General:

For the use of the CED in application of this Regulation, whenever ‘DPE’ is mentioned, this should be read as ‘first point of introduction’ or ‘designated point of import’ as stipulated in the specific notes for each box. Whenever ‘control point’ is mentioned, this should be read as ‘designated point of import’.

Complete the document in capital letters. Notes are shown against the relevant box number.

Box I.1.

Consignor: name and full address of the natural or legal person (food business operator) dispatching the consignment. Information on telephone and fax numbers or email address is recommended.

Box I.2.

All three fields in this box are to be filled in by the authorities of the designated point of import as defined in Article 2. Attribute a CED reference number in the first box. Indicate the name of the designated point of import and its number respectively in the second and third box.

Box I.3.

Consignee: indicate name and full address of the natural or legal person (food business operator) to whom the consignment is destined. Information on telephone and fax numbers or email address is recommended.

Box I.4.

Person responsible for the consignment: (also agent, declarant or food business operator) indicate name and full address of the person who is in charge of the consignment when presented to the first point of introduction and makes the necessary declarations to the competent authorities on behalf of the importer. Information on telephone and fax numbers or email address is recommended.

Box I.5.

Country of origin: indicate the country where the commodity is originating from, grown, harvested or produced.

Box I.6.

Country from where consigned: indicate the country where the consignment was placed aboard the means of final transport for the journey to the Community.

Box I.7.

Importer: indicate name and full address. Information on telephone and fax numbers or email address is recommended.

Box I.8.

Place of destination: indicate delivery address in the Community. Information on telephone and fax numbers or email address is recommended.

Box I.9.

Arrival at the DPE (estimated date): give the estimated date on which the consignment is expected to arrive at the first point of introduction.

Box I.10.

Documents: indicate the date of issue and the number of official documents accompanying the consignment, as appropriate.

Box I.11.

Means of transport: tick the box to indicate the means of arrival transport.

Identification: give full details of the means of transport. For aircraft, indicate the flight number. For vessels, indicate the ship’s name. For road vehicles: indicate the registration number plate with trailer number if appropriate. For railway transport: indicate the train identity and wagon number.

Documentary references: number of airway bill, bill of lading or commercial number for railway or truck.

Box I.12.

Description of the commodity: provide a detailed description of the commodity using the terminology in Article 1.

Box I.13.

Commodity code (HS code): use the Harmonised System of the World Customs Organisation.

Box I.14.

Gross weight: specify overall weight in kg or tonnes. This is defined as the aggregate mass of the products and of the immediate containers and all their packaging, but excluding transport containers and other transport equipment.

Net weight: specify weight of actual product in kg or tonnes, excluding packaging. This is defined as the mass of the products themselves without immediate containers or any packaging.

Box I.15.

Number of packages: specify the number of packages in the consignment.

Box I.16.

Temperature: tick the appropriate mode of transport/storage temperature.

Box I.17.

Type of packaging: identify the type of packaging of products.

Box I.18.

Commodity intended for: tick the appropriate box depending on whether the commodity is destined for human consumption without prior sorting or other physical treatment (in this case tick ‘human consumption’) or is intended for human consumption after such treatment (tick ‘further process’ in this case), or is intended for use as ‘feedingstuff’ (in this case tick ‘feedingstuffs’). In the latter case the provisions of this Regulation do not apply.

Box I.19.

Seal number and container number: give all seal and container identification numbers where relevant.

Box I.20.

For transfer to Control Point: in case the consignment is intended for import (cf. Box I.22), tick the box and identify the designated point of import.

Box I.21.

Not applicable.

Box I.22.

For import: tick the box in case the consignment is intended for import.

Box I.23.

Not applicable.

Box I.24.

Means of transport to Control Point: tick the appropriate means of transport used for transfer to the designated point of import.

General:

Box II.1 is to be completed by the competent authority of the designated point of import. Boxes II.2 till II.9 are to be completed by the authorities responsible for the documentary control. Boxes II.10. till II.21 are to be completed by the competent authorities of the designated point of import.

Box II.1.

CED Reference number: use the same CED reference number as in Box I.2.

Box II.2.

Customs Document Reference: for use by customs services if necessary.

Box II.3.

Documentary Check: to be completed for all consignments.

Box II.4.

Consignments selected for physical checks: not applicable in the framework of this Regulation.

Box II.5.

ACCEPTABLE for transfer: in case the consignment is acceptable for transfer to a designated point of import following a satisfactory documentary check, the competent authority at the first point of introduction shall tick the box and indicate to which designated point of import the consignment shall be transferred for a possible physical check (following information given in Box I.20).

Box II.6.

NOT ACCEPTABLE: in case the consignment is not acceptable for transfer to a designated point of import due to the unsatisfactory outcome of the documentary checks, the competent authority at the first point of introduction shall tick the box and indicate clearly the action to be carried out in case of rejection of the consignment. The address of the destination establishment in case of ‘Re-dispatching’, ‘Destruction’, ‘Transformation’ and ‘Use for other purpose’ should be entered in Box II.7.

Box II.7.

Details of Controlled Destinations (II.6): indicate as appropriate approval number and address (or ship’s name and port) for all destinations where further control of the consignment is required, for example for Box II.6, ‘Re-dispatching’, ‘Destruction’, ‘Transformation’ or ‘Use for other purpose’.

Box II.8.

Full identification of DPE and official stamp: indicate here the full identification of the first point of introduction and the official stamp of the competent authority at this point.

Box II.9.

Official inspector: signature of the official responsible of the competent authority at the first point of introduction.

Box II.10.

Not applicable.

Box II.11.

Identity Check: tick the boxes to indicate whether the identity checks have been performed and with which results.

Box II.12.

Physical Check: indicate here the results of the physical checks.

Box II.13.

Laboratory tests: tick the box to indicate whether the consignment has been selected for sampling and analysis.

Tested for: indicate for which substances (aflatoxin B1 and/or total) and by which analytical method a laboratory test is carried out.

Results: indicate the results of the laboratory test and tick the appropriate box.

Box II.14.

ACCEPTABLE for release for free circulation: tick the box in case the consignment is to be released for free circulation within the Community.

Tick one of the boxes (‘Human consumption’, ‘Further process’, ‘Feedingstuff’ or ‘Other’) to indicate the further use.

Box II.15.

Not applicable.

Box II.16.

NOT ACCEPTABLE: tick the box in case of rejection of the consignment due to the unsatisfactory outcome of the identity or physical checks.

Indicate clearly the action to be carried out in such case by ticking one of the boxes (‘Re-dispatching’, ‘Destruction’, ‘Transformation’ or ‘Use for other purpose’). The address of the establishment of destination shall be entered in Box II.18.

Box II.17.

Reasons for refusal: tick the appropriate box. Use as appropriate to add relevant information.

Box II.18.

Details of controlled destinations (II.16): give as appropriate approval number and address (or ship’s name and port) for all destinations where further control of the consignment is required following information indicated in Box II.16.

Box II.19.

Consignment resealed: use this box when the original seal recorded on a consignment is destroyed on opening the container. A consolidated list of all seals that have been used for this purpose must be kept.

Box II.20.

Full identification of DPE/Control Point and official stamp: put here the full identification of the designated point of import and the official stamp of the competent authority at the designated point of import.

Box II.21.

Official Inspector: put name (in capital letters), date of issuing and signature of the official responsible of the competent authority at the designated point of import.

Box III.1.

Details on re-dispatching: the competent authority at the first point of introduction entry or at the designated point of import indicates the means of transport used, its identification, the country of destination and the date of re-dispatching, as soon as they are known.

Box III.2.

Follow-up: indicate the local competent authority unit responsible, as appropriate, for the supervision in case of ‘Destruction’, ‘Transformation’ or ‘Use for other purpose’ of the consignment. This competent authority shall report here the result of the arrival of the consignment and the correspondence.

Box III.3.

Official Inspector: signature of the official responsible for the competent authority at the DPI in case of ‘Re-dispatching’. Signature of the official responsible for the local competent authority in case of ‘Destruction’, ‘Transformation’ or ‘Use for other purpose’.