insurance scheme shall be calculated by reference to the basic salary payable to an official working full time. Contributions to the pension scheme shall be calculated by reference to the basic salary received by an official working part time. The official may also request that contributions to the pension scheme be calculated by reference to the basic salary payable to an official working full time, in accordance with Article 83 of the Staff Regulations. Acquired pension rights, for the purposes of Articles 2, 3 and 5 of Annex VIII, shall be calculated in proportion to the percentage of contributions paid.

During the period of part-time work, the official may not work overtime or engage in any gainful activity, other than an activity in accordance with Article 15 of the Staff Regulations.

Article 4

Notwithstanding the first sentence of the first paragraph of Article 3, ►M131  officials authorised, in accordance with point (g) of Article 55a(2) of the Staff Regulations, to work half time ◄ shall receive a reduced basic salary equal to the higher of the two amounts obtained by applying the following percentages to the full-time basic salary:

(a) either 60 %;

(b) or the percentage corresponding to years of service within the meaning of Articles 2, 3, 4, 5, 9 and 9a of Annex VIII at the beginning of the period of half-time work, plus 10 %.

Officials who make an application under this Article shall be required, when they cease to work half-time, either to retire or to repay the amount exceeding 50 % of the basic salary received during the period of half-time work.

Article 5

The Appointing Authority may lay down detailed rules for the application of these provisions.

▼B




ANNEX V

Leave

CONTENTS

Section 1:

Annual leave

1-5

Section 2:

Special leave

6

Section 3:

Travelling time

7

Section 1

ANNUAL LEAVE

Article 1

In the year in which an official enters or leaves the service, he shall be entitled to two working days' leave per complete month of service, to two working days for an incomplete month consisting of more than fifteen days and to one working day for an incomplete month of fifteen days or less.

Article 2

Annual leave may be taken all at once or in several periods as desired by the official and according to the requirements of the service. It must, however, include at least one period of two consecutive weeks. An official entering the service shall be granted annual leave only after completing three months' duty; leave may be approved earlier than this in exceptional cases for reasons duly substantiated.

Article 3

If, during annual leave, an official contracts an illness which would have prevented him from attending for duty if he had not been on leave, his annual leave shall be extended by the duration of his incapacity, subject to production of a medical certificate.

Article 4

Where an official, for reasons other than the requirements of the service, has not used up all his annual leave before the end of the current calendar year, the amount of leave which may be carried over to the following year shall not exceed twelve days.

Where an official at the time of leaving the service has not used up all his annual leave, he shall be paid compensation equal to one-thirtieth of his monthly remuneration at the time of leaving the service for each day's leave due to him.

A sum calculated in the manner provided for in the preceding paragraph shall be deducted from payment due to an official who at the time of leaving the service has drawn annual leave in excess of his entitlement up to that date.

Article 5

Where an official is recalled to duty for service reasons while on annual leave or has had his leave cancelled, any costs incurred by him shall be reimbursed, subject to production of appropriate evidence, and travelling time shall be granted afresh.



Section 2

SPECIAL LEAVE

▼M131

Article 6

In addition to annual leave, an official may, on application, be granted special leave. In particular, in the following cases special leave shall be granted as shown:

 marriage of the official: four days;

 change of residence of the official: up to two days;

 serious illness of spouse: up to three days;

 death of spouse: four days;

 serious illness of a relative in the ascending line: up to two days;

 death of a relative in the ascending line: two days;

 marriage of a child: two days;

 birth of a child: 10 days, to be taken during the 14 weeks following birth;

 birth of a disabled or seriously ill child: 20 days, to be taken during the 14 weeks following the birth;

 death of the wife during maternity leave: a number of days corresponding to the remaining maternity leave; if the deceased wife is not an official, the remaining maternity leave is determined by applying the provisions of Article 58 of the Staff Regulations, by analogy;

 serious illness of a child: up to two days;

 very serious illness of a child, as certified by a doctor, or hospitalisation of a child aged 12 or under: up to five days;

 death of a child: four days;

 adoption of a child: 20 weeks, rising to 24 weeks in the case of the adoption of a disabled child:

 

Every adopted child shall confer entitlement to only one period of special leave, which may be shared between the adoptive parents if both are officials. It shall be granted only if the official's spouse engages in a gainful activity at least half-time. If the spouse works outside the institutions of the Union and benefits from comparable leave, a corresponding number of days shall be deducted from the official's entitlement.

The appointing authority may, in cases of necessity, grant additional special leave where the national legislation of the country in which the adoption procedure takes place and which is not the country of employment of the adopting official requires a stay of one or both adoptive parents.

Special leave of 10 days shall be granted if the official does not benefit from the full special leave of 20 or 24 weeks by reason of the first sentence of this indent; that additional special leave shall be granted only once for each adopted child.

The institution may also grant special leave in the case of further training and instruction, within the limits laid down in the further training and instruction programme drawn up by the institution pursuant to Article 24a of the Staff Regulations.

Special leave may furthermore be granted to officials on an exceptional basis in the case of exceptional work which goes beyond an official's normal obligations. Such special leave shall be granted at the latest three months after the appointing authority has taken a decision on the exceptional character of the work of the official.

For the purposes of this Article, the unmarried partner of an official shall be treated as the spouse where the first three conditions in point (c) of Article 1(2) of Annex VII are met.

Where special leave is granted pursuant to this section, any travelling time shall be fixed by special decision taking into account particular needs.

▼B



Section 3

TRAVELLING TIME

▼M131

Article 7

Officials who are entitled to the expatriation or foreign residence allowance shall be entitled to two and a half days of supplementary leave every year, for the purpose of visiting their home country.

The first paragraph shall apply to officials whose place of employment is within the territories of the Member States. If the place of employment is outside those territories, the duration of the home leave shall be fixed by special decision taking into account particular needs.

▼B




ANNEX VI

Compensatory leave and remuneration for overtime

▼M131

Article 1

Within the limits laid down in Article 56 of the Staff Regulations, overtime worked by an official in grade SC 1 to SC 6 or grade AST 1 to AST 4 shall entitle him to compensatory leave or to remuneration as follows:

(a) for each hour of overtime, he shall be entitled to one hour and a half off as compensatory leave; if the hour of overtime is worked between 22:00 hours and 07:00 hours or on a Sunday or on a public holiday, the entitlement to compensatory leave shall be two hours off; in the granting of compensatory leave, account shall be taken of the requirements of the service and the preference of the official concerned;

(b) where the requirements of the service do not permit compensatory leave to be taken during two months following that during which the overtime was worked, the appointing authority shall authorise remuneration for uncompensated hours of overtime at the rate of 0,56 % of the monthly basic salary for each hour of overtime on the basis set out in point (a);

(c) to qualify for compensatory leave or remuneration for one hour's overtime, the extra time worked must have been more than thirty minutes.

▼B

Article 2

If an official is travelling on mission, the time taken to reach the place of assignment shall not be treated as overtime for the purposes of this Annex. As regards hours worked at the place of assignment in excess of the normal number of working hours, compensatory leave or remuneration, as the case may be, may be allowed by decision of the appointing authority.

▼M131

Article 3

Notwithstanding the foregoing provisions of this Annex, remuneration for overtime worked by certain groups of officials in grades SC 1 to SC 6 and grades AST 1 to AST 4 in special conditions may be paid in the form of a fixed allowance the amount and terms of which shall be determined by the appointing authority after consulting the Joint Committee.

▼B




ANNEX VII

Remuneration and reimbursement of expenses

CONTENTS

Section 1:

Family allowances

1-3

Section 2:

Expatriation allowance

4

Section 3:

Reimbursement of expenses

A —

Installation allowance

5

B —

Resettlement allowance

6

C —

Travel expenses

7-8

D —

Removal expenses

9

E —

Daily subsistence allowance

10

F —

Mission expenses

11-13a

G —

Fixed reimbursement of expenses

14-15

Section 4:

Payment of sums due

16-17

Section 1

FAMILY ALLOWANCES

Article 1

▼M112

1.  The household allowance shall be set at a basic amount of ►M136  EUR 171,88 ◄ , plus 2 % of an official's basic salary.

▼M25

2.  The household allowance shall, be granted to:

(a) a married official;

(b) an official who is widowed, divorced, legally separated or unmarried and has one or more dependent children within the meaning of Article 2 (2) and (3) below;

▼M112

(c) an official who is registered as a stable non-marital partner, provided that:

(i) the couple produces a legal document recognised as such by a Member State, or any competent authority of a Member State, acknowledging their status as non-marital partners,

(ii) neither partner is in a marital relationship or in another non-marital partnership,

(iii) the partners are not related in any of the following ways: parent, child, grandparent, grandchild, brother, sister, aunt, uncle, nephew, niece, son-in-law, daughter-in-law,

(iv) the couple has no access to legal marriage in a Member State; a couple shall be considered to have access to legal marriage for the purposes of this point only where the members of the couple meet all the conditions laid down by the legislation of a Member State permitting marriage of such a couple;

▼M25

►M112  (d) ◄  by special reasoned decision of the appointing authority based on supporting documents, an official who, while not fulfilling the conditions ►M112  laid down in (a), (b) and (c) ◄ , nevertheless actually assumes family responsibilities.

3.  If the spouse of an official is gainfully employed, with an annual income, before deduction of tax, of more than ►M39  the basic annual salary of an official in ►M112  the second step of ►M131  grade AST 3 ◄  ◄ , weighted at the rate for the country where the spouse carries out his or her occupation ◄ , the official entitled to the household allowance shall not receive this allowance save by special decision of the appointing authority. The official shall, however, be entitled to the allowance where the married couple have one or more dependent children.

4.  In cases where, under the foregoing provisions, a husband and wife employed in the service of the ►M128  Union ◄ are both entitled to the household allowance, this shall be payable only to the person whose basic salary is the higher.

▼M56

5.  If the official is entitled to the household allowance only by virtue of paragraph 2 (b) and a person other than the official has by law or by an order of court or of the competent administrative authority been given custody of all his dependent children within the meaning of Articles 2 (2) and (3) below, the household allowance shall be paid to that other person in the name and on behalf of the official. This condition shall be deemed to be fulfilled in the case of dependent children who have reached their majority if such children have their normal residence with the other parent.

If, however, the official's children are in the care of several different persons, the household allowance shall be divided among them according to the number of children in their care.

If the person eligible by virtue of the foregoing to receive the household allowance paid in the official's name is also eligible to receive this allowance by reason of his or her own status as official or other member of staff, that person shall receive the higher of the two allowances only.

▼B

Article 2

▼M16

1.  An official who has one or more dependent children shall, in accordance with paragraphs 2 and 3 below, receive an allowance of ►M136  EUR 375,59 ◄ per month for each dependent child.

2.  ‘Dependent child’ means the legitimate, natural or adopted child of an official, or of his spouse, who is actually being maintained by the official.

The same shall apply to a child for whom an application for adoption has been lodged and the adoption procedure started.

▼M112

Any child whom the official has a responsibility to maintain under a judicial decision based on Member States' legislation on the protection of minors shall be treated as a dependant child.

▼M16

3.  The allowance shall be granted:

(a) automatically for children under eighteen years of age;

(b) on application, with supporting evidence, by the official for children between eighteen andtwenty-six who are receiving educational or vocational training.

▼B

4.  Any person whom the official has a legal responsibility to maintain and whose maintenance involves heavy expenditure may, exceptionally, be treated as if he were a dependent child by special reasoned decision of the appointing authority, based on supporting documents.

5.  Payment of the allowance in respect of a child prevented by serious illness or invalidity from earning a livelihood shall continue throughout the period of that illness or invalidity, irrespective of age.

6.  Not more than one dependent child allowance shall be paid in respect of any one dependent child within the meaning of this Article, even where the parents are in the service of two different institutions of ►M128  the European Union ◄ .

▼M56

7.  If custody of the dependent child within the meaning of paragraphs 2 and 3 has been entrusted by law or by an order of court or of the competent administrative authority to another person, the dependent child allowance shall be paid to that person in the name and on behalf of the official.

▼B

Article 3

▼M112

1.  Subject to the conditions laid down in the general implementing provisions, an official shall receive an education allowance equal to the actual education costs incurred by him up to a maximum of ►M136  EUR 254,83 ◄ per month for each dependent child, within the meaning of Article 2(2) of this Annex, who is at least five years old and in regular full-time attendance at a primary or secondary school which charges fees or at an establishment of higher education. The requirement of attendance at a school which charges fees shall not apply to the reimbursement of the cost of school transport.

▼M131

Entitlement to that allowance shall commence on the first day of the month in which the child begins to attend a primary educational establishment and shall cease at the end of the month in which the child finishes its education or at the end of the month in which the child reaches the age of twenty-six, whatever is the earliest.

▼M112

The allowance paid shall be subject to a ceiling of twice the maximum prescribed in the first subparagraph for:

▼M39

 an official whose place of employment is at least 50 km from, either:

 

 a European school, or

 an educational establishment working in his language which the child attends for imperative educational reasons duly supported by evidence;

▼M16

 an official whose place of employment is at least 50 km from an establishment of higher education in the country of which he is a national or working in his language, provided that the child actually attends an establishment of higher education at least 50 km from the place of employment and the official is entitled to the expatriation allowance; the latter condition shall not apply if there is no such establishment in the country of which the official is a national ►M112  or where the child attends a higher education establishment in a country other than that of the official's place of employment ◄ ;

▼M112

 in the same condition as in the foregoing two indents, persons entitled to the allowance who are not in active service, taking account of the place of residence instead of the place of employment.

The requirement of attendance at a school that charges fees shall not apply to payments under the third subparagraph.

▼M56

If custody of the child in respect of whom the education allowance is paid has been entrusted by law or by an order of court or of the competent administrative authority to another person, the education allowance shall be paid to that person in the name and on behalf of the official. In such case, the distance of at least 50 km referred to inthe preceding paragraph shall be calculated from the place of residence of the person having custody of the child.

▼M112

2.  For each dependent child within the meaning of Article 2(2) of this Annex who is less than five years old or is not yet in regular full-time attendance at a primary or secondary school, the amount of this allowance is fixed at ►M136  EUR 91,75 ◄ a month. The first sentence of the last subparagraph of paragraph 1 shall apply.

▼B



Section 2

EXPATRIATION ALLOWANCE

Article 4

▼M9

►M39  1. ◄   An expatriation allowance equal to 16 % of the total of the basic salary, ►M25  household allowance ◄ and dependent child allowance ►M25  paid to the Established Official ◄ shall be paid:

▼B

(a) to officials:

 who are not and have never been nationals of the State in whose ►M39  ————— ◄ territory the place where they are employed is situated, and

 who during the five years ending six months before they entered the service did not habitually reside or carry on their main occupation within the European territory of that State. For the purposes of this provision, circumstances arising from work done for another State or for an international organisation shall not be taken into account;

(b) to officials who are or have been nationals of the State in whose territory the place where they are employed is situated but who during the ten years ending at the date of their entering the service habitually resided outside the European territory of that State for reasons other than the performance of duties in the service of a State or of an international organisation.

▼M16

The expatriation allowance shall be not less than ►M136  EUR 509,43 ◄ per month.

▼M25 —————

▼M39

2.  An official who is not and has never been a national of the State in whose territory he is employed and who does not fulfil the conditions laid down in paragraph 1 shall be entitled to a foreign residence allowance equal to one quarter of the expatriation allowance.

3.  For the purposes of paragraphs 1 and 2, an official who has by marriage automatically acquired and cannot renounce the nationality of the State in whose territory he or she is employed shall be treated in the same way as an official covered by the first indent of paragraph 1 (a).

▼M112 —————

▼B



Section 3

REIMBURSEMENT OF EXPENSES



A.

Installation allowance

Article 5

▼M112

1.  ‘An installation allowance equal to two months’ basic salary in the case of an official who is entitled to the household allowance, and equal to one month's basic salary in other cases shall be paid to an established official who furnishes evidence that a change in the place of residence was required in order to satisfy the requirements of Article 20 of the Staff Regulations.

▼M25

In cases where a husband and wife who are officials ►M112  or other servants ◄ of the ►M128  European Union ◄ are both entitled to the ►M112  installation ◄ allowance, this shall be payable only to the person whose basic salary is the higher.

▼M23

The installation allowance shall be weighted at the rate fixed for the place where the official is employed.

▼B

2.  An installation allowance of the same amount shall be paid to any official who is transferred to a new place of employment and is thereby obliged to change his place of residence in order to comply with Article 20 of the Staff Regulations.

3.  The installation allowance shall be calculated by reference to the official's marital status and salary either on the effective date of his establishment or on the date of his transfer to a new place of employment.

The installation allowance shall be paid on production of documents establishing the fact that the official, together with his family if he ►M25  is entitled to the household allowance ◄ , has settled at the place where he is employed.

4.  An official who ►M25  is entitled to the household allowance ◄ and does not settle with his family at the place where he is employed shall receive only half the allowance to which he would otherwise be entitled; the second half shall be paid when his family settles at the place where he is employed, provided that it does so within the periods laid down in Article 9 (3). Where the official is transferred to the place where his family resides before his family has settled at the place where he is employed, he shall not thereby be entitled to an installation allowance.

5.  An established official who has received an installation allowance and who voluntarily leaves the service of the ►M128  Union ◄ within two years from the date of entering it shall, on leaving the service, refund part of the allowance, in proportion to the unexpired portion of that two-year period.

▼M23

6.  An official in receipt of installation allowance shall declare any allowance of like nature which he receives from other sources; such latter allowances shall be deducted from the allowance provided for in this Article.

▼B



B.

Resettlement allowance

Article 6

1.  An established official ►M112  who provides evidence of a change of residence ◄ shall be entitled on termination of service to a resettlement allowance equal to two months' basic salary in the case of an official ►M25  who is entitled to the household allowance ◄ or to one month's basic salary in other cases, provided that he has completed four years of service and does not receive a similar allowance in his new employment. ►M25  In caseswhere a husband and wife who are officials ►M112  or other servants ◄ of the ►M128  Union ◄ are both entitled to the resettlement allowance, this shall be payable only to the person whose basic salary is the higher. ◄

For the purpose of calculating his service, account shall be taken of years spent in any administrative status listed in Article 35 of the Staff Regulations other than leave on personal grounds.

This minimum period shall not apply in the case of retirement in the interests of the service.

▼M23

The resettlement allowance shall be weighted at the rate fixed for the place where the official was last employed.

▼M25

2.  In the event of the death of an established official, the resettlement allowance shall be paid to the surviving spouse or, in the absence of such a person, to the dependants within the meaning of Article 2 above, even if the requirement as to length of service laid down in paragraph 1 is not satisfied.

▼B

3.  The resettlement allowance shall be calculated by reference to the official's marital status and salary at the date of termination of service.

4.  The resettlement allowance shall be paid against evidence that the official and his family, or, where the official has died, his family only, have resettled at a place situated not less than 70 km from the place where the official was employed.

Resettlement of an official or of the family of a deceased official shall take place within three years of the date of termination of his service.

This time limit shall not apply as against persons entitled under him who can prove that they were unaware of the foregoing provisions.



C.

Travel expenses

▼M131

Article 7

1.  An official shall be entitled to a flat-rate payment corresponding to the cost of travel for himself, his spouse and his dependants actually living in his household:

(a) on taking up his appointment, from the place where he was recruited to the place where he is employed;

(b) on termination of service within the meaning of Article 47 of the Staff Regulations, from the place where he is employed to the place of origin as defined in paragraph 4 of this Article;

(c) on any transfer involving a change in the place where he is employed.

In the event of the death of an official, the surviving spouse and the dependants shall be entitled to the flat rate payment under the same conditions.

Travel expenses for children aged less than two years during the entire calendar year shall not be reimbursed.

2.  The flat-rate payment shall be based on an allowance per kilometre of geographical distance between the places referred to in paragraph 1.

The kilometric allowance shall be:



EUR 0 for every km from

0 to 200 km

EUR 0,1895 for every km from

201 to 1 000 km

EUR 0,3158 for every km from

1 001 to 2 000 km

EUR 0,1895 for every km from

2 001 to 3 000 km

EUR 0,0631 for every km from

3 001 to 4 000 km

EUR 0,0305 for every km from

4 001 to 10 000 km

EUR 0 for every km over

10 000 km.

To the above kilometric allowance shall be added a flat-rate supplement amounting to:

 EUR 94,74 if the geographical distance between the places referred to in paragraph 1 is between 600 km and 1 200 km,

 EUR 189,46 if the geographical distance between the places referred to in paragraph 1 is greater than 1 200 km.

The above kilometric allowances and flat-rate supplements shall be updated every year in the same proportion as remuneration.

3.  By way of derogation from paragraph 2, travel expenses which relate to a transfer involving a change between a place of employment within the territories of the Member States of the European Union and a place of employment outside those territories or to a transfer involving a change between places of employment outside those territories shall be reimbursed in the form of a flat-rate payment based on the cost of air travel in the class immediately superior to economy class.

4.  An official's place of origin shall be determined when he takes up his appointment, account being taken in principle of where he was recruited or, upon express and duly reasoned request, the centre of his interests. The place of origin as so determined may by special decision of the appointing authority be changed while the official is in service or when he leaves the service. While he is in the service, however, such decision shall be taken only exceptionally and on production by the official of appropriate supporting evidence.

The effect of such a change shall not, however, be such as to recognise as the centre of the official's interests a place which is outside the territories of the Member States of the Union as well as outside the countries and territories listed in Annex II to the Treaty on the Functioning of the European Union and the territories of the Member States of the European Free Trade Association.

Article 8

1.  Officials entitled to the expatriation or foreign residence allowance shall be entitled, within the limit set out in paragraph 2, in each calendar year to a flat-rate payment corresponding to the cost of travel from the place of employment to the place of origin as defined in Article 7 for themselves and, if they are entitled to the household allowance, for the spouse and dependants within the meaning of Article 2.

Where a husband and wife are both officials of the European Union, each has the right in respect of himself or herself and in respect of dependants to the flat-rate payment of travelling expenses, in accordance with the above provisions; each dependant shall be entitled to one payment only. The payment in respect of dependent children is fixed at the request of the husband or wife, on the basis of the place of origin of one or other of them.

Where an official marries during a given year and thereby becomes entitled to the household allowance, the travel expenses payable for the spouse shall be calculated in proportion to the period from the date of the marriage to the end of the year.

Any alteration to the basis of calculation which may arise from changes in family status after the date of payment of the sums in question shall not render the official concerned liable to make repayment.

Travel expenses for children aged less than two years during the entire calendar year shall not be reimbursed.

2.  The flat-rate payment shall be based on an allowance per kilometre of geographical distance between the official's place of employment and his place of origin.

Where the place of origin as defined in Article 7 is outside the territories of the Member States of the Union as well as outside the countries and territories listed in Annex II to the Treaty on the Functioning of the European Union and the territories of the Member States of the European Free Trade Association, the flat-rate payment shall be based on an allowance per kilometre of geographical distance between the official's place of employment and the capital city of the Member State whose nationality he holds. Officials whose place of origin is outside the territories of the Member States of the Union as well as outside the countries and territories listed in Annex II to the Treaty on the Functioning of the European Union and the territories of the Member States of the European Free Trade Association and who are not nationals of one of the Member States shall not be entitled to the flat-rate payment.

The kilometric allowance shall be:

▼M136



EUR 0 for every km from

0 to 200 km

EUR 0,3820 for every km from

201 to 1 000 km

EUR 0,6367 for every km from

1 001 to 2 000 km

EUR 0,3820 for every km from

2 001 to 3 000 km

EUR 0,1272 for every km from

3 001 to 4 000 km

EUR 0,0614 for every km from

4 001 to 10 000 km

EUR 0 for every km over

10 000 km.

To the above kilometric allowance a flat-rate supplement shall be added, amounting to:

 EUR 191,00 if the distance by train between the place of employment and the place of origin is between 725 km and 1 450 km;

 EUR 381,96 if the distance by train between the place of employment and the place of origin is greater than 1 450 km.

▼M131

The above kilometric allowances and flat-rate supplements shall be updated every year in the same proportion as remuneration.

3.  An official whose service is terminated in the course of a calendar year for any reason other than death or who is on leave on personal grounds during part of the year shall, if he is in active employment in the service of an institution of the Union for less than nine months of that year, be entitled only to part of the flat-rate payment provided for in paragraphs 1 and 2, calculated in proportion to the time spent in active employment.

4.  Paragraphs 1, 2 and 3 of this Article shall apply to officials whose place of employment is within the territories of the Member States. Officials whose place of employment is outside the territory of the Member States shall be entitled for themselves and, if they are entitled to receive the household allowance, for their spouse and other dependants within the meaning of Article 2, in each calendar year, to a flat-rate payment for travel expenses to their place of origin, or to repayment of travel expenses to another place not exceeding the expense of travel to the place of origin. However, if the spouse and the persons referred to in Article 2(2) do not live with the official at the place of employment, they shall be entitled each calendar year to reimbursement of travel expenses from the place of origin to the place of employment or to another place not exceeding the cost of the former journey.

The flat-rate payment shall be based on the cost of air travel in economy class.

▼B



D.

Removal expenses

▼M131

Article 9

1.  Within the limits of costs ceilings, officials obliged to change their place of residence in order to comply with Article 20 of the Staff Regulations upon entry into service or on a subsequent change of place of employment while in service and who have not been reimbursed in respect of the same expenses from another source, shall be entitled to the reimbursement of expenses incurred in respect of the removal of furniture and personal effects, including the cost of insurance against ordinary risks (notably breakage, theft, fire).

The ceilings shall take into account the official's family situation at the time of the removal, and the average costs of removal and associated insurance.

General implementing provisions shall be adopted by the appointing authority of each institution to give effect to this paragraph.

2.  On termination of service or on death of an official, the expenses incurred in respect of removal from the place where he was employed to his place of origin shall be reimbursed within the limits defined in paragraph 1. Where the deceased official was unmarried, the expenses shall be reimbursed to those entitled under him.

3.  In the case of an established official, removal shall be effected within one year of the end of his probationary period. On termination of service, removal shall be effected within three years as provided in the second subparagraph of Article 6(4). Removals effected after the expiry of the time limits set out in this paragraph shall be reimbursed only in exceptional cases and by special decision of the appointing authority.

▼B



E.

Daily subsistence allowance

Article 10

▼M112

1.  Where an official furnishes evidence that a change in the place of residence is required in order to comply with Article 20 of the Staff Regulations, such official shall be entitled for a period specified in paragraph 2 of this Article to a subsistence allowance per calendar day as follows:

▼M136

 EUR 39,48 for an official who is entitled to the household allowance;

 EUR 31,83 for an official who is not entitled to the household allowance.

▼M112

The above scale shall be reviewed each time remuneration are revised pursuant to Article 65 of the Staff Regulations.

▼M23

2.  The period in respect of which the daily subsistence allowance is granted shall be as follows:

(a) in the case of an official ►M25   ►C16  who is not entitled to the household allowance ◄  ◄ : 120 days

(b) in the case of an official ►M25   ►C16  who is entitled to the household allowance ◄  ◄ : 180 days or, if the official is a probationer, the period of probation plus one month.

▼M25

In cases where a husband and wife who are officials ►M112  or other servants ◄ of the ►M128  European Union ◄ are both entitled to the basic subsistence allowance, the period in respect of which it is granted as laid down in (b)shall apply to the person whose basic salary is the higher. The period laid down in (a) shall apply to the other person.

▼M23

In no case shall the daily subsistence allowance be granted beyond the date on which the official removes in order to satisfy the requirements of Article 20 of the Staff Regulations.

▼M112 —————

▼B



F.

Mission expenses

Article 11

1.  An official travelling on mission and holding an appropriate travel order shall be entitled to reimbursement of travel expenses and to daily subsistence allowance in accordance with the following provisions.

▼M112 —————

▼B

2.   ►M112  The travel order shall state the probable duration of the mission, on the basis of which shall be calculated any advance which the official may draw against the daily subsistence allowance. ◄ Save where a special decision is taken, no advance shall be payable where the mission is not expected to involve an absence of more than twenty-four hours and is to be carried out in a country using the same currency as that used in the place where the official is employed.

▼M112

3.  Save in special cases, to be determined by special decision and in particular where an official is called back from leave, the reimbursement of mission expenses shall be limited to the cost of the most economical journey between the place of employment and the place of mission which does not require the official on mission to extend his stay significantly.

▼M112

Article 12

1.   Travel by rail

Travel expenses for missions carried out by rail shall be reimbursed on presentation of supporting documents on the basis of the cost of transport in first class by the shortest route between the place of employment and the place of the mission.

2.   Travel by air

Officials shall be authorised to travel by air if the outward and return journeys by rail would total at least 800 kilometres.

3.   Travel by sea

The Appointing Authority shall authorise in each case and on the basis of the length and cost of the journey the classes to be used and the cabin supplements which may be reimbursed.

4.   Travel by car

Travel costs shall be reimbursed in the form of a lump sum based on the rail cost, in accordance with point 1; no other supplement shall be paid.

In the case of an official travelling on mission in special circumstances, however, the Appointing Authority may decide to grant that official an allowance per kilometre covered instead of the reimbursement of travel costs provided for above, if the use of public transport presents clear disadvantages.

Article 13

1.  The daily subsistence allowance for missions shall comprise a flat-rate sum to cover all expenses incurred by the person on mission: breakfast, two main meals and incidental expenses, including local travel. Accommodation costs, including local taxes, shall be reimbursed up to a maximum fixed for each country, on production of supporting documents.

2.  

(a) The scale for the Member States is as follows:

▼M119



(in EUR)

Destination

Hotel ceiling

Daily allowance

Belgium

140

92

Bulgaria

169

58

Czech Republic

155

75

Denmark

150

120

Germany

115

93

Estonia

110

71

Greece

140

82

Spain

125

87

France

150

95

Ireland

150

104

Italy

135

95

Cyprus

145

93

Latvia

145

66

Lithuania

115

68

Luxembourg

145

92

Hungary

150

72

Malta

115

90

Netherlands

170

93

Austria

130

95

Poland

145

72

Portugal

120

84

Romania

170

52

Slovenia

110

70

Slovakia

125

80

Finland

140

104

Sweden

160

97

United Kingdom

175

101

▼M112

Where an official on mission is provided with a meal or accommodation free of charge or reimbursed by one of the institutions of the ►M128  Union ◄ , an administration or outside body, this must be declared. A corresponding deduction will then be made.

(b) The scale for missions in countries outside the European territory of the Member States shall be fixed and adjusted periodically by the Appointing Authority.

▼M131

3.  The Commission shall review every two years the rates set out in point (a) of paragraph 2. That review shall take place in the light of a report on the prices of hotels, restaurants and catering services, and shall be based on the indexes on the evolution of such prices. For the purpose of that review, the Commission shall act by means of delegated acts in accordance with Articles 111 and 112 of the Staff Regulations.

▼M131

4.  By way of derogation from paragraph 1, accommodation costs incurred by officials for missions to the principal places of work of their institution as referred to in Protocol No 6 to the Treaty on the Functioning of the European Union may be reimbursed on the basis of a flat-rate sum which shall not exceed the maximum fixed for the Member States in question.

▼M112

Article 13a

Detailed rules for the application of Articles 11, 12 and 13 of this Annex shall be laid down by the ►M131  appointing authorities of the various institutions ◄ under the general implementing provisions.

▼B



G.

Fixed reimbursement of expenses

Article 14

1.  Officials who, by reason of their duties, regularly incur entertainment expenses may be granted a fixed rate allowance by the appointing authority, which shall determine the amount thereof.

In special cases, the appointing authority may in addition decide that part of the cost of accommodation for the officials concerned also be borne by the institution.

2.  In the case of officials who, as a result of special instructions, occasionally incur entertainment expenses for official purposes, the amount of the entertainment allowance shall be determined in each instance on the basis of supporting documents and on terms to be laid down by the appointing authority.

▼M112 —————

▼B

Article 15

By decision of the appointing authority, ►M112  senior management staff within the meaning of Article 29(2) of the Staff Regulations ◄ who do not have an official car at their disposal may receive a fixed allowance not exceeding ►M97  EUR 892,42 ◄ a year to cover normal travel within the boundaries of the town where they are employed.

The allowance may, by reasoned decision of the appointing authority, be granted to an official whose duties constantly require him to make journeys for which he is authorised to use his own car.



Section 4

PAYMENT OF SUMS DUE

Article 16

1.  Payment of remuneration to officials shall be made on the fifteenth day of each month for the month then current. The amount of remuneration shall be rounded off to the nearest ►M94  cent ◄ above.

2.  Where remuneration is not due in respect of a complete month, the amount shall be divided into thirtieths, and

(a) where the actual number of days payable is fifteen or less, the number of thirtieths due shall equal the actual number of days payable;

(b) where the actual number of days payable is more than fifteen, the number of thirtieths due shall equal the difference between the actual number of days not payable and thirty.

3.  Where entitlement to family allowances and expatriation allowance commences after the date of entering the service, the official shall receive these from the first day of the month in which such entitlement commences. On cessation of such entitlement the official shall receive the sum due up to the last day of the month in which entitlement ceases.

▼M43

Article 17

▼M131

1.  Payment shall be made to each official at the place and in the currency of the country where he carries out his duties or, at the request of the official, in euros in a bank within the European Union.

▼M112

 

Under the conditions laid down in rules fixed by the appointing authorities of each institution by common consent after consulting the Staff Regulations Committee, officials may apply for special regular transfer of part of their remuneration.

 ◄

Under the preceding provision the following may be transferred, separately or in combination:

(a) for children attending an education establishment in another Member State, a maximum amount per dependent child equal to the amount of the education allowance actually received for that child;

(b) on production of valid supporting documents, regular payments to all other persons residing in the relevant Member State to whom the official provides evidence of having an obligation by virtue of a decision of the courts or the competent administrative authority.

The transfers referred to in point (b) may not exceed 5 % of the official's basic salary.

3.  The transfers provided for in paragraph 2 shall be made ►M131  in the currency of the relevent Member State ◄ at the exchange rate referred to in the second paragraph of Article 63 of the Staff Regulations. The amounts transferred shall be multiplied by a coefficient representing the difference between the correction coefficient for the country to which the transfer is made as defined in point (b) of Article 3(5) of Annex XI to the Staff Regulations and the correction coefficient applied to the remuneration of the official (referred to in point (a) of Article 3(5) of Annex XI to the Staff Regulations).

▼M112

4.  Apart from the transfers referred to in paragraphs 1 to 3, an official may request a regular transfer to another Member State ►M131  in local currency ◄ at the monthly exchange rate, without application of any coefficient. This transfer may not exceed 25 % of the official's basic salary.

▼B




ANNEX VIII

Pension scheme

CONTENTS

Chapter 1:

General provisions

1

Chapter 2:

Retirement pension and severance grant

Section 1:

Retirement pension

2-11

Section 2:

Severance grant

12

Chapter 3:

Invalidity allowance

13-15

Chapter 4:

Survivor's pension

17-29

Chapter 5:

Provisional pensions

30-33

Chapter 6:

Pension increases in respect of dependent children

34-35

Chapter 7:

Section 1:

Funding of the pension scheme

36-38

Section 2:

Calculation of pension

40-44

Section 3:

Payment of benefits

45-46

Chapter 8:

Transitional provisions

48-51

CHAPTER 1

General provisions

Article 1

1.  Where the medical examination made before an official takes up his duties shows that he is suffering from sickness or invalidity, the appointing authority may, in so far as risks arising from such sickness or invalidity are concerned, decide to admit that official to guaranteed benefits in respect of invalidity or death only after a period of five years from the date of his entering the service of the ►M128  Union ◄ .

The official may appeal against such decision to the Invalidity Committee.

2.  An official on ‘leave for military service’ shall cease to benefit from the guarantees in respect of invalidity or death arising directly from an accident sustained, or sickness contracted, by reason of the military service. The foregoing provisions shall not affect the entitlement of survivors to pension on the basis of rights acquired by the official on the date when he is placed on ‘leave for military service’.



CHAPTER 2

Retirement pension and severance grant



Section 1

RETIREMENT PENSION

Article 2

A retirement pension shall be payable on the basis of the total number of years of pensionable service acquired by the official. Each year of service reckoned as provided in Article 3 shall entitle him to one year of pensionable service and each complete month to one-twelfth of a year of pensionable service.

The maximum number of years of pensionable service which may be taken into account for the calculation of retirement pension rights shall be ►M112  the number necessary to achieve the maximum pension, within the meaning of the second paragraph of Article 77 of the Staff Regulations ◄ .

▼M112

Article 3

Provided that the servants concerned have paid their shares of the pension contributions in respect of the periods of service concerned, the following shall be taken into account for the purpose of calculating years of pensionable service within the meaning of Article 2:

(a) the period of service as an official of one of the institutions in one of the administrative statuses set out in Article 35(a), (b), (c), and (e) and (f) of the Staff Regulations. However, officials covered by Article 40 of the Staff Regulations shall be subject to the conditions laid down in the last sentence of the second subparagraph of paragraph 3 thereof;

(b) periods of entitlement to the allowance ►M131  under Articles 41, 42c and 50 ◄ of the Staff Regulations, up to a maximum of five years;

(c) periods of entitlement to an invalidity allowance;

(d) periods of service in any other capacity in accordance with the Conditions of Employment of other servants. However, where members of the contract staff within the meaning of those Conditions of Employment become officials, the years of pensionable service they have acquired as members of the contract staff shall, up to the number of years of actual service, entitle them to a number of years of pensionable service as officials calculated on the basis of the ratio between the last basic salary received as a member of the contract staff and the first basic salary received as an official. The surplus contributions, if any, corresponding to the difference between the number of years of pensionable service calculated and the number of years of actual service, shall be reimbursed to the person concerned on the basis on the last basic salary received as a member of the contract staff. This provision shall, with the necessary changes, apply where officials become members of the contract staff.

Article 4

1.  An official who having previously completed a period of activity in the service of one of the institutions either as an official, as a member of the temporary staff or as a member of the contract staff resumes active employment with a ►M128  Union ◄ institution shall acquire further pension rights. He may request that, in accordance with Article 3 of this Annex, for the purpose of calculating his pension rights, the whole of the period of service as an official, a member of the temporary staff or a member of the contract staff for which contributions have been paid be taken into account, subject to:

(a) repayment of the severance grant paid under Article 12, plus compound interest at a rate of ►M123  3,1 % ◄ per annum. Where Article 42 or 112 of the Conditions of Employment of other servants has been applied in the case of the official concerned, the latter shall also be required to repay the amount paid under that Article, plus compound interest at the abovementioned rate;

(b) having an amount set aside for this purpose, before calculation of the credited contribution years provided for in Article 11(2) and providing the official has requested and obtained the application of that Article after resuming service, equal to the part of the amount transferred to the ►M128  Union ◄ pension scheme that corresponds to the actuarial equivalent calculated and transferred to the scheme of origin pursuant to Article 11(1) or Article 12 (1) (b), plus compound interest at a rate of ►M123  3,1 % ◄ per annum.

Where Article 42 or 112 of the Conditions of Employment of other servants has been applied in the case of the official concerned, the calculation of the amount to be set aside shall also take account of the amount paid under those Articles, plus compound interest at ►M123  3,1 % ◄ per annum.

Where the amount transferred to the ►M128  Union ◄ scheme is insufficient to make up the pension rights covering the previous period of employment in full, the official shall be authorised, on request, to make the amount up to that defined at point (b) of the first paragraph.

2.  The interest rate specified in paragraph 1 may be revised in accordance with the rules laid down in Article 10 of Annex XII.

▼M131

Article 5

Notwithstanding the provisions of Article 2 of this Annex, officials who remain in service after pensionable age shall be entitled to an increase of their pension equal to 1,5 % of the basic salary taken into account for the calculation of their pension per year worked after that age, with the proviso that the total of their pension plus the increase does not exceed 70 % of their final basic salary as referred to in the second or third paragraph, as the case may be, of Article 77 of the Staff Regulations.

Such increase shall likewise be payable in the event of death of an official who has remained in the service after pensionable age.

▼B

Article 6

▼M23

The minimum subsistence figure for the purpose of calculating pension benefits shall correspond to the basic salary of an official in ►M112  at ►M131  the first step of grade AST 1 ◄  ◄ .

▼M112 —————

▼M112

Article 8

Actuarial equivalent of the retirement pension means the capital value of the benefits accruing to the official by reference to the mortality table referred to in Article 9 of Annex XII and subject to ►M123  3,1 % ◄ interest per annum, which rate may be revised in accordance with the rules laid down in Article 10 of Annex XII.

▼M131

Article 9

An official leaving the service before reaching pensionable age may request that his retirement pension:

(a) be deferred until the first day of the calendar month following that in which he reaches pensionable age; or

(b) be paid immediately, provided that he is not less than 58 years of age. In that case, the retirement pension shall be reduced by an amount calculated by reference to the official's age when he starts to draw his pension.

The pension shall be reduced by 3,5 % for every year before the one in which the official would become entitled to a retirement pension within the meaning of Article 77 of the Staff Regulations. If between the age at which entitlement to a retirement pension is acquired within the meaning of Article 77 of the Staff Regulations and the age of the person concerned at the time, the difference exceeds an exact number of years, an extra year shall be added to the reduction.

▼M112

Article 9a

For the purposes of determining the reduced pension of officials who have acquired pension rights exceeding the equivalent of 70 % of their final basic salary and who request immediate payment of their retirement pension in accordance with Article 9, the reduction under Article 9 shall be applied to a notional figure corresponding to the years of pensionable service rather than to an amount capped at 70 % of the final basic salary. In no case, however, may the reduced pension thus calculated exceed 70 % of the last basic salary within the meaning of Article 77 of the Staff Regulations.

▼B

Article 10

The right to receive payment of retirement pension shall have effect from the first day of the calendar month following that in which the official, whether automatically or at his own request, becomes eligible for that pension; he shall continue to receive his remuneration until his pension becomes payable.

Article 11

▼M83

1.  An official who leaves the service of the ►M128  Union ◄ to:

 enter the service of a government administration or a national or international organization which has concluded an agreement with the ►M128  Union ◄ ;

 pursue an activity in an employed or self-employed capacity, by virtue of which he acquires pension rights under a scheme whose administrative bodies have concluded an agreement with the ►M128  Union ◄ ,

shall be entitled to have the actuarial equivalent of his retirement pension rights ►M112  updated to the actual date of transfer, ◄ in the ►M128  Union ◄ transferred to the pension fund of that administration or organization or to the pension fund under which he acquires retirement pension rights by virtue of the activity pursued in an employed or self-employed capacity.

2.  An official who enters the service of the ►M128  Union ◄ after:

 leaving the service of a government administration or of a national or international organization; or

 pursuing an activity in an employed or self-employed capacity;

▼M112

shall be entitled, after establishment but before becoming eligible for payment of a retirement pension within the meaning of Article 77 of the Staff Regulations, to have paid to the ►M128  Union ◄ the capital value, updated to the date of the actual transfer, of pension rights acquired by virtue of such service or activities.

In such case the ►M131  appointing authority of the institution ◄ in which the official serves shall, taking into account the official's basic salary, age and exchange rate at the date of application for a transfer, determine by means of general implementing provisions the number of years of pensionable service with which he shall be credited under the ►M128  Union ◄ pension scheme in respect of the former period of service, on the basis of the capital transferred, after deducting an amount representing capital appreciation between the date of the application for a transfer and the actual date of the transfer.

Officials may make use of this arrangement once only for each Member State and pension fund concerned;

▼M56

3.  Paragraph 2 shall also apply to an official who is reinstated after a period of secondment under the second indent of Article 37 (1) (b) of the Staff Regulations and to an official who is reinstated following expiry of a period of leave on personal grounds under Article 40 of the Staff Regulations.

▼B



Section 2

SERVERANCE GRANT

▼M112

Article 12

▼M131

1.  An official aged less than the pensionable age whose service terminates otherwise than by reason of death or invalidity and who is not entitled to an immediate or deferred retirement pension shall be entitled on leaving the service:

(a) where he has completed less than one year's service and has not made use of the arrangement laid down in Article 11(2), to payment of a severance grant equal to three times the amounts withheld from his basic salary in respect of his pension contributions, after deduction of any amounts paid under Articles 42 and 112 of the Conditions of Employment of Other Servants;

(b) in other cases, to the benefits provided under Article 11(1) or to the payment of the actuarial equivalent of such benefits to a private insurance company or pension fund of his choice, on condition that such company or fund guarantees that:

(i) the capital will not be repaid;

(ii) a monthly income will be paid from age 60 at the earliest and age 66 at the latest;

(iii) provisions are included for reversion or survivors’ pensions;

(iv) transfer to another insurance company or other fund will be authorised only if such fund fulfils the conditions laid down in points (i), (ii) and (iii).

2.  By way of derogation from point (b) of paragraph 1, officials under pensionable age who, since taking up their duties, have, in order to establish or maintain pension rights, paid into a national pension scheme, a private insurance scheme or a pension fund of their choice which satisfies the requirements set out in paragraph 1, and whose service terminates for reasons other than death or invalidity without their qualifying for an immediate or deferred retirement pension, shall be entitled, on leaving the service, to a severance grant equal to the actuarial value of their pension rights acquired during service in the institutions. In those cases the payments made in order to establish or maintain their pension rights under the national pension scheme in application of Articles 42 or 112 of the Conditions of Employment of Other Servants shall be deducted from the severance grant.

▼M112

3.  Where an official's service has been terminated by removal from his post, the severance grant to be paid or, as the case may be, the actuarial equivalent to be transferred shall be determined by reference to the decision taken in accordance with Article 9(1)(h) of Annex IX.

▼M112 —————

▼B



CHAPTER 3

▼M112

Invalidity allowance

▼B

Article 13

►M112  1. ◄   Subject to the provisions of Article 1 (1), an official aged less than sixty-five years who at any time during the period in which he is acquiring pension rights is recognised by the Invalidity Committee to be suffering from total permanent invalidity preventing him from performing the duties corresponding to a post in his career bracket, and who is obliged on these grounds to end his service with ►M15  the ►M128  Union ◄  ◄ , shall be entitled, for so long as such incapacity persists, ►M23  to ►M112  invalidity allowance ◄ as provided in Article 78 of the Staff Regulations ◄ .

▼M112

2.  Persons in receipt of an invalidity allowance may not engage in gainful employment without the prior authorisation of the Appointing Authority. Any income from such gainful employment which, in combination with the invalidity allowance, exceeds the final total remuneration received while in active service as determined on the basis of the salary scale in force on the first day of the month in which the allowance is to be paid shall be deducted from the invalidity allowance.

The recipient of the allowance shall be required to provide on request any written proof which may be requested and to notify his or her institution of any factor that may affect entitlement to the allowance.

▼B

Article 14

▼M62

The right to receive payment of ►M112  invalidity allowance ◄ shall have effect from the first day of the calendar month following the official's retirement under Article 53 of the Staff Regulations.

▼M23

When ►M62  the former official ◄ ceases to satisfy the requirements for payment of the ►M112  allowance ◄ he must be reinstated in the first post corresponding to his career bracket which falls vacant in his category or service, provided that he satisfies the requirements for that post. If he declines the post offered to him, he shall retain his right to reinstatement when the next vacancy corresponding to his career bracket occurs in his category or service subject to the same proviso; if he declines a second time, he may be required to resign ►M112  ————— ◄ .

Where ►M62  a former official ◄ in receipt of ►M112  invalidity allowance ◄ dies, entitlement to ►M112  allowance ◄ shall cease at the end of the calendar month during which he died.

▼B

Article 15

While ►M62  a former official ◄ drawing invalidity ►M112  allowance ◄ is aged less than ►M131  the pensionable age ◄ , the institution may have him medically examined periodically to ascertain that he still satisfies the requirements for payment of the pension.

▼M112 —————

▼B



CHAPTER 4

Survivor's pension

Article 17

►M23  Where an official dies having one of the administrative statuses set out in Article 35 of the Staff Regulations ►M112  the surviving spouse ◄ shall be entitled ◄ , ►M112  provided that the couple were married ◄ for at least one year at the time of his death and subject to the provisions of Article 1 (1) and Article 22, to a ►M112  survivor's pension ◄ equal to ►M5  60 % ◄ of the retirement pension which the official would have been paid if he had qualified, irrespective of length of service ►M62  or of age ◄ , for such pension at the time of death.

The duration of the marriage shall not be taken into account if there are one or more children of the marriage or of a previous marriage of the official provided that ►M112  the surviving spouse ◄ maintains or has maintained those children, or if the official's death resulted either from physical disability or sickness contracted in the performance of his duties or from accident.

▼M56

Article 17a

Subject to Article 1 (1) and Article 22, ►M112  the surviving spouse ◄ of a former official who was removed from his post orwhose service was terminated by virtue of Regulation (EEC, Euratom, ECSC) No 259/68, (Euratom, ECSC, EEC) No 2530/72 or (ECSC, EEC, Euratom) No 1543/73 and who died whilst in receipt of a monthly allowance under Article 50 of the Staff Regulations or under one of the abovementioned Regulations shall be entitled, ►M112  provided that the couple were already married before the official left the service of an institution and that the marriage had lasted at least one year ◄ , to a ►M112  survivor's pension ◄ equal to 60 % of the retirement pension to which ►M112  the spouse ◄ would have been entitled if he had qualified, irrespective of length of service or of age, for such pension at the time of death.

The amount of the ►M112  survivor's pension ◄ provided for in the first paragraph shall not be less than the amount provided for in the second paragraph of Article 79 of the Staff Regulations. The amount of the ►M112  survivor's pension ◄ shall in no case, however, exceed the amount of the first payment of the retirement pension to which the former official would have been entitled assuming that, had he stayed alive and exhausted his rights to one or other of the abovementioned allowances, he would have been entitled to a retirement pension.

The duration of the marriage specified in the first paragraph shall not be taken into account if there are one or more children of a marriage contracted by the official before he left the service, provided that ►M112  the surviving spouse ◄ maintains or has maintained such dependent children within the meaning of Article 2 (2) of Annex VII.

Nor shall the duration of the marriage be taken into account if the former official's death occurs in one of the circumstances described in the second paragraph of Article 17.

▼M112

Article 18

Where a former official was in receipt of retirement pension the surviving spouse shall be entitled, provided that the couple were already married before the official left the service of an institution and that the marriage had lasted at least one year, and subject to the provisions of Article 22, to a survivor's pension equal to 60 % of the retirement pension which he was receiving at the time of his death. The minimum survivor's pension shall be 35 % of the last basic salary; the amount of the survivor's pension shall in no case, however, exceed the amount of the retirement pension which the spouse was receiving at the time of death.

The duration of the marriage shall not be taken into account if there are one or more children of a marriage contracted by the official before he left the service, provided that the surviving spouse maintains or has maintained those children.

▼M23

Article 18a

►M112  The surviving spouse ◄ of a former official who left the service before reaching the ►M131  pensionable age ◄ and requested that his retirement pension be deferred until the first day of the calendar month following that during which he reached the ►M131  pensionable age ◄ shall be entitled, ►M112  provided that the couple were already married before the official left the service of an institution and that the marriage had lasted at least one year. ◄ , and subject to the provisions of Article 22, to a ►M112  survivor's pension ◄ equal to 60 % of the retirement pension which would have been payable to ►M112  the spouse ◄ at the ►M131  pensionable age ◄ . The minimum ►M112  survivor's pension ◄ shall in no case, however, exceed the amount of the retirement pension to which the official would have been entitled at the ►M131  pensionable age ◄ .

The duration of the marriage shall not be taken into account if there are one or more children of a marriage contracted by ►M62  the former official ◄ before he left the service provided that ►M112  the surviving spouse ◄ maintains or has maintained those children.

▼M112

Article 19

Where a former official was in receipt of invalidity allowance the surviving spouse shall be entitled, subject to the provisions of Article 22 of this Annex, provided that the couple were married when the official became eligible for the allowance, to a survivor's pension equal to 60 % of the invalidity allowance which the spouse was receiving at the time of death.

The minimum survivor's pension shall be 35 % of the final basic salary; the amount of the survivor's pension shall in no case, however, exceed the amount of the invalidity allowance which the spouse was receiving at the time of death.

▼B

Article 20

►M62  For the purpose of Articles 17a, 18, 18a, and 19 ◄ the duration of the marriage shall not be taken into account where the marriage, though contracted after termination of the official's service, has lasted at least five years.

Article 21

1.  The orphan's pension provided for in Article 80 ►M62  first, second and third paragraphs ◄ of the Staff Regulations shall for the first orphan be equal to eight tenths of the survivor's pension to which the official's ►M62  or that of a former official in receipt of ►M112  a retirement pension or invalidity allowance ◄  ◄ the ►M112  surviving spouse ◄ would have been entitled, the reductions set out in Article 25 being disregarded.

▼M23

It shall not be less than the minimum subsistence figure, subject to the provisions of Article 22.

▼B

2.  The pension shall be increased, for each dependent child after the first, by an amount equal to twice the dependent child allowance.

▼M23

Orphans shall be entitled to education allowance in accordance with Article 3 of Annex VII.

▼B

3.  The total amount of pension and allowance calculated in this way shall be divided equally among the orphans entitled.

Article 22

Where an official leaves ►M112  a surviving spouse ◄ and also orphans of a previous marriage or other persons entitled under him, the total pension, calculated as if for ►M112  a surviving spouse ◄ having all these persons dependent on her, shall be apportioned among the various persons concerned in proportion to the pensions which would have been payable to each category of them if treated separately.

Where an official leaves orphans of different marriages, the total pension, calculated as though all the children were of the same marriage, shall be apportioned among the various persons concerned in proportion to the pensions which would have been payable to each category of them if treated separately.

For the purposes of calculating this apportionment, children of a previous marriage of either spouse who are recognised as dependants within the meaning of Article 2 of Annex VII to the Staff Regulations shall be included in the category of children of the marriage to the official ►M62  or former official in receipt of ►M112  a retirement pension or invalidity allowance ◄  ◄ .

In the case envisaged in the second paragraph, ascendants who are recognized as being dependants as provided in Article 2 of Annex VII to the Staff Regulations shall be treated in the same way as dependent children and, for the purpose of calculating the apportionment, included in the category of descendants.

▼M62 —————

▼B

Article 24

The right to receive payment of survivor's pension shall have effect from the first day of the calendar month following that in which the official ►M62  or former official in receipt of ►M112  a retirement pension or invalidity allowance ◄  ◄ died. ►M23  However, where the payment provided for in Article 70 of the Staff Regulations is made on the death of the official or of the person entitled to a pension, such right shall take effect on the first day of the fourth month following that in which death occurred. ◄

The right to receive payment of survivor's pension shall cease at the end of the calendar month in which the recipient of the pension dies or ceases to satisfy the requirements for payment of the pension. ►M112  Similarly the right to an orphan's pension shall cease if the recipient ceases to be regarded as a dependent child within the meaning of Article 2 of Annex VII. ◄

Article 25

Where the difference in age between the deceased official ►M62  or former official in receipt of ►M112  a retirement pension or invalidity allowance ◄  ◄ and his surviving spouse, less the length of time they have been married, is more than ten years, the survivor's pension, calculated in accordance with the preceding provisions, shall be subject to a reduction, per full year of difference, amounting to:

 1 % for the years between ten and twenty;

 2 % for the years twenty up to but not including twenty-five;

 3 % for the years twenty-five up to but not including thirty;

 4 % for the years thirty up to but not including thirty-five;

 5 % for the years from thirty-five upwards.

Article 26

►M112  A surviving spouse's ◄ entitlement to survivor's pension shall cease on remarriage. ►M112  He or she shall be entitled ◄ to immediate payment of a capital sum equal to twice the annual amount of her survivor's pension, provided that the second paragraph of Article 80 of the Staff Regulations does not apply.

▼M112

Article 27

The divorced spouse of an official or a former official shall be entitled to a survivor's pension, as defined in this Chapter, provided that, on the death of the former spouse, he/she can justify entitlement on his/her own account to receive maintenance from him by virtue of a court order or as a result of an officially registered settlement in force between himself/herself and his/her former spouse.

The survivor's pension may not, however, exceed the amount of maintenance paid at the time of death of the former spouse, the amount having been ►M131  updated ◄ in accordance with the procedure laid down in Article 82 of the Staff Regulations.

The divorced spouse's entitlement shall cease if he or she remarries before the former spouse dies. Article 26 shall apply in the event of remarriage after the death of the former spouse.

▼B

Article 28

▼M62

Where the deceased official leaves more than one ►M112  divorced spouse ◄ entitled to survivor's pension or one or more ►M112  divorced spouses ◄ and ►M112  a surviving spouse ◄ entitled to a survivor's pension, that pension shall be divided in proportion to the respective duration of the marriages. The provisions of the second and third paragraphs of Article 27 shall apply.

▼B

If any of the persons entitled to pension dies or renounces ►M112  his or her share, that share ◄ shall accrue to the shares of the other persons, except where there are orphans' rights under the second paragraph of Article 80 of the Staff Regulations.

Reductions in respect of difference in age, as provided in Article 25, shall be applied separately to pensions divided in accordance with this Article.

Article 29

Where under Article 42 ►M112  the divorced spouse ◄ ceases to be entitled to a pension, the total pension shall be payable ►M112  to the surviving spouse ◄ , provided the second paragraph of Article 80 of the Staff Regulations does not apply.



CHAPTER 5

Provisional pensions

Article 30

The spouse of persons recognised as dependants of an official ►M62  having one of the statuses listed in Article 35 of the Staff Regulations ◄ whose whereabouts are unknown for more than one year may provisionally receive the survivor's pension to which they would be entitled under this Annex.

Article 31

The spouse or persons recognised as dependants ►M62  of a former official ◄ in receipt of ►M112  retirement pension or invalidity allowance ◄ whose whereabouts are unknown for more than one year may provisionally receive the survivor's pension to which they would be entitled under this Annex.

▼M62

Article 31a

The spouse or persons recognized as dependants of a former official within the meaning of Article 18a of Annex VIII, or of a former official entitled to an allowance either under Article 50 of the Staff Regulations ►M112  or under Regulation (EEC) No 1857/89 ( 8 ), Regulation (EC, Euratom) No 1746/2002 ( 9 ), Regulation (EC, Euratom) No 1747/2002 ( 10 ) or Regulation (EC, Euratom) No 1748/2002 ( 11 ) ◄ may, if the former official's whereabouts are unknown for more than one year, provisionally receive a survivor's pension to which they would be entitled under this Annex.

▼B

Article 32

The provisions of Article 31 shall apply to persons recognised as a dependant of a person in receipt of or entitled to a survivor's pension whose whereabouts are unknown for more than one year.

Article 33

Provisional pensions under Articles 30, 31 ►M62  , 31a ◄ and 32 shall be converted into definitive pensions when the death of the official ►M62  or former official ◄ has been duly confirmed or he has been legally declared missing, presumed dead.



CHAPTER 6

Pension increases in respect of dependent children

Article 34

The provisions of the second paragraph of Article 81 of the Staff Regulations shall apply to persons in receipt of a provisional pension.

▼M112

Articles 80 and 81 of the Staff Regulations shall also apply to children born less than 300 days after the death of the official or former official in receipt of a retirement pension or invalidity allowance.

▼M23 —————

▼B

Article 35

▼M23

The award ►M112  of a retirement or survivor's pension or of an invalidity allowance ◄ or of a provisional pension shall not entitle the pensioner to expatriation allowance.

▼B



CHAPTER 7



Section 1

FUNDING OF THE PENSION SCHEME

Article 36

Salaries ►M112  and invalidity allowances ◄ shall in all cases be subject to deduction of the contribution to the pension scheme provided for in Articles 77 to 84 of the Staff Regulations.

Article 37

An official on secondment shall continue to pay the contribution referred to in the preceding Article on the basis of the salary carried by his step and grade. This shall also apply, up to a maximum of five years as provided in Article 3, to officials receiving the allowance provided for in respect of non-active status or retirement in the interests of the service ►M39  and to officials on leave on personal grounds who are continuing to acquire further pension rights on the conditions laid down in Article 40 (3) of the Staff Regulations. ◄ .

All benefits to which any such official or those entitled under him may be entitled under this pension scheme shall be calculated on the basis of such salary.

Article 38

Contributions properly deducted shall not be refunded. Contributions wrongly deducted shall not confer the right to receive a pension; they shall be reimbursed without interest at the request of the official concerned or of those entitled under him.

▼M112 —————

▼B



Section 2

CALCULATION OF PENSION

Article 40

▼M23

The institution in which the official was serving at the time when his active employment ended shall be responsible for calculating the amount of ►M112  retirement, or survivor's or provisional pension or invalidity allowance ◄ . A detailed statement of the calculation shall be communicated to the official or to those entitled under him and to the ►M128  European Commission ◄ , which is the paying agency, at the same time as the decision awarding the pension.

▼M112

A retirement pension or invalidity allowance shall not be paid concurrently with the salary payable from the general budget of the European Union or by one of the agencies nor with the allowance payable under Articles 41 and 50 of the Staff Regulations. Similarly, they shall be incompatible with any remuneration derived from a post in one of the institutions or agencies.

▼B

Article 41

The amount of pension may at any time be calculated afresh if there has been error or omission of any kind.

They shall be liable to modification or withdrawal if the award was contrary to the provisions of the Staff Regulations or of this Annex.

Article 42

Where an official ►M62  or former official in receipt of ►M112  a retirement pension or invalidity allowance ◄  ◄ dies and those entitled under him do not apply for their pension ►M112  or allowance ◄ within one year from the date of his death, they shall lose their entitlement, save where force majeure is duly established.

Article 43

►M62  A former official ◄ or those entitled under him in favour of whom benefits arise under this pension scheme shall furnish such written proof as may be required and inform the institution referred to in the second paragraph of Article 45 of any facts liable to affect their entitlement.

Article 44

Where an official has been ►M112  temporarily ◄ deprived, in whole or in part, of his pension rights ►M112  under Article 9 of Annex IX ◄ , he shall be entitled to claim reimbursement in proportion to the amount by which his pension has been reduced of the pension contributions he has paid.



Section 3

PAYMENT OF BENEFITS

Article 45

Benefits under this pension scheme shall be paid monthly in arrears.

These benefits shall, ►M15  on behalf of the ►M128  Union ◄  ◄ , be provided by the institution designated by the budgetary authorities; no other institution may, under any description whatsoever, pay out of its own funds benefits provided for under this pension scheme.

▼M112

For pensioners residing in the European Union, benefits shall be paid in euro into a bank in the ►M131  European Union. ◄

For pensioners residing outside the European Union, pensions shall be paid, in euro into a bank ►M131  in the European Union or ◄ in the country of residence. The pension may by way of exception be paid ►M131  ————— ◄ in foreign currency in the country of residence of the pensioner, converted at the most up-to-date exchange rates used for the implementation of the general budget of the European Union.

This Article shall apply by analogy to the recipients of an invalidity allowance.

▼M62 —————

▼B

Article 46

Any sums due from an official ►M62  or former official in receipt ►M112  of a retirement pension or invalidity allowance ◄  ◄ to ►M15  the ►M128  Union ◄  ◄ at the date when a benefit is payable under this pension scheme shall be deducted from the amount of his benefit or from the benefits payable to those entitled under him. The deduction may be spread over a number of months.

▼M62 —————

▼B



CHAPTER 8

Transitional provisions

Article 48

An official to whom the Staff Regulations are applied pursuant to the transitional provisions shall be entitled to pension rights computed from the date of his joining the temporary joint provident scheme of the institutions of the ►M128  Union ◄ .

If an official so requests, his pension rights shall, notwithstanding any provisions to the contrary in the Staff Regulations, be computed from the date on which he entered the service of an institution of ►M128  the European Union ◄ in any capacity whatever. Where during the whole or part of his previous service he had not contributed under the provident scheme, he shall be entitled, by payment in instalments, to buy in the pension rights for which he had been unable to contribute. The amounts contributed by the official, together with the corresponding amounts contributed by the institution, shall be deemed to have been standing to the official's credit under the temporary provident scheme at the date of entry into force of these Staff Regulations.

Article 49

Where an official has exercised his option to withdraw from his account with the temporary joint provident scheme of the institutions of the ►M128  Union ◄ sums which he was required to contribute in his country of origin in order to maintain his pension rights there, his pension rights shall, in respect of the period when he was a member of the temporary provident scheme, be reduced in proportion to the sums withdrawn from his account.

The preceding paragraph shall not apply where an official has asked, within three months of the Staff Regulations being applied to him, to be allowed to repay those sums plus compound interest at the rate of 3·5 % per annum.

Article 50

An official to whom the Staff Regulations are applied pursuant to the transitional provisions shall be entitled, if he leaves the service at the age of sixty-five years without having completed the ten years required under the first paragraph of Article 77 of the Staff Regulations, to opt for payment of a grant calculated in accordance with Article 12 of this Annex or for a proportionately reduced pension calculated in accordance with the second paragraph of Article 77 of the Staff Regulations.

Article 51

This pension scheme shall apply to the widow of and those entitled under any servant of the ►M128  Union ◄ who died while in active employment before the entry into force of the Staff Regulations and to any servant of the ►M128  Union ◄ who, before the entry into force of the Staff Regulations, was suffering from total permanent invalidity within the meaning of Article 78 of the Staff Regulations, subject to the transfer to the ►M128  Union ◄ of the amounts standing to his credit under the temporary joint provident scheme of the institutions of the ►M128  Union ◄ . The ►M128  Union ◄ shall assume the liability for payment of the benefits provided for in this pension scheme.

▼M112




ANNEX IX

Disciplinary proceedings

Section 1

General provisions

Article 1

1.  Whenever an investigation by OLAF reveals the possibility of the personal involvement of an official, or a former official, of an institution, that person shall rapidly be informed, provided this is not harmful to the investigation. In any event, conclusions referring by name to an official may not be drawn once the investigation has been completed without that official concerned having been given the opportunity to comment on facts concerning him. The conclusions shall make reference to these comments.

2.  In cases that demand absolute secrecy for the purposes of the investigation and requiring the use of investigative procedures falling within the remit of a national judicial authority, compliance with the obligation to invite the official to comment may, in agreement with the Appointing Authority, be deferred. In such cases, no disciplinary proceedings may be opened before the official has been given a chance to comment.

3.  If, following an OLAF investigation, no case can be made against an official about whom allegations have been made, the investigation in question shall be closed, with no further action taken, by decision of the Director of OLAF, who shall inform the official and his institution in writing. The official may request that this decision be inserted in his personal file.

Article 2

1.  The rules set out in Article 1 of this Annex shall apply, with any necessary changes, to other administrative enquiries carried out by the Appointing Authority.

2.  The Appointing Authority shall inform the person concerned when the investigation ends, and shall communicate to him the conclusions of the investigation report and, on request and subject to the protection of the legitimate interests of third parties, all documents directly related to the allegations made against him.

3.  The ►M131  appointing authority of each institution ◄ shall adopt implementing arrangements for this Article, in accordance with Article 110 of the Staff Regulations.

Article 3

1.  On the basis of the investigation report, after having notified the official concerned of all evidence in the files and after hearing the official concerned, the Appointing Authority may:

(a) decide that no case can be made against the official, in which case the official shall be informed accordingly in writing; or

(b) decide, even if there is or appears to have been a failure to comply with obligations, that no disciplinary measure shall be taken and, if appropriate, address a warning to the official; or

(c) in the case of failure to comply with obligations within the meaning of Article 86 of the Staff Regulations:

(i) decide to initiate the disciplinary proceedings provided for in Section 4 of this Annex, or

(ii) decide to initiate disciplinary proceedings before the Disciplinary Board.

Article 4

An official who, for objective reasons, cannot be heard under the provisions of this Annex may be asked to comment in writing or may be represented by a person of his choice.



Section 2

Disciplinary board

Article 5

1.   ►M131  A Disciplinary Board, hereinafter referred to as ‘the Board’, shall be established in each institution, unless two or more agencies decide, in accordance with paragraph 1a of Article 9 of the Staff Regulations, to set up a common Board. ◄ The Board shall include at least one member, who may be the chairman, chosen from outside the institution.

2.  The Board shall consist of a chairman and four full members, who may be replaced by alternates, and, in cases involving an official in a grade up to AD 13, two additional members in the same function group and grade as the official subject to disciplinary proceedings.

3.  The members and alternates of the Board shall be appointed from amongst the officials in grade AD 14 or above in active employment in respect of all cases other than those concerning officials in grades AD 16 or AD 15.

4.  The members and alternates of the Board shall be appointed from amongst officials in grade AD 16 in active employment for cases involving officials in grades AD 16 or AD 15.

5.  The Appointing Authority and the Staff Committee shall agree on an ad hoc procedure to designate the further members referred to in paragraph 2 who shall sit for cases involving an official posted to a third country.

Article 6

1.  The Appointing Authority and the Staff Committee shall each appoint two members and two alternates at the same time.

2.  The chairman and alternate for the chairman shall be appointed by the Appointing Authority.

3.  The chairman, the members and the alternates shall be appointed for a period of three years. However, the institutions may provide for a shorter period for members and alternates, subject to a minimum of one year.

4.  The two members of the Board as enlarged in accordance with Article 5(2) of this Annex shall be appointed in the following manner:

(a) the Appointing Authority shall draw up a list containing, if possible, the names of two officials in each grade in each function group. At the same time, the Staff Committee shall send the Appointing Authority a list drawn up on the same basis;

(b) within ten days of the notification of the report on which the decision to open disciplinary proceedings or the procedure laid down in Article 22 of the Staff Regulations is based, the chairman of the Board, in the presence of the person concerned, shall draw by lot from the abovementioned lists the names of the two Board members, one member being drawn from each list. The chairman may decide that the secretary is to replace him in this procedure. The chairman shall notify the official concerned and the individual members of the Board of its complete composition.

5.  The official concerned shall be entitled to reject one of the Board members within five days of the Board's establishment. The institution shall also be entitled to reject one of the Board members.

Within the same time limit, Board members may ask to be excused from duty for legitimate reasons and shall withdraw if a conflict of interests exists.

If necessary, the chairman of the Board shall draw new lots to replace the members appointed in accordance with paragraph 4.

Article 7

The Board shall be assisted by a secretary appointed by the Appointing Authority.

Article 8

1.  The chairman and members of the Board shall be completely independent in the performance of their duties.

2.  The deliberations and proceedings of the Board shall be secret.



Section 3

Disciplinary measures

Article 9

1.  The Appointing Authority may impose one of the following penalties:

(a) a written warning;

(b) a reprimand;

(c) deferment of advancement to a higher step for a period of between one and 23 months;

(d) relegation in step;

(e) temporary downgrading for a period of between 15 days and one year;

(f) downgrading in the same function group;

(g) classification in a lower function group, with or without downgrading;

(h) removal from post and, where appropriate, reduction pro tempore of a pension or withholding, for a fixed period, of an amount from an invalidity allowance; the effects of this measure shall not extend to the official's dependants. In case of such reduction however, the former official's income may not be less than the minimum subsistence figure laid down in Article 6 of Annex VIII, with the addition of any family allowances payable.

2.  Where the official is in receipt of a retirement pension or an invalidity allowance, the Appointing Authority may decide to withhold an amount from the pension or the invalidity allowance for a given period; the effects of this measure shall not extend to the official's dependants. The official's income may not, however, be less than the minimum subsistence figure laid down in Article 6 of Annex VIII, with the addition of any family allowances payable.

3.  A single case of misconduct shall not give rise to more than one disciplinary penalty.

Article 10

The severity of the disciplinary penalties imposed shall be commensurate with the seriousness of the misconduct. To determine the seriousness of the misconduct and to decide upon the disciplinary penalty to be imposed, account shall be taken in particular of:

(a) the nature of the misconduct and the circumstances in which it occurred,

(b) the extent to which the misconduct adversely affects the integrity, reputation or interests of the institutions,

(c) the extent to which the misconduct involves intentional actions or negligence,

(d) the motives for the official's misconduct,

(e) the official's grade and seniority,

(f) the degree of the official's personal responsibility,

(g) the level of the official's duties and responsibilities,

(h) whether the misconduct involves repeated action or behaviour,

(i) the conduct of the official throughout the course of his career.



Section 4

Disciplinary proceedings not involving the disciplinary board

Article 11

The Appointing Authority may decide on the penalty of a written warning or reprimand without consulting the Board. The official concerned shall be heard before such action is taken by the Appointing Authority.



Section 5

Disciplinary proceedings before the disciplinary board

Article 12

1.  The Appointing Authority shall submit a report to the Board, stating clearly the facts complained of and, where appropriate, the circumstances in which they arose, including any aggravating or extenuating circumstances.

2.  The report shall be communicated to the official concerned and to the chairman of the Board, who shall bring it to the attention of the members of the Board.

Article 13

1.  On receipt of the report, the official concerned shall have the right to obtain his complete personal file and take copies of all documents relevant to the proceedings, including exonerating evidence.

2.  The official concerned shall have not less than 15 days from the date of receipt of the report initiating the disciplinary proceedings to prepare a defence.

3.  The official concerned may be assisted by a person of his or her choice.

Article 14

If, in the presence of the Chairman of the Board, the official concerned acknowledges misconduct on his part and accepts unreservedly the report referred to in Article 12 of this Annex, the Appointing Authority may, in accordance with the principle of proportionality between the nature of the misconduct and the penalty being considered, withdraw the case from the Board. Where a case is withdrawn from the Board the Chairman shall deliver an opinion on the penalty considered.

Under this procedure the Appointing Authority may, by derogation from Article 11 of this Annex, impose one of the penalties provided for in Article 9(1) (a) to (d) of this Annex.

The official concerned shall be informed before acknowledging his misconduct of the possible consequences of such acknowledgement.

Article 15

Before the first meeting of the Board, the chairman shall give one of its members the task of preparing a general report on the matter and shall inform the other members of the Board accordingly.

Article 16

1.  The official concerned shall be heard by the Board; at the hearing, he may submit observations in writing or orally, whether in person or through a representative. He may call witnesses.

2.  The institution shall be represented before the Board by an official mandated by the Appointing Authority to this effect and having rights equivalent to those of the official concerned.

3.  The Board may hear investigating officials from OLAF in cases where an investigation was initiated by the Office.

Article 17

1.  If the Board does not consider that it has sufficiently clear information on the facts complained of or the circumstances in which they arose, it shall order an investigation in which each side can submit its case and reply to the case of the other side.

2.  The chairman or a member of the Board shall conduct the investigation on behalf of the Board. For the purposes of the investigation, the Board may call for any documents relating to the matter before it. The institution shall comply with any such request within the time limit, if any, set by the Board. Where such a request is addressed to the official, note shall be taken of any refusal to comply.

Article 18

After consideration of documents submitted and having regard to any statement made orally or in writing and to the results of any investigation undertaken, the Board shall, by majority vote, deliver a reasoned opinion as to whether the facts complained of are established and as to any penalty to which those facts should give rise. This opinion shall be signed by all the members of the Board. Each member may attach to the opinion a divergent view. The Board shall transmit the opinion to the Appointing Authority and to the official concerned within two months of the date of receipt of the report of the Appointing Authority, provided that this time limit is commensurate with the degree of complexity of the case. Where an investigation has been held at the Board's initiative, the time limit shall be four months, provided that this period is commensurate with the degree of complexity of the case.

Article 19

1.  The chairman of the Board shall not vote on matters before it, except as regards matters of procedure or where votes are tied.

2.  The chairman shall ensure that the decisions of the Board are implemented and shall bring all information and documents relating to the case to the attention of each of its members.

Article 20

The secretary shall draw up minutes of meetings of the Disciplinary Board. Witnesses shall sign the minutes recording their evidence.

Article 21

1.  Expenses incurred on the initiative of an official concerned in the course of disciplinary proceedings, and in particular fees paid to a person chosen to assist the official or for his defence, shall be borne by the official where the disciplinary proceedings result in the imposition of one of the penalties provided for in Article 9 of this Annex.

2.  However, the Appointing Authority may decide otherwise in exceptional cases where the burden on the official concerned would be unfair.

Article 22

1.  After hearing the official, the Appointing Authority shall take its decision as provided for in Articles 9 and 10 of this Annex within two months of receipt of the opinion of the Board. Reasons must be given for the decision.

2.  If the Appointing Authority decides to close the case without imposing any disciplinary penalty, it shall so inform the official concerned in writing without delay. The official concerned may request that this decision be inserted in his personal file.



Section 6

Suspension

Article 23

1.  If the Appointing Authority accuses an official of serious misconduct, whether through a failure to honour his professional obligations or through an infringement of the law, it may immediately suspend the person accused of that misconduct for a specified or indefinite period.

2.  The Appointing Authority shall take this decision after hearing the official concerned, save in exceptional circumstances.

Article 24

1.  The decision suspending an official shall state whether the official is to continue to receive his full remuneration during the period of suspension or what part thereof is to be withheld. The amount paid to the official shall not under any circumstances be less than the minimum subsistence figure laid down in Article 6 of Annex VIII to these Staff Regulations, with the addition of any family allowances payable.

2.  The situation of a suspended official must be definitively settled within six months of the date on which the suspension takes effect. If no such decision is taken within six months, the official concerned shall be entitled to again receive full remuneration, subject to paragraph 3.

3.  Remuneration may continue to be withheld in part after the six-month deadline referred to in paragraph 2 if the official concerned is the subject of criminal proceedings for the same acts and is in custody as a result of those proceedings. In such cases the official shall not receive full remuneration until the competent court has ordered his release.

4.  Sums withheld under paragraph 1 shall be repaid to the official if the final decision imposes a disciplinary penalty no more severe than a written warning, reprimand or deferment of advancement to a higher step, or if no disciplinary penalty is imposed; in the latter case, the repayment shall be made with compound interest at the rate defined in Article 12 of Annex XII.



Section 7

Parallel criminal prosecution

Article 25

Where the official is prosecuted for those same acts, a final decision shall be taken only after a final judgment has been handed down by the court hearing the case.



Section 8

Final provisions

Article 26

The decisions referred to under Articles 11, 14, 22 and 23 of this Annex shall be sent for information to OLAF in cases where an investigation was initiated by the Office.

Article 27

An official against whom a disciplinary penalty other than removal from post has been ordered may, after three years in the case of a written warning or reprimand or after six years in the case of any other penalty, submit a request for the deletion from his personal file of all reference to such measure. The Appointing Authority shall decide whether to grant this request.

Article 28

Where new facts supported by relevant evidence come to light, disciplinary proceedings may be reopened by the Appointing Authority on its own initiative or on application by the official concerned.

Article 29

If no case has been made against the official pursuant to Articles 1(3) and 22(2) of this Annex, the official shall be entitled to request that the damage suffered should be made good through suitable publicity for the decision of the Appointing Authority.

▼M131

Article 30

Without prejudice to Article 2(3), the appointing authority of each institution shall, if it sees fit, adopt implementing arrangements for this Annex after consulting the Staff Committee.

▼M67




ANNEX X

Special and exceptional provisions applicable to officials serving in a third country

CHAPTER 1

GENERAL PROVISIONS

Article 1

This Annex lays down the special and exceptional provisions applicable to officials of the ►M128  European Union ◄ serving in a third country.

Only nationals of Member States of the ►M128  Union ◄ may be recruited to serve in such a country, the appointing authority not being permitted to invoke the exception provided for in Article 28 (a) of the Staff Regulations.

General implementing provisions shall be adopted in accordance with Article 110 of the Staff Regulations.

Article 2

By decision of the appointing authority in the interests of the service, officials shall be transferred periodically, if necessary without regard to vacant posts.

▼M112

The Appointing Authority shall make such transfers by a specific procedure referred to as the ‘mobility procedure’, for which it shall lay down detailed implementing rules, after consulting the Staff Committee.

▼M67

Article 3

►M112  Under the mobility procedure, an official assigned to a third country may, by decision of the Appointing Authority, be reassigned temporarily with his post to the seat of the institution or any other place of employment in the ►M128  Union ◄ ; such assignments, which shall not be preceded by a vacancy notice, may not be for more than four years. ◄ By way of derogation from the first subparagraph of Article 1, the appointing authority may decide, on the basis of general implementing provisions, that the official shall remain subject to certain provisions of this Annex for the duration of this temporary assignment, excluding Articles 5, 10 and 12 thereof.



CHAPTER 2

OBLIGATIONS

Article 4

An official shall carry out his duties at the place to which he is assigned on recruitment or on transfer in the interests of the service following the mobility procedure.

▼M112

Article 5

1.  If the institution provides the official with accommodation which corresponds to the level of his duties and to the composition of his dependent family, he shall reside in it.

2.  Detailed rules for the application of paragraph 1 shall be laid down by the Appointing Authority, after consultation of the Staff Committee. The Appointing Authority shall also decide on the entitlement to furniture and other fittings for accommodation, in line with the conditions applying at each place of employment.

▼M67



CHAPTER 3

WORKING CONDITIONS

▼M131

Article 6

An official shall, per calendar year, be entitled to annual leave of two working days for each month of service.

Notwithstanding the first paragraph of this Article, officials posted already in a third country on 1 January 2014 shall be entitled to:

 three working days from 1 January 2014 until 31 December 2014;

 two and half working days from 1 January 2015 until 31 December 2015.

Article 7

In the year in which an official takes up or ceases to perform his duties in a third country, he shall be entitled to two working days leave for each complete month of service, to two working days for an incomplete month consisting of more than 15 days and to one working day for an incomplete month of 15 days or less.

Where an official, for reasons other than the requirements of the service, has not used up his annual leave before the end of the current calendar year, the amount of leave which may be carried over to the following year shall not exceed 14 working days.

▼M67

Article 8

By way of exception, the appointing authority may, by special reasoned decision, grant an official rest leave on account of particularly difficult living conditions at his place of employment. For each such place, the appointing authority shall determine the town(s) where rest leave may be taken.